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SCVNews.com | April 18: Saugus Union School District Board Meeting | 04-18-2017
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REGULAR MEETING OF THE GOVERNING BOARD
Saugus Union School District
April 18, 2017 7:00PM
6:15 p.m. Closed Session 7:00 p.m. Public Session

I. ORGANIZATIONAL ITEMS
I.A. Call to Order
I.B. Public Comments for Closed Session Items

Quick Summary / Abstract:
The President announces in Open Session
I.C. Closed Session
I.C.1. Government Code Section 54957.6: Labor Negotiations Negotiating Parties: Saugus Teachers Association/California School Employees Association, Chapter 112/Unrepresented Employees and Saugus Union School District. Negotiator: Superintendent or Designee
I.C.2. Government Codes Section 54957: Personnel Issues
I.C.3. Government Code Section 54956.9(a): Existing Litigation, Claim No. 16-17-7 – Settlement
I.D. Closed Session Ended
I.E. Convene to Public Session
I.F. Pledge of Allegiance
I.G. Report of Closed Session Action
I.H. Approve Agenda for April 18, 2017
I.I. Approve Minutes from the Regular Meeting of the Governing Board for March 21, 2017

Attachments:
Meeting Minutes 3-21-17
II. HEARING SESSION
II.A. Recognition
II.A.1. Bridgeport Elementary School – Green Team
II.A.2. Teacher Tribute Honorees for 2017
II.B. Board/Cabinet Reports
II.C. Saugus Teachers Association (STA)
II.D. California School Employees Association (CSEA), Chapter 112
II.E. Saugus Administrators Association (SAA)
II.F. Representative from the Child Development Programs
II.G. Representatives from Parent Leader Organizations
II.H. Representatives from School Site Councils
II.I. Questions regarding Agenda Items
II.J. Advanced written requests to address the Board regarding agenda and non-agenda items

Quick Summary / Abstract:
[State law prevents the Board from acting on any matter not listed on the agenda, or from discussing any such matter in any detail. Speakers must have submit their “Advance Request to Address the Board” prior to the start of the meeting, should limit their comments to a maximum of 3 minutes per speaker, 20 minutes per topic, and should only expect the Board to take their comments under advisement for possible future discussion and/or action.]
III. CONSENT CALENDAR

Quick Summary / Abstract:
Unless a Trustee has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves the items at one time.
III.A. Removal of items from the Consent Calendar
III.B. Approval of items removed from the Consent Calendar
III.C. Approval of Consent Calendar
III.D. CONSENT CALENDAR – SUPERINTENDENT (Joan Lucid)
III.E. CONSENT CALENDAR – BUSINESS (Nick Heinlein)
III.E.1. Commercial Warrants

Attachments:
Commercial Warrant Register 3-9-17 through 4-3-17
Commercial Warrant Register Description
III.E.2. Active Purchase Orders

Attachments:
Active Purchase Orders Report
III.E.3. Gifts & Donations to the District

Attachments:
Gifts & Donations 4-18-17
III.E.4. AssetWorks (Saugus Contract # 17-18-001), for Fixed Asset Inventory and Verification Services

Rationale:
AssetWorks will provide a comprehensive fixed asset re-inventory and management services which will include physical asset inventory and verification of assets, barcode tagging of non-tagged assets, asset exception reporting (additions/retirements/transfers) and certified appraisal reports to meet external audit requirements, the financial reporting requirements of GASB 34/35 and proper asset accountability and stewardship. This contract shall be completed no later than August 31, 2017. Total cost not to exceed $38,500, to be paid by the General Fund.

 

Attachments:
AssetWorks 17-18-001
III.E.5. Notice of Completion for Midwest Environmental Control, Inc.

Rationale:
Cedarcreek Elementary School – Removal of Flooring Asbestos Project. Completion date: December 31, 2016
Attachments:
NOC Midwest Environmental Control, Inc.
III.F. CONSENT CALENDAR – HUMAN RESOURCES (Jennifer Stevenson)
III.F.1. Personnel Report 16/17-15

Attachments:
Personnel Report 4-18-17
III.G. CONSENT CALENDAR – EDUCATION SERVICES (Isa DeArmas)
III.G.1. Conference Attendance Report

Attachments:
Conference Attendance Report 4-18-17
III.G.2. Discovery Cube – Plum Canyon School (Saugus Contract # 16-17-319)

Rationale:
Plum Canyon’s Kindergarten students request permission to visit the Discovery Cube by bus on May 23, 2017.  All fees to be covered by Plum Canyon PTA and parent donations.
Attachments:
SC 16-17-319
III.G.3. Vasquez Rocks – Rosedell School (Saugus Contract # 16-17-320)

Rationale:
Second grade students at Rosedell School are planning to travel by bus to Vasquez Rocks Natural Area on April 26th & 27th to study rocks, minerals, and animal habitat.  All fees will be covered by the Rosedell PTA.

 

Attachments:
SC 16-17-320
III.G.4. Los Angeles Zoo – Rosedell School (Saugus Contract # 16-17-321)

Rationale:
Rosedell School’s first grade students are planning a trip to the Los Angeles Zoo to study animal habitat on June 1, 2017.  They will be traveling by bus.  This field trip is being funded by Rosedell PTA.
Attachments:
SC 16-17-321
III.G.5. San Fernando Mission – Rosedell School (Saugus Contract # 16-17-322)

Rationale:
Rosedell School’s fourth grade student’s will travel by bus to the San Fernando Mission on June 5, 2017 for California History.  This field trip is being fund by a grant .
Attachments:
SC 16-17-322
III.G.6. Addendum # 2 (Saugus Contract # 13-14-128B) LACOE Network Services and Support Technology Services (Original Saugus Contract # 13-14-128)

Rationale:
This is the second addendum to Saugus Contract # 13-14-128, LACOE Network Services and Support Technology Services.  The original contract was in effect from July 1, 2014 – June 30, 2016.  This addendum will extend the term of this contract for the period July 1, 2017- June 30, 2018.

This contract allows us the network connection to connect to LACOE.  This is our only means to use PeopleSoft, HRS, and any other LACOE program.

Financial Impact:
$14,300 annually.
Attachments:
SC 13-14-128
SC 13-14-128B
III.G.7. Fun & Fit Gymnastics – Rosedell (Saugus Contract # 16-17-326)

Rationale:
Child Development Programs

Fun & Fit Gymnastics will provide classes for a maximum of 12 children at the Rosedell Full Day Preschool on June 19, July 3, and July 19, 2017.  Total cost not to exceed $650.00.

Attachments:
Fun & Fit Gymnastics (Saugus Contract # 16-17-326)
III.G.8. Bubblemania and Company LA (Saugus Contract # 16-17-029)

Rationale:
Child Development Programs
Bubblemania and Company LA will provide two assemblies for the Summer Fun Program on July 14, 2017 at 9:30 a.m. and 10:45 a.m.  The performances will be held at Helmers Elementary.

Total cost for two assemblies is $550.00 and will be paid from the Child Development Programs General Fund.

Attachments:
Bubblemania and Company LA (Saugus Contract # 16-17-029)
III.G.9. Prismatic Magic (Saugus Contract # 16-17-030)

Rationale:
Child Development Programs
Prismatic Magic will provide two assemblies for the Summer Fun Program on July 28, 2017 at 9:30 a.m. and 10:30 a.m.  The performances will be held at Helmers Elementary.

Total cost for two assemblies is $995.00 and will be paid from the Child Development Programs General Fund.

Attachments:
Prismatic Magic (Saugus Contract # 16-17-030)
III.G.10. Perfection on Wheels (Saugus Contract # 16-17-325)

Rationale:
Child Development Programs

Perfection on Wheels will provide two assemblies for the Summer Fun Program on June 14, 2017 at 9:30 a.m. and 10:45 a.m.  The performances will be held at Plum Canyon Elementary.

Total cost for two assemblies is $1,397.00 and will be paid from the Child Development Programs General Fund.

Attachments:
Perfection on Wheels (Saugus Contract # 16-17-325)
III.G.11. Wildlife Learning Center (Saugus Contract # 16-17-324)

Rationale:
Child Development Programs

Wildlife Learning Center will provide two assemblies for the Summer Fun Program on June 30, 2017 at 9:45 a.m. and 11:00 a.m.  The performances will be held at Helmers Elementary.

Total cost for two assemblies is $890.00 and will be paid from the Child Development Programs General Fund.

Attachments:
Wildlife Learning Center (Saugus Contract # 16-17-324)
III.G.12. Child Care Alliance Los Angeles (Saugus Contract # 16-17-085-A) (Saugus Contract # 16-17-085 – Approved September 20, 2016)

Rationale:
Child Development Programs

Year 2 Quality Start Los Angeles (QSLA), one-time block grant in the amount of $20,000 for Rio Vista State Preschool.  Funds must be used for program enhancement, and there is no designated time frame for expenditures.

Year 2 Quality Start Los Angeles (QSLA), one-time block grant in the amount of $4,300 for Cedarcreek State Preschool.  Funds must be used to purchase instructional materials for the classroom.  This includes items for both indoor and outdoor classroom needs.  All funds must be expended by September 1, 2017.

Attachments:
Child Care Alliance of Los Angeles (Saugus Contract # 16-17-085-A)
III.G.13. Ratification of Ausin Texas Learning Group LLC – ATX Learning (Saugus Contract # 16-17-347)

Rationale:
Special Education

Contract valid from April 4, 2017 through June 30, 2017.  Contractor to provide certificated special education specialists to fulfill District staffing needs due to temporary vacancy caused by medical leave during the 2016-2017 school year.  Master Contract not to exceed $35,000.

Attachments:
Ausin Texas Learning Group LLC Master Contract #16-17-347
III.G.14. Ratification of California Psychcare (CPC), Saugus Contract # 16-17-193-C, ISA # 16-17-193-4 SSID # 2110278857 Estimated Cost $ 10,665

Rationale:
Special Education

Contract is valid July 1, 2016 through June 30, 2017.  Contractor will provide special education and/or related services to students with exceptional needs per Individualized Education Program (IEP).  Master Contract increased $10,000 to provide for new ISA.  Master contract not to exceed $170,000.

Total expenditures to date:   $60,651

Total ISAs:   4  

Attachments:
Cal Psychcare 16-17-193-C
III.G.15. Ratification of Therapy In Action (Saugus Contract # 16-17-222-A – Approved March 21, 2017) (Saugus Contract # 16-17-222 – Approved August 2, 2016), ISA #16-17-222-13-A SSID # 7068506602 Estimated Cost $570 (Amended – IEP attendance), ISA #16-17-222-16 SSID # 3939275880 Estimated Cost $315 (PT Consultation/Screening), ISA #16-17-222-17 SSID # 4945124698 Estimated Cost $315 (PT Consultation/Screening)

Rationale:
Special Education

Contract is valid August 11, 2016 through June 30, 2017.  Contractor will provide physical therapy services for students with exceptional needs per Individualized Education Program (IEP).  Future Individual Services Agreements (ISAs) will be submitted to the Board of Trustees for ratification following student placement by IEP team.  Master contract not to exceed $30,000.

Total expenditures to date:    $7,035 

Total ISAs:   17 

Attachments:
Therapy in Action 16-17-222-A
III.G.16. Ratification of Advanced Behavioral Pathways (Saugus Contract #16-17-209-C – Approved March 21, 2017), ISA #16-17-209-8-A SSID # 4003601422 Estimated Cost $2,640 (Increased $1,200 for services), ISA #16-17-209-10-A SSID # 5985059455 Estimated Cost $3,120 (Increased $1,680 for services), ISA #16-17-209-14-B SSID # 1187181123 Estimated Cost $2,400 (Increased $400 for services)

Rationale:
Special Education

Contract is valid July 1, 2016 to June 30, 2017.  Contractor to provide Behavior Intervention Services for students with exceptional needs per Individualized Education Program (IEP).  Future Individual Services Agreements (ISAs) will be submitted to the Board of Trustees for ratification following student placement by IEP team.

Total expenditures to date:    $24,640
Total ISAs:   16

Attachments:
Advanced Behavioral Pathways 16-17-209-C
III.G.17. Ratification of Haynes Family of Programs – S.T.A.R. Academy (Services That Accelerate Results) Saugus Contract # 16-17-340-A (Saugus Contract # 16-17-340 – Approved February 21, 2017), ISA# 16-17-340-3 SSID# 8662580403 Estimated Cost $6,800.00

Rationale:
Special Education

Contract is valid February 8, 2017 through June 30, 2017.  Contractor will provide special education and/or related services to students with exceptional needs per Individualized Education Program (IEP).  Master Contract increased $6,800 to provide for new Individualized Service Agreement (ISA).  Master contract not to exceed $14,800.00.

Total ISAs:  3  

Attachments:
Haynes Family of Programs – STAR Academy 16-17-340-A
IV. GENERAL FUNCTIONS
IV.A. Discussion of Letter to Parents/Guardians – Providing All Students Equal Access to Education, Regardless of Immigration Status

Attachments:
Parent-Guardian Letter 4-18-17
IV.B. Discussion regarding the Chiquita Canyon Landfill Expansion
IV.C. Approve Resolution 2016-17 # 40, a resolution of the Governing Board of the Saugus Union School District in Support of SB 751 – Fix the Reserve Cap

Rationale:
The current cap limits the amount of money districts can hold in reserve funds, leaving districts vulnerable to another economic downturn and unable to make basic classroom purchases.  SB 751 fixes the cap and will preserve the fiscal solvency of districts.  SB 751 will raise the level of the statutory reserve limit from 6 percent to 17 percent (a nationally-recognized standard for government agency reserves); clarify that the reserve cap law would apply only to unassigned ending balances in the school district’s general fund and special reserve fund for other than capital outlay projects and; exempt all small district (less than 2,501 ADA) and basic aid districts. Our district must have the ability to make budget decisions that best serve our students and allow planning for economic uncertainties-before a crisis hits. SB 751 returns this decision to the local jurisdiction to maintain a healthy reserve with adequate cash flow to meet district obligations.
Attachments:
Resolution 2016-17 # 40
IV.D. Approve Resolution 2016-17 # 39, a resolution of the Governing Board of the Saugus Union School District in Support of AB 312 – Funding for Children with Disabilities

Rationale:
Current AB 602 special education funding ranges from $486.28 to $935.72 per student base rate.  The SCV SELPA receives $527.75 per student base rate, still below the $532.68 per student State Target base rate. The only funding available for preschoolers with disabilities are two very small federal preschool grants which do not take average daily attendance into consideration. There is no dispute that special education is underfunded and inequitable with our district’s general funds paying the excess costs for special education programs amounting to millions of dollars annually.

AB 312 would resolve two major special education funding adequacy and equity issues by equalizing the special education AB 602 rates and including the average daily attendance (ADA) for preschoolers with disabilities into the AB 602 funding model. Early intervention and preschool programs for our preschool-aged children with disabilities would provide significant educational and social benefit and result in significant future cost savings to the state and our district during the students’ remaining educational career and ensure the necessary programs for all the district’s children.

Attachments:
Resolution 2016-17 # 39
IV.E. Approve selection of nominee(s) for Executive Board of Directors for the Los Angeles County School Trustees Association

Rationale:
The Los Angeles County School Trustees Association is seeking interested candidates who wish to serve on the Executive Board for the 2017-2018 year.  The Executive Board is composed of a president, vice-president, secretary-treasurer, and ten directors.  Each director serves at-large and is elected for a two-year term, from the May Meeting to the May Meeting of the second succeeding year.  Directors may serve two consecutive terms.  Officers are limited to a non-consecutive term.  All officer positions and five director positions are open.
Attachments:
LACOE-LACSTA Call for Nominees 4-18-17
IV.F. Conduct Second Reading and Adoption of Board Policy (BP) and Administrative Regulation (AR) 0460, Philosophy, Goals, Objectives and Comprehensive Plans – Local Control and Accountability Plan

Rationale:
On March 21, 2017, the Board concluded its First Reading of Board Policy (BP) and Administrative Regulation (AR) 0460, Philosophy, Goals, Objectives and Comprehensive Plans – Local Control and Accountability Plan.  Tonight, the policy and regulation is presented for a Second Reading and Adoption.
Attachments:
BP & AR 0460 Philosophy, Goals, Objectives and Comprehensive Plans – Local Control and Accountability Plan 4-18-17
IV.G. Conduct Second Reading and Adoption of Board Policy (BP) and Administrative Regulation (AR) 0520.2, Philosophy, Goals, Objectives, and Comprehensive Plans – Title I Program Improvement Schools

Rationale:
On March 21, 2017, the Board concluded its First Reading of Board Policy (BP) and Administrative Regulation (AR) 0520.2, Philosophy, Goals, Objectives, and Comprehensive Plans – Title I Program Improvement Schools.  Tonight, the policy and regulation is presented for a Second Reading and Adoption.
Attachments:
BP & AR 0520.2 Philosophy, Goals, Objectives, and Comprehensive Plans – Title I Program Improvement Schools 4-18-17
IV.H. Conduct Second Reading and Adoption of Board Policy (BP) 0520.3, Philosophy, Goals, Objectives, and Comprehensive Plans – Title I Program Improvement Districts

Rationale:
On March 21, 2017, the Board concluded its First Reading of Board Policy (BP) 0520.3, Philosophy, Goals, Objectives, and Comprehensive Plans – Title I Program Improvement Districts.  Tonight, the policy is presented for a Second Reading and Adoption.
Attachments:
BP 0520.3 Philosophy, Goals, Objectives and Comprehensive Plans – Title I Program Improvement Districts 4-18-17
IV.I. Conduct Second Reading of Bylaws of the Board (BB) 9250 – Remuneration, Reimbursement and Other Benefits

Rationale:
On March 21, 2017, the Board concluded its First Reading of Bylaws of the Board (BB) 9250 – Remuneration, Reimbursement and Other Benefits.  Tonight, the bylaws are presented for a Second Reading.
Attachments:
BB 9250 Bylaws of the Board – Remuneration, Reimbursement and Other Benefits 4-18-17
V. EDUCATION SERVICES
V.A. Conduct Second Reading of Board Policy (BP) 6154 (a)(b)(c)(d), Instruction – Homework/Makeup WorkWas edited within 72 hours of the Meeting

Rationale:
On March 21, 2017, the Board conducted the first review of revisions to Board Policy 6154 (a)(b)(c)(d), Instruction –  Homework/Makeup Work.  Tonight, this policy is presented for a Second Reading.
Attachments:
BP 6154
VI. HUMAN RESOURCES
VI.A. Approve Resolution 2016-17 # 38, a resolution of the Governing Board of the Saugus Union School District declaring the week of May 1 – 5, 2017 as “Teacher Appreciation Week”

Rationale:
Annually, the Governing Board recognizes our teachers for their professional, dedicated, and distinguished service on behalf of our students and the Saugus community on the “Day of the Teacher”.

This year, the California Legislators have proclaimed Wednesday, May 10, 2017 as the “Day of the Teacher”. This resolution will establish the week of May 1-5, 2017 as “Teacher Appreciation Week”.

Attachments:
RESOLUTION 2016-17 # 38 Teacher Appreciation Week
VI.B. Approve Resolution 2016-17 # 35, a resolution of the Governing Board of the Saugus Union School District declaring the week of May 21-27, 2017 as “Classified School Employee Week”

Rationale:
Annually, the Governing Board recognizes our classified school employees for their professional, dedicated, and distinguished service on behalf of our students and the Saugus community during “Classified School Employee Week”.

This year, the California Legislators have proclaimed the week of May 21-27, 2017 as “Classified School Employee Week”. This resolution will establish the week of May 21-27, 2017 as “Classified School Employee Week”.

Attachments:
Resolution 2016-17 # 35 Classified School Employee Week
VI.C. Approve Resolution 2016-17 # 36, Concerning the Reduction and/or Laying Off of Classified Positions for Lack of Work or Lack of Funds.

Rationale:
Resolution 2016-17 # 36 is submitted on an annual basis for Board Approval.  This year’s resolution represents Twenty-six (26) positions that are being reduced in hours for lack of work, lack of funds, and one (1) reduction that will result in separation from service from the District for lack of work or lack of funds.

Each year, district administrators and principals collaboratively develop their budgets with their school community, and subsequent to School Site Council approval, submit their projected classified hours for the upcoming school year. If those projected hours are less than the hours projected for the current school year, it is considered a reduction in hours, or a lay-off if the hours equal zero.  The projections are intentionally conservative, as hours may increase or be fully restored during the course of the year, but cannot be decreased.  Laid off employees have reemployment rights prescribed by the Collective Bargaining Agreement and Education Code.

Twenty-six (26) positions that are being reduced in hours:

  • (2)       Bilingual Instructional Assistant
  • (1)       Instructional Specialist Music
  • (1)       Instructional Specialist Computer
  • (16)     Instructional Assistant
  • (6)       Library Media Specialist

The one (1) position being laid off are:

  • (1)       Instructional Specialist Music
Attachments:
Resolution 2016-17 # 36 Classified Reduction of Hours
VI.D. Approve Resolution 2016-17 # 37, Declaration of Indefinite Salaries for the 2016/2017 school year

Rationale:
The District is advised each year by the Los Angeles County Department of Education (LACOE) that salary increases or decreases for unrepresented and management employees require language adopted by the Board if any retroactive pay increase or decrease is to be adjusted during that fiscal year.  The language to be adopted is as follows:

“As a result of financial uncertainties, negotiations, legislation, and other factors, the governing board hereby declares that all management, confidential, and other unrepresented employee salaries are declared indefinite for 2017/2018.”

If the Board adopts the above language, and a salary increase or decrease is taken during the year, then the salaries of the unrepresented parties may be adjusted.

Attachments:
Resolution 2016-17 # 37 Indefinite Salaries
VI.E. Approve the Job Description for the position of Adaptive Physical Education Teacher and post to fill

Rationale:
As a result of the retirement of the Adaptive Physical Education Teacher, the job description has been revised and updated to meet current needs of the District.
Attachments:
Job Description-Adaptive Physical Education Teacher
VI.F. Declare there was one Williams Uniform Complaint filed during the third quarter of 2016-2017 in accordance with the law

Rationale:
As a result of the Williams Settlement, school districts must submit a quarterly summary of complaints filed under the Williams Uniform Complaint procedures, reported by number, nature and whether the complaint was resolved or not to the governing board and to the county superintendent.

There was one Williams Uniform Complaints filed during the third quarter of the 2016/17 school year.

Attachments:
3rd Quarter Williams Complaint Report
VI.G. Conduct Second Reading and Adoption of Administrative Regulation (AR) 4112.6, 4212.6, 4312.6 Personnel – Personnel Files

Rationale:
On March 21, 2017, the Board concluded its first review of revisions to Adoption of Administrative Regulation (AR) 4112.6, 4212.6, 4312.6 Personnel – Personnel Files. Tonight, the policy is presented for Second Reading and Adoption.
Attachments:
AR 4112.6 Personnel Files (Second Reading)
VI.H. Conduct Second Reading and Adoption of Board Policy (BP), Administrative Regulation (AR) and Exhibit (E) 4113.4, 4213.4, 4313.4 Personnel – Temporary Modified/Light Duty Assignment

Rationale:
On March 21, 2017, the Board concluded its first review of revisions to Board Policy (BP), Administrative Regulation (AR) and Exhibit (E) 4113.4, 4213.4, 4313.4 Personnel – Temporary Modified/Light Duty Assignment. Tonight, the policy is presented for Second Reading and Adoption.
Attachments:
BP AR E 4113.4, 4213.4, 4313.4 Transitional Return to Work (Second Reading)
VII. BUSINESS SERVICES
VII.A. Approve Magnum Fence and Security, Inc., (Saugus Contract # 16-17-344) for Additional Fencing at Mountainview Elementary School

Rationale:
MEASURE EE

Safety and Security Projects are a priority of the District in the Facilities Comprehensive Master Plan, and site fencing a major component of Phase One at the above site.

Pursuant to the California Uniform Public Construction Cost Accounting Act (CUPCCAA), two contractors were invited to the job walk.  Two proposals were received,  Magnum Fence and Security, Inc. in the amount of $26,993 and Carter Fence Co. Inc.in the amount of 29,580.

The scope includes installing approximately 157ft of new ornamental iron fence and relocate one existing gate, as well as installing approximately 31ft of new 4ft tall chainlink fence with a gate at the kindergarten area.

Financial Impact:
Total of $26,993 to be paid by Measure EE.
Attachments:
Magnum Fence and Security, Inc. 16-17-344
VII.B. Approve Change Order #1 for Kratos Public Safety & Security Solutions Inc. (Saugus Contract # 16-17-278) for the Electronic Locks Project at Foster Elementary School

Rationale:
MEASURE EE

A change to the above contract is needed for additional locks and related equipment to secure the site as intended.

Financial Impact:
Additional $9,903.17 to the original contract amount of $142,408.06, to be paid by Measure EE.
Attachments:
Kratos Public Safety & Security Solutions, Inc. CO # 1 16-17-278
VII.C. Approve Karnak Development, Inc. (Saugus Contract # 16-17-345) for the Lobby Modification at Bridgeport Elementary School

Rationale:
MEASURE EE

Safety and Security Projects are a priority of the District in the Facilities Comprehensive Master Plan, and Lobby Remodel-Single Point of Entry is a major component of Phase One at the above site.

Rachlin Partners prepared plans and specification for the project Pursuant to the California Uniform Public Construction Cost Accounting Act (CUPCCAA), two contractors were invited to the job walk.  Plans and specification were made available prior to the walk.

One proposal was received from Karnak Development, Inc. in the amount of $35,981.

Financial Impact:
Total $35,981 to be paid by Measure EE.
Attachments:
Karnak Developments Inc. 16-17-375
VII.D. Approve Karnak Development, Inc. (Saugus Contract # 16-17-346) for the Lobby Modification at North Park Elementary SchoolWas edited within 72 hours of the Meeting

Rationale:
MEASURE EE

Safety and Security Projects are a priority of the District in the Facilities Comprehensive Master Plan, and Lobby Remodel-Single Point of Entry is a major component of Phase One at the above site.

Rachlin Partners prepared plans and specification for the project Pursuant to the California Uniform Public Construction Cost Accounting Act (CUPCCAA), two contractors were invited to the job walk. Plans and specification were made available prior to the walk.

One proposal was received from Karnak Development, Inc., in the amount of $33,077.

Financial Impact:
Total $33,077 to be paid by Measure EE.
Attachments:
Karnak Developments Inc. 16-17-346
VII.E. Approve Ratification of Reimbursement Agreements

Rationale:
At the January 17, 2017 Board Meeting, the Governing Board approved the Reimbursement Agreement Document with the understanding that the agreement(s) would then come back to the Governing Board for ratification.

The Reimbursement Agreement Document that was presented to the Governing Board was edited by two developers, both firms making the exact same revisions. Legal counsel has reviewed the Revised Reimbursement Agreement Document provided by the developers and find it to be acceptable for ratification.

Attachments:
KB Home – April 11, 2017 Agreement
KB Home – February 13, 2017 Agreement
KB Home – March 14, 2017 Agreement
KB Home – March 27, 2017 Agreement
Plum Canyon LLC (Toll Brothers) – March 8, 2017 Agreement
VII.F. Approve Budget Revision to Fund 01.0, 01.1 (General Fund)

Rationale:
The General Fund (Fund 01.0) is used to account for the ordinary operations for the District. In the General Fund, there are Unrestricted and Restricted Funds. The budget is updated and revised when necessary to reflect changes in income and expenditures, as summarized below:

Revenue – Unrestricted (U) / Restricted (R):

Increase E-Rate and California Teleconnect Funds (CTF) – $722,500 (U/R)

Increase Federal Grant Funds for Special Education – $172,864 (R)

Increase Other Local Revenue  – Gift and Donations – $65,490 (R)

Expenditures-Unrestricted (U) / Restricted (R):

Increase E-Rate and California Teleconnect Funds (CTF)  – $871,131 (U/R)

Increase Salaries and Benefits reallocate from Fund 25.0- $49,661 (U)

Increase Supplies from Gifts/Donations Revenue – $65,490 (R)

Increase budget to accommodate actual cost of Chromebooks – $40,865 (U)

The attached worksheets reflect the net impact of these revisions on our budget.

Financial Impact:
A net decrease of the unrestricted ending fund balance of $91,872 decreases the ending fund balance to $8,457,109. A restricted ending fund balance of $1,780,738. A SELPA Administrative Unit restricted ending fund balance of $1,091,31.
Attachments:
Budget Revision Fund 01.0, 01.1 (General Fund)
VII.G. Approve Budget Revision to Fund 25.0 (Capital Facilities Fund)

Rationale:
The Capital Facilities Fund (Fund 25.0) is used to account for Developer Fees. The budget is updated and revised when necessary to reflect changes in income and expenditures, as summarized below:

Expenditures:

Decrease Classified Salaries/Benefits – ($49,661)

Reallocate budget to Fund 01.0

The attached worksheets reflect the net impact of these revisions on our budget.

Financial Impact:
A net increase of the ending fund balance of $49,661 increases the ending fund balance to $11,274,167.
Attachments:
Budget Revision Fund 25.0 (Capital Facilities Fund)
VII.H. Approval of declaring certain District owned property as surplus

Rationale:
The equipment listed on the attached Surplus Property Forms, received from Helmers and Santa Clarita, is identified as obsolete, damaged, and/or excess/usable (no longer needed). When the Board, upon recommendation of the Superintendent or designee, declares any District-owned personal property as surplus, and by unanimous vote of Board members in attendance agree that the property, whether one or more items, does not exceed $2,500 in value, that the property may be sold without advertising for bids, may be donated to a charitable organization deemed appropriate by the Board or may be disposed of in the local public dump per Education Code 17546.

Staff recommends all obsolete, damaged, and excess/usable property that is no longer needed for District purposes be listed on the govdeals.com website for a maximum of two-ten day periods. If the item(s) does not sell, then the items(s) will be disposed of in a land fill.

Attachments:
Surplus Property Forms
VII.I. Conduct Second Reading and Adoption of Board Policy (BP) and Administrative Regulation (AR) 3460, Business and Noninstructional-Financial Reports and Accountability

Rationale:
On March 21, 2017, the Board concluded its First Reading of Board Policy (BP) 3460 and Administrative Regulation (AR) 3460, Financial Reports and Accountability. This policy is presented for a Second Reading and Adoption.
Attachments:
3460 BP AR – Financial Reports and Accountability
VII.J. Conduct Second Reading and Adoption of Administrative Regulation (AR) 3512 and Exhibit, Business and Noninstructional-Equipment

Rationale:
On March 21, 2017, the Board concluded its First Reading of Administrative Regulation (AR) 3460, Equipment. This policy is presented for a Second Reading and Adoption.
Attachments:
3512 AR and Exhibit – Equipment
VIII. FUTURE BOARD MEETINGS/AGENDA ITEMS
VIII.A. Regular Board Meetings for 2017 – May 2, May 16, June 6, June 16 (Management Seminar), June 20, July 11, August 1, August 4 (Management Seminar), August 15, September 5, September 19, October 17, November 7, November 21 and December 5
VIII.B. Future Agenda Items/Reports – Educational Foundation
IX. RECESS
X. CLOSED SESSION
X.A. Government Code Section 54957.6: Labor Negotiations Negotiating Parties: Saugus Teachers Association/California School Employees Association, Chapter 112/Unrepresented Employees and Saugus Union School District. Negotiator: Superintendent or Designee
X.B. Government Codes Section 54957: Personnel Issues
XI. ADJOURNMENT
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance, disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public meetings of the District’s governing board, please contact the office of the District Superintendent at (661) 294-5300, ext. 5121. Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accommodation and accessibility to this meeting. Upon request, the District shall also make available this agenda and all other public records associated with this meeting in appropriate alternative formats for persons with a disability
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