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SCVNews.com | April 19: Hart District Board Meeting | 04-18-2017
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Regular Meeting of the Governing Board
William S. Hart Union HSD
April 19, 2017 7:00PM
(Closed Session 6:00 p.m.) Administrative Center 21380 Centre Pointe Parkway Santa Clarita, California PLEASE NOTE: This meeting will include two Public Hearings for items IX-C and IX-D regarding initial proposals for negotiations with the California School Employees Association Chapter 349

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Settlement Agreement No. 16/17-07L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Settlement Agreement No. 16/17-07L.  Documentation is confidential and maintained in District files.
II.B.2. Rejection of Claim No. 16/17-08L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Rejection of Claim No. 16/17-08L.  Documentation is confidential and maintained in District files.
II.B.3. Rejection of Claim No. 16/17-09L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Rejection of Claim No. 16/17-09L.  Documentation is confidential and maintained in District files.
II.B.4. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.B.5. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.6. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with California School Employees Association.
II.B.7. Conference with Legal Counsel – Anticipated Litigation Significant Exposure To Litigation (per Government Code 54956.9(d)(2)) – (16/17-C)

Quick Summary / Abstract:
Conference with legal counsel.
II.B.8. Student Expulsion Report No. 16/17-28 (per Education Code Section 48918(c))

Quick Summary / Abstract:
Action to be taken on Student Expulsion Report No. 16/17-28.  Documentation is confidential and maintained in District files.
II.B.9. Student Expulsion Report No. 16/17-29 (per Education Code Section 48918(c))

Quick Summary / Abstract:
Action to be taken on Student Expulsion Report No. 16/17-29.  Documentation is confidential and maintained in District files.
II.B.10. Student Expulsion Report No. 16/17-30 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 16/17-30.  Documentation is confidential and maintained in District files.
II.B.11. Student Expulsion Report No. 16/17-31 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 16/17-31.  Documentation is confidential and maintained in District files.
II.B.12. Student Expulsion Report No. 16/17-32 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
 Ratification requested for Student Expulsion Report No. 16/17-32.  Documentation is confidential and maintained in District files.
II.B.13. Student Expulsion Report No. 16/17-33 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
 Ratification requested for Student Expulsion Report No. 16/17-33.  Documentation is confidential and maintained in District files.
II.B.14. Student Expulsion Report No. 16/17-34 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 16/17-34.  Documentation is confidential and maintained in District files.
II.B.15. Student Expulsion Report No. 16/17-35 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 16/17-35.  Documentation is confidential and maintained in District files.
II.B.16. Student Expulsion Report No. 16/17-36 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 16/17-36.  Documentation is confidential and maintained in District files.
II.B.17. Student Expulsion Report No. 16/17-37 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 16/17-37.  Documentation is confidential and maintained in District files.
II.B.18. Student Expulsion Report No. 16/17-38 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 16/17-38.  Documentation is confidential and maintained in District files.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes

Quick Summary / Abstract:
Minutes of the Regular Meeting of March 29, 2017, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of March 29, 2017.
Attachments:
Minutes – Regular Meeting – March 29,2017
IV. Special Items
IV.A. Administration of Oath

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Mrs. Engbrecht will administer the oath of office to newly appointed Board member Dr. Cherise Moore.
V. Recognitions by Board
V.A. Recognition of Valencia High School Girls Basketball Team as 2017 California Interscholastic Federation (CIF) Southern Section Champions

Speaker:
Greg Lee, Director of Human Resources and Equity Services
Quick Summary / Abstract:
The 2016-17 season brought Valencia High School its first ever CIF championship in basketball, with the girls team capturing the 1AA crown. The student athletes, along with Vikings head coach Jerry Mike and assistant coach Kevin Honaker will be present for the recognition by the Governing Board.
Rationale:
2017 saw the Valencia Vikings complete a historic run that included capturing the program’s fifth consecutive Foothill League title, its first CIF Section crown, and a semi-finalist finish in the Southern California Division II Regional Championship Tournament.

The Vikings style of play featured outstanding contributions throughout the lineup, with several of the Vikings capturing post season individual honors.

Jade Jordan was named 2nd Team All Foothill League.  Chyanne Pagkalinawan was named 2nd Team All Foothill League.  Ashlee Ane was named 1st Team All Foothill League and 2nd Team All CIF.  Kenadee Honaker was named 1st Team All Foothill League, Foothill League Player of the Year, 1st Team All CIF and CIF Player of the Year.

2017 Valencia High School Girls Basketball Team:

Ashlee Ane

Tiana Beale

Brianna Coleman

Kenadee Honaker

Chidinma Ikonte

Skylar Ingram

Jade Jordan

Kayla Konrad

Leilani Manuel

Camille Pagkalinawan

Chyanne Pagkalinawan

Nicole Weatherman

Staff:

Jerry Mike (Head Coach)

Kevin Honaker (Assistant)

VI. Communications
VI.A. Board Member Reports
VI.B. Student Board Member Report
VI.C. Employee Association Leadership
VI.C.1. Hart District Teachers Association (HDTA) President Jayme Allsman
VI.C.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
VI.D. School Site Report – Sierra Vista Junior High School

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Sierra Vista Junior High School Principal Carolyn Hoffman will give a presentation on the school’s goals and unique programs.
Attachments:
SVJHS Board Presentation
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
VIII.A. Proposed Personnel Commission Budget for Fiscal Year 2017/18

Speaker:
Terri Renison, Interim Director Of Classified Personnel
Quick Summary / Abstract:
The Personnel Commission Budget for Fiscal Year 2017/18 is being presented for review and discussion.
Rationale:
1.      Salary, Statutory and Health Benefits (Object 2000/3000)

Salaries reflect that of a new director placed at Step 3 of the appropriate salary schedule, as well as all the applicable salary step and longevity increments for Personnel Commission staff.  The District’s accountant/internal auditor provided the salary, statutory benefit and health benefit costs.

2.      Supplies and Equipment Replacement (Object 4000)

Amounts to cover general supplies, equipment, and expenses are budgeted as is essential in supporting the services we provide.

3.      Operating Expenses (Object 5000)

The budget includes funds to cover the cost of our standard operating expenses; such as, online application system, test scanner, recruitment ads, Commission memberships, and expenses incurred when using exam raters from other districts.

Financial Impact:
The proposed Personnel Commission Budget for 2017/18 has a fiscal implication of $599,050 from the Unrestricted General Fund which is an approximate one percent over the current operating budget for 2016/17.
Attachments:
Personnel Commission 2017-18 Proposed Budget
VIII.B. Facilities Program Funding Update

Speaker:
Erin Lillibridge, Chief Financial Officer
Quick Summary / Abstract:
Staff will present the Governing Board with an update on funding for the District’s Facilities Program, including Measure SA Priority 1 projects.
VIII.C. Williams Uniform Complaint Quarterly Summary – January 1-March 31, 2017

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Education Code 35186 requires all school districts in California to file a Williams Complaint Quarterly Summary with the Los Angeles County Office of Education and the local Governing Board.  No complaints were filed between January 1 and March 31, 2017.
Attachments:
Williams Complaints Quarterly Summary – January 1-March 31, 2017
IX. Action Items
IX.A. Opportunities for Learning Charter School Petition for Renewal

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Opportunities for Learning (OFL) charter school submitted a petition for a five-year renewal to the Governing Board on March 1, and the Governing Board held a public hearing on the petition on March 15, 2017.  Staff is recommending that OFL’s petition for renewal, from July 1, 2017, through June 30, 2022, be approved.
Recommended Motion:
Approve Opportunities for Learning charter school’s petition for renewal, from July 1, 2017, through June 30, 2022.
Attachments:
OFL Charter School Petition for Renewal
Staff Report – OFL
IX.B. Resolution No. 16/17-36 – Approving Fair Share School Impact Mitigation Payment Adjustment Analysis for Calendar Year 2017

Speaker:
Erin Lillibridge, Chief Financial Officer
Quick Summary / Abstract:
Adopt Resolution No. 16/17-36 approving the Fair Share School Impact Mitigation Payment Adjustment Analysis for Calendar Year 2017.
Rationale:
The District and several developers have entered into agreements establishing a methodology to mitigate impacts occurring from development of new residential units.  These mitigation agreements require the District, in conjunction with the development community, to create a report to calculate the mitigation amount (“Fair Share”) to be paid by developers participating in a Fair Share Mitigation Agreement.

Fair Share amounts are reviewed and updated periodically or on an annual basis based upon the attached agreed upon methodology.  Resolution No. 16/17-36 approves the current Fair Share School Impact Mitigation Payment Adjustment Analysis prepared by the District’s financial services consultant, Cooperative Strategies, for calendar year 2017.  The District last updated the Fair Share amounts in July 2015.

The District has notified developers participating in Fair Share Mitigation Agreements of this proposed adjustment to the Fair Share amounts, and the public has been provided an opportunity to comment.

Recommended Motion:
Adopt Resolution No. 16/17-36 approving the Fair Share School Impact Mitigation Payment Adjustment Analysis for Calendar Year 2017, which considers and adopts the latest report prepared by Cooperative Strategies.
Attachments:
Fairshare School Impact Mitigation Payment Adjustment Analysis 2017
Resolution 16/17-36 FairShare Mitigation Report
IX.C. Public Hearing and Acknowledgment of California School Employee Association (CSEA) Chapter 349 Initial Proposal for Negotiations with the William S. Hart Union High School District for the 2016/17 School Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Public hearing and acknowledgment of the CSEA Chapter 349 initial proposal for negotiations with the William S. Hart Union High School District for the 2016/17 school year.
Rationale:
On March 15, 2017, the initial bargaining proposal from CSEA Chapter 349 to the William S. Hart Union High School District was presented.

The proposal is being presented this evening for public hearing and acknowledgment of receipt by the Governing Board.

Recommended Motion:
Acknowledge receipt of CSEA Chapter 349 bargaining proposal for negotiations with the William S. Hart Union High School District for the 2016/17 school year.
Attachments:
16-17 CSEA to District Sunshine Proposal
IX.D. Public Hearing and Adoption of the William S. Hart Union High School District’s Initial Proposal for Negotiations with California School Employee Association (CSEA) Chapter 349 for the 2016/17 School Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Public hearing and adoption of the William S. Hart Union High School District’s initial proposal for negotiations to CSEA Chapter 349 for the 2016/17 school year.
Rationale:
On March 15, 2017, the initial bargaining proposal from the William S. Hart Union High School District to CSEA Chapter 349 was presented.

The proposal is being presented this evening for public hearing and adoption by the Governing Board.

Recommended Motion:
Adopt the bargaining proposal from the William S. Hart Union High School District to CSEA Chapter 349 for the 2016/17 school year.
Attachments:
16-17 District to CSEA Sunshine Proposal
IX.E. Site-Based Decision – Sierra Vista Junior High School

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
On March 28 and 29, 2017, the certificated faculty at Sierra Vista Junior High School participated in a site-based vote on a proposal regarding the opportunity room.  The proposal passed with 79 percent affirmative votes:  45 yes votes and 10 no votes.  The Hart District Teachers Association has approved this decision.
Attachments:
Sierra Vista Site Based Decision 16-17
IX.F. Award Bid No. RFP16-12A Fiber-Based Wide Area Network and Dedicated Internet Services (Time Warner Cable Business LLC)

Speaker:
Jon Carrino, Director of Technology Services
Quick Summary / Abstract:
Request authorization to award Bid No. RFP16-12A for fiber-based wide area network and dedicated Internet services to Time Warner Cable Business LLC.
Rationale:
Time Warner Cable Business LLC has been providing fiber-based wide area network and dedicated Internet services to the District since July 1, 2012.  The network services that Time Warner Cable Business LCC currently provides are critical to the daily operations of almost all technology within the District.  As more services become Internet based, the bandwidth required to use said services also increases.  The existing contract is set to expire on June 30, 2017.

On December 1, 2016, the District released a Request for Proposal (RFP) for new fiber-based wide area network and dedicated Internet services.  Proposals were accepted until January 23, 2017, at which time the responses were opened and rated.  Based on the evaluation criteria outlined in the RFP documents, Time Warner Cable Business LLC was the lowest cost responsive bidder.

The new agreement would be for a three year term, July 1, 2017, through June 30, 2020.  This agreement provides the District the flexibility and pricing to increase connection speeds between school sites and the Internet as needed, throughout the entire contract period.  Initially, the connection between all school sites and the Administrative Center will remain at the current speed of 1Gbps, while the connection between the Administrative Center and the Internet will remain at the current speed of 5Gbps.  Staff plans to increase these speeds to 10Gbps for all connections in June of 2018 to stay ahead of the pace of increased bandwidth usage.

The agreement initially decreases the cost of services by $17,325 per month, lowering the annual services total from $491,088 to $283,188.  Once the connection speeds are increased in June of 2018, the annual services total would increase to approximately $596,088.  An agreement addendum will be brought before the Board before such changes are initiated.  These services are eligible for federal e-rate reimbursement, which is based on free and reduced lunch percentages. Pending an annual e-rate funding approval, the District would be reimbursed approximately 50 percent of the annual costs for these services.

Financial Impact:
$283,188 per fiscal year from General Fund 01.0.  These costs are before any applicable e-rate funding reimbursements.
Recommended Motion:
Award Bid No. RFP16-12A to Time Warner Cable Business LLC for fiber-based wide area network and dedicated Internet services through June 30, 2020.
Attachments:
Time Warner Cable Business LLC Agreement 20170419
IX.G. Replacement of Artificial Turf Fields at Golden Valley and West Ranch High Schools (Astroturf)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approve proposal for procurement and installation of liner, pad, and artificial turf from Astroturf for Golden Valley and West Ranch High Schools using The Cooperative Purchasing Network (TCPN) Contract No. R5175.
Rationale:
On November 16, 2016, the Governing Board approved the design and bid document preparation for the replacement of the athletic fields at Golden Valley and West Ranch High Schools. The plans are complete and staff is prepared to bid the construction portion of the work. In addition, staff is prepared to enter into a separate purchase agreement for the liner, pad and artificial turf.

Staff will be purchasing the liner, pad, and artificial turf directly from Astroturf through TCPN to reduce overhead costs that are typically charged on construction projects. To match the artificial turf at the District’s four other high school fields, staff requested TCPN proposals from Astroturf. The attached TCPN proposals were received for the following cost:

Golden Valley High School:  $663,775

West Ranch High School:     $663,775

Staff has reviewed the proposals from Astroturf and finds the proposals meet all criteria required per the District’s artificial turf specifications. Staff is requesting the Board to approve the procurement and installation of the liner, pad, and artificial turf from Astroturf using their TCPN Contract No. R5175.

Financial Impact:
Golden Valley High School

$663,775 from Community Facilities District (CFD) 2015-1 (Fund 49.2)

West Ranch High School

$663,775 from CFD 2006-1 (Fund 49.9)

Recommended Motion:
Approve procurement and installation of liner, pad, and artificial turf from Astroturf for Golden Valley High School and West Ranch High School using TCPN Contract No. R5175.
Attachments:
Proposal Astroturf
IX.H. Fee Amendment No. 1 – Division of the State Architect Geotechnical Monitoring and Testing, Special Inspections, and Materials Testing Services for the Saugus High School Auditorium Project (Ninyo & Moore)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request approval of Fee Amendment No. 1 for Division of the State Architect (DSA) inspection services from Ninyo & Moore for the Saugus High School Auditorium Project.

Rationale:

At the April 20, 2016, Board Meeting, the Board approved a proposal for DSA inspection services from Ninyo & Moore for the Saugus High School Auditorium Project. That initial proposal was for a total of $263,154. DSA requires the District to hire an independent DSA approved materials testing laboratory for materials inspection and testing. Additionally, DSA requires geotechnical and grading works be tested and observed. These guidelines are in place to assure that construction is consistent with the approved DSA plans and specifications.

The additional cost in this fee amendment was anticipated early in the project and is included in the total project budget. The initial proposal was based on preliminary schedule information before the contractor had developed a detailed steel fabrication schedule. This shortfall was apparent in Ninyo & Moore’s initial proposal since it was well below the actual materials testing cost for the Canyon High School Auditorium Project, a similar project completed in 2016. The actual cost for materials testing for the Canyon High School Auditorium Project was just under $400,000. The total cost for materials testing for this project, with Fee Amendment No. 1 (if approved), will be similar to the total cost for materials testing for the Canyon High School Auditorium Project.

Financial Impact:

$129,790 from Measure SA (Fund 21). This increase had already been anticipated in the total project budget.

Recommended Motion:
Approve Fee Amendment No. 1 from Ninyo & Moore.
Attachments:
Fee Amendment #1 – Ninyo & Moore
IX.I. Proposal for Division of the State Architect Testing Lab Inspection Services – GrowthPoint Structures for Sierra Vista Junior High School (Ninyo & Moore)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request approval of proposal for testing lab inspection services by Ninyo & Moore for the GrowthPoint structures for Sierra Vista Junior High School.
Rationale:
At the April 20, 2016, Governing Board meeting, the Board approved the purchase of Division of the State Architect (DSA) approved metal adaptive structures from GrowthPoint Structures, Inc., to replace portable classroom buildings at Sierra Vista Junior High School. These structures will be built to the most current 2013 building code and will meet all DSA requirements. The structures will be fabricated in the GrowthPoint plant and the DSA requires that the District hire a DSA testing lab to provide an in-plant inspector to monitor the fabrication.

Attached is a proposal from an inspection company, Ninyo & Moore, that performs DSA in-plant inspections of these types of buildings.  Staff recommends approval of this proposal for $159,240.

Financial Impact:
$159,240 from Measure SA (Fund 21).
Recommended Motion:
Approve proposal for Division of the State Architect in-plant inspection services by Ninyo & Moore for the GrowthPoint structures for Sierra Vista Junior High School.
Attachments:
Proposal Ninyo & Moore
IX.J. Award of Bid – Bowman High School Bridge Addition and Fire Alarm Modifications Project BO17-02A (Leonida Builders, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request approval to award Bid No. BO17-02A to the lowest responsive bidder, Leonida Builders, Inc., for the Bowman High School Bridge Addition and Fire Alarm Modifications Project.

Rationale:

In order to close out the Bowman High School Portable Classroom and Office Building Project with the Division of the State Architect, the District must add a new pedestrian bridge and add fire alarm components in several classrooms at the school. Three contractors attended the mandatory job walk on March 9th and one contractor submitted a bid on March 28th. District staff and Flewelling & Moody, the architect, recommend the award of this contract to Leonida Builders, Inc., the lowest responsive bidder. There were no other bids submitted for this project.

Financial Impact:

$95,000 from Capital Facilities Fund (25.0).

Recommended Motion:

Award Bid No. BO17-02A to the lowest responsive bidder, Leonida Builders, Inc., for the Bowman High School Bridge Addition and Fire Alarm Modifications Project for $95,000.

X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 16/17-16

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 16/17- 16 regarding certificated, non-certificated, classified and non-classified employees, and Workability Program.
Recommended Motion:
Approve Personnel Report No. 16/17-16.
Attachments:
Personnel Report 16-17-16
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Recommendation of Textbook/Instructional Materials Adoption, 2017/18

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
A textbook has been recommended for adoption for the 2017/18 school year.
Rationale:
iLit – Publisher: Pearson – Author: Gallagher/Sharronky/Vaughn/Bonair-Arard/Brozo – Course Area: Designated English Development – Grade: 7-12After reviewing three different publishers’ materials and piloting iLit material from July 2016 to the present, the English Language Development teachers recommend Pearson’s iLit to be adopted for the upcoming school year.  iLit stands out from other curricula because it is a literacy intervention program based on a proven instructional design that combines modeling, direct instruction, and guided practice to give students the strategies they need to succeed in both reading and writing.  iLit uses assessment to build and focus instruction, helping teachers to make sure that the right instruction goes to the right student.  iLit uses high-interest texts and provides teachers and administrators with actionable data to inform and adapt instruction.  Per California ELA/ELD Framework, all English Learners must receive both integrated and designated English Language instruction daily.  iLit provides support for our designated English Language Development classes to help students reach English proficiency.  The teachers feel that the positive data from the pilot reveals that students are advancing in their literacy skills with the iLit curricula.
Financial Impact:
Funding from State Instructional Materials Funds.
X.C.2. New/Revised Course Adoptions, 2017/18

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
Courses are being recommended for adoption for use beginning in the 2017/18 school year.
Rationale:
Course Name:  Engineering Design and Development AB

Grade: 12

Department: Practical Arts/Electives

This two-semester course is the capstone course in the Project Lead The Way (PLTW) high school engineering program.  It is an open-ended engineering research course in which students work in teams to design and develop an original solution to a well-defined and justified open-ended problem by applying an engineering design process.  This class should be taken as the final capstone PLTW course since it requires application of the knowledge and skills introduced during the PLTW foundation courses.

Course Name:  Achieve 10 AB

Grade: 10

Department: ELD/Electives

This two-semester course is designed to support the cross-curricular needs of our long-term English learners.  This course will provide an opportunity during the regular school day to support LTEL language development, meaning making, effective expression, foundational skills, and content knowledge across the content areas.  It will provide a time for students to focus on the language of the content areas in ways that are closely aligned with what is happening in instruction.  Students will have access to technology in order to conduct research and support their own learning when necessary.  They will also receive a broad exposure to literacy in other avenues such as attending local theatre productions, college visitations, career-based field trips, museums, and science centers.

Course Name:  Achieve 11 AB

Grade: 11

Department: ELD/Electives

This two-semester course is designed to continue the support of the cross-curricular needs of our long-term English learners.  This course will provide an opportunity during the regular school day to support LTEL language development, meaning making, effective expression, foundational skills, and content knowledge across the content areas.  It will provide a time for students to focus on the language of the content areas in ways that are closely aligned with what is happening in instruction.  Students will have access to technology in order to conduct research and support their own learning when necessary.  They will also receive a broad exposure to literacy in other avenues such as attending local theatre productions, college visitations, career-based field trips, museums, and science centers.

Course Name:  App Development AB

Grade: 11-12

Department: Practical Arts/Electives

This two-semester course is the capstone of Software and System Development under the IT Pathway.  Students will apply content knowledge learned in AP Computer Science P (Principles) and AP Computer Science A (Java) to a real-world, industry-standard-development environment.  Students will design, create, and test several apps over the course of the year culminating with an app that is their own original idea.  Various topics will be covered: Introduction to the Mobile Industry and the Programming Environment; Method Creation; Variable Types and uses; Object Basics; User Interface Creation; Arrays; Inheritance; Buttons and Assets; Event Driven Programming; Design Considerations; Final Project.

Course Name:  Honors App Development AB

Grade: 11-12

Department: Practical Arts/Electives

This two-semester course is the capstone of Software and System Development under the IT Pathway.  Students will apply content knowledge learned in AP Computer Science P (Principles) and AP Computer Science A (Java) to a real-world, industry-standard-development environment.  Students will design, create, and test several apps over the course of the year culminating with an app that is their own original idea.  Various topics will be covered: Introduction to the Mobile Industry and the Programming Environment; Creating Basic Scripts; User Interface Creation; Buttons and Assets; Event Driven Programming; Design Considerations; Project plan; Build Project; Unit Testing and Debugging; Project Reflection/Updates.

Course Name:  Advanced Placement Computer Science AB (revised)

Grade: 10-12

Department: Mathematics/Practical Arts

This is a two-semester, introductory course in computer science.  Students will learn to design and implement programs and classes written in C++ and will study static and dynamic data structures and standard algorithms – searching and sorting.  Furthermore, students will learn to analyze the efficiency of algorithms.

Reason for revision:  Revised to give Practical Arts credit

Course Name:  Advanced Placement Research AB

Grade: 12

Department: Electives

This two-semester course allows students to explore an academic topic/problem/issue of individual interest, and builds on the skills gained in AP Seminar.  Students design, plan, and conduct a year-long, research-based investigation to address a research question.  Students extend and apply skills learned in AP Seminar class to include research methodology, ethical practices of research, and how to assess, analyze, and synthesize information, all while addressing their research question.

Course Name:  Astronomy (revised)

Grade: 11-12

Department: Science/Electives

This two-semester course is intended to provide a year-long physical science elective through the use of dry labs dealing with physical processes in the Universe.  Students should have completed their physical science requirements for graduation prior to enrollment in this course.  Students will gain an understanding of physical and observable processes within the nearby Earth-Sun-Moon systems, as well as the ability to evaluate data from distant systems.

Reason for revision: Older course which required updating.

Course Name:  Honors Astronomy AB

Grade: 11-12

Department: Electives

This two-semester course allows students to investigate the principles of astronomy and conduct student-led experiments in the near-space environment.  Students will conduct hands-on and student-led investigations in the classroom, as well as participate in authentic research experiences based on their own interests.  NASA data and current space missions will be used as a platform to study how space-based data influences humanity on a daily basis.  Using Arduinos and satellite from Ardusat, students will program and code Arduino boards and mock CubeSats in order to learn how sensors collect data.  They will then design an experiment to be conducted aboard currently orbiting CubeSats and collect data for one week which will be downlinked directly to our student software platform.  Students will then design and implement their own experiments aboard a high-altitude balloon in which students will be entirely responsible for all aspects of design, launch, reconnaissance, and analysis.

Course Name:  Exploratory French (Summer School)

Grade: 8

Department: Electives

This summer school course is designed to provide a general introduction to the study of the French language and culture in an interactive manner.  Students will have the opportunity to practice speaking, listening, reading, and writing a world language.  The goal of the program is to give the students an increased global view through the use of a new language and culture using fun methods such as educational games, classroom skits, video, songs, and reading selections.

Course Name:  Ethnic Studies

Grade: 9-12

Department: Social Studies/Electives

This one-semester course offers students the opportunity to broaden their content knowledge of race and identity, through an examination of key events in U.S. History centered on African-American, American Indian, Latino-American, Asian-American, and other group experiences.  This course serves to empower students to see themselves reflected in their national history and to become globally-minded citizens who use their knowledge, skills, and unique talents to contribute to their community while demonstrating respect for self and others.  Course concepts focus on issues of race, class and culture in the U.S. and will be explored through the ethical lens of critical social justice.  This course will examine various genres and historical time periods to exhibit the rich contributions each group has lent to the United States and global culture.

Course Name:  Computer Integrated Manufacturing

Grade: 11-12

Department: Practical Arts/Electives

This two-semester course provides an opportunity for students to recognize many of the exciting career opportunities in the manufacturing industry.  Throughout the course students learn about manufacturing processes and systems.  CIM (Computer Integrated Manufacturing) is one of the specialization courses in the PLTW Engineering program.  The course deepens the skills and knowledge of an engineering student within the context of efficiently creating the products all around us. It provides an opportunity for students to develop a better understanding of this innovative and exciting industry.

Course Name:  Automotive Technology 1 AB (revised)

Grade: 9-12

Department: Practical Arts/Electives

This two-semester, introductory-level automotive course is designed to provide basic training to students and teach necessary skills and knowledge about the internal combustion engine, basic car systems, and careers in the automotive service industry.  Upon completion, students will have sufficient background to make minor repairs and adjustments on the various systems of the modern automobile using up-to-date equipment and tools.

Reason for revision:  Revised to reflect that it meets grad requirements in Practical Arts.

Course Name:  Automotive Technology II AB (revised)

Grade: 10-12

Department: Practical Arts/Electives

This two-semester, advanced-level automotive course is designed to provide advanced automotive training to students and teach necessary skills and knowledge about the internal combustion engine, advanced automotive systems, and emerging careers in the automotive service industry.  Upon completion, students will have an increased background of knowledge and skills to make repairs and adjustments to the various systems of the modern automobile using up-to-date test equipment and tools.

Reason for revision:  Revised to show it meets grad requirements in Practical Arts.

Recommended Motion:
Approve courses, as referenced above, for use beginning in 2017/18.
X.C.3. Authorization for Out-of-State Travel – Canyon High, Hart High, Saugus High, and West Ranch High Schools

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Five requests for out-of-state travel for the purpose of training and curriculum development will be considered.
Rationale:
Stephen Hufford, a music teacher at Canyon High School, is requesting authorization to travel out-of-state to attend the Advanced Placement Summer Institute for music in Seguin, Texas, July 9-July 13, 2017.

James Lane, a Hart High School teacher, is requesting authorization to travel out-of-state for two separate training opportunities:  1) National Coalition of Career Centers (NC3) Train the Trainer Scanner, Advanced Diagnostic and Multi-Meter Training in Kenosha, Wisconsin, July 24-28, 2017; and 2) Train the Trainer Torque and Rotor Machining Training in Elizabethton, Tennessee, April 24-28, 2017.

Thomas Mataya, an Engineering Design teacher at Saugus High School, is requesting authorization to travel out-of-state to attend Project Lead the Way (PLTW) Core Training in Prescott, Arizona, June 5-16, 2017.

Michael McClintock, a culinary arts teacher at West Ranch High School, is requesting authorization to travel out-of-state to attend the Careers through Culinary Arts Program (C-CAP) National Teachers Conference in Philadelphia, Pennsylvania, July 8-12, 2017.

Financial Impact:
All expenses for Stephen Hufford’s trip to Seguin, Texas, will be charged to Canyon High School’s Associated Student Body Advanced Placement account.

The Career Technical Education Incentive Grant (CTEIG) will pay all expenses for the following: James Lane’s trips to Kenosha, Wisconsin, and Elizabethton, Tennessee, Thomas Mataya’s trip to Prescott, Arizona, and Michael McClintock’s trip to Philadelphia, Pennsylvania.

Recommended Motion:
Approve  the following trips: Stephen Hufford to Seguin, Texas, July 9-13, 2017; James Lane to Kenosha, Wisconsin, July 24-28, 2017, and to Elizabethton, Tennessee, April 24-28, 2017; Thomas Mataya to Prescott, Arizona, June 5-16, 2017; and Michael McClintock to Philadelphia, Pennsylvania, July 8-12, 2017.
X.C.4. Requests for Overnight/Out-of-State Trips – Hart High, Saugus High, and West Ranch High Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Hart High School (Speech and Debate), Saugus High School (Yearbook), and West Ranch High School (Boys Volleyball, Girls Basketball).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by Hart High School Principal Collyn Nielsen, Saugus High School Principal Bill Bolde, and West Ranch High School Principal Mark Crawford are attached.
Recommended Motion:
Approve trips:  HHS Speech and Debate, Birmingham, AL, 6/17-24/17; SHS Yearbook, Orange, 6/22-25/17; WRHS Boys Volleyball, Torrance, 4/28-29/17; WRHS Girls Basketball, San Diego, 6/29-7/2/17.
Attachments:
Trip Approvals for 4-19-17 Board
X.D. Consent Calendar-Business Services
X.D.1. Purchase Order Report

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratify March 2017 Purchase Order Report.
Rationale:
Staff requests the Governing Board ratify the attached Purchase Order Report, which covers purchases, as specified, for the period March 1, 2017, through March 31, 2017.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Please note: The Purchase Order Report includes purchases previously ratified but not completed and closed by June 30, 2016.  These purchase orders are included here again due to their necessary creation within the District’s new financial system.

Financial Impact:
Attached report shows amounts and funding sources for purchase orders processed in March 2017, as well as purchase orders greater than or equal to $50,000.
Recommended Motion:
Ratify Purchase Order Report for the period of March 1, 2017, through March 31, 2017.
Attachments:
March 2017 PO Board Report
X.D.2. Warrant Register and Revolving Cash Payments

Speaker:
Erin Lillibridge, Chief Financial Officer
Quick Summary / Abstract:
Approve and ratify Warrant Register and Revolving Cash payments.
Rationale:
3/1/17 – 3/15/17
Payroll Warrant Register   $3,538,557.23
Commercial Warrants – General Fund  $10,434,913.65
Commercial Warrants – All Other Funds    $986,609.86
Revolving Cash Fund $0.00
3/16/17 – 3/31/17
Payroll Warrant Register   $8,703,531.55
Commercial Warrants – General Fund  $2,759,746.81
Commercial Warrants – All Other Funds $5,713,775.32
Revolving Cash Fund  $0.00
Recommended Motion:
Approve and ratify the above listed Warrant Register and Revolving Cash payments issued between March 1, 2017, through March 31, 2017, and order the items filed for audit.
Attachments:
Commercial Warrants 3/1/17-3/15/17
Commercial Warrants 3/16/17-3/31/17
Payroll Warrants 3/1/17-3/31/17
X.D.3. Budget Revision No. 02 (Adult Education)

Speaker:
Erin Lillibridge, Chief Financial Officer
Quick Summary / Abstract:
Budget Revision No. 02 relating to the Adult Education Program.
Rationale:
The attached Budget Adjustment Summary reflects the following adjustments relating to Budget Revision No. 02:

– Adjustment to reflect the current revised Adult Education Program budget.

Financial Impact:
As reflected in the attached Budget Adjustment Summary form.
Recommended Motion:
Approve Budget Revision No. 02 to reflect the current revised Adult Education Program budget.
Attachments:
Budget Adjustment Summary No. 2
X.D.4. Authorization for Financial Consulting Services (Cooperative Strategies)

Speaker:
Erin Lillibridge, Chief Financial Officer
Quick Summary / Abstract:
Ratify notice of authorization with Cooperative Strategies for financial consulting services for the District’s Schools Facilities Needs Analysis for Calendar Year 2017.
Rationale:
Cooperative Strategies (formerly known as the Dolinka Group, LLC) provides a variety of financial consulting services to the District, including but not limited to, in the areas of community facilities districts (CFDs), developer fees and mitigation agreements, and debt financing.  The current Consulting Services Agreement with Cooperative Strategies, covering the period of July 1, 2013, to June 30, 2018, requires the execution of a notice of authorization prior to the start of any work.

Staff has requested Cooperative Strategies’ assistance in the preparation of a School Facilities Needs Analysis for Calendar Year 2017.

Financial Impact:
Not to exceed $9,000 (plus expenses as specified) to be paid from the Capital Facilities Fund (25.0).  Unless otherwise noted as a flat fee, all services are billed on a time and materials basis per the specified hourly rates, plus out-of-pocket expense reimbursements outlined in the Consulting Services Agreement.
Recommended Motion:
Ratify authorization for Cooperative Strategies to update the School Facilities Needs Analysis for Calendar Year 2017.
Attachments:
Notice of Authorization for School Facilities Needs Analysis
X.D.5. Amendment No. 1 to Resolution No. 16/17-24 – Certification of Signatures

Speaker:
Erin Lillibridge, Chief Financial Officer
Quick Summary / Abstract:
It is necessary to update authorized signatures for the period of December 14, 2016, through December 31, 2017, as reflected in Amendment No. 1 to Resolution No. 16/17-24.
Rationale:
On December 14, 2016, in accordance with California Education Code Sections 42632 and 42633, the Governing Board adopted Resolution No. 16/17-24 authorizing the District’s Certification of Signatures for the period of December 14, 2016, through December 31, 2017.  This action allows the District to file a verified signature of each person authorized to sign notices of employment, contracts, and/or orders drawn on District funds.

Amendment No. 1 to Resolution No. 16/17-24 identifies the following changes to the authorized signers:

– Remove Robert P. Hall, Member of the Governing Board, effective February 1, 2017;

– Add Dr. Cherise Moore, Member of the Governing Board, effective April 19, 2017.

Recommended Motion:
Adopt Amendment No. 1 to Resolution No. 16/17-24 – Certification of Signatures to remove Robert P. Hall, effective February 1, 2017, and to add Dr. Cherise Moore, effective April 19, 2017.
Attachments:
Amendment No. 1 to Resolution 16/17-24 Certification of Signatures
X.D.6. Disposition of Surplus/Obsolete Equipment

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Staff requests permission to dispose of surplus/obsolete property.
Rationale:
Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.
1. 3M Overhead  (QTY 1, Valencia High School)

2. Panasonic TV  (QTY 1, Valencia High School)

3. Magnavox TV  (QTY 1, Valencia High School)

4. Sanyo VCR  (QTY 1, Valencia High School)

5. Sony VCR/DVD  (QTY 1, Valencia High School)

6. Elmo Overhead  (QTY1, Valencia High School)

7. Dukane Splash Overhead  (QTY 1, Valencia High School)

Recommended Motion:
Pursuant to California Education Code Sections 17545 and 17546, authorize disposal and/or sale of surplus/obsolete equipment as noted above.
X.D.7. Extension of Existing Portable Classroom Lease Agreement – Sierra Vista Junior High School (Class Leasing, LLC)

Speaker:
Erin Lillibridge, Chief Financial Officer
Quick Summary / Abstract:
Extend current lease agreement for eleven existing portable classroom buildings at Sierra Vista Junior High School through December 31, 2017.
Rationale:
Staff is requesting the current lease agreement for eleven portable classroom buildings at Sierra Vista Junior High School be extended to December 31, 2017.  This lease has been in place for several years and will terminate once construction of the classroom additions is completed.  Staff anticipates construction to be completed by fall 2018.
Financial Impact:
$63,648 per year for Sierra Vista Junior High School from Capital Facilities Fund (25.0).

$37,005 for dismantle and removal of buildings from Capital Facilities Fund (25.0).

Recommended Motion:
Approve extension of lease agreement for eleven existing portable classroom buildings at Sierra Vista Junior High Schools through December 31, 2017.
Attachments:
Class Leasing Agreement – Sierra Vista CL2566-535
X.D.8. Agreement for Managed Cloud Backup Services (Abtech Technologies, Inc.)

Speaker:
Jon Carrino, Director of Technology Services
Quick Summary / Abstract:
Ratify agreement for managed cloud backup services.
Rationale:
Abtech Technologies, Inc., has been providing multiple technology products and services since being founded in San Diego, California, in 1989.  One of these services is StorTrust Managed Cloud Backup.  This service provides a secure cloud based replication of local backup data for quick reliable access during a disaster recovery event.

District data is currently backed up to the Administrative Center Data Center, before being deduplicated and encrypted.  The StorTrust Managed Cloud Backup agreement would allow the District to replicate this encrypted backup data to the Abtech Tier 3+ Data Center in Nevada, allowing for cloud based disaster recovery as needed.  This new process is replacing the previous practice of backing up data to tapes, and send those tapes off-site to a secure storage facility.

The cost for the StorTrust Managed Cloud Backup service provided by this agreement totals approximately $22,500 per fiscal year, billed monthly.  The monthly fee is calculated at $125.00 per TB of data being stored by Abtech.  Current data totals are at 13TB, but this will grow over time.  There is a one time implementation fee of $1,200.  This agreement will be effective May 1, 2017, through April 30, 2020.

Financial Impact:
Approximately $22,500 per fiscal year from General Fund 01.0.
Recommended Motion:
Ratify agreement with Abtech Technologies, Inc., for managed cloud backup services through April 30, 2020.
Attachments:
Abtech StorTrust Agreement – MSA – 20170419
X.D.9. Agreement for Vision Screening Services (Wayne W. Hoeft, O.D.)

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Proposal to engage Wayne W. Hoeft, O.D., to perform mandated vision screening services at junior high schools for an estimated cost of $13,680 for 2017/18, serving approximately 3,800 eighth grade students at Arroyo Seco, La Mesa, Placerita, Rio Norte, Rancho Pico, and Sierra Vista Junior High Schools.  The cost per student remains at $3.60 for 2017/18.
Financial Impact:
Approximately $13,680 from General Fund.
Recommended Motion:
Approve entering into an agreement for vision screening services with Wayne W. Hoeft, O.D., for approximately 3,800 student screenings  at a cost of $3.60 per student for 2017/18.
Attachments:
Vision Screening Contract 2017.18 Wayne W. Hoeft, O.D.
X.D.10. Agreement for Hearing Screening Services (Arcadia Audiometric Associates, Inc.)

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Proposal to engage Arcadia Audiometric Associates, Inc., to perform mandated hearing screening services at junior high schools, for an estimated cost of approximately $10,000 for 2017/18, servicing approximately 3,800 eighth grade students and referrals at Arroyo Seco, La Mesa, Placerita, Rio Norte, Rancho Pico, and Sierra Vista Junior High Schools. The cost per student remains at $2.75 for 2017/18.
Financial Impact:
Approximately $10,000 from the General Fund.
Recommended Motion:
Approve agreement for hearing screening services with Arcadia Audiometric Associates, Inc., for the 2017/18 school year.
Attachments:
Hearing Screening Services 2017/18 Arcadia Audiometric Associates
X.D.11. Amendment No. 1 to Joint Venture Training Agreement with Careers through Culinary Arts Program (C-CAP)

Speaker:
Mariane Doyle, Ph.D., Director of Career Technical Education
Quick Summary / Abstract:
It is necessary to amend the Joint Venture Training Agreement with the Careers through Culinary Arts Program (C-CAP) due to the addition of one teacher at West Ranch High School.
Rationale:
There has been a change in the financial impact for the Joint Venture Training Agreement with the Careers through Culinary Arts Program (C-CAP) approved by the Board on February 15, 2017. This agreement will be in place through June 30, 2017, and will provide professional development, curriculum and work-based learning opportunities. The change in financial impact is due to the addition of one teacher at West Ranch High School. This brings the total number of teachers at West Ranch High School to two. The number of teachers at Valencia High school has not changed. Only Valencia High School and West Ranch High School culinary arts programs are included in this agreement.
Financial Impact:
Adds an additional $1,500 to the previously approved $7,000 agreement. A total of $5,000 will be paid from Perkins Funds and $3,500 from Career Technical Education (CTE) General Funds. ($3,500 for Valencia High School and $5,000 for West Ranch High School.)
Recommended Motion:
Approve Amendment No. 1 to Joint Venture Training Agreement with Careers through Culinary Arts Program (C-CAP) for Valencia High School and West Ranch High School.
Attachments:
C-CAP Quote
X.E. Consent Calendar-Operations
X.E.1. Prequalification List per Public Contract Code Section 20111.6 (April 2017)

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratify general contractors and subcontractors prequalified in April 2017 application process to bid on certain District public works projects pursuant to Public Contract Code Section 20111.6.
Rationale:
Pursuant to Public Contract Code Section 20111.6 (as enacted by Assembly Bills 1565 and 1581), general contractors and mechanical, electrical, and plumbing subcontractors (as defined) planning to bid on certain public projects must be prequalified prior to submitting bids for such projects.  Specifically, the District must prequalify bidders on all public projects with an expenditure of one million dollars ($1,000,000) or more, and using funds received under the Leroy F. Greene School Facilities Act of 1998 or any funds from a future state school bond.

The District currently accepts prequalification applications on a quarterly basis, and recently issued a notice inviting prequalification (RFQ17-04A) for the April application period (April 1, 2017 to April 10, 2017).

The attached list reflects the first round of contractors approved during the April 2017 application window.  Staff continues to review applications and will present remaining approvals for ratification at the regular board meeting on May 3, 2017.

Recommended Motion:
Ratify the attached list to include general contractors and subcontractors prequalified in the April 2017 application process to bid on certain District public works projects pursuant to Public Contract Code Section 20111.6.
Attachments:
Contractor Prequalification List April 2017
X.E.2. Change Order Request No. 3 – Utility Modifications Project WSH16-07A (Y Ko Construction Company, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request approval of Change Order Request No. 3 from Y Ko Construction Company, Inc., for $15,001.63  for the Utility Modifications Project at 21515 Centre Pointe Parkway.

Rationale:
Change Order No. 3 is comprised of two Change Order Requests (CORs):

COR No. 10 is due to trench backfill requirements imposed on the District by the Southern California Gas Company, that were not included in the bid documents, at a cost of $3,711.85.

COR No. 11 removes an exterior light fixture from 21515 Centre Pointe Parkway circuitry and adds it to the District warehouse circuitry, at a cost of $11,289.78.

A more detailed description of the CORs is attached.

Financial Impact:

$15,001.63 from Special Reserve Fund for Capital Outlay Projects (Fund 40).

Recommended Motion:
Approve Change Order No. 3 from Y Ko Construction Company, Inc., for $15,001.63 for the Utility Modifications Project at 21515 Centre Pointe Parkway.
Attachments:
Change Order #3 – Y.Ko
X.E.3. Amendment No. 1 for Division of the State Architect Inspection Services for Placerita Junior High School New Classroom Buildings Project (McCarthy Inspection Services, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approve Amendment No. 1 to McCarthy Inspection Services, Inc., for $52,000 for the Placerita Junior High School New Classroom Buildings Project.
Rationale:
Due to changes required by the Division of the State Architect (DSA) for the Placerita Junior High School New Classroom Buildings Project, the project duration and scope increased.  The DSA project inspector is now required to be present on the job site for a longer duration than what was originally approved. Staff recommends approval of Amendment No.1 to McCarthy Inspection Services, Inc.

The project budget contains soft cost contingency to cover this increase.

Financial Impact:
$52,000 from Measure SA (Fund 21).
Recommended Motion:
Approve Fee Amendment No. 1 from McCarthy Inspection Services, Inc., for $52,000 for the Placerita Junior High School New Classroom Buildings Project.
Attachments:
McCarthy Inspection Services Amendment No. 1 – Placerita
X.E.4. Fee Amendment No. 4 – Castaic High School (Ruhnau Ruhnau Clarke)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request approval of Fee Amendment No. 4 from Ruhnau Ruhnau Clarke for County required changes to street lighting plans for the Castaic High School Project.

Rationale:

The architect had submitted street lighting plans to the County based on County standards at the time of plan submittal. However, the County revised their design guidelines after the architect’s plan submittal. The County now intends to own, operate, and maintain their own street light facilities rather than their past practice of going through Southern California Edison for this. This change in direction by the County could not have been anticipated and will require the architect and engineers on the project to prepare new electrical plans and re-start the submittal process to the County. The architect (and their consulting engineers) is requesting additional fees to complete the new lighting design and to complete the submittal process with the County.

Financial Impact:
$28,000 from Measure SA (Fund 21).
Recommended Motion:
Approve Fee Amendment No. 4 from Ruhnau Ruhnau Clarke for County required changes to street lighting plans for the Castaic High School Project.
Attachments:
Fee Amendment #4 – RRC
X.E.5. Materials Testing Services – Bowman High School Bridge Addition and Fire Alarm Modifications Project (Geo-Advantec, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request approval of Division of the State Architect (DSA) materials testing services from Geo-Advantec, Inc., for the Bowman High School Bridge Addition and Fire Alarm Modifications Project.

Rationale:

The DSA requires the District to hire an independent DSA approved materials testing laboratory for materials inspection and testing of public school projects. Staff received a proposal for materials testing services from Geo-Advantec, Inc., for the construction of the cast-in-place pedestrian bridge and ramps at Bowman High School. Staff requests approval of this proposal from Geo-Advantec, Inc.

Financial Impact:

$5,177 from the Capital Facilities Fund (Fund 25).

Recommended Motion:

Approve Division of the State Architect materials testing services proposal from Geo-Advantec, Inc., for the Bowman High School Bridge Addition and Fire Alarm Modifications Project.

Attachments:
Geo-Advantec Proposal
X.E.6. Fee Amendment No. 2 – Division of the State Architect Inspection Services for Bowman High School Portable Classroom and Office Building Project (McCarthy Inspection Services, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approve Fee Amendment No. 2 for Division of the State Architect (DSA) inspection services from McCarthy Inspection Services, Inc., for the Bowman High School Portable Classroom and Office Building Project.
Rationale:

It is the responsibility of the Project Inspector (PI) to perform tasks required by the DSA and the District such as performing periodic inspections of the work, advising the contractor of nonconforming work, keeping accurate records, and certifying that the completed work has been done in accordance with the DSA approved plans and specifications. DSA requires the District to employ a DSA inspector for this project.

On June 15, 2016, the Governing Board approved an initial proposal from McCarthy Inspection Services, Inc. The initial proposal included DSA inspection services for both the new portable classroom and portable office building assuming that the sitework and installation of the two buildings would be done concurrently. Fee Amendment No. 1 was due to the DSA turning the initial project into two separate projects and delaying the approval of the new portable office building. That extended the schedule and the time necessary to provide the required inspection for the project. Fee Amendment No. 2 will cover the inspection required for the new cast-in-place concrete pedestrian bridge and ramps and modifications to the fire alarm system. Staff plans to complete the work this summer.

Financial Impact:
$7,150 from Capital Facilities Fund (25.0).
Recommended Motion:
Approve Fee Amendment No. 2 from McCarthy Inspection Services, Inc.
Attachments:
Fee Amendment #2
X.E.7. Notice of Completion, Project No. 2240503 – Hart High School Infrastructure

Speaker:
Michael Otavka, Director of Facilities
Quick Summary / Abstract:
Accept Notice of Completion for Project No. 2240503 for Hart High School Infrastructure and authorize retention release to Byron Davey Inc.
Rationale:
A Notice of Completion has been prepared for the Governing Board’s consideration for the following construction contract:

Byrom Davey Inc.

General Construction

Hart High School Infrastructure

Project No. 2240503

Staff requests the Governing Board accept this project as complete and release the funds (5 percent) previously retained per contract specifications.

Recommended Motion:
Accept Notice of Completion for Project No. 2240503 for Hart High School Infrastructure and authorize retention release to Byron Davey Inc.
Attachments:
NOC Hart Infrastructure 2240503
X.E.8. Notice of Completion, Project No. 4040501 – Hart High School Field and Project No. 4940702 – Saugus High School Field

Speaker:
Michael Otavka, Director of Facilities
Quick Summary / Abstract:
Accept Notice of Completion for Project No. 4040501 – Hart High School Field and Project No. 4940702 – Saugus High School Field and authorize retention release to General Sports Turf, dba Astroturf LLC.
Rationale:
A Notice of Completion has been prepared for the Governing Board’s consideration for the following construction contracts:

General Sports Turf, dba Astroturf LLC.

Fields

Project No. 4040501 Hart High and  Project No. 4940702 Saugus High Schools

Staff requests the Governing Board accept this project as complete and release the funds (5 percent) previously retained per contract specifications.

Recommended Motion:
Accept Notice of Completion for Project No. 4040501 – Hart High School Field and Project No. 4940702 – Saugus High School Field and authorize retention release to General Sports Turf, dba Astroturf LLC.
Attachments:
NOC Hart Field 4040501
NOC Saugus Field 4940702
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of II. First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
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Monday, Jun 19, 2017
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Friday, Jun 16, 2017
State Superintendent of Public Instruction Tom Torlakson unveiled an additional 285 award-wining titles Friday to the Recommended Literature: Prekindergarten Through Grade Twelve list.
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The Castaic Union School District is holding their Regular Meeting of the Governing Board on Thursday, June 22 at 6:00 p.m.
Thursday, Jun 15, 2017
The William S. Hart Union High School District has hired four new assistant principals for two high schools and two junior high schools.
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1946 - Open-casket service for William S. Hart at his Newhall home; Rudy Vallee sings "The Last Round-up" [story]
Firefighters battle a fast-moving blaze that consumed 850 acres Sunday afternoon and destroyed structures on the Disney movie ranch in Placerita Canyon. Sparked by a car crash, the fire threatened homes on both sides of the 14 Freeway.
Updated: Placerita Fire Burns 870 Acres; Disney Cabins Lost (Video)
The historic Oak of the Golden Dream and the Walker Cabin were threatened by Sunday's fire but were saved by fire crews. The entryway to the park, the upper parking lot and part of the Butterfly Garden were charred.
Oak of Golden Dream Saved from Fire; Park Entrance Scorched
The Antiquities Act does not give a president the authority to revoke a national monument from a previous administration, but a sitting president can change the boundaries of a national monument. Under congressional authority, Congress can also convert a national monument to a national park, which has been done on several occasions.
The Scoop on National Monuments | Commentary by Dianne Erskine-Hellrigel
1859 - Outlaw Tiburcio Vasquez escapes from prison while serving sentence for grand larceny in L.A. County; recaptured in August and sent to San Quentin [story]
1980 - Saugus Train Station relocated to Heritage Junction [story]
Tonight on SCV NewsBreak, the Santa Clarita Deputies’s Commercial burglary operation caught two suspects. Plus, the Saxtravaganza returns to Hart Hall. Watch these stories and more on tonight's edition of SCV NewsBreak.
SCV NewsBreak for Friday, June 23, 2017
The California Wilderness Coalition applauds Rep. Judy Chu for introducing legislation to protect more than 31,000 acres of Wilderness and nearly 46 miles of Wild and Scenic Rivers in southern California’s San Gabriel Mountains.
House Bill Would Protect Portions of Angeles National Forest
Los Angeles County’s cannabis regulation efforts have entered an important new phase with the convening of a diverse advisory group made up of health and policy experts, community leaders, cannabis industry representatives and other key stakeholders.
L.A. County Cannabis Advisory Team Begins Work in June
An al-Qaida in the Arabian Peninsula senior leader was killed in Yemen’s Shabwah governorate by a June 16 U.S. airstrike, U.S. Central Command said in a release.
Senior al-Qaida Leader Killed by U.S. Airstrike
California Attorney General Xavier Becerra has announced that California will prohibit state-funded and state-sponsored travel to Alabama, Kentucky, South Dakota and Texas based on discriminatory legislation enacted in each state.
California Prohibits State-Funded Travel to Four States
Circle of Hope is growing. In an effort to expand the scope of the nonprofit's aid to local cancer sufferers, the originally breast-cancer-only organization added additional cancers to its Client Advocacy Program over the past few years, including the most recent, malignant melanoma.
Circle of Hope Announces New Logo
Princess Cruises has announced that Yao Ming and his wife, Ye Li, will serve as Inaugural Cruise Ambassadors for Princess Cruises in China and officially name the new Majestic Princess during a ceremony and gala celebration.
Princess Cruises to Name Inaugural Cruise Ambassadors in China
The Moorpark Unified School District is very pleased to announce the employment of Ms. Anne Gibson as Assistant Superintendent of Business Services.
SCV Resident Named a Moorpark Assistant Superintendent
Burglary suppression operations helped Santa Clarita deputies nab a pair of alleged burglars breaking into a Valencia realty office Friday, officials said.
Two Suspects Arrested During Burglary Suppression Operations
According to the South Coast Air Quality Management District, air quality will be unhealthy for sensitive individuals in East San Gabriel Valley, San Gabriel Mountains and Santa Clarita Valley tomorrow, Saturday, June 23.
Air Quality Advisory Issued for SCV
The Los Angeles County Health Officer has issued a heat alert as high temperatures have been forecast for the Santa Clarita Valley on Sunday, June 25, and Monday, June 26.
High Heat Alert for SCV Sunday and Monday
Nearly a dozen productions including commercials, features, TV shows and a student project are shooting in Santa Clarita next week.
Filming in SCV June 26-July 2: Commercials, Features, TV
As the Fourth of July approaches, the city of Santa Clarita, the SCV Sheriff’s Station and the County Fire Department want to send the clear message that the city has zero tolerance for fireworks.
Santa Clarita Has Zero Tolerance for All Fireworks
Rep. Steve Knight (CA-25), along with Rep Marcy Kaptur (OH-09), introduced legislation, H.R. 3033, the Aeronautics Innovation Act of 2017, which would create funding and programmatic stability for NASA.
Knight Introduces Aeronautics Innovation Act of 2017
Organizers of the 5th annual SCV Walk to End Alzheimer’s on October 7 are seeking additional sponsorships from Santa Clarita Valley companies and business owners.
Business Sponsorships Sought for SCV Walk to End Alzheimer’s
Here's a roundup of crimes now being investigated by Santa Clarita Valley Sheriff’s Station detectives in Newhall, Zone 3:
Blotter: Newhall, Zone 6 – 06/12/17 to 06/18/17
Agenda for the Santa Clarita City Council's regular meeting at City Hall on Tuesday, June 27, starting at 5:30 p.m.
June 27: Santa Clarita City Council Regular Meeting
Agenda for the Santa Clarita City Council's Special Meeting, City Hall Chambers, Tuesday, June 27 at 5:30 p.m.
June 27: Santa Clarita City Council Special Meeting
Agenda for the Arts Commission Study Session June 26 at 6:30 p.m. in the Century Room at City Hall.
June 26: Agenda for Arts Commission Study Session
The Lancaster JetHawks hit three home runs and took a 7-5 lead to the ninth, but the Rancho Cucamonga Quakes rallied for an 8-7 victory to open the season's second half on Thursday night at The Hangar.
JetHawks Drop Second Half Opener to Quakes Thursday
Stevenson Ranch: Zone 3, Public Safety Report for the week of 06/12/17 to 06/18/17.
Crime Blotter: Burglary, Vandalism in Stevenson Ranch
1946, 11:20pm: William S. Hart, 81, dies at L.A.'s California Lutheran Hospital, leaving his Newhall home and 80-acre estate to L.A. County [story]
June 30 is the deadline for Santa Clarita residents to submit entries to the city's quarterly photo contest.
June 30: Last Day to Enter City’s Summer Photo Contest
Tonight on SCV NewsBreak, a road rage incident is caught on camera. Plus, local deputies work on a crime suppression operation. Watch these stories and more on tonight's edition of SCV NewsBreak.
SCV NewsBreak for Thursday, June 22, 2017
Olympian Alysia Montaño, a graduate of Canyon High School and a seven-time national champion, is competing in the 2017 USATF Outdoor Championships as she did in 2014 -- while pregnant.
Olympian Alysia Montaño Races Pregnant for a Second Time
A road rage incident on Highway 14 near Newhall Avenue Wednesday morning resulted in a two-car crash and a motorcyclist who remains at large, according to CHP officials.
CHP Seeks Motorcyclist in Road Rage Crash
While Mark Bradford and Sharon Lockhart represent the United States and Poland, respectively, in the prestigious Venice Bienniale (La Biennale di Venezia), two other CalArtians' work is also on view there.
CalArtians Danz and Rosero in 57th Biennale International Art Exhibition
CalArts has named Dimitri Chamblas, former artistic director of the Paris Opera’s creative digital platform 3rd Scene, as the new Dean of The Sharon Disney Lund School of Dance.
CalArts Names Dimitri Chamblas Dean of Lund School of Dance
Los Angeles County supervisors have scheduled a special meeting on Monday, June 26, to consider final approval of the county's $30 million-plus 2017-18 budget.
June 26: County Weighs Budget, Expecting State and Federal Cuts
Bond oversight legislation authored by California State Senator Scott Wilk (R-Antelope Valley) has been given the thumbs-up by the Assembly Education Committee.
Wilk School Bond Oversight Bill Clears Assembly Policy Committee