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SCVNews.com | July 19: Hart District Regular Board Meeting | 07-16-2017
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Hart District monumentThe next regular meeting of the Governing Board of the William S. Hart Union High School District is set for Wednesday, July 19 at 7 p.m. 

A closed session will start at 6 p.m. Both sessions will take place at the district’s Administrative Center, 21380 Centre Pointe Parkway, Santa Clarita 91350.

PLEASE NOTE: This meeting will include a Public Hearing for item IX-C regarding California School Employee Association Chapter 349’s initial proposal for negotiations for the 2017/18 school year, and the Governing Board will act as the Legislative Body for Community Facilities Districts during items X-A-1 through X-A-7.

The complete agenda follows.

XI.D.2. Warrant Register and Revolving Cash Payments

Speaker:
Lisa Nilles, Director of Fiscal Services
Quick Summary / Abstract:
Approve and ratify June 2017 Warrant Register and Revolving Cash payments.
Rationale:
6/1/17 – 6/15/17
Payroll Warrant Register   $4,402,819.61
Commercial Warrants – General Fund  $10,827,579.56
Commercial Warrants – All Other Funds    $989,176.11
Revolving Cash Fund $00.00
6/16/17 – 6/30/17
Payroll Warrant Register   $8,103,283.15
Commercial Warrants – General Fund  $7,565,170.87
Commercial Warrants – All Other Funds $9,408,541.27
Revolving Cash Fund  $0.00
I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.B.2. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.3. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6) 

Quick Summary / Abstract:
Negotiations with California School Employees Association.
II.B.4. Appointment of Assistant Principal (per Government Code Section 54957) 

Quick Summary / Abstract:
Consideration of appointment of Assistant Principal.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes

Recommended Motion:
Approve the minutes of the Regular Meeting of
III.E.1. Approval of Minutes – Regular Meeting of June 14, 2017

Quick Summary / Abstract:
Minutes of the Regular Meeting of June 14, 2017, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of June 14, 2017.
Attachments:
Minutes – Regular Meeting – June 14, 2017
III.E.2. Approval of Minutes – Special Meeting of June 21, 2017

Quick Summary / Abstract:
Minutes of the Special Meeting of June 21, 2017, presented for approval.
Recommended Motion:
Approve the minutes of the Special Meeting of June 21, 2017.
Attachments:
Minutes – Special Meeting – June 21, 2017
IV. Recognitions by Board
V. Communications
V.A. Board Member Reports
V.B. Employee Association Leadership
V.B.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.B.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
VI. Special Items
VI.A. Appointment of Junior High School Assistant Principal

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Staff will present candidate for the position of Junior High School Assistant Principal.
Financial Impact:
Appropriate placement on the certificated management salary schedule.
Recommended Motion:
Approve candidate presented for the position of Junior High School Assistant Principal.
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
VIII.A. Citizens’ Oversight Committee Report on 2015/16 Measure SA Expenditures

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Presentation of the Measure SA Citizens’ Oversight Committee Annual Report for 2015/16 expenditures.
Rationale:
The Citizens’ Oversight Committee for Measure SA has reviewed the Proposition 39 General Obligation Bonds Performance Audit for the fiscal year ending June 30, 2016, and has prepared the required attached report for the public’s review.

Based on a review of the District’s financial records and the Audit Report of the Measure SA bond proceeds, the Committee finds that the District has complied with the requirements of California Constitution Article XIIIA, Section 1(b)(3), and that District expenditures for the twelve-month period ending June 30, 2016, were consistent with Measure SA’s voter-approved provisions.

A committee member will be available to present the Committee’s report to the Governing Board at the meeting.

Attachments:
Measure SA COC Annual Report 2015-16
VIII.B. Proposition 39 Energy Savings Project Update

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Brad Chapman from Alliance Building Solutions, Inc., will give an update on the District’s Proposition 39 Energy Savings Project.
Attachments:
Prop 39 Update 
VIII.C. Revised Board Policies and Administrative Regulations – First Reading

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Revised Board Policies (BP) and Administrative Regulations (AR) – First Reading:  BP and AR 3270 Sale and Disposal of Books, Equipment, and Supplies (Personal Property); and BP and AR 3400 Management of District Assets/Accounts.
Rationale:
The following revised Board Policies (BP) and Administrative Regulations (AR) are being presented to the Board for a first reading.  Changes recommended by the Board will be incorporated into the material before a second reading on August 9, 2017.

BP and AR 3270 – Sale and Disposal of Books, Equipment, and Supplies (Personal Property)

BP and AR 3400 – Management of District Assets/Accounts

Attachments:
AR 3270 Sale and Disposal of Books
AR 3400 Management of District Assets, Accounts
BP 3270 Sale and Disposal of Books
BP 3400 Management of District Assets, Accounts
VIII.D. Williams Uniform Complaints Quarterly Summary – April 1-June 30, 2017

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Williams Uniform Complaints Quarterly Summary is being presented indicating that no complaints were filed between April 1-June 30, 2017. (Education Code 35186 requires all school districts in California to file a Williams Uniform Complaint Quarterly Summary with the Los Angeles County Office of Education and the local Governing Board.)
Attachments:
Williams Quarterly Complaint Report 4/1/17-6/30/17
IX. Action Items
IX.A. Appointment of Measure SA Citizens’ Oversight Committee Members

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Recommendations for appointment to the Measure SA Citizens’ Oversight Committee.
Rationale:
The ad hoc committee, comprised of Board members Mrs. Linda Storli and Mr. Joe Messina, Superintendent Engbrecht, and a member of the public Mr. Carl Goldman, assigned to review applications for the Measure SA Citizens’ Oversight Committee, has completed its work and is prepared to make recommendations for appointment to the Oversight Committee.

The public response to the District’s call for applicants was encouraging as six qualified citizens completed the required application.  The ad hoc committee carefully considered each application and is recommending Mr. Matthew Denny as the representative of a senior citizen’s organization and Mr. Mark Elfont as a Member at Large.

Recommended Motion:
Appoint  Mr. Matthew Denny and Mr. Mark Elfont to the Measure SA Citizens’ Oversight Committee.
IX.B. Agreement for Workforce Management System (Kronos Incorporated)

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Ratify agreement with Kronos Incorporated for Workforce Management System.
Rationale:
In December 2012, the Governing Board authorized the District to enter into an extension agreement with Digital Schools, for its Suite|Plus HR/Position Control system.  This contract extension is currently set to expire in November 2017. While the District has also entered into an agreement to use SmarteTools integrated Human Capital Management System to replace the Digital Schools Suite|Plus System, the one area that SmarteTools Human Capital Management System does not address is employee time management.

Kronos offers a web based solution that will provide a Workforce Ready Time Keeping, Workforce Ready Accruals and Workforce Ready Leave tracking system which will be fully accessible to all employees of the District. This system will capture accurate timekeeping data while providing the Payroll Department with the necessary reports to process payroll. This system can also provide the District with an accurate accounting of all employees, on any given campus in real time, in the event of a safety or emergency evacuation situation.

Purchase subject to Sections A & E of the US Communities Contract #14-JLR-003 dated March 18, 2014 and amended by Renewal Agreement #1. This agreement is effective June 23, 2017, through June 22, 2020, and may be terminated for convenience by the District upon ninety (90) days written notice.

Financial Impact:
Total implementation cost of $54,000 and annual service fee of $118,170, will be paid from the General Fund (01.0). This will result in an annual service fee savings of $45,000 over the service charges currently anticipated to renew the District’s contract with Digital Schools.
Recommended Motion:
Ratify agreement for use of Workforce Management System with Kronos Inc. for the period of June 23, 2017, through June 22, 2020.
Attachments:
Contract #14-JLR-003 Renewal #1
Kronos Agreement
IX.C. Public Hearing and Acknowledgment of California School Employee Association (CSEA) Chapter 349 Initial Proposal for Negotiations with the William S. Hart Union High School District for the 2017/18 School Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Public hearing and acknowledgment of the CSEA Chapter 349 initial proposal for negotiations with the William S. Hart Union High School District for the 2017/18 school year.
Rationale:
On June 14, 2017, the initial bargaining proposal from CSEA Chapter 349 to the William S. Hart Union High School District was presented.

The proposal is being presented this evening for public hearing and acknowledgment of receipt by the Governing Board.

Recommended Motion:
Acknowledge receipt of CSEA Chapter 349 bargaining proposal for negotiations with the William S. Hart Union High School District for the 2017/18 school year.
Attachments:
17-18 CSEA to District Sunshine Proposal
IX.D. Authorization to Select Construction Management Services Firm for the Sierra Vista Junior High School Classroom Addition Project (TELACU Construction Management) 

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request authorization to select TELACU Construction Management for the Sierra Vista Junior High School Classroom Addition Project.
Rationale:

On June 6, 2017, the District published Request for Proposal (RFP) SV17-08A for construction management services for the Sierra Vista Junior High School Classroom Addition Project. The following construction management firms attended the mandatory pre-proposal meeting on June 12, 2017:

  • BCM Group, Inc.,

  • Linik Corp,

  • Pinner Construction,

  • TELACU Construction Management, and

  • Yang Management, Inc.

One proposal, TELACU Construction Management’s, was received by the RFP deadline, June 30, 2017. TELACU’s proposal is both responsible and responsive.

After interviewing TELACU on July 10, 2017, a selection committee composed of members from WLC Architects, Inc., Sierra Vista Junior High School administration, and facilities staff recommend selection of TELACU as the construction manager for the Sierra Vista Junior High School Classroom Addition Project.

This project will be utilizing the CM multiple prime delivery method. Under this delivery method, the District holds multiple contracts with the various “prime” contractors and the construction manager acts as the general contractor.

Financial Impact:

$926,442 plus reimbursable expenses from Measure SA (Fund 21).

Recommended Motion:
Approve the selection of TELACU Construction Management as the construction manager for the Sierra Vista Junior High School Classroom Addition Project.
Attachments:
TELACU CM Services Proposal
IX.E. Resolution No. 17/18-4 to Confirm and Ratify the March 1, 2017, Action of the Governing Board Denying the Albert Einstein Academy For Letters, Arts and Sciences (AEALAS) Charter Renewal Petition and Adopting the AEALAS Report Final 3/1/17 as the Findings in Support Thereof

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Resolution No. 17/18-4 confirms and ratifies the Board action taken on March 1, 2017, denying the renewal petition and adopting the AEALAS Report Final 3/1/17 (“Final Report”) as factual findings in support thereof.
Rationale:
The Board has the power to confirm and ratify its previous actions when necessary to clearly document them in the minutes. The Resolution is intended to clearly document that the Board’s action on March 1, 2017, to deny the Albert Einstein Academy of Letters, Arts and Sciences Charter Renewal Petition intended to, and did, adopt the Final Report as written factual findings in support of denial as set forth and explained in the Final Report and as attached to the minutes of the March 1, 2017 meeting.
Recommended Motion:
Adopt Resolution No. 17/18-4 to confirm and ratify the March 1, 2017, action of the Governing Board denying the Albert Einstein Academy for Letters, Arts, and Sciences Charter Renewal Petition and adopting AEALAS Report Final 3/1/17 as the findings in support thereof.
Attachments:
Resolution to Ratify Board Action of March 1, 2017, Denying AEALAS Charter Petition
IX.F. Revised Board Policy and Administrative Regulation – Second Reading

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Board Policy (BP) and Administrative Regulation (AR) 3551 – Food Service Operations/Cafeteria Fund were revised and brought to the Board for a first reading on June 14, 2017.  They are being presented tonight for a second reading and approval of BP 3551.  No changes were suggested at the first reading.
Recommended Motion:
Approve revised Board Policy 3551 – Food Service Operations/Cafeteria Fund.
Attachments:
AR 3551 Food Service Operations Cafeteria Fund
BP3551 Food Service Operations.Cafeteria Fund
X. Community Facilities Districts
X.A. Act as Legislative Body of the Listed Community Facilities Districts (CFD): CFD No. 87-1, CFD No. 90-1, CFD No. 99-1, CFD No. 2002-1, CFD No. 2004-1, CFD No. 2005-1 and CFD. No. 2015-1

Quick Summary / Abstract:
For agenda items X-A-1 through X-A-7, the Governing Board will act as the Legislative Body of CFD No. 87-1, CFD No. 90-1, CFD No. 99-1, CFD No. 2002-1, CFD No. 2004-1, CFD No. 2005-1 and CFD No. 2015-1.
X.A.1. Resolution No. LB17/18-1 – Approving the 2017/18 Budget, and Levy and Collection of Special Taxes within Community Facilities District No. 87-1

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Consideration and adoption of Resolution No. LB17/18-1 approving the 2017/18 budget, and levy and collection of special taxes within Community Facilities District (CFD) No. 87-1.
Rationale:
In accordance with the Mello-Roos Community Facilities Act of 1982, as amended, the Governing Board previously formed and serves as the Legislative Body of CFD No. 87-1.  The electors within CFD No. 87-1 authorized the levy and collection of special taxes in amounts determined pursuant to the Rate and Method of Apportionment (RMA) for CFD No. 87-1.

The Governing Board, acting as the Legislative Body of CFD No. 87-1, is required to set a budget and authorize the levy and collection of special taxes within the boundaries of CFD No. 87-1 on an annual basis.

Resolution No. LB17/18-1 approves and adopts the attached Administration Report (Exhibit A to Resolution LB17/18-1) for CFD No. 87-1, which outlines the financial and administrative obligations and the special taxes proposed to be levied and collected within CFD No. 87-1 for the 2017/18 fiscal year.  All special taxes collected will be used for the purposes for which CFD No. 87-1 was established.

Financial Impact:
Total budget for the 2017/18 fiscal year of $448,224.45, and taxes levied as specified in the attached Administration Report prepared by Cooperative Strategies, pursuant to the Rate and Method of Apportionment for CFD No. 87-1.
Recommended Motion:
Adopt Resolution No. LB17/18-1 approving the 2017/18 budget, and the levy and collection of special taxes within CFD No. 87-1 for the 2017/18 fiscal year.
Attachments:
87-1 Admin Report
87-1 Resolution
X.A.2. Resolution No. LB17/18-2 – Approving the 2017/18 Budget, and Levy and Collection of Special Taxes within Community Facilities District No. 90-1

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Consideration and adoption of Resolution No. LB17/18-2 approving the 2017/18 budget, and levy and collection of special taxes within Community Facilities District (CFD) No. 90-1.
Rationale:
In accordance with the Mello-Roos Community Facilities Act of 1982, as amended, the Governing Board previously formed and serves as the Legislative Body of CFD No. 90-1.  The electors within CFD No. 90-1 authorized the levy and collection of special taxes in amounts determined pursuant to the Rate and Method of Apportionment (RMA) for CFD No. 90-1.

The Governing Board, acting as the Legislative Body of CFD No. 90-1, is required to set a budget and authorize the levy and collection of special taxes within the boundaries of CFD No. 90-1 on an annual basis.

Resolution No. LB17/18-2 approves and adopts the attached Administration Report (Exhibit A to Resolution LB17/18-2) for CFD No. 90-1, which outlines the financial and administrative obligations and the special taxes proposed to be levied and collected within CFD No. 90-1 for the 2017/18 fiscal year.  All special taxes collected will be used for the purposes for which CFD No. 90-1 was established.

Financial Impact:
Total budget for the 2017/18 fiscal year of $101,495.24, and taxes levied as specified in the attached Administration Report prepared by Cooperative Strategies, pursuant to the Rate and Method of Apportionment for CFD No. 90-1.
Recommended Motion:
Adopt Resolution No. LB17/18-2 approving the 2017/18 budget, and the levy and collection of special taxes within CFD No. 90-1 for the 2017/18 fiscal year.
Attachments:
90-1 Admin Report
90-1 Resolution
X.A.3. Resolution No. LB17/18-3 – Approving the 2017/18 Budget, and Levy and Collection of Special Taxes within Community Facilities District No. 99-1

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Consideration and adoption of Resolution No. LB17/18-3 approving the 2017/18 budget, and levy and collection of special taxes within Community Facilities District (CFD) No. 99-1.
Rationale:
In accordance with the Mello-Roos Community Facilities Act of 1982, as amended, the Governing Board previously formed and serves as the Legislative Body of CFD No. 99-1.  The electors within CFD No. 99-1 authorized the levy and collection of special taxes in amounts determined pursuant to the Rate and Method of Apportionment (RMA) for CFD No. 99-1.

The Governing Board, acting as the Legislative Body of CFD No. 99-1, is required to set a budget and authorize the levy and collection of special taxes within the boundaries of CFD No. 99-1 on an annual basis.

Resolution No. LB17/18-3 approves and adopts the attached Administration Report (Exhibit A to Resolution LB17/18-3) for CFD No. 99-1, which outlines the financial and administrative obligations and the special taxes proposed to be levied and collected within CFD No. 99-1 for the 2017/18 fiscal year.  All special taxes collected will be used for the purposes for which CFD No. 99-1 was established.

Financial Impact:
Total budget for the 2017/18 fiscal year of $139,987.98, and taxes levied as specified in the attached Administration Report prepared by Cooperative Strategies, pursuant to the Rate and Method of Apportionment for CFD No. 99-1.
Recommended Motion:
Adopt Resolution No. LB17/18-3 approving the 2017/18 budget, and the levy and collection of special taxes within CFD No. 99-1 for the 2017/18 fiscal year.
Attachments:
99-1 Admin Report
99-1 Resolution
X.A.4. Resolution No. LB17/18-4 – Approving the 2017/18 Budget, and Levy and Collection of Special Taxes within Community Facilities District No. 2002-1

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Consideration and adoption of Resolution No. LB17/18-4 approving the 2017/18 budget, and levy and collection of special taxes within Community Facilities District (CFD) No. 2002-1.
Rationale:
In accordance with the Mello-Roos Community Facilities Act of 1982, as amended, the Governing Board previously formed and serves as the Legislative Body of CFD No. 2002-1.  The electors within CFD No. 2002-1 authorized the levy and collection of special taxes in amounts determined pursuant to the Rate and Method of Apportionment (RMA) for CFD No. 2002-1.

The Governing Board, acting as the Legislative Body of CFD No. 2002-1, is required to set a budget and authorize the levy and collection of special taxes within the boundaries of CFD No. 2002-1 on an annual basis.

Resolution No. LB17/18-4 approves and adopts the attached Administration Report (Exhibit A to Resolution LB17/18-4) for CFD No. 2002-1, which outlines the financial and administrative obligations and the special taxes proposed to be levied and collected within CFD No. 2002-1 for the 2017/18 fiscal year.  All special taxes collected will be used for the purposes for which CFD No. 2002-1 was established.

Financial Impact:
Total budget for the 2017/18 fiscal year of $1,513,069.72 and taxes levied as specified in the attached Administration Report prepared by Cooperative Strategies, pursuant to the Rate and Method of Apportionment for CFD No. 2002-1.
Recommended Motion:
Adopt Resolution No. LB17/18-4 approving the 2017/18 budget, and the levy and collection of special taxes within CFD No. 2002-1 for the 2017/18 fiscal year.
Attachments:
02-1 Admin Report
02-1 Resolution
X.A.5. Resolution No. LB17/18-5 – Approving the 2017/18 Budget, and Levy and Collection of Special Taxes within Community Facilities District No. 2004-1

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Consideration and adoption of Resolution No. LB17/18-5 approving the 2017/18 budget, and levy and collection of special taxes within Community Facilities District (CFD) No. 2004-1.
Rationale:
In accordance with the Mello-Roos Community Facilities Act of 1982, as amended, the Governing Board previously formed and serves as the Legislative Body of CFD No. 2004-1.  The electors within CFD No. 2004-1 authorized the levy and collection of special taxes in amounts determined pursuant to the Rate and Method of Apportionment (RMA) for CFD No. 2004-1.

The Governing Board, acting as the Legislative Body of CFD No. 2004-1, is required to set a budget and authorize the levy and collection of special taxes within the boundaries of CFD No. 2004-1 on an annual basis.

Resolution No. LB17/18-5 approves and adopts the attached Administration Report (Exhibit A to Resolution LB17/18-5) for CFD No. 2004-1, which outlines the financial and administrative obligations and the special taxes proposed to be levied and collected within CFD No. 2004-1 for the 2017/18 fiscal year.  All special taxes collected will be used for the purposes for which CFD No. 2004-1 was established.

Financial Impact:
Total budget for the 2017/18 fiscal year of $454,737.36, and taxes levied as specified in the attached Administration Report prepared by Cooperative Strategies, pursuant to the Rate and Method of Apportionment for CFD No. 2004-1.
Recommended Motion:
Adopt Resolution No. LB17/18-5 approving the 2017/18 budget, and the levy and collection of special taxes within CFD No. 2004-1 for the 2017/18 fiscal year.
Attachments:
04-1 Admin Report
04-1 Resolution
X.A.6. Resolution No. LB17/18-6 – Approving the 2017/18 Budget, and Levy and Collection of Special Taxes within Community Facilities District No. 2005-1

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Consideration and adoption of Resolution No. LB17/18-6 approving the 2017/18 budget, and levy and collection of special taxes within Community Facilities District (CFD) No. 2005-1.
Rationale:
In accordance with the Mello-Roos Community Facilities Act of 1982, as amended, the Governing Board previously formed and serves as the Legislative Body of CFD No. 2005-1.  The electors within CFD No. 2005-1 authorized the levy and collection of special taxes in amounts determined pursuant to the Rate and Method of Apportionment (RMA) for CFD No. 2005-1.

The Governing Board, acting as the Legislative Body of CFD No. 2005-1, is required to set a budget and authorize the levy and collection of special taxes within the boundaries of CFD No. 2005-1 on an annual basis.

Resolution No. LB17/18-6 approves and adopts the attached Administration Report (Exhibit A to Resolution LB17/18-6) for CFD No. 2005-1, which outlines the financial and administrative obligations and the special taxes proposed to be levied and collected within CFD No. 2005-1 for the 2017/18 fiscal year.  All special taxes collected will be used for the purposes for which CFD No. 2005-1 was established.

Financial Impact:
Total budget for the 2017/18 fiscal year of $1,546,117.74, and taxes levied as specified in the attached Administration Report prepared by Cooperative Strategies, pursuant to the Rate and Method of Apportionment for CFD No. 2005-1.
Recommended Motion:
Adopt Resolution No. LB17/18-6 approving the 2017/18 budget, and the levy and collection of special taxes within CFD No. 2005-1 for the 2017/18 fiscal year.
Attachments:
05-1 Admin Report
05-1 Resolution
X.A.7. Resolution No. LB17/18-7 – Approving the 2017/18 Budget, and Levy and Collection of Special Taxes within Community Facilities District No. 2015-1

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Consideration and adoption of Resolution No. LB17/18-7 approving the 2017/18 budget, and levy and collection of special taxes within Community Facilities District (CFD) No. 2015-1.
Rationale:
In accordance with the Mello-Roos Community Facilities Act of 1982, as amended, the Governing Board previously formed and serves as the Legislative Body of CFD No. 2015-1.  The electors within CFD No. 2015-1 authorized the levy and collection of special taxes in amounts determined pursuant to the Rate and Method of Apportionment (RMA) for CFD No. 2015-1.

The Governing Board, acting as the Legislative Body of CFD No. 2015-1, is required to set a budget and authorize the levy and collection of special taxes within the boundaries of CFD No. 2015-1 on an annual basis.

Resolution No. LB17/18-7 approves and adopts the attached Administration Report (Exhibit A to Resolution LB17/18-7) for CFD No. 2015-1, which outlines the financial and administrative obligations and the special taxes proposed to be levied and collected within CFD No. 2015-1 for the 2017/18 fiscal year.  All special taxes collected will be used for the purposes for which CFD No. 2015-1 was established.

Financial Impact:
Total budget for the 2017/18 fiscal year of $1,514,399.57, and taxes levied as specified in the attached Administration Report prepared by Cooperative Strategies, pursuant to the Rate and Method of Apportionment for CFD No. 2015-1.
Recommended Motion:
Adopt Resolution No. LB17/18-7 approving the 2017/18 budget, and the levy and collection of special taxes within CFD No. 2015-1 for the 2017/18 fiscal year.
Attachments:
15-1 Admin Report
15-1 Resolution
X.B. Recommence Acting as Governing Board

Quick Summary / Abstract:
For the remainder of the agenda, the Governing Board will be acting as the Governing Board of the William S. Hart Union High School District.
XI. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves the items at one time.
XI.A. Consent Calendar-Removal of Items
XI.B. Consent Calendar-Personnel
XI.B.1. Personnel Report No. 17/18-1

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 17/18- 1 regarding certificated, non-certificated, classified and non-classified employees, and Workability Program.
Recommended Motion:
Approve Personnel Report No. 17/18-1.
Attachments:
17/18-1 Personnel Report
XI.B.2. Memorandum Of Understanding Between The William S. Hart Union High School District And Hart District Teachers Association Regarding Years Of Experience

Quick Summary / Abstract:
A Memorandum of Understanding (MOU) between the Hart District Teachers Association (HDTA) and the Wm. S. Hart Union High School District regarding years of service is presented for approval.  .
Rationale:
The MOU will increase the years of service experience accepted by the District from nine years to ten years for placement on the salary schedule for new HDTA members.
Recommended Motion:
Approve the Memorandum of Understanding between the Hart District Teachers Association and the William S. Hart Union High School District regarding years of experience.
Attachments:
MOU HDTA Years of Experience
XI.B.3. Notice of Variable Term Waiver Requests

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
The District has been unable to recruit an adequate number of speech and language therapists.  There is a need to send Variable Term Waiver Requests to the Commission on Teacher Credentialing.
Rationale:
Requests for Variable Term Waivers may be submitted by school districts to solve a temporary certification or assignment problem when the district finds there are an insufficient number of certificated persons who meet the specified employment criteria for a position, or for the purposes of educational reform, or other compelling reasons.  The Commission on Teacher Credentialing may grant a waiver upon its finding that professional preparation equivalent to that prescribed under the provision or provisions to be waived will be completed by the applicant affected.

Many districts throughout the state are finding a need to request these waivers, especially in the area of special education.  At this time, the District has been unable to recruit an adequate number of speech and language therapists to meet its needs.  It is therefore necessary to submit Variable Term Waiver Requests to the Commission for Sandy A. Juarez and Emily C. Malfitano to serve as full-time speech and language therapists to the District’s student population, effective August 1, 2017.

Recommended Motion:
Approve request for Variable Term Waivers for Sandy A. Juarez and Emily C. Malfitano to serve as speech and language therapists, effective August 1, 2017.
XI.C. Consent Calendar-Curriculum/Instruction
XI.C.1. Final Adoption of Textbook/Instructional Materials, 2017/18

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
A textbook has been recommended for final adoption for the 2017/18 school year.
Rationale:
The Worst Hard Time – Publisher: Mariner – Author: Egan – Course Area: U.S. History – Grade: 11  The Worst Hard Time is an epic story of blind hope and endurance almost beyond belief; it is also, as Tim Egan has told it, a riveting tale of bumptious charlatans, conmen, and tricksters, environmental arrogance and hubris, political chicanery, and a ruinous ignorance of nature’s ways.  Egan has reached across the generations and brought us the people who played out the drama in this devastated land, and uses their voices to tell the story as well as it could ever be told.  The dust storms that terrorized America’s High Plains in the darkest years of the Depression were like nothing ever seen before or since, and the stories of the people that held on have never been fully told. Pulitzer Prize–winning New York Times journalist and author Timothy Egan follows a half-dozen families and their communities through the rise and fall of the region, going from sod homes to new framed houses to huddling in basements with the windows sealed by damp sheets in a futile effort to keep the dust out.  He follows their desperate attempts to carry on through blinding black blizzards, crop failure, and the deaths of loved ones.  Drawing on the voices of those who stayed and survived—those who, now in their eighties and nineties, will soon carry their memories to the grave—Egan tells a story of endurance and heroism against the backdrop of the Great Depression.  As only great history can, Egan’s book captures the very voice of the times: its grit, pathos, and abiding courage.  Combining the human drama of Isaac’s Storm with the sweep of The American People in the Great Depression, The Worst Hard Time is a lasting and important work of American history.
Financial Impact:
Funding from State Instructional Materials Funds.
Recommended Motion:
Approve textbook, as referenced above, for use beginning in the 2017/18 year.
XI.C.2. New/Revised Course Adoptions, 2017/18

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
Courses are being recommended for adoption for use beginning in the 2017/18 school year.
Rationale:
Course Name:  Basic Forensic Science AB (for SC3)

Grade: 11-12

Department: Special Education/Science Electives

This two-semester course will engage students in the analysis of crime scenes by using an interactive, contextual, and performance-based approach.  Focus will be on the collection and analysis of crime scene evidence (such as serology, toxicology, entomology, odontology, and trace evidence) and exploring lab analysis techniques (such as chromatography, DNA analysis, fingerprinting, blood analysis, autopsy, and hair and footprint analysis).  It will incorporate multidisciplinary core content from biology, chemistry, physics, earth science, medicine, technology, and law.

Course Name:  Basic Forensic Science AB (for SC1)

Grade: 11-12

Department: Special Education/Science Electives

This two-semester course will engage students in the analysis of crime scenes by using an interactive, contextual, and performance-based approach.  This course will focus on the collection and analysis of crime scene evidence (such as serology, toxicology, entomology, odontology, and trace evidence) and exploring lab analysis techniques (such as chromatography, DNA analysis, fingerprinting, blood analysis, autopsy, and hair and footprint analysis).  It will incorporate multidisciplinary core content from biology, chemistry, physics, earth science, medicine, technology, and law.

Course Name:  Beginning Guitar

Grade: 7-8

Department: Electives

This is a one-semester, introductory course designed to develop, in each student, the fundamental skills necessary to play the guitar both as an accompanying and solo instrument.  Both individual and group instruction will be provided.  Students will have an opportunity to practice relatively simple guitar music and perform in class.

Course Name:  Intermediate Guitar

Grade: 7-8

Department: Electives/Practical Arts

This is a one-semester course where students begin to study the instrument at a higher level than the fundamentals presented in Beginning Guitar.  Students will continue to explore the possibilities of the guitar as a solo instrument, developing single note melodies, and accompanying vocalists and other instrumentalist as a chordal instrument.  Additionally, sight reading and basic music theory will be introduced during the semester.

Course Name:  Honors Entrepreneurship and Innovation AB

Grade: 11-12

Department: Electives/Practical Arts

This is a two-semester course utilizing business, self-employment, marketing, sales, and services concepts. The course is designed to prepare students for a higher likelihood of success in any career field since knowledge of entrepreneurship is universally applicable to all fields.  The applications throughout the course allow students to see the connection of entrepreneurship towards a real-world environment.  This course is the first part of a pathway sequence with an entrepreneurship or business/finance theme and is designed to promote entrepreneurial literacy among high school students via Common Core-based learning and assessments.

Course Name:  Entrepreneurship AB

Grade: 11-12

Department: Electives/Practical Arts

This is a two-semester, project-based, college-preparatory course where students analyze and develop a small business.  Students learn the principles of entrepreneurship and how the market economy and ownership leads to wealth creation.  Students learn not only the skills necessary to become entrepreneurs but also the attitudes, characteristics, and techniques in successful entrepreneurs that they will need to succeed.  Finally, they learn about saving and making future investments in order to meet their financial goals in life.

Course Name:  21st Century Marketing AB

Grade: 10-12

Department: Electives/Practical Arts

This two-semester course is designed as an introduction to business management across all functional areas of an organization.  The course provides students with a solid understanding of marketing fundamentals to succeed.  It offers all aspects of marketing, from basic economics to employment in the marketing field.  The key concepts covered in this course are: Marketing, Economics, Business & International Marketing, Communication Skills, Selling, Promotion, Distribution, and Pricing.

NOTE:

The following course had a title change:

Culinary Basics I/II changed to Culinary Arts A/B

Recommended Motion:
Approve courses, as referenced above, for use beginning in 2017/18.
XI.C.3. Out-of-State Travel Requests – Hart High and Saugus High Schools and the Administration Center

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Hart High and Saugus High School teachers, and Career Technical Education employees at the Administration Center, are requesting authorization to travel out of state to attend training sessions.
Rationale:
Hart High School teacher James Lane is requesting authorization to travel to Lebanon, Oregon, September 11-15, 2017, to attend a train-the-trainer certification course at a National Coalition of Certification Center (NC3).

Saugus High School teacher Vijay Maraj is requesting authorization to travel to Kenosha, Wisconsin, July 23-29, 2017, to attend a train-the-trainer certification course at a National Coalition of Certification Center (NC3).

Daniel Sopher, a data technician in the Career Technical Education department, is requesting authorization to travel to Blaine, Minnesota, August 7-11, 2017, to attend the Fundamentals of the Campus Data Base at Infinite Campus University.

Melissa Jenkins, a West Ranch High School Career College Readiness Specialist, is requesting authorization to attend the Association of Career Technical Education (ACTE) 2017 Career Tech Visions conference, in Nashville, Tennessee, December 6-December 9, 2017.

Financial Impact:
James Lane and Vijay Miraj’s expenses to travel out of state to attend train-the-trainer certification courses at National Coalition of Certification Centers (NC3) will be paid from the Career Technical Education Incentive Grant.

Daniel Sopher’s expenses to travel out of state to attend the Fundamentals of the Campus Data Base at Infinite Campus University will be paid from the Career Technical Education Incentive Grant.

Melissa Jenkins’s, attendance at the Association of Career Technical Education (ACTE) 2017 Career Tech Visions conference, in Nashville, Tennessee, will be paid from the Career Technical Education Incentive Grant funds.

Recommended Motion:
Authorize James Lane to travel to Lebanon, Oregon, September 11-15, 2017, and Vijay Miraj to travel to Kenosha, Wisconsin, July 23-29, 2017, to attend train-the-trainer certification courses at National Coalition of Certification Centers (NC3); authorize Daniel Sopher to travel to Blaine, Minnesota, August 7-11, 2017, to attend the Fundamentals of the Campus Data Base at Infinite Campus University; and, authorize Melissa Jenkins’s attendance at the Association of Career Technical Education (ACTE) 2017 Career Tech Visions conference, in Nashville, Tennessee.
XI.C.4. Ratification of Out-of-State Conference Attendance – Sierra Vista Junior High School

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Sierra Vista Junior High School teacher Kristen Stauch is requesting ratification of her attendance at the International  Society for Technology in Education (ISTE) conference in San Antonio, Texas, June 26-28, 2017.
Financial Impact:
All travel expenses, including transportation, lodging, and registration fees, for Kristen Stauch’s attendance at the International  Society for Technology in Education (ISTE) conference in San Antonio, Texas, June 26-28, 2017, were paid from Career and College Readiness funds.
Recommended Motion:
Ratify Sierra Vista Junior High School teacher Kristen Stauch’s attendance at the International Society for Technology in Education (ISTE) conference in San Antonio, Texas, June 26-28, 2017.
XI.C.5. Requests for Overnight/Out-of-State Trips – Saugus High, Rancho Pico Junior High, and Sierra Vista Junior High Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Saugus High School (Girls and Boys Cross Country), Rancho Pico Junior High School (Associated Student Body (ASB)), and Sierra Vista Junior High School (ASB).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by Saugus High School Principal Bill Bolde, Rancho Pico Junior High School Principal Erum Jones, and Sierra Vista Junior High School Principal Carolyn Hoffman are attached.
Recommended Motion:
Approve trips:  SHS Girls Cross Country, Big Bear City, 7/22-26/17; SHS Boys Cross Country, Big Bear City, 7/26-30/17; RPJHS ASB, Santa Barbara, 7/23-25/17; SVJHS ASB, Santa Barbara, 7/23-25/17.
Attachments:
Trip Approvals for 7-19-17 Board Meeting
XI.C.6. Requests for Overnight/Out-of-State Trips (Ratification) – Canyon High and Saugus High Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve ratification of overnight/out-of-state student trip requests from Canyon High School (Boys Basketball, Associated Student Body (ASB)) and Saugus High School (ASB).
Rationale:
The submitted trip requests have been reviewed and meets all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by Canyon High School Principal Jason d’Autremont and Saugus High School Principal Bill Bolde are attached.
Recommended Motion:
Approve trip: CHS Boys Basketball, San Diego, 6/23-25/17; CHS ASB, Santa Barbara, 7/7-10/17; SHS ASB, Santa Barbara, 7/12-14/17.
Attachments:
Ratification of Trip Requests for 7-19-17 Board
XI.C.7. Contract Renewal with the Los Angeles County Sheriff’s Department

Speaker:
Kathy Hunter, Director of Student Services
Quick Summary / Abstract:
Ratification of contract renewal with the Los Angeles County Sheriff’s Department for services rendered by the School Resource Officers. The contract is for 5.5 deputies to serve as School Resource Officers for fiscal year 2017/18.
Financial Impact:
$993,046.18 from the General Fund.
Recommended Motion:
Approve the contract with the Los Angeles County Sheriff’s Department for fiscal year 2017/18.
Attachments:
School Resource Officer Contract
XI.C.8. Partners in Special Education Contract Amendments for 2017/18

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Amendments to the contract for the 2017/18 school year with Partners in Special Education (PSE) are being submitted for approval.
Rationale:
The Hart District’s Memorandum of Understanding with Opportunities for Learning (OFL) stipulates that the Hart District will be responsible for providing services for OFL’s Special Education students within the Santa Clarita Valley.  In addition, the Hart District is responsible for providing services for OFL’s “out of district” Special Education students from their resource centers in Ridgecrest, Palmdale, and Lancaster.  The Hart District retains all of the Special Education funding attributed to OFL for Special Education students.

The Hart District contracts with Partners in Special Education (PSE) to meet the needs of these students and to ensure compliance with the law.  Since 2013, the percentage of Special Education students serviced by PSE, both in-district and out-of-district, has increased significantly. The increased numbers of Special Education students calls for an increase in staff and services to meet compliance requirements.

In recognition of these increased costs, the Hart District and Partners in Special Education have negotiated an amendment to the Memorandum of Understanding.

Opportunities For Learning – William S. Hart Charter (“OFL”) is currently receiving state funding at a 70 percent level. If OFL remains below a 100 percent state funding level during the 2017/2018 fiscal year, the Hart District agrees to pay to PSE up to, and not to exceed, 70 percent of all AB 602 Special Education funds received for the 2017/2018 school year.

Should the state increase OFL’s funding level 100 percent at any time, to be applied retroactively to the beginning of the 2017-2018 fiscal year, then the Hart District agrees to pay PSE up to, and not to exceed, 75 percent of all AB 602 Special Education funds the Hart District receives for the 2017/2018 school year.

Actual costs shall be based upon monthly invoices detailing the services performed by PSE or PSE employees.

Financial Impact:
Not to exceed 70 percent of all Special Education funding the Hart District receives based on the average daily attendance of students served by PSE, if OFL is funded at the 70 percent level.

Not to exceed 75 percent of all Special Education funding the Hart District receives based on the average daily attendance of students served by PSE, if OFL is funded at the 100 percent level.

Recommended Motion:
Approve the 2017/18 Partners in Special Education contract amendments, in-district and out-of-district, as presented.
Attachments:
PSE First Amendment to Contract (In-District)
PSE First Amendment to Contract (Out-of-District)
XI.C.9. 2016-17 Consolidated Application for Categorical Programs

Speaker:
Jill Shenberger, Director of Special Programs and Staff Development
Quick Summary / Abstract:
Approve and authorize the Spring Data Collection of the Wm. S. Hart Union High School District’s Consolidated Application for Funding Categorical Programs, fiscal year 2016-17, to the California Department of Education.
Rationale:
The Consolidated Application must be submitted to the California Department of Education (CDE) for a district to receive funds for categorical programs.  The application is submitted online through a web-based Consolidated Application Reporting System (CARS).  Annually, in June, each local educational agency (LEA) submits data as part of the Spring release of the application to document participation in selected programs and provide assurances that the district will comply with the legal requirements of each program.  Program entitlements are determined by formulas contained in the laws that created the programs.  This data submission also represents the start of the application for the coming school year.
Recommended Motion:
Approve and authorize the submission of the Spring Data Collection of the Wm. S. Hart Union High School District’s Consolidated Application for Funding Categorical Programs, fiscal year 2016-17, to the California Department of Education.
Attachments:
ConApp Certifications
XI.C.10. Memorandum Of Understanding with Los Angeles Unified School District and Golden Oak Adult School July 1, 2017, through June 30, 2018

Speaker:
Mariane Doyle, Ph.D., Director of Career Technical Education
Quick Summary / Abstract:
A Memorandum Of Understanding (MOU) with Los Angeles Unified School District and Golden Oak Adult School, effective July 1, 2017, through June 30, 2018, regarding high school equivalency testing is being presented for ratification.
Rationale:
Los Angeles Unified School District’s High School Equivalency Test Center will add Golden Oak Adult School as a satellite location for HiSET High School Equivalency testing.  This agreement will benefit both Golden Oak Adult School students as well as the community.  A Memorandum Of Understanding (MOU) with Los Angeles Unified School District and Golden Oak Adult School, effective July 1, 2017, through June 30, 2018, to add Golden Oak Adult School as a satellite high school equivalency testing center is being presented for ratification.
Recommended Motion:
Approve the Memorandum Of Understanding Between the William S. Hart Union High School District and Los Angeles Unified School District, effective July 1, 2017, through June 30, 2018.
Attachments:
Golden Oak – LAUSD MOU
XI.D. Consent Calendar-Business Services
XI.D.1. Purchase Order Report

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratify June 2017 Purchase Order Report.
Rationale:
Staff requests the Governing Board ratify the attached Purchase Order Report, which covers purchases, as specified, for the period June 1, 2017, through June 30, 2017.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Please note: The Purchase Order Report includes purchases previously ratified but not completed and closed by June 30, 2017.  These purchase orders are included here again due to their necessary creation within the District’s new financial system.

Financial Impact:
Attached report shows amounts and funding sources for purchase orders processed in June 2017, as well as purchase orders greater than or equal to $50,000.
Recommended Motion:
Ratify Purchase Order Report for the period of June 1, 2017, through June 30, 2017.
Attachments:
June 2017 PO Board Report
Recommended Motion:
Approve and ratify the above listed Warrant Register and Revolving Cash payments issued between June 1, 2017, through June 30, 2017, and order the items filed for audit.
Attachments:
Commercial Warrants 6/1/17-6/15/17
Commercial Warrants 6/16/17-6/30/17
Payroll Warrants 6/1/17-6/30/17
XI.D.3. Resolution No. 17/18-2 Authoring Inter-fund Cash Transfers for Fiscal Year 2016/17

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Delegated authority to process routine inter-fund cash transfers to the Superintendent or Designee for fiscal year 2016/17.
Rationale:
During the normal course of business operations, there are routine inter-fund accounting activities that take place that necessitate the need of cash transfers.  Staff is requesting that the Board delegate the authority to process routine inter-fund cash transfers to the Superintendent or Designee.  The amount of any single inter-fund cash transfer shall not exceed $1,000,000.
Financial Impact:
None.
Recommended Motion:
Approve Resolution No. 17/18-2 delegating authority to the Superintendent or Designee to allow inter-fund cash transfers in an amount not to exceed $1,000,000.
Attachments:
Resolution for Cash Transfers 2016-2017
XI.D.4. Resolution No. 17/18-3 Authoring Inter-fund Cash Transfers for Fiscal Year 2017/18

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Delegated authority to process routine inter-fund cash transfers to the Superintendent or Designee for fiscal year 2017/18.
Rationale:
During the normal course of business operations, there are routine inter-fund accounting activities that take place that necessitate the need of cash transfers.  Staff is requesting that the Board delegate the authority to process routine inter-fund cash transfers to the Superintendent or Designee.  The amount of any single inter-fund cash transfer shall not exceed $1,000,000.
Financial Impact:
None.
Recommended Motion:
Approve Resolution No. 17/18-3 delegating authority to the Superintendent or Designee to allow inter-fund cash transfers in an amount not to exceed $1,000,000.
Attachments:
Resolution for Cash Transfers 2017-2018
XI.D.5. Organizational Memberships for 2017/18

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Staff requests the Governing Board approve annual organizational memberships for the coming school year.  Attached is a list of organizations and estimated dues for 2017/18.  Additional memberships may be presented to the Governing Board for approval at a later date, as needed.
Financial Impact:
Approximately $81,076.40 to be paid from the General Fund (01.0).
Recommended Motion:
Approve organizational memberships and dues, as listed, for the 2017/18 school year.
Attachments:
Memberships for 2017/18
XI.D.6. Amendment No. 4 to Food Services Management Contract (Compass Group USA, Inc., Chartwells Division)

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Approve Amendment No. 4 to extend existing Food Services Management Contract with Compass Group USA, Inc., for the 2017/18 school year.
Rationale:
Amendment No. 4 was submitted and approved at the Governing Board meeting on May 17, 2017. However, the contractor has since requested a price adjustment to the general and administrative costs and the per meal costs of the contract.  This will be the first time the contractor has increased the fees of the previously awarded June 2013 contract.

The current monthly rate for General and Administrative Costs is $4,675.00 and will be replaced by the new monthly rate of $4,787.67. The current annual rate will increase from $56,100 to the new annual rate of $57,452.04. This reflects an increase of 2.41 percent.

The current per meal fee rate is $.0850 and will be replaced by the new per meal fee rate $.087. This reflects an increase of 2.41 percent.

Amendment No. 4 will extend the contract term for one year, as allowed per California Education Code Section 17596.

Financial Impact:
Chartwells is compensated on a fee-per meal basis, plus an administrative fee.
Recommended Motion:
Approve Amendment No. 4 to the Food Services Management Contract with Compass Group USA, Inc., for 2017/18.
Attachments:
Amendment No. 4 Compass Group USA Inc.
FSMC Professional Standards
XI.D.7. Food Recovery Program (Compass Group USA, Inc., Chartwells Division)

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Approve the Food Recovery Program to reduce food waste and support local nonprofit agencies.
Rationale:
The District’s food services management contractor, Compass Group USA, Inc., Chartwells Division (Food Services), will implement a Food Recovery Program on District campuses and will begin a pilot program at West Ranch High School and Rancho Pico Junior High School August 2017. They will expand the program to other District school campuses as they deem appropriate.

Food Services already utilizes “Share Tables” that allow students to deposit/share items they will not eat so that other students may withdraw the item for their consumption. In the event that the “Share Table” items are not consumed, they are thrown away, as current regulations prevent Food Services from using them. Under the Food Recovery Program, these unconsumed items would be taken to local nonprofit agencies in the Santa Clarita area.

Food Services will work with local health departments to adhere to all food code requirements. They will engage student volunteers to assist in counting and organizing recovered food for the recipient agency. This is a great opportunity for students to serve as advocates and play a role in environment conservation and community service.

The USDA and EPA encourage and support school food recovery programs, citing U.S. schools waste approximately one (1) billion food items on an annual basis, while fifty (50) million Americans are food-insecure. All food donors and recipients are protected under the Bill Emerson Good Samaritan Act.

Recommended Motion:
Approve the Food Recovery Program to reduce food waste and support local nonprofit agencies.
XI.D.8. Modification No. 004 to Agreement for Outdoor Recreation and Wilderness Conservation – Regional Occupational Program (US Forest Service)

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
This modification to the prior amended agreement extends the period from September 30, 2017, to September 30, 2018, and makes minor modifications to scope of work and funding level.
Rationale:
This agreement documents a cooperative effort between the District and the U.S. Forest Service to enhance the District’s Regional Occupational Program and simultaneously restore and improve trails in the Angeles National Forest.  Modification No. 001 was brought to the Governing Board for ratification at the July 22, 2015, meeting, Modification No. 002 at the September 9, 2015, meeting, and Modification No. 003 at the August 17, 2016 meeting.
Financial Impact:
Adds $1,950 in funding for the completion of additional project activities as specified.
Recommended Motion:
Ratify modification No. 004 to the agreement with the US Forest Service for outdoor recreation and wilderness conservation program.
Attachments:
US Forest Service Agreement Amendment No. 004
XI.D.9. Approval of Energy Manager Agreement (K12 Energy Services, LLC)

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Request approval of K12 Energy Services, LLC, energy manager agreement.
Rationale:
On December 9, 2015, the Governing Board approved an agreement for energy conservation services with Alliance Building Solutions, Inc.  The energy conservation project totals over $9.6 million in lighting, mechanical, controls, self-generation, and building envelope improvements at various sites throughout the District, which are expected to generate energy cost savings covering, at a minimum, the project’s implementation costs.

The attached agreement with K12 Energy Services, LLC, provides for the measurement and verification of the energy savings associated with the energy conservation project.  Services include monitoring, auditing and reporting, consulting and assistance with federal and state energy funding, providing updates on regulatory energy developments, guiding the District with strategies for saving energy and reducing consumption, and monitoring and providing an analysis of potential energy legislation.

The term of this agreement is August 1, 2017, through August 1, 2022.  The agreement shall be automatically renewed annually unless terminated.  The agreement can be terminated at any time by either party, with or without cause, effective upon thirty (30) days written notice to the other party.

Financial Impact:
The annual fee is $46,800.  Total expense for the initial five year term is $234,000.  This expense is reimbursed by the California Energy Commission Proposition 39 Energy Plan.
Recommended Motion:
Approve agreement with K12 Energy Services, LLC, for energy manager services for a period of five years.
Attachments:
Energy Manager Agreement
XI.D.10. Disposition of Surplus/Obsolete Equipment

Speaker:
Leigh Hansen,Director of Purchasing and Warehouse
Quick Summary / Abstract:
Staff requests permission to dispose of surplus/obsolete property.
Rationale:
Pursuant to California Education Code Section 17545(b), the following equipment will be sold through public auction, and if not sold, disposed of as surplus/obsolete equipment pursuant to Education Code Section 17545(c):

1) Gas stove/oven (QTY 1, Bowman High School)

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump. All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1) Fax machine (QTY 1, Canyon High School)

2) IBM typewriter (QTY 1, Canyon High School)

3) IBM typewriter (QTY 1, Hart High School)

4) Freezer (QTY 1, Sequoia School)

5) Refrigerator (QTY 1, Sequoia School)

6) Microwave (QTY 1, Bowman High School)

7) Pallet jack (QTY 1, District warehouse)

8) VCR (QTY 2, Valencia High School)

9) Overhead projector (QTY 3, Valencia High School)

10) Overhead projector (QTY 7, La Mesa Junior High School)

11) Art tables (QTY 10, Bowman High School)

Recommended Motion:
Pursuant to California Education Code Sections 17545 and 17546, authorize disposal and/or sale of surplus/obsolete equipment as noted above.
XI.D.11. Resolution No. 17/18-1 – Renewal of Transition Partnership Program Agreement (Department of Rehabilitation)

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Adopt Resolution No. 17/18-1   authorizing renewal of the Transition Partnership Program (TPP) agreement with the Department of Rehabilitation (DOR) to provide cooperative vocational rehabilitation services as specified.
Rationale:
Resolution No.  17/18-1 authorizes a one-year renewal of the TPP agreement with the DOR for the 2017/18 school year.  The District, as required by law, provides transition services for special education students, and one element of these services is the TPP.  The program provides for a planned movement of post-secondary education and training to work opportunities after high school.  The Governing Board first approved participation in the TPP in March 1993.

In light of the program’s success in meeting the vocational needs of special education students, staff recommends the Governing Board renew the TPP agreement for the 2017/18 school year.  Specifically, the program provides:

  • A functional curriculum to emphasize the following: 1) Self-awareness and Attitude, 2) Goal Setting, 3) Community Awareness, 4) Career Decision-Making, 5) Job Search and Acquisition, and 6) On-the-Job Work Ethics.
  • Community-based instruction – the community becomes the classroom for the students.
  • Career guidance and support – ongoing during the last two years of high school and following the students until they obtain successful employment.
Financial Impact:
Estimated reimbursement from DOR of $331,132 (federal funds).
Recommended Motion:
Approve Resolution No. 17/18-1 authorizing renewal of the Transition Partnership Program agreement with the Department of Rehabilitation for the period of July 1, 2017, through June 30, 2018.
Attachments:
Department of Rehabilitation Agreement 2017.18
DOR Board Resolution 2017.18
XI.D.12. Agreement Amendment for Student Information System (Infinite Campus, Inc.)

Speaker:
Jon Carrino, Director of Technology Services
Quick Summary / Abstract:
Ratify agreement amendment with Infinite Campus, Inc., for student information system.
Rationale:
Infinite Campus, Inc., has been the student information system used by the District since the 2010/11 school year.  The amended agreement does not change the current terms of the agreement, but adds additional premium products and services.  The additional premium products and services are Online Registration Prime and Infinite Campus University.

Online Registration Prime (OLR) will enable the District to transition from the paper based beginning of the school year data collection process to a year round online data collection process. The new online process will replace the paper packets sent home each summer and then collected during fall check-in, allowing parents/guardians to complete all necessary registration paperwork electronically.  OLR also allows updates to personal information, such as addresses, phone numbers, email addresses, health information, etc., throughout the year via the Infinite Campus Parent Portal.  Once parents/guardians submit data to the OLR system, a school based registrar reviews the information before allowing the changes to live production data.  OLR will save time and money by reducing printing and postage costs, as well as labor for handling the paper packets before and after the annual registration process.

Infinite Campus University (ICU) is a support program designed to provide additional support resources and training opportunities for all District staff.  With personnel changes over recent years in key areas specific to Infinite Campus, there is a need to provide position specific professional development for existing and new personnel.  ICU provides free and reduced cost, onsite and web based, training sessions to address these needs.  Additionally, ICU provides District staff with a toll-free support number, which routes their call to a designated trainer as high priority, for personalized assistance.

The amended agreement increases the cost of products and services for the 2017/18 school year by $47,058.62 (OLR – $36,775.00 / ICU – $10,283.62), from the General Fund.  The new total cost of all products and services provided by Infinite Campus, Inc., for the 2017/18 school year is $250,869.77.  This increase has already been factored into the current and future Technology Services budgets.

Financial Impact:
An additional $47,058.62 in the 2017/18 fiscal year for Online Registration Prime and Infinite Campus University, from the General Fund.
Recommended Motion:
Ratify agreement amendment with Infinite Campus Inc., for student information system.
Attachments:
Infinite Campus Agreement 20170719
XI.D.13. One Year Renewal of District-Wide Naviance Online Subscription (Career and College Planning Tools) 

Speaker:
Mariane Doyle, Ph.D., Director of Career Technical Education
Quick Summary / Abstract:
Approve purchase of Naviance Career and College Planning Tools online subscription renewal.
Rationale:
Naviance Career and College Planning Tools are utilized by each of the 17 school sites in the William S. Hart Union High School District. These tools are utilized by students, parents, teachers, counselors, and administrators to make informed decisions regarding course, career and college selections.  This subscription includes District-wide access to Naviance for High School, Naviance for Middle School, Naviance Course Planner, Naviance eDocs, Naviance Alumni Tracker, Do What You Are 2.0, Career Key, and Learning Style Inventory 2.0 from June 14, 2017, through June 13, 2018. The subscription also includes Project and Strategic Consulting Services to guide implementation.
Financial Impact:
The total for this one year renewal is $127,051.64 to be paid from General Funds.
Recommended Motion:
Approve purchase of one year District-wide Naviance subscription renewal effective June 14, 2017, through June 13, 2018.
Attachments:
Naviance Invoice w/Breakdown of Products
XI.D.14. Student Teaching Agreement (California State University, Bakersfield)

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Student Teaching Agreement with California State University, Bakersfield, for a three-year period, July 1, 2017, through June 30, 2020, is attached for Board approval.
Recommended Motion:
Approve Student Teaching Agreement  with California State University, Bakersfield, for a three-year period, July 1, 2017, through June 30, 2020.
Attachments:
CSUB Student Teaching Agreement
XI.D.15. Service Agreement with Practi-Cal, 2017/18

Speaker:
Sharon Amrhein, Director of Special Education
Quick Summary / Abstract:
Practi-Cal is a billing service the District uses to bill Medi-Cal for services provided to Medi-Cal eligible students.
Financial Impact:
There are no up-front costs to the District.  Reimbursement checks are sent directly to the District by the Department of Health.  Practi-Cal then bills the District for nine percent of the reimbursement.
Recommended Motion:
Approve the service agreement with Praci-Cal from July 1, 2017, to June 30, 2018.
Attachments:
Practi-Cal Agreement
XI.D.16. Additional Special Education Consultant Agreements, 2017/18

Speaker:
Sharon Amrhein, Director of Special Education
Quick Summary / Abstract:
It is necessary to complete individual assessments as specified in students’ Individual Education Programs to determine and provide the designated instructional services (DIS) necessary for the students to benefit educationally from their instructional program. The District contracts with many vendors to perform and provide these assessments and services.
Rationale:
Approve Special Education Consultant Agreements, extending from July 1, 2017, to June 30, 2018. A master contract will be generated for each Agreement (see attachment).

Psychological Counseling Therapist, California Psych Care

Financial Impact:
California Psych Care, approximately $50,000, budgeted from Special Education funds.
Recommended Motion:
Approve Special Education Consultant Agreements, extending from July 1, 2017, to June 30, 2018.
Attachments:
Master Contract
XI.D.17. Extension of Existing Portable Classroom Lease Agreement – Sierra Vista Junior High School (Class Leasing, LLC)

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Extend current lease agreement for one existing portable classroom building at Sierra Vista Junior High School through July 31, 2018.
Rationale:
Staff is requesting the current lease agreement for one portable classroom building at Sierra Vista Junior High School be extended through July 31, 2018.  This lease has been in place for several years and will terminate once construction of the classroom additions is completed.  Staff anticipates construction to be completed by Fall 2018.
Financial Impact:
$5,304 per year for Sierra Vista Junior High School from Capital Facilities Fund (25.0).

$3,080 for dismantle and removal of building from Capital Facilities Fund (25.0).

Recommended Motion:
Approve extension of lease agreement for one existing portable classroom building at Sierra Vista Junior High School through July 31, 2018.
Attachments:
Class Leasing Agreement – Sierra Vista CL2325
XI.E. Consent Calendar-Operations
XI.E.1. Change Order No. 1 – BO17-02A Bowman High School Bridge Addition and Fire Alarm Modifications Project (Leonida Builders, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request approval of Change Order No. 1 from Leonida Builders, Inc., for $7,500 for the Bowman High School Bridge Addition and Fire Alarm Modifications Project.

Rationale:

At times, the Maintenance Department will request that repair work be done as part of a project that is being done by the Facilities Department due to the timing of the work. Since a new pedestrian bridge is being installed at Bowman High School, the time is right to remove and replace the root damaged concrete swale that is beneath the new bridge.  Since this change order is a repair project, this cost is being paid for with District maintenance funds.

Staff recommends approval of Change Order No. 1.

Financial Impact:
$7,500 from the District maintenance fund (01.0).
Recommended Motion:
Approve Change Order No. 1 from Leonida Builders, Inc., for $7,500 for the Bowman High School Bridge Addition and Fire Alarm Modifications Project.
Attachments:
Change Order #1
XI.E.2. Fee Amendment No. 3 – Saugus High School Auditorium Project (NAC Architecture)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request approval of Fee Amendment No. 3 from NAC Architecture for the Saugus High School Auditorium Project.

Rationale:

During the construction phase of the Saugus High School Auditorium Project, it was determined that a set of concrete site stairs and adjacent pavement were not code compliant and had to be removed. Since this work was not in the original scope of the project, NAC Architecture must design the new stairs and pavement. NAC Architecture is requesting a fee amendment for the additional work.

Financial Impact:
$3,800 from Measure SA (Fund 21). This will be paid from the project’s contingency.
Recommended Motion:

Approve Fee Amendment No. 3 from NAC Architecture for the Saugus High School Auditorium Project.

Attachments:
Fee Amendment #3
XI.E.3. Fee Amendment No. 1 for Reimbursable Costs for Architectural Services Agreement – Sierra Vista Junior High School Classroom Addition Project (WLC Architects, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request approval of Fee Amendment No. 1 which includes reimbursable expenses for the architectural services agreement for the Sierra Vista Junior High School Classroom Addition Project.
Rationale:
When staff brought the architect’s proposal for Sierra Vista Junior High School Classroom Addition Project, WLC Architect’s, Inc., to the Board for approval, the Board item mistakenly omitted a request for reimbursable expenses. Section 5.3 of the agreement for architectural services allows the architect to invoice the District for reimbursable expenses. Reimbursable expenses include the cost of printing, plotting, delivery of documents for reviewing, permitting, and/or licensing agencies, and for bidding and construction purposes as requested by the District.

This fee amendment establishes a not-to-exceed budget of $20,000 for reimbursable expenses. All reimbursable expenses are to be approved by the District in advance of such costs being incurred by the architect.

Financial Impact:
Not-to-exceed $20,000 from Measure SA (Fund 21). This will be paid from the project’s contingency.
Recommended Motion:
Approval of Fee Amendment No. 1 for reimbursable expenses of $20,000 for the Sierra Vista Junior High School Classroom Addition Project.
XI.E.4. Religious Organization as Civic Center User – 2017/18 (Gateway Bible Church)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approve Gateway Bible Church as a direct cost user of District facilities for the 2017/18 school year.
Rationale:
As stated in Board Policy 1330, churches and groups using school facilities for religious services and activities are subject to direct cost charges and require Governing Board approval.
Gateway Bible Church has requested use of Valencia High School during the 2017/18 fiscal year while their facilities are being built.Staff recommends approving Gateway Bible Church.
Financial Impact:
Civic Center revenue depending upon frequency of use of school facilities.
Recommended Motion:
Approve Gateway Bible Church as a direct cost user of District facilities for the 2017/2018 school year.
XI.E.5. Agreement to Provide Field Trip Transportation Services (Sulphur Springs Union School District)

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve Memorandum of Understanding (MOU) to provide the Sulphur Springs Union School District with field trip transportation services from July 1, 2017, to June 30, 2018.
Rationale:
Staff requests the Governing Board approve the attached MOU to provide the Sulphur Springs Union School District with field trip transportation services, as needed and if the District has buses available, from July 1, 2017, to June 30, 2018.

The MOU specifies the following charges for the field trip transportation services: $260.87 for the first five hours and $43.93 per hour for each additional hour billed in quarter hour increments.  These rates cover the District’s current contract costs with Storer Transportation Service, and are calculated from “bus yard to bus yard”, inclusive of pre-trip, post-trip, and fueling time.  In addition to the above-listed rates, the District will also charge for mileage costs at $1.00 per mile.

Financial Impact:
The associated cost for this transportation service will be passed through to the Sulphur Springs Union School District.
Recommended Motion:
Approve the MOU agreement to provide field trip transportation services to Sulphur Springs Union School District from July 1, 2017, to June 30, 2018.
Attachments:
Sulphur Springs Union School District Memorandum of Understanding 2017/18
XI.E.6. Agreement for Security Alarm Monitoring Services (Eagle One Protection)

Speaker:
Carle Manley, Director of Maintenance and Operations
Quick Summary / Abstract:
Ratify agreement with Eagle One Protection for security alarm monitoring services at the Hart High School video center.
Rationale:
The agreement with Eagle One Protection provides monitoring services for the security equipment installed at the Hart High School video center, including notification to responsible Hart staff, District staff and local law enforcement.  The term is for twelve (12) months from the day test signals are first transmitted to the monitoring facility, and will automatically renew for a consecutive 12 month term unless either party terminates in writing no less than 30 days prior to the term’s expiration.
Financial Impact:
One-time connection fee of $824 plus a monthly fee of $35 per month ($420 per year) paid quarterly from the General Fund (01.0).
Recommended Motion:
Ratify agreement for security system monitoring services with Eagle One Protection for the Hart High School video center.
Attachments:
Eagle One Protection Monitoring Agreement
XI.F. Consent Calendar-Requests for Information
XI.G. Approval of Consent Calendar 
XI.H. Items Removed from Consent Calendar
XII. Items for Future Consideration by the Board
XIII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of II. First Closed Session, if needed.
XIII.A. Public Comments for Second Closed Session Items
XIII.B. Second Closed Session Items
XIII.C. Return to Public Session
XIII.D. Report of Second Closed Session Action
XIV. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
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