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citylogo_sealCITY OF SANTA CLARITA

JOINT CITY COUNCIL/

BOARD OF LIBRARY TRUSTEES
REGULAR MEETING

Tuesday, January 28, 2014

6:00 PM

City Council Chambers

23920 Valencia Blvd. 1 st Floor

Santa Clarita, CA 91355

 

AGENDA
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PUBLIC FINANCING AUTHORITY – No New Business
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How to Address the City Council

You may address the Council during Public Participation on any matter within the Council’s jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker’s cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting.

Anyone wishing to address an item on the agenda should fill out a speaker’s card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
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INVOCATION – Ferry

CALL TO ORDER

ROLL CALL

FLAG SALUTE

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EXECUTIVE MEETING

This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
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APPROVAL OF AGENDA – Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar.
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AWARDS AND RECOGNITIONS

None
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PRESENTATIONS

Holly Schroeder, of the Santa Clarita Valley Economic Development Corporation (SCVEDC), to make a presentation to the City Council of the SCVEDC 2013 accomplishments
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PUBLIC PARTICIPATION

This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation.
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STAFF COMMENTS (Matters of Public Participation)
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COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

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CONSENT CALENDAR

All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
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1.
APPROVAL OF MEETING MINUTES – The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval.
RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the January 14, 2014, special and regular meetings.

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2.
AWARD CONTRACT TO ALLIANT/LBW/VINSA INSURANCE ASSOCIATES FOR INSURANCE BROKERAGE SERVICES – Periodically Risk Management staff review ongoing services and programs as a sensible course of action from a fiscal and fairness prospective. Therefore, staff solicited Request for Proposals (RFP) from regional and local insurance brokers. The purpose for soliciting this contractual agreement is to secure a brokerage firm with the experience necessary to successfully provide large multi-faceted municipal organizations with insurance brokerage and risk management services, at the best price available.
RECOMMENDED ACTION: City Council authorize the City Manager to enter into a professional services agreement with Alliant/LBW/VINSA Insurance Associates for insurance brokerage services for the City of Santa Clarita, not to exceed a total of $120,000 over a three-year period; authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval, and execute up to two annual renewal options not to exceed the annual bid amounts, plus CPI adjustments, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year.

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3.
AWARD THE PURCHASE OF STORMWATER AND GRAFFITI TRUCKS – The City Council authorized the purchase of a dual rear wheel, crew cab, utility body replacement truck for Public Works’ Stormwater Division and a new, 4 x 4, dual rear wheel, crew cab, truck for Parks, Recreation, and Community Services’ Graffiti Division, during the Fiscal Year 2013-2014 budget process. The utility truck is used by the Stormwater division to remove raised and damaged sidewalks and pavement. The 4 x 4 truck is used by Parks’ staff for graffiti mitigation.
RECOMMENDED ACTION: City Council award the purchase of a dual rear wheel, crew cab, utility body, truck to Wondries Ford in an amount not to exceed $57,034.76, and a 4 x 4, dual rear wheel, crew cab truck to Raceway Ford in an amount not to exceed $82,191.71; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder/proposer in the event the awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval.

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4.
COMMUNITY SERVICES AND ARTS GRANTS FOR FISCAL YEAR 2013-2014 – The approval of the recommendations by the grants rating committee for the annual Community Services and Arts Grants program.
RECOMMENDED ACTION: City Council approve Community Services Grant Committee’s project recommendations for Fiscal Year 2013-14, in an amount not to exceed $72,000 for Community Services Grants and $45,000 for Arts Grants; in a separate vote, per Council-adopted policy/process, City Council approve Canyon Theatre Guild City of Santa Clarita Presents Art Grant in an amount not to exceed $3,000; direct staff to execute agreements approved for funding; and authorize City Manager, or designee, to sign all documents pursuant to City Attorney approval.

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5.
APPROVAL OF A LICENSE AGREEMENT FOR A CELLULAR COMMUNICATIONS FACILITY TO BE INSTALLED ON A SOUTHERN CALIFORNIA EDISON ELETRICAL TRANSMISSION TOWER LOCATED ON CITY-OWNED PROPERTY – License Agreement with AT&T Wireless to utilize Southern California Edison existing tower structure on City-owned property along the South Fork Trail for cellular communications devices to enhance wireless communications.
RECOMMENDED ACTION:
City Council approve the License Agreement with AT&T Wireless and Southern California Edison to install cellular communications equipment on the Southern California Edison electrical transmission tower located on City-owned property; increase anticipated revenues for Fiscal Year 2013-14 by $6,500 in account 100.4012.004 Franchise Fees-Others, and appropriate $2,000 to expenditure account 14502-5161.002 in Fiscal Year 2013-14; and authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval.

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6.
APPROVAL OF THE LICENSE AGREEMENT REGARDING THE INSTALLATION AND OPERATION OF A CELLULAR COMMUNICATIONS FACILITY TO BE LOCATED IN CANYON COUNTRY PARK. License Agreement with AT & T Wireless to build a clock tower for cellular communications equipment and a trash enclosure for park use.
RECOMMENDED ACTION: City Council approve the License Agreement with AT&T Mobility to construct a Clock Tower and Trash Enclosure at Canyon Country Park to house a Cellular Communications Facility to enhance cellular service in the area; increase anticipated revenues for Fiscal Year 2013-14 by $10,000 in revenue account 100.4012.004 Franchise Fees-Others; and authorize the City Manager, or designee, to execute all documents subject to City Attorney approval.

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7.
JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA AND THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES APPROVING THE NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE RESULTING FROM THE PROPOSED NORTH SAUGUS ANNEXATION TO THE CITY OF SANTA CLARITA – This item is for the City Council to adopt a Joint Resolution of the City Council of the City of Santa Clarita and the Board of Supervisors of the County of Los Angeles for the negotiated exchange of property tax revenue resulting from the proposed annexation of the North Saugus annexation area
RECOMMENDED ACTION: City Council adopt a Joint Resolution of Negotiated Exchange of Property Tax Revenue for the proposed North Saugus annexation

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8.
CHECK REGISTER NOS. 26 & 1. – Approval of the Check Register.
RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 26 and 1.

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PUBLIC HEARINGS
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9.
APPEAL OF THE PLANNING COMMISSION DECISION TO APPROVE MASTER CASE 13-175 FOR A TEMPORARY BUILDING MATERIAL SUPPLY YARD FOR AN 18-MONTH TERM LOCATED AT THE NORTHEAST CORNER OF RAILROAD AVENUE AND OAK RIDGE DRIVE – At their December 3, 2013, Planning Commission meeting, the Planning Commission voted 5-0 to approve of Master Case 13-175 (TUP#13-047) for a temporary building material supply yard for an 18-month term. An appeal was filed related to this Planning Commission approval.
RECOMMENDED ACTION: City Council conduct a public hearing, deny the appeal, and affirm the Planning Commission decision to approve Master Case 13-175 (TUP#13-047) for a 2.5-acre temporary building material supply yard for an 18-month term.

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NEW BUSINESS
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10.
COUNCIL COMMITTEE APPOINTMENTS – On an annual basis, the City Council updates the Council Committee Appointments List. Mayor Weste transmitted a memo to each Councilmember with the 2014 Council Committee Appointments list for discussion at this time.
RECOMMENDED ACTION: City Council review, discuss, make changes to, and approve the City Council Committee Appointments list for 2014; direct the City Clerk to update the City’s Form 806 based on the appointments made; delegate the City Manager as signatory on said form; and direct the City Clerk to place updated Form 806 on the City’s website.

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PUBLIC PARTICIPATION

This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda.
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STAFF COMMENTS (Matters of Public Participation)
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ADJOURNMENT
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FUTURE MEETINGS

The next regular meeting of the City Council will be held Tuesday, February 11, 2014, at
6:00 p.m. in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd.,
Santa Clarita, CA.
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CERTIFICATION

I, Arminé Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on January 23, 2014, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriff’s Station.

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Arminé Chaparyan
Interim City Clerk
Santa Clarita, California

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