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citylogo_sealCITY OF SANTA CLARITA
CITY COUNCIL / BOARD OF LIBRARY TRUSTEES
JOINT REGULAR MEETING
Tuesday, January 13, 2015
6:00 PM

City Council Chambers
23920 Valencia Blvd. 1st Floor
Santa Clarita, CA 91355

 

AGENDA 

PUBLIC FINANCING AUTHORITY – No New Business

How to Address the City Council

You may address the Council during Public Participation on any matter within the Council’s
jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a
presentation of not more than three (3) minutes. Public Participation speaker’s cards must be
submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation
takes place before the consideration of the agenda items and following the consideration of
agenda items. However, each person will be allowed to speak only one time during Public
Participation per meeting.

Anyone wishing to address an item on the agenda should fill out a speaker’s card and submit it to
the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is
given three (3) minutes to speak indicated by a colored light system on the Council dais; a green
light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red
light appears when time has expired. Comments should be complete at this time. Each
presentation may not exceed three (3) minutes.
______________________________________________________________________________
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk’s Office, (661) 255-4391. Notification
48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
______________________________________________________________________________

INVOCATION – WESTE

CALL TO ORDER

ROLL CALL

FLAG SALUTE

EXECUTIVE MEETING

This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.

APPROVAL OF AGENDA – Mayor to inquire whether there are any changes to the Agenda or
if any member of the Council or the public would like to pull for discussion, any item on the
Consent Calendar.

AWARDS AND RECOGNITIONS

American Public Works Association (APWA) 2014 Project of the Year – Newhall Roundabout

PRESENTATIONS

None.

PUBLIC PARTICIPATION

This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review
and/or provide direction to staff. All speakers must submit a speaker’s card to the City Clerk
PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public
input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of
Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any
speaker cards received once the first speaker has begun will be heard at the end of the meeting
regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and
may only be heard once per meeting under Public Participation.

STAFF COMMENTS (MATTERS OF PUBLIC PARTICIPATION)

COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

CONSENT CALENDAR

All matters listed under the Consent Calendar are considered routine and will be enacted by one
motion by the City Council. The items are not individually discussed by the City Council unless
a request is made by a member of the public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered separately.

1. APPROVAL OF MINUTES – The minutes of the Joint City Council and Board of
Library Trustees meeting are submitted for approval.

RECOMMENDED ACTION:

City Council and Board of Library Trustees: Approve the minutes of the December 9,
2014, special and regular meetings.

2. READING OF ORDINANCE TITLES – Government Code Section 36934 requires
that all ordinances be read in full prior to Council taking action on the ordinance. By
listing the ordinance title on the Council agenda, Council may determine that the title has
been read.

RECOMMENDED ACTION:

City Council determine that the titles to all ordinances which appear on this public
agenda have been read and waive further reading.

3. APPROVE FACILITIES USE AGREEMENT BETWEEN THE SANTA
CLARITA COMMUNITY COLLEGE DISTRICT AND THE CITY OF SANTA
CLARITA FOR THE CONTINUED OPERATION OF THE SANTA CLARITA
WORKSOURCE CENTER – The City of Santa Clarita receives Workforce Investment
Act funding on an annual basis to provide services to the community to assist individuals
in finding and qualifying for meaningful employment, and to help employers find the
skilled workers they need. These services are offered through the Santa Clarita
WorkSource Center, which is currently located at College of the Canyons in the Dr.
Dianne G. Van Hook University Center.

RECOMMENDED ACTION:

City Council authorize the City Manager or designee to execute a five-year Facilities Use
Agreement between the Santa Clarita Community College District and the City of Santa
Clarita for an amount not to exceed $232,200, subject to annual grant receipt and
appropriation by City Council, and subject to review by the City Attorney.

4. CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM (CALPERS)
RESOLUTION – Effective the first full pay period in January 2015, represented
employees in the 2.7% at 55 Public Employees’ Retirement System (PERS) pension plan
will make an additional 1% contribution toward their pensions, increasing the total PERS
employee contribution to 4%.

RECOMMENDED ACTION:

City Council adopt resolution between the Board of Administration California Public
Employees’ Retirement System and the City of Santa Clarita for Employer Paid Member
Contributions.

5. AWARD CONTRACT FOR SELECTION OF CONSULTANT TO PREPARE
ENVIRONMENTAL IMPACT REPORT FOR SAND CANYON MIXED USE
PROJECT LOCATED AT NORTHEAST CORNER OF SAND CANYON ROAD
AND SOLEDAD CANYON ROAD – Award contract for a consultant to prepare an
Environmental Impact Report for the Sand Canyon Mixed Use Project (Master Case No.
14-077) located at the northeast corner of Sand Canyon Road and Soledad Canyon Road.
This is a contract between the City of Santa Clarita and Tebo Environmental Consulting,
Inc. for the preparation of an Environmental Impact Report for the proposed Sand
Canyon Mixed Use Project.

RECOMMENDED ACTION:

City Council award a contract to Tebo Environmental Consulting, Inc. in the amount of
$140,765, plus a 10% contingency of $14,076.50 for a total contract cost of $154,841.50,
and authorize the City Manager to execute the contract and associated documents subject
to City Attorney approval.

6. AWARD OF CONTRACT TO ACCELA, INC. FOR THE UPGRADE OF THE
CITY’S DEVELOPMENT PERMITTING SYSTEM – Award contract in the amount
of $1,631,447 to Accela, Inc. for the purchase of an upgraded permitting and asset
management system.

RECOMMENDED ACTION:

City Council:

1. Award a five-year contract to Accela, Inc. (Accela) for the upgrade of the City’s
permitting system, inclusive of $1,040,281 in one-time system configuration and
implementation, $50,000 in project contingency, and $541,166 in licensing costs,
commencing with year three of this agreement ($175,084 in Fiscal Year 2016-17;
$180,336 in Fiscal Year 2017-18; and $185,746 in Fiscal Year 2018-19), for a total
contract not to exceed $1,631,447.

2. Appropriate funding in the amount of $1,090,281 from the Technology Replacement
Fund (720) to Info Resources/Computer Replacement Expenditure Account 12203-
5161.001. Appropriate expenditure budget in Technology Services account 12200-

5161.001 for annual licensing costs of $175,084 in Fiscal Year 2016-17; $180,336 in
Fiscal Year 2017-18; and $185,746 in Fiscal Year 2018-19.

3. Authorize the City Manager or designee to execute all contracts and associated
documents, contingent upon the appropriation of funds by the City Council in the
annual budget for such Fiscal Year, and execute all documents subject to City
Attorney approval.

7. AWARD OF LANDSCAPE MAINTENANCE DISTRICT RESERVE STUDY TO
WILLDAN FINANCIAL SERVICES – Administration of the City’s Landscape
Maintenance Districts (LMD) includes financial forecasting, planning and management
relating to the repair and replacement of capital assets. To manage this long-term
financial planning, it is common for public agencies to undertake preparation of a reserve
study.

RECOMMENDED ACTION:

City Council:

1. Award contract to Willdan Financial Services for the preparation of a Reserve Study
in support of the City’s Landscape Maintenance District (LMD) operation in an
amount not to exceed $245,000.
2. Authorize staff to proceed with Phase I of the LMD Reserve Study in the amount of
$90,000.
3. Authorize the City Manager or designee to execute all contracts subject to City
Attorney final document approval, contingent upon the appropriation of funds by the
City Council in the annual budget for such fiscal year.

8. PASEO PATHWAY LIGHTING CONVERSION TO LIGHT EMITTING DIODE
(L.E.D.) – PROJECT R1002 – AWARD CONSTRUCTION – PASEO PATHWAY
LIGHTING CONVERSION TO LIGHT EMITTING DIODE (L.E.D.), PROJECT
R1002 – PROJECT AWARD – This project will replace existing High Pressure Sodium
(HPS) light fixtures and poles located in Landscape Maintenance District (LMD) Zone T-
46 Northbridge, with energy efficient L.E.D. technology and composite poles.

RECOMMENDED ACTION:

City Council:

1. Approve the plans and specifications for Paseo Pathway Lighting Conversion to Light
Emitting Diode (L.E.D.), Project R1002.

2. Appropriate $608,334 from the Landscape Maintenance District Zone T-46 Fund
Balance (Fund 357) to account number R1002357-5161.001.

3. Award the construction contract to Express Energy Services, Inc., for $833,027, plus

a 10 percent contingency in the amount of $83,000, for a total contract amount not to
exceed $916,027.

4. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.

9. CHECK REGISTER NO. 25 FOR THE PERIOD 11/14/14 THROUGH 11/27/14
AND 12/04/14. ELECTRONIC FUNDS TRANSFERS FOR THE PERIOD 11/21/14
THROUGH 12/04/14. – Approval of the Check Register.

RECOMMENDED ACTION:

City Council approve and ratify for payment the demands presented in Check Register
No. 25.

PUBLIC HEARINGS

10. ANNEXATION OF PARCELS WITHIN TRACT 62343 (PENLON) INTO
LANDSCAPE MAINTENANCE DISTRICT NO. 1 – Annexation of parcels located in
Tract 62343 into the City of Santa Clarita Landscape Maintenance District No. 1, Zone
30 (Penlon) to fund costs associated with the on-going maintenance and improvements of
landscaping.

RECOMMENDED ACTION:

City Council conduct a public hearing and open and review ballots. If no majority protest
exists, adopt a resolution approving the Engineer’s Report for annexing parcels in Tract
62343 into the City of Santa Clarita Landscape Maintenance District No. 1, Zone 30
(Penlon), and ordering levies beginning Fiscal Year 2015-16. If a majority protest exists,
no action will be required.

11. MASTER CASE NO. 13-096, ZONE CHANGE 13-004, FOR THE SOLEDAD
CANYON ROAD CORRIDOR PLAN – The Soledad Canyon Road Corridor planning
area consists of 181 acres and more than 1.4 million square feet of commercial building
space west of Solamint Road and east of the Santa Clara River near Camp Plenty Road.
The plan will update the City of Santa Clarita zoning regulations and zoning map for the
Soledad Canyon Road Corridor resulting in a document that will guide future
development within the planning area. The City Council Development Subcommittee
received a presentation on the Soledad Canyon Road Corridor Plan from staff on October
7, 2014.

RECOMMENDED ACTION:

City Council adopt a resolution adopting a Negative Declaration and approving Master
Case 13-096 with the Planning Commission’s recommended amendments, and introduce
and pass to second reading an ordinance entitled “AN ORDINANCE OF THE CITY OF
SANTA CLARITA, CALIFORNIA, TO APPROVE MASTER CASE 13-096
CONSISTING OF ZONE CHANGE 13-004 APPROVING THE SOLEDAD CANYON
ROAD CORRIDOR PLAN.”

PUBLIC PARTICIPATION

This time has been set aside for any speakers that have turned in speaker cards and were not
heard in the first thirty minutes allotted to address the City Council on items that are NOT on the
agenda. No further speaker cards will be accepted once Public Participation begins. Speakers
may not address items that have been considered this evening. Speaker cards may not be
submitted relating to any items listed on the agenda.

STAFF COMMENTS

ADJOURNMENT

In memory of David Alfred Gray, Ted Rafalovich, Robbie Heintzman, and Melba Walker Fisher.

FUTURE MEETINGS

The next regular meeting of the City Council will be held Tuesday, January 27, 2015, at
6:00p.m. in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita,
CA.

CERTIFICATION

I, Kevin Tonoian, City Clerk, do hereby certify that I am the duly appointed and qualified City
Clerk for the City of Santa Clarita and that on January 8, 2015, between the hours of 9:00 a.m.
and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriff’s
Station.

_______________________________________
Kevin Tonoian
City Clerk
Santa Clarita, California

 

 

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