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October 23
1888 - 8:15 a.m.: Newhall's luxurious Southern Hotel burns to the ground [story]


REGULAR MEETING of the GOVERNING BOARD
Sulphur Springs Union SD
May 24, 2017 7:00PM
Sulphur Springs Union School District District Administrative Offices 27000 Weyerhaeuser Way Santa Clarita, CA 91351 661-252-5131

I. CALL TO ORDER
II. ROLL CALL
II.A. Governing Board Members and Staff Members

Quick Summary / Abstract:
Mrs. Shelley Weinstein, President
Mr. Ken Chase, Clerk
Mr. Denis DeFigueiredo, Member
Mrs. Lori MacDonald, Member
Dr. Kerry Clegg, Member

Dr. Catherine Kawaguchi, Superintendent
Mrs. Kathy Harris, Assistant Superintendent, Instructional Services
Mrs. Michele Gookins, Assistant Superintendent, Business Services
Mr. Josh Randall, Assistant Superintendent, Personnel/Pupil Services
Ms. Marie Carrillo, Administrative Secretary, Business Services

III. PLEDGE OF ALLEGIANCE
IV. APPROVAL OF AGENDA

Quick Summary / Abstract:
SW KCh DD LM KC
V. APPROVAL OF MINUTES of the May 10, 2017 REGULAR MEETINGWas edited within 72 hours of the Meeting

Quick Summary / Abstract:
SW KCh DD LM KC

(Uploaded on May 22, 2017)

Attachments:
Regular Meeting Minutes – May 10, 2017
VI. HEARING SESSION
VI.A. Advance Request(s) to Address the Board
VI.B. Comments and/or Questions Regarding Agenda Items
VII. CONSENT CALENDAR
VII.A. Removal of items from Consent Calendar

Quick Summary / Abstract:
SW KCh DD LM KC
VII.B. Approval of Consent Calendar

Quick Summary / Abstract:
SW KCh DD LM KC
VII.C. Conference Action Report #17-10

Quick Summary / Abstract:
(Requests to attend and/or ratifications regarding workshops, conferences, and seminars. Any items submitted following the publication of the agenda will be included in an addendum.)
Attachments:
Conference Action Report #17-10
VII.D. Field Trip Action Report #17-10

Quick Summary / Abstract:
(Requests to go on field trips not contained within the Board-approved Field Trip List. Any items submitted following the publication of the agenda will be included in an addendum.)
Attachments:
Field Trip #17-10
VII.E. Gift Action Report #17-10

Quick Summary / Abstract:
(Donations of cash or other items which are intended to enhance the educational program. Any items submitted following the publication of the agenda will be included in an addendum.)
Attachments:
Gift Action Report #17-10
VII.F. Personnel Action Report #17-10

Quick Summary / Abstract:
(Certificated and/or classified hiring, transfers, and resignations. Any items submitted following the publication of the agenda will be included in an addendum.)
Attachments:
Personnel Action Report #17-10
VII.G. Resolution R-17-22 of the Governing Board of the Sulphur Springs School District Approving Assignment of Delinquent Tax Receivables to the California Statewide Delinquent Tax Authority

Rationale:
Resolution of the Board of Trustees of the Sulphur Springs School District Approving Assignment of Delinquent Tax Receivables to the California Statewide Delinquent Tax Finance Authority for the Fiscal Years Ending June 30 in Each of the Years 2017 Through 2019.

The District has participated in this program since 2002. By participating in this program, the District will receive a premium of 10% of the amount of its delinquent tax receivables. This amount was $5,581 for 2016.

Recommended Motion:
It is recommended that the Board of Trustees approve Resolution R-17-22.
Financial Impact:
None.
Attachments:
Premiums History
R-17-22
VII.H. Retainer Agreement with the Law Offices of Margaret A. Chidester & Associates

Rationale:
The District is currently using the services of the Law Offices of Margaret A. Chidester & Associates for legal services pertaining to District and related matters.  The agreement is effective July 1, 2017.
Recommended Motion:
Approve the Retainer Agreement as submitted.
Financial Impact:
General Fund
Attachments:
Margaret Chidester & Associates Agreement
VII.I. Contract with Parker & Covert, LLP

Rationale:
The District is currently using the services of Parker & Covert, LLP for legal services pertaining to District business and related matters. The contract with Parker & Covert, LLP for the period July 1, 2017 through June 30, 2019 is attached. There is an increase in fees from last year.
Recommended Motion:
Approve the contact between the Sulphur Spring Union School District and Parker & Covert, LLP.
Attachments:
Parker & Covert, LLP
VII.J. Disposal of Obsolete/Surplus Materials

Rationale:
As equipment becomes unusable, obsolete or no longer needed, Board policy and California Education Code provide authority to dispose of designated items as stated in BP 3270 and Ed Code Section 17545(a) and 17546(a).

Surplus/Obsolete items from schools and departments have been identified as evidenced by the attached list. Unless otherwise noted, the value of these items has been determined to be less than $2,500.

Recommended Motion:
It is recommended that the Board of Trustees approve the disposal of the materials itemized on the attached document.
Financial Impact:
No Fiscal Impact.
Attachments:
Obsolete Surplus/Materials
VII.K. Therapy in Action – Individual Service Agreement (ISA) for student #105729

Rationale:
The District is required to contract with nonpublic agencies (NPA’s) and nonpublic schools (NPS) when necessary to provide special education services for District / Regional students who require those services per their Individual Education Plan.  The district contracts for the specialized services only when absolutely necessary.  Child listed in ISA is receiving services per his IEP.
Recommended Motion:
Approve Individual Service Agreement.
Financial Impact:
Funded out of the Regional program.
VII.L. Master Contract – Maxim Healthcare ServicesWas edited within 72 hours of the Meeting

Rationale:
This Non Public Agency (NPA) was contacted for a substitute Language and Speech Therapist to cover for a District Language and Speech therapist who is out on maternity leave.
Recommended Motion:
Approve contract as submitted.
Quick Summary / Abstract:
Re-uploaded on May 22, 2017.
Financial Impact:
Funded out of both the General and Special Education Fund.
Attachments:
Maxim Healthcare Services
VII.M. Memorandum of Understanding Between the Sulphur Springs Union School District and the Sulphur Springs Teachers Association

Rationale:
This memorandum of understanding will allow the district to bring back a highly qualified special education teacher at the same rate of pay that she left the district with.  This fills a very hard to fill mild/moderate teaching position.
Recommended Motion:
Approval as submitted.
Quick Summary / Abstract:
 
Financial Impact:
$14,053.24 from General Fund.
Attachments:
Memorandum of Understanding Between SSUSD and SSDTA
VII.N. Items removed from Consent Calendar

Quick Summary / Abstract:
SW KCh DD LM KC
VIII. CONFERENCE CALENDAR
VIII.A. ZenDesk: New Technology Support Program

Rationale:
ZenDesk Technology Program is being considered for purchasing to support and increase work flow and increase excellent service to our district staff.  Staff will be conducting a presentation on a new Technology Support Program that has been piloted for the last three months.
Attachments:
Zendesk Presentation
VIII.B. Valley View Community School Construction Update

Rationale:
Staff will provide the Board of Trustees an update on the Valley View Construction Project.
Financial Impact:
N/A
IX. ACTION CALENDAR
IX.A. Resolution R-17-21: Resolution Authorizing the Distribution of an Official Statement in Connection with the Issuance and Sale of General Obligation Bonds, Election of 2012, Series 2016D

Rationale:
Measure CK proceeds may be used to upgrade classrooms, libraries, science labs, old roofs, support classroom instruction in core subjects (reading, writing, math, science) by reducing debt, update technology for 21st century skills, upgrade, acquire, construct classrooms, sites, facilities/equipment.
Recommended Motion:
It is recommended that the Board of Trustees approve Resolution R-17-21.
Quick Summary / Abstract:
SW KCh DD LM KC
Financial Impact:
No direct cost to the School District. Costs of issuance will be paid by bond proceeds at the time of issuance. Debt Services is paid through the Los Angeles County Treasurer’s office from the collection of taxes.
Attachments:
Form BPA
Preliminary Official Statement
Resolution R-17-21
IX.B. Business Services Report #17-18

Recommended Motion:
Approve Business Services Report #17-18 as submitted.
Quick Summary / Abstract:
SW KCh DD LM KC
Attachments:
PO Listing
Warrant Listing
IX.C. Resolution R-17-20: Resolution of the Governing Board of the Sulphur Springs Union School District Requesting the Issuance of 2017-2018 Tax and Revenue Anticipation Notes for the District by the Board of Supervisors of the County of Los Angeles

Rationale:
The District currently projects that it will experience a cash flow shortfall during the fiscal year 2017-2018. This resolution authorizes a short-term borrowing by the District to address this cash flow shortage through the issuance of a tax and revenue anticipation note (TRAN). The resolution authorizes the issuance of a TRAN by the District in an amount not-to-exceed $5,000,000 and sets the terms and conditions for the issuance, sale, and delivery of the TRAN.
Recommended Motion:
It is recommended that the Board of Trustees approve Resolution R-17-20.
Quick Summary / Abstract:
SW KCh DD LM KC
Financial Impact:
Unknown at this time as costs are dependent upon actual amounts borrowed, interest rates, and other factors known only at time of issuance.
Attachments:
2017-18 Draft POS
Form – Trust Agreement
R-17-20
IX.D. LACOE PeopleSoft Contract

Rationale:
Annual contract for software and support for the PeopleSoft Financial System and related reporting tools.
Recommended Motion:
Approve LACOE PeopleSoft Financial System Contract for 2017/2018.
Quick Summary / Abstract:
SW KCh DD LM KC
Financial Impact:
$37,222.20 General Fund Unrestricted Resource.
Attachments:
PeopleSoft Contract
IX.E. Sulphur Springs Union School District’s 2017- 2018 LEA Plan Addendum

Rationale:
The Local Control and Accountability Plan (LCAP) is now the plan for local education agencies (LEAs) to meet the requirements of Every Student Succeeds Act (ESSA). Under No Child Left Behind (NCLB), local planning provisions were addressed through the LEA Plan. Based on the latest guidance from the US Department of Education regarding local planning requirements, as of January 2017, LEAs eligible for federal funds are not required to submit a new LEA plan during the 2017-18 transition year but are required to submit certifications of the required ESSA assurances through the Consolidated Application Reporting System (CARS) during the 2017 Spring collection period.  Additionally, LEAs are responsible for keeping their LEA plans updated through the use of the LCAP Addendum, which is the mechanism for LEAs to use during this transition year to meet the ESSA local planning requirements in the context of LCAP development. The LCAP addendum is meant to supplement the LCAP to ensure that eligible LEAs have the opportunity to meet the local educational agency (LEA) plan provisions of the Every Student Succeeds Act (ESSA) during this transition year. LEAs are not required to submit this addendum for the 2016-17 school year.  The District has decided to update the LEA Addendum to document the work of teachers, school and district administrators.
Recommended Motion:
Recommend the Board of Trustees approve the 2017-2018 LEA Plan Addendum.
Quick Summary / Abstract:
SW KCh DD LM KC
Financial Impact:
No financial impact
Attachments:
17-18 LEA Plan Addendum
IX.F. Memorandum of Understanding between CSEA Chapter 298 and SSUSD regarding changes to State Preschool Instructor/Site Supervisor Job Description

Rationale:
Standard MOU regarding changes to this job description.
Recommended Motion:
Approval as submitted.
Quick Summary / Abstract:
SW KCh DD LM KC
Financial Impact:
none.
Attachments:
MOU CSEA 298 Site Supervisor Job Description
IX.G. State Preschool Instructor/Site Supervisor Job Description Change

Rationale:
Due to changes in requirements to the State Preschool Program, minor modifications in the job description were needed.   These changes do not fundamentally alter the essential functions of this position.
Recommended Motion:
Approval as submitted.
Quick Summary / Abstract:
SW KCh DD LM KC
Financial Impact:
None.
Attachments:
State Preschool Instructor/Site Supervisor Job Description
IX.H. Resolution For Reduction In Hours Or Layoff Classified Employees R-17-19

Rationale:
Due to lack of funds for the ASES Office Assistants and lack of work for the Instructional Assistant- Sp. Ed DHH position, it is requested that the board approve these classified layoffs.
Recommended Motion:
Approval as submitted.
Quick Summary / Abstract:
SW KCh DD LM KC
Financial Impact:
$54,021.63 from Special Ed Regional Budget

$24,543.65 from the Supplemental/Concentration Budget

Attachments:
Resolution For Reduction In Hours or Classified Layoffs
IX.I. Memorandum of Understanding Between California School Employees Association Chapter #298 and the Sulphur Springs Union School District

Rationale:
The District and the CSEA Unit negotiated the effects of the May 24, 2017 Board Layoff Resolution for the Classified Members.   This is the standard MOU for layoffs.
Recommended Motion:
Approval as submitted.
Quick Summary / Abstract:
SW KCh DD LM KC
Financial Impact:
None.
Attachments:
MOU Between CSEA and SSUSD-Layoffs
X. CORRESPONDENCE AND BOARD INFORMATION
XI. ITEMS FOR THE JUNE 14, 2017 MEETING AT SULPHUR SPRINGS UNION SCHOOL DISTRICT

Quick Summary / Abstract:
Public Hearing LCAP
XII. CLOSED SESSION

Quick Summary / Abstract:
SW KCh DD LM KC
XII.A. With respect to every item of business to be discussed in Closed Session pursuant to Section 54956.9 (i.e., potential litigation).

Quick Summary / Abstract:
CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION; Government Code Sections 54954.5(c) and 54956.9(d)(1): Case #BC611012
XII.B. With respect to every item of business to be discussed in Closed Session pursuant to Section 54957 (i.e., personnel).

Quick Summary / Abstract:
Personnel
Public Employee Discipline/Dismissal/Release: Government Code Section 54957
XII.C. With respect to every item of business to be discussed in Closed Session pursuant to Section 54957.6 (i.e., labor negotiations).

Quick Summary / Abstract:
Labor Negotiations
XII.D. With respect to every item of business to be discussed in Closed Session pursuant to Section 54957.8 (i.e., property negotiations).

Quick Summary / Abstract:
Property Negotiations
XIII. ADJOURNMENT

Quick Summary / Abstract:
SW KCh DD LM KC
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