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The regular board meeting of the Saugus Union School District Governing Board will be held Tuesday, June 6 at 7:30 p.m. at the Education Center, 24930 Avenue Stanford, Santa Clarita, CA 91355. (Meetings are typically held at 7:30 p.m. on the first and third Tuesday of each month unless otherwise noted).

 

REGULAR MEETING OF THE GOVERNING BOARD
Saugus Union School District
June 06, 2017 7:30PM
7:30 p.m. Public Session

I. ORGANIZATIONAL ITEMS
I.A. Call to Order
I.B. Pledge of Allegiance
I.C. Approve Agenda for June 6, 2017
I.D. Approve Minutes from the Special Meeting of the Governing Board for May 30, 2017

Attachments:
Meeting Minutes 5-30-17
I.E. Approve Minutes from the Regular Meeting of the Governing Board for May 16, 2017

Attachments:
Meeting Minutes 5-16-17
II. HEARING SESSION
II.A. Recognition
II.A.1. Rio Vista Elementary School – Alisa Doucette
II.B. Board/Cabinet Reports
II.C. Saugus Teachers Association (STA)
II.D. California School Employees Association (CSEA), Chapter 112
II.E. Saugus Administrators Association (SAA)
II.F. Representative from the Child Development Programs
II.G. Representatives from Parent Leader Organizations
II.H. Representatives from School Site Councils
II.I. Questions regarding Agenda Items
II.J. Advanced written requests to address the Board regarding agenda and non-agenda items

Quick Summary / Abstract:
[State law prevents the Board from acting on any matter not listed on the agenda, or from discussing any such matter in any detail. Speakers must have submit their “Advance Request to Address the Board” prior to the start of the meeting, should limit their comments to a maximum of 3 minutes per speaker, 20 minutes per topic, and should only expect the Board to take their comments under advisement for possible future discussion and/or action.]
III. CONSENT CALENDAR

Quick Summary / Abstract:
Unless a Trustee has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves the items at one time.
III.A. Removal of items from the Consent Calendar
III.B. Approval of items removed from the Consent Calendar
III.C. Approval of Consent Calendar
III.D. CONSENT CALENDAR – SUPERINTENDENT (Joan Lucid)
III.D.1. Dannis Wolver Kelley (Saugus Contract # 17-18-026)

Rationale:
Dannis Woliver Kelley will provide legal services to the Saugus Union School District beginning July 1, 2017 through and including June 30, 2018.
Attachments:
DWK # 17-18-026
III.E. CONSENT CALENDAR – BUSINESS (Nick Heinlein)
III.E.1. Commercial Warrants

Attachments:
Commercial Warrant Register 5-4-17 through 5/17-17
Commercial Warrant Register Description
III.E.2. Active Purchase Orders

Attachments:
Active Purchase Orders Report
III.E.3. Gifts & Donations to the District

Attachments:
Gifts & Donations 6-6-17
III.E.4. Ratification of Level III Fees Reimbursement Agreement

Rationale:
This Reimbursement Agreement serves to acknowledge that the District will reimburse property owners the difference between the Level III and Level II fee amounts once the District receives state funding for said project.

History 

On September 7, the Board adopted resolution 2016-17 #18 authorizing the imposition of Alternative School Facility Fees, also known as Level II and Level III fees on all new residential construction within the district.  The Level III Fee is intended to represent one hundred percent (100%) of a school district’s school facility costs and may be imposed when the State Allocation Board (SAB) is no longer apportioning State Funding. On November 1, the SAB sent notification that it is no longer apportioning State Funding therefore triggering our ability to levy Level III fees. The District intends to impose Level III fees until State Funding is available for school facilities.

At the January 17, 2017 Board Meeting, the Governing Board approved the Reimbursement Agreement Document with the understanding that the agreement(s) would then come back to the Governing Board for ratification.

At the April 18, 2017 Board Meeting, the Governing Board approved a revised Reimbursement Agreement. The Reimbursement Agreement that was approved by the Governing Board was edited by two developers, both firms making the exact same revisions from SAB “made a determination” to “represents” (page 1,Section B). Legal counsel reviewed the wording revision on the Reimbursement Agreement provided by the developers and found it to be acceptable.

The Reimbursement Agreement attached to this item is the same template that was approved by the Governing Board on April 18, 2017.

Attachments:
Reimbursement Agreement RA # 2016-17-7
III.E.5. Ratification – Keenan & Associates (Saugus Contract # 16-17-357) for Threat and Physical Security (TaPS) Assessment

Rationale:
Keenan & Associates will provide certain loss control services to all school sites (15) as a compliment to its Insurance program, including safety awareness, assist in the identification of conditions which may pose a risk of bodily injury and/or property damage and offer recommendations and/or suggestions to help mitigate risk of loss. The term of this contract is May 15, 2017 through May 15, 2018. Total cost not to exceed $17,736.00, to be paid from Safety Credits.
Attachments:
Keenan & Associates 16-17-357
III.E.6. Ratification – Pillsbury Winthrop Shall Pittman LLP (Saugus Contract # 16-17-356) for Legal Environmental Compliance Counseling

Rationale:
Pillsbury Winthrop Shall Pittman LLP will provide Legal Environmental Compliance Counseling. The Term of this contract is May 23, 2017 through November 23, 2017. Total cost not to exceed $10,000, to be paid from Safety Credits.
Attachments:
Pillsbury Winthrop Shaw Pittman LLP 16-17-356
III.E.7. Ratification – R. Godfrey Consulting (Saugus Contract # 16-17-358) for Flooring Inspection and Forensic Consultation at Bridgeport Elementary School

Rationale:
R. Godfrey Consulting will provide recommendations regarding the appropriate method of remediation to correct the moisture intrusion issue at Bridgeport Elementary. Total cost not to exceed $5,000, to be paid from Safety Credits.
Attachments:
R. Godfrey Consulting 16-17-358
III.E.8. Bowie, Arneson, Wiles & Giannone, (Saugus Contract # 17-18-025) for Legal Services

Rationale:
Bowie, Arneson, Wiles & Giannone shall provide legal services pertaining to general school law matters, including operation of school facilities, developer mitigation agreements, school fees, construction, land acquisition, condemnation, environmental matters, and matters relating to community facilities districts, judicial or arbitration proceedings, as well as advice with regard to such other matters that may arise from time to time. The terms of this contract shall begin on July 1, 2017 through June 30, 2018. Rates increased 3.5% and are as follows:

Partners                      $232.00 per hour

Senior Associates        $214.00 per hour

Associates                   $203.00 per hour

Law Clerks                  $125.00 per hour

Paralegal                $  78.00 per hour

Attachments:
Bowie, Arneson, Wiles & Giannone 17-18-025
III.E.9. AK Consulting and Construction, Inc. (Saugus Contract # 17-18-010) for replacement of ramps at James Foster Elementary School, Highlands Elementary School, Santa Clarita Elementary School and Emblem Academy

Rationale:
Ramp and ramp supports are in need of replacement.  Metal frames and wood decks are damaged and deteriorating beyond repair.  Ramp requested to be replaced at James Foster ES in rooms 25,26 & 27; Highlands ES in rooms 32, 33 & side of CDP; Santa Clarita ES in rooms 17,24 & 25; Emblem Academy in rooms 37 & 38.

Two proposals were received:

AK Consulting & Construction, Inc. $42,843.00

A.A.P. Construction, Inc. $43,054.00

Recommend bid awarded to AK Consulting & Construction, Inc. $42,843.00.

Financial Impact:
$42,843.00paid from Deferred Maintenance, Fund 14.0.
Attachments:
AK Consulting & Construction, Inc. 17-18-010
III.E.10. AK Consulting and Construction, Inc. (Saugus Contract # 17-18-016) for repair, refinish, and paint lunch shelter and trellis at Plum Canyon Elementary School

Rationale:
Paint is peeling on wood trellis and lunch shelter at Plum Canyon Elementary School. There is some wood that needs to be replaced due to dry rot. Repairing and painting will prevent further damage and major replacement in the future.

Two proposals were received:

AK Consulting & Construction, Inc. $10,962.00

A.A.P. Construction, Inc. $12,450.00

Recommend bid awarded to AK Consulting & Construction, Inc. $10,962.00.

Financial Impact:
$10,962.00paid from Deferred Maintenance, Fund 14.0.
Attachments:
AK Consulting & Construction, Inc. 17-18-016
III.E.11. Dave Bang Associates, Inc. (Saugus Contract # 17-18-011) for replacement of sand with rubberized surfacing in the Child Development Programs’ yards at Rio Vista Elementary School and Cedarcreek Elementary School

Rationale:
Sand is recommend to be replaced with rubberized surfacing under the play equipment in the Rio Vista and Cedarcreek Child Development Programs’ play yards. This will eliminate constant cleaning of the sand from contaminants.

One proposal was received using Colton Joint USD Piggyback Bid Discount:

Dave Bang Associates, Inc. – $31,327.45

Recommend bid awarded to Dave Bang Associates, Inc. $31,327.45.

Financial Impact:
$31,327.45, paid from Child Development Programs, Fund 12.0-61051.0 & 12.0-61052.0 (CSPP Block Grant).
Attachments:
Dave Bang Associates, Inc. 17-18-011
Dave Bang Piggyback Contract
Dave Bang Piggyback Extension
III.E.12. Floor Connection (Saugus Contract # 17-18-012) for removal and replacement of carpet and entry tiles at Emblem Academy and Highlands Elementary School

Rationale:
Carpet is old and worn in various portables that will be used as classrooms next year.   It is also suggested to remove VCT at entry ways and replace with entry tiles to eliminate the need for floor mats and avoid slips and falls from wet floors at entrances. Carpet will be installed in rooms 37, 38, 40 & 41 at Emblem and in room 24 at Highlands. VCT will be replaced with entry tiles in rooms 1-5 and the computer lab at Emblem.

One proposal was received using a CMAS contract #4-13-72-0019S:

Floor Connection – $30,479.17

Recommend bid awarded to Floor Connection $30,479.17.

Financial Impact:
$30,479.17paid from Deferred Maintenance Fund 14.0.
Attachments:
Floor Connection 17-18-012
III.E.13. A.A.P. Construction, Inc. (Saugus Contract # 17-18-015) for lower pod restrooms wall repairs at Helmers Elementary School

Rationale:
Tile is coming off the wall and paint is peeling in lower pod restroom at Helmers Elementary School. Contractor will remove all fixtures, replaced damaged drywall and install fiberglass reinforced paneling along all walls. This will also assist in cleaning of the restroom.

Two proposals were received:

AK Consulting & Construction, Inc. $26,480.00

A.A.P. Construction, Inc. $11,800.00

Recommend bid awarded to A.A.P. Construction, Inc. $11,800.00.

Financial Impact:
$11,800.00paid from Fund 14.0.
Attachments:
A.A.P. Construction 17-18-015
III.E.14. R.C. Becker and Son, Inc. (Saugus Contract # 17-18-013) for asphalt and concrete repairs at Rio Vista Elementary School, Skyblue Mesa Elementary School, Rosedell Elementary School and North Park Elementary School.

Rationale:
Various repairs are needed over summer to repair damaged concrete and asphalt: Rio Vista Child Development Programs’ will need asphalt repaired in their play yard from root damage, Skyblue Mesa needs the door threshold to the elevator machine room adjusted to prevent water from entering, Rosedell has cracked concrete curb and ramp, and North Park needs concrete panels replaced due to roots damage.

Contract was bid using the California Uniform Public Construction Cost Accounting Act (CUPCCAA) set forth in Public Contract Code (PCC) Section 22000 et seq. and previously adopted by the District. The District received one bid. R.C. Becker & Son has been an approved CUPCCAA contractor for over 10+ years.

R.C. Becker and Son, Inc.  $40,380.00

Recommend bid awarded to R.C. Becker and Son, Inc. $40,380.00.

Financial Impact:
$35,375.00, paid from Fund 14.0, Deferred Maintenance Fund.

$5,005.00, paid from Fund 12.0, Child Development Fund.

Attachments:
R.C. Becker and Son, Inc.17-18-013
III.E.15. R.C. Becker and Son, Inc. (Saugus Contract # 17-18-023) for stamped concrete in planter in between parking lot and street Rio Vista Elementary School

Rationale:
The planters in between the parking lot and street is constantly walked upon and cannot grow plants.   Installing stamped concrete will help beautify the school and stop dirt from being tracked onto the sidewalk.

Contract was bid using the California Uniform Public Construction Cost Accounting Act (CUPCCAA) set forth in Public Contract Code (PCC) Section 22000 et seq. and previously adopted by the District. Only one bid was received. R.C. Becker & Son has been an approved CUPCCAA contractor for over 10+ years.

R.C. Becker and Son, Inc.  $17,028.90

Recommend bid awarded to R.C. Becker and Son, Inc. $17,028.90.

Financial Impact:
$17,028.90paid from Fund 21.0, Resource 90001.0, Lease Revenue Bond Project Account.
Attachments:
R.C. Becker and Son, Inc. 17-18-023
III.E.16. Sage Renewables (Saugus Contract # 16-17-359) Solar PV

Rationale:
Sage proposes to provide investment grade feasibility study evaluation for a solar PV energy generation project on up to 17 CLIENT sites. The evaluation will focus on a Power Purchase Agreement (PPA) for solar PV shade structures at the proposed sites, however, all applicable financing mechanisms will be evaluated in the feasibility study.
Attachments:
Sage Cover Letter
Sage Professional Services Agreement 16-17-359
Sage PV TO Feasibility Study
III.F. CONSENT CALENDAR – HUMAN RESOURCES (Jennifer Stevenson)
III.F.1. Personnel Report 16/17-18

Attachments:
Personnel Report 6-6-17
III.G. CONSENT CALENDAR – EDUCATION SERVICES (Isa DeArmas)
III.G.1. Conference Attendance Report

Attachments:
Conference Attendance Report 6-6-17
III.G.2. High Trails Outdoor Science School – Mountainview School (Saugus Contract # 17-18-032)

Rationale:
Mountianview School requests board approval for their 6th grade students to attend the High Trails Outdoor Science School in the San Bernardino National Forest from March 27-30, 2018. Students will travel by bus and will be chaperoned by the sixth grade teachers. The cost of the trip per student will be $240 for camp tuition plus the cost of the bus transportation. Our school will be doing fundraising events to allow all of our 6th grade students to attend this camp.
Attachments:
SC 17-18-032
III.G.3. PAC K-12 Arts Education Outreach – Charles Helmers School (Saugus Contract # 17-18-033)

Rationale:
Charles Helmers School is requesting to participate in the PAC K-12 Arts Education Outreach program, LA Opera’s In-School Program for Grade 4 and 5,  during the 2017-18 school year. Total fees not to exceed $2100.00 and will be covered by the sites Gifts and Donations budget.
Attachments:
SC 17-18-033
III.G.4. Advanced Collaborative Solutions (Saugus Contract # 17-18-034)

Rationale:
Steve Ventura, President and CEO of Advanced Collaborative Solutions, has agreed to be our opening keynote speaker at the 2017- 2018 “Welcome Back” convocation for the Saugus Union School District. This event will be held at Real Life Church on August 7, 2017 and will include the topics of teacher and leadership efficacy as well as key elements of the educators’ instructional impact.

Total fees not to exceed $3000.00 and will be covered by the Henry Mayo Grant.

Attachments:
SC 17-18-034
III.G.5. Ratification of Haynes Family of Programs – S.T.A.R. Academy (Services That Accelerate Results) Saugus Contract # 16-17-340-B ISA# 16-17-340-4 SSID# 4595825878 Estimated Cost $3,040.00

Rationale:
SPECIAL EDUCATION:

Contract is valid February 8, 2017 through June 30, 2017.  Contractor will provide special education and/or related services to students with exceptional needs per Individualized Education Program (IEP).  Master Contract increased $3,200 to provide for new Individualized Service Agreement (ISA).  Master contract not to exceed $18,000.00.

Total ISAs:  4  

Attachments:
Haynes Family of Programs – STAR Academy 16-17-340-B
IV. GENERAL FUNCTIONS
IV.A. Measure EE Citizens Oversight Committee Annual Report 2015-16, presented by Dr. Joan Lucid and Phillip Phethean

Rationale:
The Saugus Union School District Measure EE Citizens’ Oversight Committee (COC) has approved and adopted this annual report, in accordance with Education Code Section 15280(b). The purpose of this report is to inform the public regarding expenditures of proceeds of Measure EE general obligation bonds, for the period from July 1, 2015 to June 30, 2016.
Attachments:
Measure EE Annual Report 2015-2016
IV.B. Youth Education Community Outreach
IV.C. Conduct Public Hearing for the Local Control Accountability Plan for July 2017- June 2018. Open Public Hearing: _____________ Close Public Hearing: _____________

Rationale:
As part of the LCFF, school districts are required to develop, adopt, and annually update a three-year Local Control Accountability Plan (LCAP) using a template that was adopted by the California State Board of Education (SBE).

The LCAP was developed in consultation with teachers, principals, administrators, other school personnel, local bargaining units, parents and students.  It was reviewed by two advisory committees, including parents of students in the unduplicated pupil group.

Attachments:
LCAP Full Version – Draft
LCAP Summary – Draft
IV.D. Conduct a Public Hearing for Fiscal Year 2017-18 Budget. Open Public Hearing: ____________ Close Public Hearing: ____________

Attachments:
Budget 2017-18 Notice of Public Hearing
Budget 2017-18 SACS Report – Draft
Executive Summary – Draft
IV.E. Approve Resolution 2016-17 # 41, a resolution of the Governing Board of the Saugus Union School District, declaring an excused absence from a Regular Board Meeting for Paul De La Cerda

Rationale:
Board Bylaw 9250(a) states that a member may be paid for meetings he/she missed when the Board, by resolution, finds that he/she was performing designated services for the district at the time of the meeting or that he/she was absent because of illness, jury duty or hardship deemed acceptable by the Board.  (Education Code 35120)

Mr. De La Cerda notified the Board of a personal-related event that would result in his absence at the Regular Board Meeting held on Tuesday, June 6, 2017.

Attachments:
Resolution 2016-17 # 41
IV.F. Conduct Second Reading and Adoption of Bylaws of the Board (BB) 9010, Public Statements

Rationale:
On May 16, 2017, the Board concluded its First Reading of Bylaws of the Board (BB) 9010, Public Statements.  Tonight, the bylaws are presented for a Second Reading and Adoption.
Attachments:
BB 9010 Bylaws of the Board – Public Statements 6-6-17
IV.G. Conduct the Second Reading and Adoption of Bylaws of the Board (BB) 9100, Organization

Rationale:
On May 16, 2017, the Board concluded its First Reading of Bylaws of the Board (BB) 9100, Organization.  Tonight, the bylaws are presented for a Second Reading and Adoption.
Attachments:
BB 9100 Bylaws of the Board – Organization 6-6-17
IV.H. Conduct Second Reading and Adoption of Bylaws of the Board (BB) 9130, Board Committees

Rationale:
On May 16, 2017, the Board concluded its First Reading of Bylaws of the Board (BB) 9130, Board Committees.  Tonight, the bylaws are presented for a Second Reading and Adoption.
Attachments:
BB 9130 Bylaws of the Board – Board Committees 6-6-17
IV.I. Conduct Second Reading and Adoption of Bylaws of the Board (BB) 9324, Minutes and Recordings

Rationale:
On March 16, 2017, the Board concluded its First Reading of Bylaws of the Board (BB) 9324, Minutes and Recordings.  Tonight, the bylaws are presented for a Second Reading and Adoption.
Attachments:
BB 9324 Bylaws of the Board – Minutes and Recordings 6-6-17
V. EDUCATION SERVICES
VI. HUMAN RESOURCES
VI.A. Approve Memorandum of Understanding (MOU) between Saugus Union School District (SUSD) and the Classified School Employees Association (CSEA), Chapter 112 regarding a Summer Modified Work Schedule

Rationale:
In light of the HVAC upgrade that must be done at the District Office, Saugus Union School District and the Classified School Employees Association Chapter 112 have agreed to a Summer Modified Work Schedule for the period of June 12, 2017 through August 4, 2017.
Attachments:
Summer Modified Work Schedule MOU
VI.B. Approve Memorandum of Understanding (MOU) Between Saugus Teachers Association (STA) and the Saugus Union School District (SUSD) pertaining to Teacher Release Time for Planning

Rationale:
STA Negotiations have resulted in a signed memorandum of understanding (MOU) that was subsequently ratified by STA membership. The agreement resolves issues related to teacher release time for planning.
Financial Impact:
$200,000 General Fund
Attachments:
Teacher Release Time for Planning MOU
VI.C. Approve Memorandum of Understanding Between the Saugus Teachers Association (STA) and the Saugus Union School District (SUSD) for the 2017-2018 school year

Rationale:
The Saugus Union School District (SUSD) and the Saugus Teachers Association (STA) tentatively agree to the attached Memorandum of Understanding (MOU) effective July 1, 2017.  Articles covered include Collaborative Planning, Parental Leave, Catastrophic Leave, Child Rearing Leave, Medical Leave, and Income Protection.

  • Present language – regular text
  • Present language with strikeouts
  • New language in bold text
Attachments:
2017-18 STA MOU
VI.D. Approve Memorandum of Understanding (MOU) Between Saugus Teachers Association (STA) and the Saugus Union School District (SUSD) pertaining to Class Size Reduction

Rationale:
STA Negotiations have resulted in a signed memorandum of understanding (MOU) that was subsequently ratified by STA membership. The agreement resolves issues related to class size reductions.
Attachments:
Class-size Reduction MOU
VI.E. Approve New Job Description for Director, Project Management, and post to fill

Rationale:
At the current salary schedule, the Bond Project Manager position has been very challenging to fill making it necessary to create a new position; Director, Project Management (1 FTE), and an increase in the salary schedule. This new position is under the supervision of the Director of Facilities, Construction, and Modernization and will plan, organize, and supervise activities for design and construction projects included in the SUSD Measure EE Bond Program. The position will post to fill.
Financial Impact:
Classified Director III Salary Range Funded by Measure EE:

$137,563 – $161,948 (numbers include estimated benefits)

Attachments:
Job Description-Director, Project Management
VI.F. Approve Director of Facilities, Construction, and Modernization Salary Schedule Realignment

Rationale:
At the current salary schedule, the Bond Project Manager position has been a challenge to fill making it necessary to create a new job description for a Director, Project Management with a new salary range. This necessitates a realignment of the Director of Facilities, Construction, and Modernization salary range as it is the supervisory role of the Director, Project Management.
Financial Impact:
Classified Director IV Salary Range Funded by Measure EE:

$17, 012 (increase per year, this number includes estimated benefits)

Attachments:
Job Description-Director of Facilities, Construction and Modernization
VI.G. Approve Updated Management/Confidential Salary Schedule

Rationale:
Revised salary schedule to reflect realignment of the Director of Facilities, Construction, and Modernization salary rate and the new Director, Project Management Job Description and rate.
Attachments:
2016-2017 Management/Confidential Salary Schedule
VI.H. Conduct Second Reading and Adoption of Administrative Regulation (AR) 4112.22 Personnel – Staff Teaching English Learners.

Rationale:
On May 16, 2017, the Board concluded its first review of revisions to Administrative Regulation (AR) 4112.22 Personnel – Staff Teaching English Learners. Tonight, the policy is presented for Second Reading and Adoption.
Attachments:
AR 4112 Personnel-Appointment and Conditions of Employment (Second Reading 5-16-17)
VII. BUSINESS SERVICES
VII.A. Approve Year End Appropriation Transfers for 2016-17

Rationale:
Our Governing Board, in accordance with the provisions of Education Code 42601, authorizes the County Superintendent of Schools to make appropriate transfers necessary at the close of the 2016-17 school year to permit the payment of obligations of the district incurred during such school year.
Financial Impact:
The county will identify and make budget transfers, if needed, to permit payment of obligations at the close of the school year. The appropriation transfers made by the Division of School Financial Services (SFS) are only at the major object level to cover the overdraft at year end after the district has notified SFS that their books are closed. There will be no fiscal impact on the unassigned fund balances as the District will have paid all outstanding obligations prior to closing the books.
VII.B. Conduct a Public Hearing for the Education Protection Account (EPA) and Spending Plan for the 2017-18 school year. Open Public Hearing: _____________ Close Public Hearing: ____________

Attachments:
EPA Notice of Public Hearing
VII.C. Approve Resolution 2017-18 # 02 Education Protection Account (EPA) and Spending Plan

Rationale:
Pursuant to Article XIII, Section 36 of the California Constitution, school districts, county offices of education and community college districts are required to determine how the monies received from the Education Protection Account are spent in the school or schools within its jurisdiction, provided that the governing board makes the spending determinations in an open session of a public meeting. The language in the constitutional amendment requires that funds shall not be used for the salaries and benefits of administrators or any other administrative costs.  There is also a requirement that districts must annually post on its website an accounting of how much money was received from EPA and how that money was spent.  The EPA funds are NOT new dollars to the District, but are simply a portion of the Local Control Funding Formula (LCFF).
Financial Impact:
Due to the annual requirement for board action and the fact that EPA apportionments will not be certified until late in the 2017-18 fiscal year, districts must estimate EPA revenue. The EPA revenue is estimated at $11,433,167.00.
Attachments:
EPA Resolution 2017-18 # 02
EPA Spending Plan
VII.D. Approve Resolution 2017-18 # 03 Annual Delegation of Administrative Authority to Process Routine Budget Revisions, Adjustments and Transfers

Rationale:
This resolution is adopted for the purpose of expediting the processing of routine budget revisions and adjustments. This resolution shall not permit the administrative processing of non-routine budget revisions, adjustments and transfers that increase or decrease the fund balance.  Since the bottom line of the total budget is unchanged, it is recommended that staff be allowed to make the approved transfers.  All internal transfers will be approved by the Assistant Superintendent of Business, Director of Fiscal Services or Superintendent before transfers are completed.

Any expenditure or revenue changes to the budget that affect fund balance will continue to be reported as a budget revision as an agenda item to the Board.

Attachments:
Resolution 2017-18 # 03
VII.E. Approve Resolution 2017-18 # 04 Authorizing Temporary Borrowing of Cash between District funds

Rationale:
In accordance with Education Code (EC) Section 42603, Resolution 2017-18 # 04 authorizes temporary borrowing between funds when necessary to cover cash flow requirements and to permit the payment of obligations.  This resolution is an annual, routine authorization to document the Governing Board’s approval for temporary borrowing.
Attachments:
Resolution 2017-18 # 04
VII.F. Approve Resolution 2017-18 # 05 Declaring an Emergency and Authorizing Award of a Contract for Repairs

Rationale:
May 10, 2017 that an employee filed an OSHA complaint related to this issue. Testing so far has not indicated any hazards for students or staff, but District staff nevertheless desire to repair these issues as soon as possible before any potential hazards or damage arise. Accordingly, District staff request that the Board declare that the Bridgeport repairs are an emergency situation that will not permit a delay resulting from a competitive solicitation for bids, and to authorize District staff to directly contract for immediate repairs. The District has opted into the California Uniform Construction Cost Accounting Act, which permits the District to avoid public bidding in emergency situations, pursuant to the procedures set forth in Public Contract Code § 22050.
Financial Impact:
The anticipated project cost of $350,000 will be paid from Deferred Maintenance Fund. Staff are evaluating the extent to which insurance coverage may be available as well.
Attachments:
Resolution 2017-18 # 05
VII.G. Approve Change Order # 1 to RMA GeoScience (Saugus Contract # 16-17-276) Testing and Inspection for the West Creek Academy 2-Story Classroom Building

Rationale:
Additional services were needed for offsite welding and concrete testing and inspection as well as the out of state testing and inspection service for the modular elevator were required by DSA 103 upon the approval of the project.

Services in this change order were not part of the original contract.

Financial Impact:
$22,566 additional to the $40,954 original contract to bring the new total to $63,520. To be paid by West Hills 2006-1 CFD Fund.
Attachments:
RMA GeoScience 16-17-276 CO # 1
VII.H. Approval of declaring certain District owned property as surplus

Rationale:
The equipment listed on the attached Surplus Property Forms, received from Tesoro del Valle and Bridgeport, is identified as obsolete, damaged, and/or excess/usable (no longer needed). When the Board, upon recommendation of the Superintendent or designee, declares any District-owned personal property as surplus, and by unanimous vote of Board members in attendance agree that the property, whether one or more items, does not exceed $2,500 in value, that the property may be sold without advertising for bids, may be donated to a charitable organization deemed appropriate by the Board or may be disposed of in the local public dump per Education Code 17546.

Staff recommends all obsolete, damaged, and excess/usable property that is no longer needed for District purposes be listed on the govdeals.com website for a maximum of two-ten day periods. If the item(s) does not sell, then the items(s) will be disposed of in a land fill.

Attachments:
Surplus Property Forms
VII.I. Conduct Second Reading of Board Policy (BP) and Administrative Regulation (AR) 3511, Business and Noninstructional-Energy and Water Management

Rationale:
On May 16, 2017, the Board concluded its First Reading of Board Policy (BP) 3511 and Administrative Regulation (AR) 3511, Business and Noninstructional-Energy and Water Management. This policy is being presented for a Second Reading.
Attachments:
3511 BP AR Energy and Water Management
VII.J. Conduct Second Reading of Board Policy (BP) and Administrative Regulation (AR) 3511.1, Business and Noninstructional-Integrated Water Management

Rationale:
On May 16, 2017, the Board concluded its First Reading of Board Policy (BP) 3511.1 and Administrative Regulation (AR) 3511.1, Business and Noninstructional-Integrate Water Management.  The following revisions have been reviewed by staff and are being presented for a Second Reading.
Attachments:
3511.1 BP AR Integrated Water Management
VIII. FUTURE BOARD MEETINGS/AGENDA ITEMS
VIII.A. Regular Board Meetings for 2017 – June 16 (Management Seminar), June 20, July 11, August 1, August 4 (Management Seminar), August 15, September 5, September 19, October 17, November 7, November 21 and December 5
VIII.B. Future Agenda Items/Reports – Educational Foundation
IX. RECESS
X. CLOSED SESSION
X.A. Government Code Section 54957.6: Labor Negotiations Negotiating Parties: Saugus Teachers Association/California School Employees Association, Chapter 112/Unrepresented Employees and Saugus Union School District. Negotiator: Superintendent or Designee
X.B. Government Codes Section 54957: Personnel Issues
XI. ADJOURNMENT
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance, disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public meetings of the District’s governing board, please contact the office of the District Superintendent at (661) 294-5300, ext. 5121. Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accommodation and accessibility to this meeting. Upon request, the District shall also make available this agenda and all other public records associated with this meeting in appropriate alternative formats for persons with a disability.

For more information about SUSD, visit http://www.saugususd.org.

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Friday, Oct 13, 2017
The William S. Hart Union High School District is looking for someone to become a personnel commissioner to serve a three-year term beginning December 1, 2017.

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