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October 22
1898 - Birth of Mary S. Ruiz, eldest child of Enrique & Rosaria Ruiz of San Francisquito Canyon; all died in 1928 dam disaster [cemetery census]


Regular Meeting of the Governing Board
William S. Hart Union HSD
June 14, 2017 7:00PM
(Closed Session 6:00 p.m.) Administrative Center 21380 Centre Pointe Parkway Santa Clarita, California PLEASE NOTE: This meeting will include two Public Hearings for items VIII-B – Local Control and Accountability Plan and VIII-C – 2017/18 Budget

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Student Expulsion Report No. 16/17-43 (per Education Code Section 48918(c))

Quick Summary / Abstract:
Action to be taken on Student Expulsion Report No. 16/17-43.  Documentation is confidential and maintained in District files.
II.B.2. Student Expulsion Report No. 16/17-46 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 16/17-46.  Documentation is confidential and maintained in District files.
II.B.3. Student Expulsion Report No. 16/17-47 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 16/17-47.  Documentation is confidential and maintained in District files.
II.B.4. Settlement Agreement No. 13/14-04 (per Government Code Section 54956.9)

Quick Summary / Abstract:
Consideration of Settlement Agreement.
II.B.5. Rejection of Claim No. 16/17-13L (per Government Code Section 54956.9)

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Action to be taken on Rejection of Claim No. 16/17-13L.
II.B.6. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.B.7. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.8. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with California School Employees Association.
II.B.9. Public Employee Appointment – Junior High and High School Assistant Principals (per Government Code Section 54957)

Quick Summary / Abstract:
Consideration of appointment of junior high school and high school assistant principals.
II.B.10. Public Employee Appointment – Junior High School Principal (per Government Code Section 54957)

Quick Summary / Abstract:
Consideration of appointment of junior high school principal.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes

Quick Summary / Abstract:
Minutes of the Regular Meeting of May 17, 2017, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of May 17, 2017.
Attachments:
Minutes – Regular Meeting – May 17, 2017
IV. Recognitions by Board
IV.A. Recognition of 2017 California Interscholastic Federation (CIF) Champions

Speaker:
Greg Lee, Director of Human Resources and Equity Services
Quick Summary / Abstract:
Student athletes who have won CIF Southern Section Division championships for spring 2017 will be recognized by the Governing Board.
Rationale:
Spring 2017 saw the Foothill League produce outstanding performances across multiple sports, culminating in the crowning of three CIF Southern Section champions.

In swimming, Valencia High School students Julia Wolf and Nikol Popov each claimed section titles.  Popov won the 200 meter intermediate and 100 meter breaststroke.  Wolf captured the 50 meter freestyle.

In track and field, Gabby Sanchez represented Golden Valley as she won the Division II title in the discus.

Popov and Wolf continue a strong tradition of outstanding swimmers produced in the Santa Clarita Valley (SCV), while Sanchez maintains a recent run of success by SCV performers in field events.

The student athletes and their coaches will be on hand to be recognized by the members of the Governing Board.

V. Communications
V.A. Board Member Reports
V.B. Employee Association Leadership
V.B.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.B.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
VI. Special Items
VI.A. The Henry Mayo Newhall Foundation Scholarship Awards – 2017

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Authorize The Henry Mayo Newhall Foundation Scholarship Awards for the Class of 2017.
Rationale:
The information listed on the attachment regarding The Henry Mayo Newhall Foundation Scholarship Award recipients for the Class of 2017 is submitted to the Board for formal authorization.

A check in the amount of $149,000 was accepted from The Henry Mayo Newhall Foundation at the February 1, 2017, Board meeting to be used for scholarship purposes.  For the Class of 2017, these funds make possible the following scholarships for each of the six comprehensive high schools: one (1) at $5,000, two (2) at $4,000, two (2) at $3,000, and two (2) at $2,500 [totaling $144,000]; and $1,250 for each of the four alternative high schools (Academy of the Canyons, Bowman High School,  Learning Post/Hart at Home, and Sequoia Charter School) totaling $5,000.

The 2016/17 Santa Clarita Valley Scholarship Foundation President Elaine Foderaro will be in attendance this evening.

Recommended Motion:
Following verification of registration/receipt of grades, authorize payment of awards to the Class of 2017 students listed in the amount indicated for each, payable over a period of four years.
Attachments:
2017 HMNF Scholarship Awards
VI.B. Appointment of Junior High School and High School Assistant Principals

Quick Summary / Abstract:
Staff will present candidates for the positions of Junior High School and High School Assistant Principal.
Financial Impact:
Appropriate placement on the certificated management salary schedule.
Recommended Motion:
Approve candidates presented for the positions of Junior High School and High School Assistant Principal.
VI.C. Appointment of Junior High School Principal

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Staff will present a candidate for the position of principal at Rio Norte Junior High School.
Financial Impact:
Appropriate placement on the certificated management salary schedule.
Recommended Motion:
Approve candidate presented for the position of principal at Rio Norte Junior High School.
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
VIII.A. Initial Bargaining Proposal from California School Employees Association Chapter 349 to the William S. Hart Union High School District for the 2017/18 School Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Initial bargaining proposal from California School Employees Association Chapter 349 to the William S. Hart Union High School District for the 2017/18 school year.
Rationale:
Government Code Section 3547 requires that the initial bargaining proposals of the District and its employee unions be presented in public session during a Board meeting and that they are thereafter public records.  Section 3547 also states that negotiations cannot begin on these proposals until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer.  As a result, the District will make the initial proposals available for public review at the District Administrative Center and on the District website, beginning June 15, 2017, until a public hearing is held.  A public hearing will be scheduled for the next regular Board meeting.
Attachments:
17-18 CSEA to District Sunshine Proposal
VIII.B. Public Hearing – Local Control and Accountability Plan (LCAP)

Speaker:
Jill Shenberger, Director of Special Programs and Staff Development
Quick Summary / Abstract:
The Local Control and Accountability Plan (LCAP) will be presented for review.
Rationale:
As part of the Local Control Funding Formula, school districts are required to develop, adopt, and annually update a three-year Local Control Accountability Plan (LCAP). The LCAP is required to identify goals and measure progress for student subgroups across eight state priority areas.  Districts must include in their LCAP actions, services, and expenditures to be used to support students district-wide, as well as additional actions and services for low income students, English learners, and foster youth.  The LCAP and the district budget must be presented at a public hearing prior to the board meeting at which the LCAP and the budget are adopted.

Developed with input from parents, teachers, administrators, students, and the Hart District Teachers Association, the goals identified in the Hart District’s LCAP include:

  • Ensure all students have access to highly qualified teachers, school site guidance counselors, Common Core State Standards (CCSS) aligned textbooks and materials, and safe and uncrowded school facilities in good repair.
  • Increase and improve student achievement by providing rigorous and CCSS aligned curriculum and instruction in English, math, and social studies, and Next Generation Science Standards.
  • Increase and improve student achievement by providing rigorous and standards aligned curriculum and instruction in English, math, social studies and science with additional support for English learners, students with disabilities, and socioeconomically disadvantaged students.
  • Cultivate a safe and positive school culture that supports all students’ personal and academic growth and encourages parent engagement.

Staff will present a brief overview of the proposed actions and services that will support each of these goals.

Attachments:
2017 Local Control and Accountability Plan
Local Control and Accountability Plan June 2017 Review
VIII.C. Public Hearing – 2017/18 Budget

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Conduct public hearing regarding the District’s 2017/18 Budget.
Rationale:
California Education Code Sections 42103 and 42127 require that, on or before July 1 of each year, the governing board of each school district hold a public hearing on the budget to be adopted for the subsequent fiscal year, and adopt a budget subsequent to the public hearing.  Furthermore, the budget and supporting documentation must be available for public review at least three working days prior to the public hearing.
The initial 2017/18 Budget for the District has been prepared using the state-required forms.  A summary of proposed revenues, expenditures, transfers, and fund balances for all funds are attached.  Staff will make a presentation on the budget at the meeting and a public hearing will be conducted.

The District has prepared the budget using the Governor’s May Revision proposal as the basis for the budget assumptions, and notes that at the time of preparation, the State of California had not yet enacted a 2017/18 Budget Act.  Therefore, some of the assumptions included in the District’s budget plan may change.  In accordance with statute, the District will revise the Adopted Budget to reflect changes, as necessary, in projected income or expenditures within 45 days of the final State budget adoption.

The Governing Board will be presented with the action item to approve the District’s proposed 2017/18 Budget on June 21, 2016.

VIII.D. Revised Board Policy and Administrative Regulation – First Reading

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Revised Board Policy and Administrative Regulation 3551 – Food Service Operations/Cafeteria Fund are being presented to the Board for a first reading. Board members may suggest changes prior to the second reading on July 19, 2017.
Attachments:
AR3551 Rev Food Service Operations Cafeteria Fund
BP 3551 Food Service Operations Cafeteria Fund
IX. Action Items
IX.A. Resolution No. 16/17-42 – Annual Delegation of Administrative Authority to Process Routine Budget Revisions, Adjustments, and Transfers

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Adopt Resolution No. 16/17-42 delegating administrative authority to the Superintendent, as specified, to process routine budget revisions, adjustments, and transfers in 2017/18.
Rationale:
The Los Angeles County Office of Education (LACOE) allows the Governing Board to delegate administrative authority, through the adoption of a formal resolution, to the Superintendent to provide for the processing of certain routine budget revisions.

Resolution No. 16/17-42 will allow the Business Office staff, with the Superintendent’s approval, to prepare and submit routine budget revisions (technical adjustments within or between expenditure accounts and within or between resources necessary for the payment of District obligations) to LACOE for processing prior to Governing Board approval.  All routine budget revisions will be submitted to the Governing Board for adoption and ratification with the District’s interim reports and in conjunction with the annual year-end closing of the District’s financial records.

Routine budget revisions will not include any revisions, adjustments, or transfers impacting fund balance (i.e. increasing or decreasing revenues, reducing or increasing fund balance, or transfers between funds).  Such non-routine budget adjustments will continue to be presented to the Governing Board for approval prior to processing and submission to LACOE for review and approval.

This resolution is only effective for the 2017/18 fiscal year.

Recommended Motion:
Adopt Resolution No. 16/17-42 delegating administrative authority to the Superintendent, as specified, to process routine budget revisions, adjustments, and transfers in 2017/18.
Attachments:
Resolution No. 16/17-42 Annual Delegation of Administrative Authority
IX.B. Resolution No. 16/17-43 – Temporary Interfund Cash Borrowing for 2017/18

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
In accordance with California Education Code Section 42603, Resolution No. 16/17-43 authorizes temporary borrowing between funds when necessary to cover cash flow requirements and to permit the payment of obligations.  This resolution is an annual, routine authorization provided to the Los Angeles County Office of Education to document the Governing Board’s approval of temporary borrowing if necessary.
Recommended Motion:
Adopt Resolution No. 16/17-43 authorizing temporary interfund cash borrowing for 2017/18 in accordance with Education Code Section 42603.
Attachments:
Resolution 16/17-43 Temporary Interfund Cash Borrowing
IX.C. Resolution No. 16/17-44 – Determination of Uses of Proposition 30 Education Protection Account Funds

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Determination of uses for Education Protection Account revenues.
Rationale:
The voters’ approval of Proposition 30 in November 2012 added language to the California Constitution, specifically Article XIII, Section 36, creating in the state General Fund an Education Protection Account (EPA) to receive and disburse revenues generated by Proposition 30 tax increases.  The added language requires a school district governing board to determine and approve how the District will expend EPA revenues.  This determination is to be made in open session of a public board meeting, and the funds cannot be used for administrative salaries and benefits or any other administrative costs.
Governing board approval of EPA funds is an annual requirement, and beginning with the 2013/14 fiscal year, will be part of the annual budget adoption process until the temporary taxes generated by Proposition 30 expire (2017/18 school year for the sales tax increase, and 2018/19 school year for the personal income tax increase).  As in 2016/17, the District proposes to use EPA revenues for teacher salaries in 2017/18.
Financial Impact:
Estimated $30,734,348 EPA funds to be used for teacher salaries in 2017/18.
Recommended Motion:
Adopt Resolution No. 16/17-44 determining the uses of Proposition 30 Education Protection Account Funds.
Attachments:
Resolution 16/17-44 Prop 30 Acct Fund
IX.D. Ratification of 2016/17 Collective Bargaining Agreement Between the Wm. S. Hart Union High School District and the California School Employees Association Chapter 349

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
The District and the California School Employees Association (CSEA) Chapter 349 have agreed upon terms for contract negotiations for the 2016/17 academic year.  CSEA unit members have voted to ratify the tentative agreement, and staff is recommending the Board approve contract revisions as indicated in the attachment.
Recommended Motion:
Approve the tentative agreement between California School Employees Association Chapter 349 and the Wm. S. Hart Union High School District for the 2016/17 academic year.
Attachments:
CSEA tentative agreement
IX.E. Declaration of Need for Fully Qualified Educators

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
The District anticipates a need for using a small number of emergency permits for teachers during the 2017/18 school year.  The Declaration of Need for Fully Qualified Educators allows for these emergency authorizations to be used in the event teachers with the exact credentials needed cannot be found.
Rationale:
When the District is unable to find a teacher with exactly the appropriate credentials, the State has a process for seeking temporary waivers and emergency authorizations.  Districts are required to submit a Declaration of Need to the Commission on Teacher Credentialing.  The Declaration says that the District has been unable to find an acceptable, qualified employee with the exact credentials needed for a certain position.  It further says that the District will work with the person who has the emergency authorization.

To qualify for an emergency authorization, a person must be a college graduate, pass the California Basic Educational Skills Test (CBEST), be cleared through a fingerprint check, submit a complete application packet, pay necessary fees, complete additional specific requirements for the issuance of a particular authorization, and be covered by the Declaration of Need.

The District generally has a need to obtain temporary waivers and emergency permits for a small percentage of teachers.

Recommended Motion:
Approve the attached Declaration of Need for Fully Qualified Educators for 2017/18.
Attachments:
Declaration of Need for Fully Qualified Educators
IX.F. Site-Based Decision for Saugus High School

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Request for approval of site-based decision at Saugus High School.
Rationale:
On Thursday, Friday and Monday, May 4, 5 and 8, the certificated faculty of Saugus High School participated in a site-based voting for two initiatives.  The first vote was a year two ballot to retain the student help time in the current schedule.  The second ballot was asking for approval to split the student help days so that students will have more opportunities to see a variety of their teachers.  The first initiative passed with 90.65 percent affirmative votes.  The second initiative passed with 88.78 percent affirmative votes. The Hart District Teachers Association approved this schedule on May 15, 2017.
Recommended Motion:
Approve the site-based decision for Saugus High School.
Attachments:
Saugus Site Based Decision 17-18
IX.G. Ratification of Prime Contractor Bids – (HA17-03B and HA17-03D) Hart High School Infrastructure Phase 1 & Demolition Project (Multiple Prime Contractors)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request ratification of multiple prime contractor bids for Bid No. HA17-03B and HA17-03D to the prime contractors with the lowest responsive and responsible bids.

Rationale:

On May 17, 2017, the Governing Board awarded two prime contractor bid packages for the Hart High School Infrastructure Phase 1 & Demolition Project (HA17-03A and HA17-03C) and rejected the other two prime contractor bid packages (HA17-03B and HA17-03D). Staff requested that the Board authorize District Superintendent, Vicki Engbrecht, to award bids for the rejected bids once they had been re-bid and found to be responsive. Staff stated that they would return to the June 14, 2017, Board meeting with a ratification of the award of these bid packages.

On May 25, 2017, the District received and opened bids for the bid packages that were re-bid, HA17-03B, underground site utilities and paving, and HA17-03D, landscape and irrigation. Lundgren Management and staff have reviewed the low bidders’ submitted bid documents and found the documents to be responsive and responsible. The Superintendent has awarded the bids to the lowest responsive and responsible bidders as shown below.

 Bid Package  Scope of Work  Company Name     Bid Total
 HA17-03B  Underground Site Utilities and Paving  HPS Mechanical, Inc.  $ 1,373,800
 HA17-03D  Landscape and Irrigation  Stay Green, Inc.  $    164,702
 TOTAL  $ 1,538,502

Staff is requesting that the Board ratify the award of these bids.

Financial Impact:

$1,538,502 from Measure SA (Fund 21).

Recommended Motion:

Ratify the award of Bid No. HA17-03B and HA17-03D to the lowest responsive and responsible bidders, HPS Mechanical, Inc., and Stay Green, Inc., respectively.

Attachments:
Award Recommendation
IX.H. New Board Policy – Second Reading

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
New Board Policy 5141.52 – Suicide Prevention is being brought to the Board for a second reading and adoption. No revisions were requested at the first reading on May 17, 2017.
Recommended Motion:
Adopt Board Policy 5141.52 – Suicide Prevention.
Attachments:
Board Policy 5141.52 Suicide Prevention – Second Reading
X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 16/17-19

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 16/17-19 regarding certificated, non-certificated, classified and non-classified employees, and Workability Program.
Recommended Motion:
Approve Personnel Report No. 16/17-19.
Attachments:
Personnel Report 16-17-19
X.B.2. Committee on Assignments

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Governing Board approval is needed to establish the Committee on Assignments which approves the assignment of teachers to elective classes when a scheduling need arises.
Rationale:
Each semester, as school site administrators develop the master schedule of classes and teaching assignments, there is a need to place some teachers in assignments that do not directly correspond with areas of credentialing.  For example, a science teacher may pick up one section of a photo class along with his/her science class assignments.  The teacher is quite capable of teaching the photo class but does not have the proper authorization listed on his/her teaching credential.  There is no way of predicting the exact needs since there are always variations in student enrollment, class sizes, teacher leaves, etc.

In accordance with Education Code 44258.7 (c) and (d), the District may properly assign these teachers to elective classes for which they are capable but not specifically credentialed to teach.  (Elective class is defined as any class other than mathematics, English, science, or social science.)  A committee of teachers and administrators may be authorized to meet and approve the assignments for the semester.  The Governing Board must approve the establishment of the committee.

Committee members serve for one year.  The Hart District Teachers Association has routinely submitted the names of three qualified teachers to serve on this committee should there be a need to meet.  The Assistant Superintendent has also routinely been on the committee.

When reviewing teachers’ assignments, the committee looks for evidence that the person can effectively teach the course that is assigned.  They look at years of experience in teaching this or a similar course, college units in the discipline, special training or expertise in the subject area, the desire to teach the course, and other factors that seem appropriate.

Recommended Motion:
Approve establishment of the Committee on Assignments.
Attachments:
Committee on Assignments
X.B.3. Agreement Between Nova Southeastern University, Inc., and the William S. Hart Union High School District

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Attached for Board approval is an agreement between Nova Southeastern University, Inc., and the William S. Hart Union High School District.
Recommended Motion:
Approve agreement between Nova Southeastern University, Inc., and the William S. Hart Union High School District.
Attachments:
Agreement with Nova Southeastern University
X.B.4. Memorandum of Understanding Between William S. Hart Union High School District and Congressional Medal of Honor Foundation

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Approval of Memorandum of Understanding between the Hart District and Congressional Medal of Honor Foundation.
Recommended Motion:
Approve Memorandum of Understanding between the Hart District and Congressional Medal of Honor Foundation.
Attachments:
Medal of Honor MOU 17-18
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Recommendation of Textbook/Instructional Materials Adoption, 2017/18

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
A textbook has been recommended for adoption for the 2017/18 school year.
Rationale:
The Worst Hard Time – Publisher: Mariner – Author: Egan – Course Area: U.S. History – Grade: 11  The Worst Hard Timeis an epic story of blind hope and endurance almost beyond belief; it is also, as Tim Egan has told it, a riveting tale of bumptious charlatans, conmen, and tricksters, environmental arrogance and hubris, political chicanery, and a ruinous ignorance of nature’s ways.  Egan has reached across the generations and brought us the people who played out the drama in this devastated land, and uses their voices to tell the story as well as it could ever be told.  The dust storms that terrorized America’s High Plains in the darkest years of the Depression were like nothing ever seen before or since, and the stories of the people that held on have never been fully told. Pulitzer Prize–winning New York Times journalist and author Timothy Egan follows a half-dozen families and their communities through the rise and fall of the region, going from sod homes to new framed houses to huddling in basements with the windows sealed by damp sheets in a futile effort to keep the dust out.  He follows their desperate attempts to carry on through blinding black blizzards, crop failure, and the deaths of loved ones.  Drawing on the voices of those who stayed and survived—those who, now in their eighties and nineties, will soon carry their memories to the grave—Egan tells a story of endurance and heroism against the backdrop of the Great Depression.  As only great history can, Egan’s book captures the very voice of the times: its grit, pathos, and abiding courage.  Combining the human drama of Isaac’s Storm with the sweep of The American People in the Great Depression, The Worst Hard Time is a lasting and important work of American history.
Recommended Motion:
Approve textbook, as referenced above, for public review.
X.C.2. New/Revised Course Adoptions, 2017/18

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
Courses are being recommended for adoption for use beginning in the 2017/18 school year.
Rationale:
Course Name:  Beginning TV Production AB

Grade: 10-12

Department: Electives/Practical Arts

In this two-semester, broadcast and digital storytelling course, students study the historical role of communication media and, through their own projects, understand the social impact of this practical art.  This course gives students a creative voice in the school community and connects them to the communication and leadership opportunities in journalism programs and industry partners.  As digital storytellers, students strengthen their skills in the entire process, from developing story ideas to producing short films using Adobe Premiere Pro.  Additionally, students will begin creating video content for the school community and work on the daily, live morning broadcast show.

Course Name:  Advanced TV Production AB

Grade: 11-12

Department: Electives/Practical Arts

This two-semester course advances the skills students have already learned in both Video Production 1A/1B and Beginning TV Production.  This course provides instruction and training for students interested in careers in the video, broadcast, and film production industries.  Students experience both the creative and technical aspects of filmmaking and TV production in conjunction with learning about historical and contemporary traditions and conventions.  Students will explore different aspects of the media and entertainment industry as it relates to potential career selections.  Students achieving competency in this course will be prepared to enter a film or broadcast journalism course of study at the college level or be prepared for entry level employment in those fields.

Course Name:  Advanced Culinary Management

Grade: 11-12

Department: Electives/Practical Arts

In this two-semester course, students will expand their study of Culinary Arts and explore Hospitality Management.  Students will learn and apply knowledge through standards and project-based curriculum, both in the lab class setting and in a working food service kitchen.  Students will develop culinary skills through nutritional analysis and recipe costing and development.  They will learn the correct use of food service equipment, as well as food and kitchen safety, with an emphasis on local, organic, and seasonal products.  In addition, students will learn about small business management through the operation of a food production and catering business, including production, finance, marketing, and customer service.  This course is designed to present theory, delivery systems, and procedures of management, implementation, and evaluation as applicable to a variety of hospitality sectors which include: lodging, restaurants, food and beverage, tourism and recreation, and other operational areas of the hospitality industry.

Course Name:  Advanced Culinary and Nutrition

Grade: 10-12

Department: Electives/Practical Arts

This two-semester course is designed for students who are interested in understanding the principles of food and nutrition and in maintaining a healthy life style.  The study and application of food preparation, planning, service, nutrition, and storage is addressed in the course.  Students use equipment, supplies, products, and procedures in an interdisciplinary approach.  Safety and sanitation is paramount and applied in a classroom-laboratory setting.  Students develop laboratory writing and reasoning skills through accurate planning, record keeping, measuring, and use of culinary techniques.  This course will also focus on food purchasing, etiquette, cultures and cultural reading, writing, and technology utilized in research of current events, career and college exploration, menu planning and diet analysis, and various other projects.  Attention will be given to the selection and preparation of food, personal health, and well-being.  The course meets the Consumer and Family Studies content area standards in Foods and Nutrition established by the California Department of Education in Home Economics Careers and Technology Education.  This course also incorporates Common Core and Next Generation Science Standards.

Course Name:  Film History, Theory and Production AB (revised)

Grade: 12

Department: English

In this two-semester course, students will analyze films, literary texts, and non-fiction articles and essays as the literary foundation of the course.  The program surveys different genres of films throughout the first eighty years of its existence and relates it to the works and elements of literature.  The second semester of the course focuses on technological application by guiding students as they write, direct, and produce their own films.  Each quarter of the course contains, in addition to the films, an emphasis on historical, socio-political, religious, and cultural events that influenced the writers, directors, and audiences during each era.  Major sections include the rise of Russian Montage, German Expressionism, Neo-Realism, French New Wave, and the American 70s.  All these movements of film will be interconnected to the literary articles of that time.  Along with viewing films, the students will also read critical essays that correspond with the literary elements and social issues associated with the films like:  The Russian Revolution, The Rise of Nazi Germany, The Great Depression, The Red Scare, World War II, The Rebellious 50s, The Radical 60s, and The Violent 70s.

Reason for revision:  Updated to meet graduation requirements

Course Name:  Social Justice AB

Grade: 11-12

Department: Electives/Practical Arts

This two-semester course is designed to introduce students to social justice issues and assist them in discovering their ability to create positive change in their own world.  Students will critically analyze various social movements related to race, ethnicity, gender, sexual orientation, and class.  Students will also explore and discuss how these concepts influence human understanding, relationships, and behavior for centuries.  Students will understand how individuals operate within community contexts created through interactions and relationships structured by sociability, belonging, and responsibility.  This course will encourage students to think critically and expansively about the social world and the conditions of humanity.  This course will provide a foundation for students to explore social justice concepts, issues, and remedies, thereby developing the necessary analytical tools and information to see inequality and injustice and address historical and contemporary issues relevant to students’ present day lives.

Course Name:  Film and TV Portfolio AB

Grade: 12

Department: Electives/Practical Arts

This two-semester course is designed for students who are interested in a career in the Arts, Media, and Entertainment industry and who are currently enrolled in their fourth year of the TV/Film Production pathway.  Emphasis is on each student mastering the creative, practical, technical, and theoretical concepts related to TV/Film production.  This portfolio style class asks senior students to choose a possible career focus and create pieces of work that are catered to that focus.  They will then put their best content together on a portfolio website.

Course Name:  Biology AB (revised)

Grade: 9

Department: Science

This two-semester course is a lab science class aligned with the Next Generation Science Standards (NGSS).  In this class, students deepen their understanding of biological core ideas, building off of their experiences and prior knowledge.  NGSS performance expectations are used to blend core ideas with scientific and engineering practices and crosscutting concepts, which is usable knowledge that can be applied across the science disciplines.  Inquiry-driven laboratory exercises are an integral part of the curriculum.  A “C” or better in both semesters earns the student one unit for the “D” requirement on the UC/CSU A-G list.

Reason for revision:  Reflect NGSS Standards (New Generation Science Standards)

Course Name:  MLR 1 Automotive Technology (Maintenance and Light Repair)

Grade: 9-12

Department: Electives/Practical Arts

This two-semester course is designed as a beginning automotive technician course that introduces students to automobile service and repair, shop safety, engine repair, automatic transmissions and transaxles, manual drive train and axles, suspension and steering, brakes, electrical and electronic systems, heating and air conditioning, and engine performance.  After completion of this course, students will be prepared for majors in automotive systems and repairs at college and advance to MLR 2 Automotive Technology (Maintenance and Light Repair).  This course also engages students in applying and extending concepts studied in their math and science to the automotive technology industry.  In addition, students write research, expository, and reflective pieces that are aligned with Common Core Standards.

Course Name:  MLR 2 Automotive Technology (Maintenance and Light Repair)

Grade: 10-12

Department: Electives/Practical Arts

This two-semester course is designed as an intermediate concentrator automotive technician course designed to provide the second of a three or four-course sequence that continues instruction in automobile service and repair, shop safety, engine repair, automatic transmissions and transaxles, manual drive train and axles, suspension and steering, brakes, electrical and electronic systems, heating and air conditioning, and engine performance.  After completion of this course, students will be prepared for majors in automotive systems and repairs at college and advance to MLR 3 Automotive Technology (Maintenance and Light Repair).  This course also engages students in applying and extending concepts studied in their math and science to the automotive technology industry.  In addition, students write research, expository, and reflective pieces that are aligned with Common Core Standards.

Course Name:  MLR 3 Automotive Technology (Maintenance and Light Repair)

Grade: 11-12

Department: Electives/Practical Arts

This two-semester course is designed as an advanced capstone automotive technician course designed to provide the third year course sequence that continues instruction in automobile service.  This is the third course in the three-course sequence that prepares students for the Maintenance and Light Repair (MLR) ASE student Certification test.  Classroom instruction is combined with an internship at a local automotive repair facility.  The internship will provide students with the required hands-on hours for the MLR certification and the experience to seek employment in the automotive industry or to seek post-secondary automotive education.  After completion of this course, students will be prepared for majors in automotive systems and repairs at college and MLR 4 Automotive Technology Maintenance and Light Repair) Internship. This course also engages students in applying and extending concepts studied in their math and science to the automotive technology industry.  In addition, students write research, expository, and reflective pieces that are aligned with Common Core Standards.

Course Name:  Multimedia Design 1 AB

Grade: 9-12

Department: Electives/Practical Arts/Fine Arts

This two-semester course introduces students to effective communication approaches for the 21st Century while utilizing text, graphics, animation, video, and sound.  Focus will also be placed on introducing the student to art, design, and the technologies of this new media.  This integrated curriculum forms a solid groundwork from which students may build upon in Multimedia Design II AB and is the first sequence of classes in the Multimedia Pathway.  This multimedia class has been structured to reflect the California Career Technical Education Standards, the California Challenge Standards for Visual Arts, and the National Education Technology Standards.

Recommended Motion:
Approve courses, as referenced above, for use beginning in 2017/18.
X.C.3. Course Offerings for Golden Oak Adult School 2017/18

Speaker:
Mariane Doyle, Ph.D., Director of Career Technical Education
Quick Summary / Abstract:
Golden Oak Adult School courses for the 2017/18 school year are submitted for approval.
Rationale:
The A22 is California’s online method of submitting courses for approval by the California Department of Education (CDE). Golden Oak Adult School must submit courses for approval online annually and all courses must be approved by the CDE. The CDE reviews the request and provides electronic certification of course approval within 20 working days of receiving the request. Golden Oak Adult School submitted 33 course titles for approval to CDE for the 2017/18 school year. In addition, there are 17 Community Education and Enrichment Classes that may be offered. The list of courses submitted for approval is attached.
Recommended Motion:
Approve Golden Oak Adult School course offerings for the 2017/18 school year.
Attachments:
2017-18 Golden Oak Adult School APEX Course List
2017-18 Golden Oak Adult School Community Class Offerings
X.C.4. Out-of-State Travel Requests – Special Education and Career Technical Education

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Authorization to travel out-of-state to attend educational conferences is being requested.
Rationale:
Deborah Massarella, District Nurse, and Tracy Glen, Special Education Coordinator, are requesting authorization to attend a workshop in Branson, Missouri, July 24-26, 2017, on “Pediatric Update-Advancing Evidence-Based Guidelines for School and Pediatric Nurses.”

Valencia High School instructors Kara Grimes, Advanced Manufacturing, and Lauren Whempner, Multimedia Design, are requesting authorization to attend the International Society for Technology in Education’s Annual Conference in San Antonio, Texas, June 25-28, 2017.

Financial Impact:
All expenses for Deborah Massarella and Tracy Glen’s attendance at a workshop in Branson, Missouri, July 24-26, 2017, will be paid from Special Education funds.

All expenses for Kara Grimes, Advanced Manufacturing, and Lauren Whempner, Multimedia Design, to attend the International Society for Technology in Education’s Annual Conference in San Antonio, Texas, June 25-28, 2017, will be covered by the Career Technical Education Incentive Grant.

Recommended Motion:
Approve Deborah Massarella and Tracy Glen’s attendance at a workshop in Branson, Missouri, July 24-26, 2017, and approve Kara Grimes and Lauren Whempner’s attendance at the International Society for Technology in Education’s Annual Conference in San Antonio, Texas, June 25-28, 2017.
X.C.5. Requests for Overnight/Out-of-State Trips – Canyon High, Golden Valley High, Saugus High, Valencia High, West Ranch High, and La Mesa Junior High Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Canyon High School (Girls Basketball, Cheer), Golden Valley (Associated Student Body (ASB), Cheer), Saugus High School (Cheer, Dance), Valencia High School (Dance), West Ranch High School (Boys Basketball, Girls Basketball, Cross Country, Dance, Yearbook), and La Mesa Junior High School (ASB)).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by Canyon High School Principal Jason d’autremont, Golden Valley High School Principal Sal Frias, Saugus High School Principal Bill Bolde, Valencia High School Principal John Costanzo, West Ranch High School Principal Mark Crawford, and La Mesa Junior High School Principal Michele Krantz are attached.
Recommended Motion:
Approve trips:  CHS Girls Basketball, Palm Springs, 7/14-16/17; CHS Cheer, Santa Barbara, 7/19-21/17; GVHS ASB, Santa Barbara, 7/7-10/17; GVHS Cheer, Indian Wells, 7/21-23/17; SHS Cheer, Indian Wells, 6/26-29/17; SHS Dance, Thousand Oaks, 7/20-23/17; SHS Dance, Garden Grove, 7/28-30/17; VHS Dance, Thousand Oaks, 7/20-23/17; WRHS Boys Basketball, La Jolla, 6/30-7/2/17; WRHS Girls Basketball, Palm Desert, 7/13-15/17; WRHS Cross Country, Mammoth Lakes, 7/16-22/17; WRHS Dance, Thousand Oaks, 7/20-23/17; WRHS Yearbook, Long Beach, 7/29-8/2/17; LMJHS ASB, Santa Barbara, 7/23-25/17.
Attachments:
Trip Approvals for 6-14-17 Board Meeting
X.C.6. Requests for Overnight/Out-of-State Trips (Ratification) – Golden Valley High and West Ranch High Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve ratification of overnight/out-of-state student trip requests from Golden Valley High School (Track and Field) and West Ranch High School (Track and Field).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by Golden Valley High School Principal Sal Frias and West Ranch High School Principal Mark Crawford are attached.
Recommended Motion:
Approve trips: GVHS Track and Field, Fresno, 6/1-4/17; WRHS Track and Field, Fresno, 6/1-4/17.
Attachments:
Ratification of Trip Requests for 6-14-17 Board
X.C.7. Memorandum Of Understanding with Mission View Charter School-July 1, 2017, through June 30, 2022

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
A Memorandum Of Understanding (MOU) with Mission View Charter School, effective July 1, 2017, through June 30, 2022, regarding the funding entitlements of the Charter School pursuant to the Charter Schools Act, is being presented for approval.
Recommended Motion:
Approve the Memorandum Of Understanding Between the William S. Hart Union High School District and Mission View Public Charter, effective July 1, 2017, through June 30, 2022.
Attachments:
Mission View Memorandum of Understanding 2017-2022
X.C.8. Memorandum Of Understanding with Opportunities for Learning Charter School-July 1, 2017 through June 30, 2022

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
A Memorandum Of Understanding (MOU) with Opportunities for Learning Charter School, effective July 1, 2017, through June 30, 2022, regarding the funding entitlements of the Charter School pursuant to the Charter Schools Act, is being presented for approval.
Recommended Motion:
Approve the Memorandum Of Understanding (MOU) Between William S. Hart Union High School District and Opportunities for Learning Charter School, effective July 1, 2017, through June 30, 2022.
Attachments:
OFL MOU 2017-2022
X.C.9. Externship Training Agreement Between Walgreens Company and William S. Hart Union High School District

Speaker:
Mariane Doyle, Ph.D., Director of Career Technical Education
Quick Summary / Abstract:
The Hart District’s Golden Oak Adult School would like to enter into an Externship Training Agreement with Walgreens Company to provide externship opportunities for District adult school Pharmacy Technician students.
Recommended Motion:
Ratify experiential learning program agreement with Walgreens Company from January 3, 2017, to June 1, 2018.
Attachments:
Walgreens Externship Agreement
X.C.10. Background Testing Agreement Between Corporate Screening Services Company and William S. Hart Union High School District

Speaker:
Mariane Doyle, Ph.D., Director of Career Technical Education
Quick Summary / Abstract:
The District will contract with Corporate Screening Services, Inc., to provide background screenings for Pharmacy Technician students.
Rationale:
The Hart District’s Golden Oak Adult School agreement with Walgreens Company for Pharmacy Technician student externship participation requires background testing before the start of externship experiences. The Hart District will contract with Corporate Screening Services, Inc., to provide background screenings for Pharmacy Technician students in order to meet the organizational responsibility requirements with the Walgreens Company agreement for externship students.
Financial Impact:
Approximately $4,000 annually paid by Adult Education Block Grant funding and adult student tuition.
Recommended Motion:
Ratify agreement with Corporate Screening, Inc., and William S. Hart Union High School District.
Attachments:
Corporate Screening MOU
X.C.11. Consultant Agreement – Curricular Review

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
A contract is necessary for UC Regents of the University of California on behalf of its Los Angeles Campus: The UCLA Curtis Center for Mathematics and Teaching, for the evaluation of Hart Interactive Curriculum, July 30, 2017 through August 30, 2017.
Financial Impact:
$10,000 budgeted from the General Fund.
Attachments:
Contract Agreement – UCLA Curtis Center for Mathematics and Teaching
X.D. Consent Calendar-Business Services
X.D.1. Purchase Order Report

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratify May 2017 Purchase Order Report.
Rationale:
Staff requests the Governing Board ratify the attached Purchase Order Report, which covers purchases, as specified, for the period May 1, 2017, through May 31, 2017.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Please note: The Purchase Order Report includes purchases previously ratified but not completed and closed by June 30, 2016.  These purchase orders are included here again due to their necessary creation within the District’s new financial system.

Financial Impact:
Attached report shows amounts and funding sources for purchase orders processed in May 2017, as well as purchase orders greater than or equal to $50,000.
Recommended Motion:
Ratify Purchase Order Report for the period of May 1, 2017, through May 31, 2017.
Attachments:
May 2017 PO Board Report
X.D.2. Warrant Register and Revolving Cash Payments

Speaker:
Lisa Nilles, Director of Fiscal Services
Quick Summary / Abstract:
Approve and ratify Warrant Register and Revolving Cash payments.
Rationale:
5/1/17 – 5/15/17
Payroll Warrant Register   $3,828,944.08
Commercial Warrants – General Fund  $6,119,143.38
Commercial Warrants – All Other Funds    $  729,083.28
Revolving Cash Fund $0.00
5/16/17 – 5/31/17
Payroll Warrant Register   $8,641,041.34
Commercial Warrants – General Fund  $9,500,128.48
Commercial Warrants – All Other Funds $2,361,772.21
Revolving Cash Fund  $910.00
Recommended Motion:
Approve and ratify the above listed Warrant Register and Revolving Cash payments issued between May 1, 2017, through May 31, 2017, and order the items filed for audit.
Attachments:
Commercial Warrants 5/1/17-5/15/17
Commercial Warrants 5/16/17-5/31/17
Payroll Warrants 5/1/17-5/31/17
Revolving Cash Warrants 5/1/17-5/31/17
X.D.3. Amendment No. 2 to Resolution No. 16/17-24 – Certification of Signatures

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
It is necessary to update authorized signatures for the period of December 14, 2016, through December 31, 2017, as reflected in Amendment No. 2 to Resolution No. 16/17-24.
Rationale:
On December 14, 2016, in accordance with California Education Code Sections 42632 and 42633, the Governing Board adopted Resolution No. 16/17-24 authorizing the District’s Certification of Signatures for the period of December 14, 2016, through December 31, 2017.  This action allows the District to file a verified signature of each person authorized to sign notices of employment, contracts, and/or orders drawn on District funds.

On May 17, 2017, the Governing Board authorized Amendment No. 1 to Resolution No. 16/17-24.  Amendment No. 2 to Resolution No. 16/17-24 identifies the following changes to the authorized signers:

– Remove Erin Lillibridge, Chief Financial Officer, effective June 1, 2017.

Recommended Motion:
Adopt Amendment No. 2 to Resolution No. 16/17-24 – Certification of Signatures to remove Erin Lillibridge, effective June 1, 2017.
X.D.4. Year-End Appropriation Transfers for 2016/17

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Authorization for the County Superintendent of Schools to make year-end appropriation transfers.
Rationale:
California Education Code Section 42601 authorizes the County Superintendent of Schools, with Governing Board approval, to identify and make budget transfers, as necessary, to ensure the district’s payment of obligations at the close of a school year. The attached authorization is provided annually by the Los Angeles County Office of Education to document the Governing Board’s approval. Possible budget transfers include those between expenditure classifications, the committed or assigned fund balance, or the unassigned fund balance. This annual, routine approval is necessary to close the 2016/17 fiscal year financials.
Recommended Motion:
Approve the attached authorization allowing the County Superintendent of Schools to make year-end appropriation transfers, as needed, for the 2016/17 fiscal year.
Attachments:
Year End Appropriate Transfers 2016/17
X.D.5. Contribution/Premium to Southern California Relief Regional Liability Excess Fund Joint Powers Authority for 2017/18

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Since 2006, the District has participated in the Southern California Relief Regional Liability Excess Fund (SCR) joint powers authority for liability and property coverage.  Created in 1986, SCR’s property and liability program provides an excess coverage program for over 75 members including joint power authorities, county offices of education, and school districts.
Rationale:
Some advantages of SCR membership include the following:

– Comprehensive coverage at competitive rates

– Re-issuance via Memorandum of Coverage (no gaps in coverage)

– Forum for discussion, study, and implementation of risk-sharing/management programs

– Flexibility to pursue funding alternatives on members’ behalf in light of changing market conditions.

All member-retained limits/deductibles remain at the same level as in the 2016/17 fiscal year.  Overall, the SCR pool is experiencing approximately a 15 percent increase in member contributions.  The District’s property losses are trending down, reflected by a 15 point reduction in the experience modification factor, however the liability experience modification factor has increased two points to 89.

Financial Impact:
Annual cost in 2017/18 is $1,054,197 (including administrative expenses totaling $6,498, and a contribution to the SCR reserve totaling $18,797) to be paid from the General Fund (01.0).  The 2016/17 contribution cost totaled $944,783.
Recommended Motion:
Ratify the 2017/18 Contribution/Premium to the Southern California Relief Regional Liability Excess Fund joint powers authority totaling $1,054,197 as specified.
Attachments:
Proforma Relief Coverage 2017/2018
X.D.6. Ratification of Proposal for Financial Consulting Services

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Ratification of proposal for financial consulting services.
Rationale:
Chief Financial Officer Erin Lillibridge resigned effective May 31, 2017. Cathy Shepard will provide financial consulting services for the District on an interim basis during the recruitment and selection of a new Chief Financial Officer.
Recommended Motion:
Ratify proposal for financial consulting services, estimated to be in effect June 5, 2017, through September 30, 2017.
Attachments:
Financial Consulting Services Proposal
X.D.7. Agreement for Actuarial Services (The Howard E. Nyhart Company, Inc.)

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Ratify agreement with The Howard E. Nyhart Company, Inc. (Nyhart) to perform a Governmental Accounting Standards Board (GASB) compliant actuarial valuation of the District’s retiree health benefits program.
Rationale:
Governmental Accounting Standards Board (GASB) Statements No. 43 and 45 established financial reporting and accounting requirements relating to unfunded liabilities for retiree health benefits, or other post-employment benefits (OPEB).  In June 2015, GASB finalized two new standards (GASB Statements No. 74 and 75) replacing GASB Standards No. 43 and 45, and making significant changes to OPEB accounting and financial reporting; most importantly, the requirement for a public agency, including a school district, to recognize OPEB liabilities on its financial statement net position effective with the 2017/18 fiscal year.

California Education Code (EC) Section 42140 also requires the Superintendent to annually provide the governing board the estimated accrued but unfunded benefit cost.  The cost estimate is to be based on an actuarial report performed (at least every three years) by an actuary who is a member of the American Academy of Actuaries.

Staff will present the final actuarial report to the governing board at a future public meeting.  At that meeting, EC Section 42140(b) requires the governing board disclose whether or not it will reserve a sufficient amount of funds in the District’s budget to fund the present value of existing retiree health benefits and/or the future costs of current eligible employees.

Financial Impact:
Total cost of $6,950 in 2017/18 for full actuarial evaluation as of 6/30/17, and $750 for GASB 74 disclosure information to include in District’s 2016/17 audited financial statements.  Total cost of $2,250 in 2018/19 for interim GASB 75 accounting and disclosure report to include in the District’s 2017/18 audited financial statements.  All costs to be paid from the General Fund (01.0).
Recommended Motion:
Ratify agreement with Nyhart for actuarial services relating to the District’s retiree health benefits program, as specified, for the 2016/17 and 2017/18 fiscal years.
Attachments:
Nyhart – Actuarial Agreement
X.D.8. Legal Services Agreement (Orbach Huff Suarez and Henderson)Was edited within 72 hours of the Meeting

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
An Agreement for Legal Services with Orbach Huff Suarez and Henderson, effective June 8, 2017, is presented for approval. Specific legal services will be requested as needed. There are no charges if services are not used.
Financial Impact:
Fees billed as services are rendered per attached professional rate schedule.
Recommended Motion:
Ratify the Agreement for Legal Services with Orbach Huff Suarez and Henderson effective June 8, 2017.
Attachments:
Legal Services Agreement added 6/12/17 dd
X.D.9. Legal Services Agreement (Liebert Cassidy Whitmore)

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
An Agreement for Legal Services with Liebert Cassidy Whitmore effective March 8, 2017, is presented for approval.  Specific legal services will be requested as needed for the Classified Personnel Commission.  There are no charges if services are not used.
Financial Impact:
Fees billed as services are rendered per attached professional rate schedule.
Recommended Motion:
Ratify the Agreement for Legal Services with Liebert Cassidy Whitmore, effective March 8, 2017.
Attachments:
Liebert Cassidy Whitmore Agreement
X.D.10. Renewal Agreement for Legal Services (Atkinson, Andelson, Loya, Ruud & Romo)

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Request authorization to renew agreement with Atkinson, Andelson, Loya, Ruud & Romo (AALRR) for legal services.
Rationale:
Staff proposes to renew a special services agreement with Atkinson, Andelson, Loya, Ruud & Romo (AALRR), a Professional Law Corporation, for one year commencing July 1, 2017, through June 30, 2018. The District primarily uses AALRR for its comprehensive experience dealing in matters typical of a merit school district and a personnel commission.  Service rates for the 2017 fiscal year range from one hundred sixty dollars ($160) per hour for paralegals/legal assistants to two hundred seventy-five dollars ($275) per hour for senior partners.  The District also agrees to pay a five (5) percent per month administrative charge calculated and based on billed monthly fees, in lieu of direct charges for Westlaw, photocopies, automobile mileage, parking, facsimiles, telephone, document preparation, and postage.

This agreement does not obligate the District to any commitment level.  Services are provided only upon District request; the District may terminate the agreement at any time, either with or without good cause.

Financial Impact:
Based on requested services, to be paid from the General Fund (01.0).
Recommended Motion:
Approve the renewal agreement with Atkinson, Andelson, Loya Ruud& Romo (AALRR) for legal services from July 1, 2017, through June 30,  2018.
Attachments:
Renewal Agreement to AALRR
X.D.11. California School Boards Association Policy Services Agreement 2017/18

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
The California School Boards Association (CSBA) provides manual maintenance to policies and administrative regulations, online access to the policy book through GAMUT, and suggests changes in Board policies and administrative regulations when current laws are revised and new laws are enacted.
Financial Impact:
$9,715 from the General Fund.
Recommended Motion:
Approve California School Boards Association contract for the 2017/18 school year for Manual Maintenance Plus and GAMUT Online.
Attachments:
Policy Book and GAMUT Contract 2017.18
X.D.12. Purchasing through California-Approved Piggyback Contracts

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Board Policy 3311(a) provides that the District may piggyback with the contract of another public agency or corporation when the Board has determined it in the District’s best interest.  The term “piggyback” is associated with Public Contract Code Section 20118, which allows public entities to acquire property by participating in an existing contract of another public entity.
Rationale:
Piggybacking with another public entity contract allows the District to take advantage of lower costs realized through economies-of-scale and also avoids the time and expense of a public bid process.  Each piggyback contract is evaluated for participation and usage.  When the District’s need is greater than the piggyback contract participation or usage, the District will author and publish its own bid to obtain the best cost.  Administrative Regulation 3311(a) further defines that when bids are not required, District staff shall make a good faith effort to secure quotes.

Staff requests the use of the following California-approved piggyback contracts during the 2017/18 school year:

California Multiple Award Schedules (CMAS) – offers a wide variety of commodities, non-information technology services, and information technology products and services, at prices which have been assessed to be fair, reasonable, and competitive through the State of California for state and local agencies.

Cal-Save – a statewide project designed to help California K-12 schools buy technology and instructional resources easily and at low cost.

City of San Jose contract number 14-15-01 for computer, equipment, peripherals, hardware and software. This contract does not include computer/monitors, laptops or tablets.

County of Los Angeles Peripherals MA-IS-1140023-1 – cost plus contract through the County of Los Angeles to purchase computer peripherals. A peripheral is a contractor-furnished device attached to a host computer, but not part of it, and is more or less dependent on the host. It expands the host’s capabilities, but does not form part of the core computer architecture.

County of Los Angeles Peripherals MA-IS-4382-20, the contract through the County of Los Angeles to purchase from Falcon Fuels.

Glendale Unified School District piggyback agreement P-13 for the purchase or lease of Apple computer products, devices, and related items.

Kern County Superintendent of Schools PEPPM Technology Bidding and Purchasing Program for integrated AV systems, video distribution and surveillance contractors.

Los Angeles County Office of Education contracts for standard school supply and equipment, as authorized per Education Code Sections 38110 and 38112.

National Association of State Procurement (NASPO) Value Point 2015-2020 master price agreement number MNWNC-108 for computer equipment, peripherals, and related services.

NASPO master price agreement number SW818, addendum number 7-14-99-20.01.

National Cooperative Purchasing Alliance (NCPA) – is a leading national government purchasing cooperative working to reduce the cost of goods and services by leveraging the purchasing power of public agencies in all 50 states.

National IPA – competitively solicited, publicly awarded contracts serving Government – Education, including PROVISTA 2450252LICVFNA for janitorial products.

National Joint Powers Alliance (NJPA) – offers competitively awarded contract purchasing solutions through industry leading vendors to its members.

The Cooperative Purchasing Network (TCPN) – leverages one of the largest pools of purchasing potential to public schools by competitively soliciting proposals and awarding contracts for commonly purchased products and services.

US Communities – a national cooperative purchasing program for State and Local Public Agencies.

Western States Contracting Alliance (WSCA) – represents a unified, nationally-focused cooperative program that aggregates the demand of governmental agencies in all 50 states.

Recommended Motion:
Approve the procurement of various items via California-approved piggyback contracts for the 2017/18 fiscal year pursuant to Public Contract Code Section 20118 and Board Policy 3311(a).
X.D.13. Renewal of Contract for Produce Products (Sunrise Produce Company)

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Renew contract with Sunrise Produce Company for produce products for the 2017/2018 school year.
Rationale:
At the request of the Food Service Department, the District solicited bids for the sale and delivery of produce products, and those bids were publicly opened July 10, 2015. The contract was issued to Loewy Enterprises, doing business as Sunrise Produce Company, for the annual purchase cost of approximately $99,328.

The initial contract term was for one year, from August 1, 2015, through July 31, 2016, with the option to renew by mutual, written agreement for two additional one-year periods pursuant to California Education Code Section 17596. Attached is Agreement Renewal No. 2 to extend the agreement through July 31, 2018.  In the event the contractor fails to perform its contracted obligations, the District may terminate the contract effective after ten (10) days written notice.

Financial Impact:
Based on the estimated quantities needed for the year, the annual cost of $99,328 to be paid from the Cafeteria Special Revenue Fund (13.0)
Recommended Motion:
Approve Agreement Renewal No. 2 to extend the contract for produce products through July 31, 2018.
Attachments:
contract renewal sunrise produce WSH15-06A
X.D.14. Disposition of Surplus/Obsolete Property

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Staff requests permission to dispose of surplus/obsolete property.
Rationale:
Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

Surplus/obsolete equipment includes the following:

Pursuant to California Education Code Section 17545(b), the following equipment will be sold through public auction:

1) Milk box refrigerator (QTY 1, Rancho Pico Junior High School)

2) Steam table (QTY 1, Rancho Pico Junior High School)

3) Refrigerator (QTY 1, Rancho Pico Junior High School)

4) Yogurt machine (QTY 1, Saugus High School)

5) Yogurt machine (QTY 1, West Ranch High School)

Recommended Motion:
Pursuant to California Education Code Sections 17545 and 17546, authorize disposal or sale of surplus/obsolete equipment as noted above.
X.D.15. Amendment No. 4 to Service Agreement with Leader Services, 2017/18

Speaker:
Sharon Amrhein, Director of Special Education
Quick Summary / Abstract:
The Medi-Cal Services Program, under the umbrella of Leader Services (Leader), assists districts in receiving reimbursement for health services provided to Medi-Cal eligible students.
Financial Impact:
There are no up front costs to the District.  Reimbursement checks are sent directly to the District by the Department of Health.  Leader Services then bills the District for eight percent of the reimbursement.
Recommended Motion:
Approve Amendment No. 4 to Service Agreement with Leader Services for the 2017/18 school year for Medi-Cal billing.
Attachments:
Leader Services
X.D.16. General Agreement for Nonpublic School Placement or Nonpublic Agency Services, 2017/18

Speaker:
Sharon Amrhein, Director of Special Education
Quick Summary / Abstract:
Approve General Agreement with state-licensed, nonpublic schools and nonpublic agencies to provide services for individuals with exceptional needs for whom the District has no appropriate programs.
Rationale:
The District has developed a General Agreement with various state-licensed, nonpublic schools and nonpublic agencies to provide services for individuals with exceptional needs for whom the District has no appropriate programs.  Such determinations are made by Individual Education Program teams.  An Individual Service Agreement will be prepared for each student when the appropriate placement is determined.  The General Agreement may be sent to the following school or agencies for 2017/18:

Academy for Advancement of Autism, Chatsworth, California
Academy for Advancement of Autism, Lancaster, California
Almansor Academy, Pasadena, California
Alpine Academy, Salt Lake City, Utah
Aspen Ranch, Loa, Utah
Bridgeport School, Sherman Oaks, California
Casa Pacifica, Camarillo, California
Cathedral Home for Children, Laramie, Wyoming
Chileda, La Crosse, Wisconsin
Cinnamon Hills, St. George, Utah
Colorado Boys Ranch, La Junta, Colorado
Coutin, Canoga Park, California
Devereux Cleo-Wallace, Westminster, Colorado
Devereux Georgia, Kennasaw, Georgia
Devereux Florida, Viera, Florida
Devereux Texas Treatment Network, League City, Texas
Elliot Institute, La Crescenta, California
Excelsior Youth Centers, Aurora, Colorado
Family Life Center, Petaluma, California
Five Acres, Altadena, California
Frostig School, Pasadena, California
Heritage Schools, Provo, Utah
Hillsides, Pasadena, California
Island View Academy, Syracuse, Utah
Lakemary Center Inc., Paola, Kansas
LeRoy Haynes Center, La Verne, California
Linden Center, Los Angeles, California
Logan River Academy, Logan, Utah
Monarch Center for Autism, Cleveland, Ohio
New Haven Youth & Family Services, Vista, California
Normative Services Inc, Sheridan, Wyoming
North Hills Prep School, North Hills, California
Northpoint School, Northridge, California
Oakgrove School, Ogden, Utah
Oak Grove Institute, Murrieta, California
Parkhill School, West Hills, California
Red Rock Canyon School, St George, Utah
River Stones Treatment Services, Redlands, California
San Diego Center for Children, San Diego, California
Sequel, Prescott, Arizona
Shiloh Treatment Center, Manvel, Texas
Sonia Shankman Orthogenic School, University of Chicago, Chicago, Illinois
Stem3 Academy, Sherman Oaks, California
South Bay High School, Torrance, California
Summit View School, Valley Glen, California
Sunrise School, Sherman Oaks, California
Tobinworld, Glendale, California
UHS of Provo Canyon, Orem, Utah
Valley High School, North Hills, California
Villa Esperanza, Pasadena, California
Village Glen, Sherman Oaks, California
Waterfall Canyon, Ogden, Utah
West Ridge Academy, West Jordan, Utah
Westmoreland Academy, Pasadena, California
Yellowstone Boys and Girls Ranch, Billings, Montana
Youth Care, Draper, Utah

Financial Impact:
Fiscal implications will be determined as the Individual Service Agreements are completed.
Recommended Motion:
Approve General Agreement for Nonpublic School Placement or Nonpublic Agency Services, 2017/18.
Attachments:
Non Public School Master Contract
X.D.17. Memorandum of Understanding for Auditory Counseling

Speaker:
Sharon Amrhein, Director of Special Education
Quick Summary / Abstract:
It is necessary to complete individual assessments as specified in students’ Individual Education Programs to determine and provide the designated instructional services (DIS) necessary for the students to benefit educationally from their instructional program.  The District has a need for an Audiologist Counselor being provided by the Sulphur Springs Unified School District.
Financial Impact:
Approximately $5,000, budgeted from Special Education funds.
Recommended Motion:
Approve the Memorandum Of Understanding between the Hart District and Sulphur Springs School District.
Attachments:
Sulphur Springs USD
X.D.18. Special Education Consultant Agreements, 2017/18

Speaker:
Sharon Amrhein, Director of Special Education
Quick Summary / Abstract:
It is necessary to complete individual assessments as specified in students’ Individual Education Programs to determine and provide the designated instructional services (DIS) necessary for the students to benefit educationally from their instructional program. The District contracts with many vendors to perform and provide these assessments and services.
Rationale:
Approve Special Education Consultant Agreements, extending from July 1, 2017, to June 30, 2018. A master contract will be generated for each Agreement (see attachment).

Health Care Services, 360 Degree Customer, Inc.

Group Counselor Therapist, Liat Alon

Recreational Therapy, Adam Benson

Social Skills Training, Dynamic Intervention

Behavior Educational Specialist, Stephanie Farris

Behavior Educational Specialist, Barbara Freiling

Speech Therapy, Inspire Communication Inc.

Deaf and Hard of Hearing Counseling, Greg Kimberlin, PhD

Reading and Comprehension Services, Lindamood-Bell Learning Processes

Verbal Foreign Language Interpreting Services, LRA Interpreters

Group Counselor Therapist, Kimberly Nunley

Physical Therapy,  Pediatric Therapy

School Psychologist, Alina Poberezhskiy

Sign Language Interpreters, The Sign Language Company

Group Counselor Therapist, Straightening Reins

Behavior Intervention Implentation & Development , Star of CA

Assessments & Training  of Assistive Technology, Jennifer Strom

Behavior Education Specialist, Tutor Doctor

Escort of Students Attending Nonpublic Schools, West Shield Adolescent Services

Financial Impact:
360 Degree Customer, Inc., approximately $122,400 budgeted from Special Education funds.

Liat Alon, approximately $3,600 budgeted from Medi-Cal funds.

Adam Benson, approximately $2,000, budgeted from Special Education funds.

Dynamic Intervention, approximately $10,000, budgeted from Special Education funds.

Stephanie Farris, approximately $85,000, budgeted from Special Education funds.

Barbara Frieling, approximately $36,000, budgeted from Special Education funds.

Inspire Communication Inc., approximately $225,000, budgeted from Special Education funds.

Greg Kimberlin, PhD, approximately $40,000, budgeted from Special Education funds.

Lindamood-Bell Learning Processes, approximately $7,500, budgeted from Special Education funds.

LRA Interpreters, approximately $65,000, budgeted from Special Education funds.

Kimberly Nunley, approximately $3,600, budgeted from Medi-Cal funds.

Pediatric Therapy, approximately $10,000, budgeted from Special Education funds.

Alina Poberezhskiy, approximately $76,000, budgeted from Special Education funds.

The Sign Language Company, approximately $525,000, budgeted from Special Education funds.

Straightening Reins, approximately $3,600, budgeted from Medi-Cal funds.

Star of CA, approximately $130,000, budgeted from Special Education funds.

Jennifer Strom, approximately $10,000, budgeted from Medi-Cal funds.

Tutor Doctor, approximately $25,000, budgeted from Special Education funds.

West Shield Adolescent Services, approximately $50,000, budgeted from Special Education funds.

Recommended Motion:
Approve Special Education Consultant Agreements, extending from July 1, 2017, to June 30, 2018.
Attachments:
Master Contract
X.E. Consent Calendar-Operations
X.E.1. Consulting and Advocacy Agreement for School Facilities Services (Capitol Advisors Group, LLC)

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Agreement for school facilities consulting and advocacy services with Capitol Advisors Group, LLC.
Rationale:
Staff recommends the District enter into an agreement with Capitol Advisors Group, LLC (Capitol Advisors), for services relating to school facilities consulting and advocacy.  In addition to other services, Capitol Advisors will provide necessary technical assistance to obtain state funding for school facilities projects.

The agreement’s term is for the period of July 1, 2017, to June 30, 2018.  Either party may terminate the agreement with a thirty (30) days prior written notice.

Financial Impact:
Monthly fee $2,500,  (total agreement cost of $30,000) plus necessary travel expenses (pre-approved by District) to be paid from the General Fund (01.0).
Recommended Motion:
Ratify agreement with Capitol Advisors Group, LLC, for school facilities consulting and advocacy services.
Attachments:
Capitol Advisory Group, LLC
X.E.2. Change Order No. 1 – WSH17-04A Golden Valley High School and West Ranch High School Athletic Field Improvements (Byrom-Davey, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request approval of Change Order No. 1 from Byrom Davey, Inc., for $7,440 for the Golden Valley High School and West Ranch High School Athletic Field Improvements Project.

Rationale:

At the May 17, 2017, Board meeting, Byrom-Davey, Inc., was awarded the Golden Valley High School and West Ranch High School Athletic Field Improvements Project.  At Golden Valley High School, the contractor discovered that the base portions of each of the football goal posts were severely rusted. Consequently, both goal posts are in need of replacement.  The cost for replacing both goal posts at the Golden Valley High School field is $7,440.

Staff recommends approval of Change Order No. 1.

Financial Impact:

$7,440 from Capital Facilities Fund (25.0). The cost of this change order will be charged against the project’s contingency.

Recommended Motion:

Approve Change Order No. 1 from Byrom Davey, Inc., for $7,440 for the Golden Valley High School and West Ranch High School Athletic Field Improvements Project.

Attachments:
Change Order No 1 – Bryom Davey (Golden Valley Field)
X.E.3. Agreement for Pest Control Services (Los Angeles County Department of Agricultural Commissioner/Weights and Measures)

Speaker:
Carle Manley, Director of Maintenance and Operations
Quick Summary / Abstract:
Approve agreement with the Los Angeles County Department of Agricultural Commissioner/Weights and Measures for pest control services in 2017/18.
Rationale:
Staff recommends approving this agreement with the Los Angeles County Department of Agricultural Commission/Weights and Measures for pest control services, including rodent eradication, control, and pest destruction at all District facilities except the Academy of the Canyons.

The agreement’s term is for the period of July 1, 2017, to June 30, 2018, and may be terminated at any time by either party upon ten (10) days written notice.

Financial Impact:
$10,000 to be paid from the General Fund (01.), Maintenance Budget.
Recommended Motion:
Approve agreement with the Los Angeles County Department of Agricultural Commissioner/Weights and Measures for pest control services as specified in 2017/18.
Attachments:
County of Los Angeles Pest Control Agreement
X.E.4. Notice of Completion, Project 4941802, Bid Package No. WR16-12A – Classroom Projector Outlets – West Ranch High School

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Accept Notice of Completion for Bid Package No. WR16-12A for the Classroom Projector Outlets – West Ranch High School Project and authorize retention release to Digital Networks Group.
Rationale:
A Notice of Completion has been prepared for the Governing Board’s consideration for the following construction contract:

Digital Networks Group

General Construction

West Ranch High School

WR16-12A

Staff requests the Governing Board accept this project as complete and release the funds (5 percent) previously retained per contract specifications.

Recommended Motion:
Accept Notice of Completion for the Classroom Projector Outlets – West Ranch High School Project (Bid Package No. WR16-12A) and authorize retention release to Digital Networks Group.
Attachments:
NOC WR16-12A Classroom Projector Outlets
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of II. First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: June 9, 2017, 2:59 PM

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