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1998 - Worst day of record-setting 1997-98 El Nino storm season [story]
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The next regular meeting of the Governing Board of the William S. Hart Union High School District is Wednesday, February 14 at the Administrative Center, 21380 Centre Pointe Parkway, Santa Clarita 91350.

A closed session starts at 4 p.m. with agenda items including personnel issues, negotiations with the Hart District Teachers Association and with the California School Employees Association, and consideration of appointment of junior high school and high school assistant principals.

The closed session will be followed by the regular meeting at 4:45 p.m. Among other agenda items, district staff will present candidates for the position of Junior High School Assistant Principal and High School Assistant Principal.

The complete agenda follows:

 

(Closed Session 4 p.m.) Administrative Center 21380 Centre Pointe Parkway Santa Clarita, California

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.B.2. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.3. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6) 

Quick Summary / Abstract:
Negotiations with California School Employees Association.
II.B.4. Appointment of Junior High School and High School Assistant Principals (per Government Code Section 54957)

Quick Summary / Abstract:
Consideration of appointment of junior high school and high school assistant principals.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of Closed Session Action
III.B. Pledge of Allegiance
III.C. Approval of Agenda
III.D. Approval of Minutes

Quick Summary / Abstract:
Minutes of the Regular Meeting of January 31, 2018, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of January 31, 2018.
Attachments:
Minutes – Regular Meeting – January 31, 2018
IV. Recognitions by Board
V. Communications
V.A. Board Member Reports
V.B. Student Board Member Report
V.C. Employee Association Leadership
V.C.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.C.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
V.D. School Site Report – Rio Norte Junior High School

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Rio Norte Junior High School Principal Audrey Asplund will give a presentation on the schools goals and unique programs.
Attachments:
Acceptance/Inclusion Events
Rio Norte Presentation
VI. Special Items
VI.A. Appointment of Junior High School and High School Assistant Principals

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Staff will present candidates for the position of Junior High School Assistant Principal and High Schools Assistant Principal.
Financial Impact:
Appropriate placement on the certificated management salary schedule.
Recommended Motion:
Approve candidates presented for the position of Junior High School and High School Assistant Principal.
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
VIII.A. Athletic Trainers Interim Report

Speaker:
Greg Lee, Director of Human Resources and Equity Services
Quick Summary / Abstract:
Members of the Governing Board will receive an update on the services and outcomes provided by the District’s athletic trainers.
Rationale:
In February 2016, the Hart District and Henry Mayo Newhall Hospital partnered to provide full time athletic trainers to all six of the District’s comprehensive high schools.  Only about 20 percent of California public schools have an athletic trainer on board, and in many cases, the trainer is not on site daily, or only services select sports, such as football and soccer.  Hart District athletic trainers respond to student athletes’ needs across all sports, and across all competition levels, from Freshman to Varsity.

Athletic trainers play a critical role in monitoring the required protocols for returning student athletics to competition and to the classroom, under guidelines established by the State of California and the California Interscholastic Federation.  Coaches, parents and student athletes have been very appreciative of the increased standard of safety and support that Hart District student athletes are receiving through the efforts of the athletic trainers.

The report will include the latest data on injury occurrence and response by the trainers, and a recent newspaper article discussing the importance of having formally prepared athletic trainers.

The Hart District Athletic Trainers are:
Canyon – position recently vacated – screening underway
Golden Valley – Chris Rizo
Hart – Joshua Masmela
Saugus – Molly Herrera
Valencia – Hubert Paz
West Ranch – Kylie Trammell
The trainers are supervised by Thomas Diprima, Athletic Trainers Outreach Coordinator, Henry Mayo Newhall Hospital.
Attachments:
Athletic Trainer Article
VIII.B. Enrollment Report

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
The enrollment and average daily attendance numbers for the previous and current school year will be discussed.
Attachments:
Enrollment & ADA Board Report
IX. Action Items
IX.A. Fee Amendment No. 4 – Architectural Services for Placerita Junior High School Classroom Addition Project (WLC Architects, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request approval of fee amendment No. 4 for WLC Architects, Inc., for the Placerita Junior High School Classroom Addition Project.
Rationale:
Since occupying the new classrooms at Placerita Junior High School, teachers have noticed excessive reverberant sound making it difficult to teach.  This may be due to many the “hard” surfaces in the classroom including the walls, floor and ceiling surfaces. In order to arrive at an appropriate solution to reduce this reverberation, an acoustical consultant, working under the direction of the architect, will need to take measurements to determine the reverberation time in the classrooms. The acoustical consultant and architect will use that data to determine the extent of sound absorbing material required to dampen the classroom acoustics and reduce the reverberation. The architect will then provide plan layouts suitable for bidding to contractors.
Financial Impact:
$7,965 plus $1,000 reimbursables from Measure SA (Fund 21).
Recommended Motion:
Approve fee amendment No. 4 for WLC Architects, Inc., for the Placerita Junior High School Classroom Addition Project.
Attachments:
WLC Fee Amendment #4
IX.B. California School Boards Association Delegate Assembly Election (2018)

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Board to consider voting for up to three candidates in the 2018 California School Boards Association (CSBA) Delegate Assembly election, Region 22.
Rationale:
Information from the California School Boards Association (CSBA) regarding the 2018 Delegate Assembly Election is attached. The Board may vote for up to three individuals on the ballot but may not cast more than one vote for any one candidate. There are three candidates running for the three available seats in CSBA Region 22. The ballot also contains a provision for write-in candidates. Mr. Sturgeon currently serves as a CSBA Delegate; his term expires in May 2019.
Recommended Motion:
Vote for a maximum of three candidates in the California School Boards Association (CSBA) Delegate Assembly election, Region 22, and authorize staff to mail the ballot as authorized on or before March 15, 2018.
Attachments:
2018 Delegate Election Material
X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 17/18-11

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 17/18-11 regarding certificated, non-certificated, classified and non-classified employees, and Workability Program.
Recommended Motion:
Approve Personnel Report No. 17/18-11.
Attachments:
17/18-11 Personnel Report
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Authorization of Out-of-State Travel Requests – Sierra Vista Junior High School, Canyon High School, and Administrative Center

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Employees from Sierra Vista Junior High School, Canyon High School, and the Administrative Center are requesting authorization to travel out-of-state to attend conferences.
Rationale:
Mr. David Drabinski, Safe School Ambassador adviser, and Ms. Nicole Terranova, Associated Student Body adviser, both employed at Sierra Vista Junior High School, are requesting authorization to attend the California Association of Directors of Activities (CADA) conference in Reno, Nevada, February 28-March 3, 2018; Ms. Lynn Esseff, a student body account technician, Mr. Gerardo Herincx, a teacher, and Ms. Loni Pennay, an assistant principal, all employed at Canyon High School, are requesting authorization to attend the CADA conference in Reno, Nevada, February 28-March 3, 2018; Ms. Melanie Kapp, an Advanced Placement English teacher at Canyon High School, is requesting authorization to attend the Advanced Placement Annual Conference in Houston, Texas, July 15-22, 2018; Dr. Mariane Doyle, Director of Career Technical Education, is requesting authorization to attend the Career Technical Education spring meeting in Washington, D.C., April 4-6, 2018.
Financial Impact:
All expenses for Mr. Drabinski and Ms. Terranova to attend the California Association of Directors of Activities (CADA) conference in Reno, Nevada, February 28-March 3, 2018, will be paid from Sierra Vista’s Associated Student Body (ASB) funds; all expenses for Ms. Lynn Esseff, Mr. Gerardo Herincx, and Ms. Loni Pennay to attend the CADA conference in Reno, Nevada, February 28-March 3, 2018, will be paid from Canyon High School’s ASB funds; all expenses for Ms. Melanie Kapp to attend the Advanced Placement Annual Conference in Houston, Texas, July 15-22, 2018, will be paid from College Readiness Block Grant allocations; all expenses for Dr. Doyle’s attendance at the Career Technical Education spring meeting in Washington, D.C., April 4-6, 2018, will be paid from Career and College Readiness general funds.
Recommended Motion:
Approve Mr. Drabinski and Ms. Terranova’s requests to attend the California Association of Directors of Activities (CADA) conference in Reno, Nevada, February 28-March 3, 2018; approve Ms. Lynn Esseff, Mr. Gerardo Herincx, and Ms. Loni Pennay’s requests to attend the CADA conference in Reno, Nevada, February 28-March 3, 2018; approve Ms. Melanie Kapp’s request to attend the Advanced Placement Annual Conference in Houston, Texas, July 15-22, 2018; approve Dr. Doyle’s request to attend the Career Technical Education spring meeting in Washington, D.C., April 4-6, 2018.
X.C.2. Requests for Overnight/Out-of-State Trips – Hart High, Saugus High, Valencia High and West Ranch High Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Hart High School (Choir, Robotics), Saugus High School (Yearbook), Valencia High School (Vocal Jazz, JROTC, Future Business Leaders (FBLA)) and West Ranch High School (Colorguard, FBLA, Percussion).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by Hart High School Principal Collyn Nielsen, Saugus High School Principal Vince Ferry, Valencia High School Principal John Costanzo, and West Ranch High School Principal Mark Crawford are attached.
Recommended Motion:
Approve trips:  HHS Choir, Boston, MA, 3/22-26/18; HHS Robotics, Ventura, 3/28-31/18; SHS Yearbook, San Francisco, 4/12-15/18; VHS Vocal Jazz, Monterey, 3/10-11/18; VHS JROTC, Fontana, 3/16-18/18; VHS FBLA, Ontario, 4/12-15/18;  WRHS Colorguard, San Diego, 3/23-25/18; WRHS FBLA, Ontario, 4/12-15/18: WRHS Percussion, Fairborn, OH, 4/17-22/18.
Attachments:
Trip Approvals for 2-14-18 Board Meeting
X.C.3. Request for Overnight/Out-of-State Trip (Ratification) – Valencia High School

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve ratification of overnight/out-of-state student trip request from Valencia High School (Speech and Debate).
Rationale:
The submitted trip request has been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  The trip request signed by Valencia High School Principal John Costanzo is attached.
Recommended Motion:
Approve trip:  VHS Speech and Debate, Santa Clara, 2/9-12/18.
Attachments:
Ratification of Trip Request for 2-14-18 Board
X.C.4. District English Learner Advisory Committee (DELAC) Meeting Minutes

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
The District is required to have District English Learner Advisory Committee (DELAC) meetings during the school year.  The DELAC committee consists of parents and English Language Development Administrators and Coordinators. Minutes of the November 14, 2017, DELAC meeting are submitted for review.
Recommended Motion:
Review minutes of the November 14, 2017, DELAC meeting.
Attachments:
Minutes DELAC Meeting 11-14-17
X.D. Consent Calendar-Business Services
X.D.1. Agreement for District-wide Customer Service Software and Support Ticket System (Zendesk, Inc.)

Speaker:
Jon Carrino, Director of Technology Services
Quick Summary / Abstract:
Ratify agreement with Zendesk, Inc., for District-wide customer service software and support ticket system.
Rationale:
Zendesk, Inc., has been providing customer service software and support ticket systems since 2007 and is currently serving over 87,000 customers in 150 countries.  The products offered help organizations better understand their customers, improve communication, and offer support where and when it is most needed.  Zendesk is a system for tracking,prioritizing, and solving customer support tickets.  Customers can submit support tickets multiple ways, track the status of their tickets, provide feedback on service, and look for self-service help when applicable.

Zendesk allows for centralized organization and tracking of technology related support needs in order to allocate available resources across the District.  The system provides visibility for school site administrators and District office staff into support needs, and allows for site based prioritization.

The District has been using Zendesk since March of 2017.  This new agreement would be for a two year term.  The cost for the software provided by this agreement totals $29,736.00 per fiscal year.  The annual fee is calculated at $495.60 per support agent in the system.  This agreement will be effective March 31, 2018, through March 30, 2020.

Financial Impact:
$29,736.00 per fiscal year from the General Fund (01.0).
Recommended Motion:
Ratify agreement with Zendesk, Inc., for District-wide customer service software and support ticket system effective March 31, 2018, through March 30, 2020.
Attachments:
Zendesk Software Agreement 20180214
X.D.2. Declaration of Computers and Other Computer-Related Accessories, Instructional Materials, and Other Miscellaneous Items as Obsolete and Surplus Property

Speaker:
Jon Carrino, Director of Technology Services
Quick Summary / Abstract:
Declaration and disposition of obsolete surplus property.
Rationale:
The attached list of computers and other computer-related accessories, instructional materials, and other miscellaneous items are obsolete and no longer suitable for District use.

Pursuant to Board Policy 3270 and California Education Code Sections 17545-17555 and 60510-60530, staff requests the Governing Board, by unanimous vote of those members present, declare that the property is no longer suitable for school purposes and is of insufficient value to defray the costs of arranging a sale, and thereby authorize the property to be disposed of by donation or disposal.  All applicable e-waste will be collected and certified to its proper disposal by a state approved e-waste recycler.

Some, or all, of the items in the attached list will be donated to the WiSH Foundation, who has agreed to assist with the process of collecting and preparing them for distribution to students through a mutually agreed upon process by which the items will go to our neediest students.

Recommended Motion:
Declare that the specified computers and other computer-related accessories, instructional materials, and other miscellaneous items are obsolete and no longer suitable for school purposes and authorize staff to donate or dispose of said property pursuant to Board Policy 3270 and California Education Code Sections 17545-17555 and 60510-60530.
Attachments:
Disposition of Obsolete Surplus Property 20170214
X.E. Consent Calendar-Operations
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar 
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: February 9, 2018, 2:32 PM

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