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The next regular meeting of the Governing Board of the William S. Hart Union High School District is Wednesday, April 18 at the Administrative Center, 21380 Centre Pointe Parkway, Santa Clarita 91350.

A closed session starts at 6 p.m. with agenda items including rejection of a confidential legal claim; discussion with counsel of pending litigation; negotiations with representatives of the Hart District Teachers Association; and negotiations with the California School Employees Association.

The closed session will be followed by the regular meeting at 7 p.m. Among other agenda items, the meeting will include a Public Hearing for item IX-A – Resolution No. 17/18-33 – Approving Agreement for Energy Conservation Services Pursuant to Government Code Section 4217.10-18.

The Board seeks to approve a $54,334,881 contract with Alliance Building Solutions, Inc. for energy-related upgrades at district schools.

The complete agenda follows:

Regular Meeting of the Governing Board
William S. Hart Union HSD
April 18, 2018, 7 p.m.
(Closed Session 6 p.m.)
Administrative Center 21380 Centre Pointe Parkway Santa Clarita, California 

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Rejection of Claim No. 17/18-05L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Rejection of Claim No. 17/18-05L.  Documentation is confidential and maintained in District files.
II.B.2. Conference With Legal Counsel – Existing Litigation (per Government Code Section 54956.9(d)(1)) – OAH Case No. 2017040988 

Quick Summary / Abstract:
Conference with legal counsel.
II.B.3. Conference with Legal Counsel – Existing Litigation (per Government Code Section 54956.9(d)(1)) – OAH Case No. 2017010228; LASC Case No. BS157804

Quick Summary / Abstract:
Conference with legal counsel.
II.B.4. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.B.5. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.6. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6) 

Quick Summary / Abstract:
Negotiations with California School Employees Association.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes
III.E.1. Approval of Minutes – Regular Meeting of March 14, 2018

Quick Summary / Abstract:
Minutes of the Regular Meeting of March 14, 2018, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of March 14, 2018.
Attachments:
Minutes – Regular Meeting – March 14, 2018
III.E.2. Approval of Minutes – Regular Meeting of March 28, 2018

Quick Summary / Abstract:
Minutes of the Regular Meeting of March 28, 2018, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of March 28, 2018.
Attachments:
Minutes – Regular Meeting – March 28, 2018
IV. Recognitions by Board
V. Communications
V.A. Board Member Reports
V.B. Student Board Member Report
V.C. Employee Association Leadership
V.C.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.C.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
V.D. School Site Report – Valencia High School

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Valencia High School Principal John Costanzo will give a presentation on the school’s goals and unique programs.
Attachments:
VHS Medical Science Academy
VI. Special Items
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
VIII.A. Local Control and Accountability Plan (LCAP) Update

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
Staff will provide a brief update on progress toward achieving Local Control and Accountability Plan (LCAP) goals.
Attachments:
LCAP Update 4/18/18
VIII.B. Williams Uniform Complaint Quarterly Summary – January 1-March 31, 2018

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Education Code 35186 requires all school districts in California to file a Williams Uniform Complaint Quarterly Summary with the Los Angeles County Office of Education and the local Governing Board.  No complaints were filed between January 1-March 31, 2018.
Attachments:
2017.18 Williams Complaints Form 3rd Quarter
IX. Action Items
IX.A. Public Hearing – Resolution No. 17/18-33 – Approving Agreement for Energy Conservation Services Pursuant to Government Code Section 4217.10-18

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Conduct a public hearing and approve Resolution No. 17/18-33 approving agreement for energy conservation services pursuant to Government Code Section 4217.10-18.
Rationale:
Under the California Clean Energy Jobs Act (Proposition 39), up to $550 million annually is available for five fiscal years (beginning with the 2013/14 fiscal year) for appropriation by the Legislature for eligible projects to improve energy efficiency and expand clean energy generation in schools.

The District worked with Aliiance to develop a second phase of energy savings projects.  Based on a review of the proposed projects, the District has determined that the anticipated cost of the contract will be less than the anticipated cost of the energy the District would have consumed in the agreement’s absence.

California Government Code Sections 4217.10 through 4217.18 authorize the District’s Governing Board, without advertising for bids, to enter into one or more energy service contracts with any person or entity to provide energy or conservation services, provided the anticipated cost to the District for the energy conservation facilities and services will be less than the anticipated marginal cost of energy the District would have consumed in the agreement’s absence.

Resolution No. 17/18-33 authorizes the District’s Superintendent to negotiate an energy service contract with Alliance for Phase 2, pursuant to the Board’s determination that the anticipated cost of the contract will be less than the anticipated cost of the energy the District would have consumed in the agreement’s absence.

Prior to acting on this agreement, and pursuant to California Government Code Sections 4217.10 through 4217.18, the Governing Board will hold a public hearing to receive comments from the public and any other interested parties regarding the District entering into this energy service contract.

The agreement provides for the project’s substantial completion on or before September 30, 2019, and final completion by January 01, 2020, as specified.  The agreement may be terminated by the District, at any time, with or without reason, with written notice.  A summary of the scope of work is reflected in Exhibit A, Schedules 1 through 5.  This agreement is subject to the District’s securing of adequate outside financing to fund the project (see financing plan below).

Financial Impact:
Total project cost is $54,334,881, to be funded as follows:

Proposition 39 – $767,923 (estimate as of 2017/18 Proposition 39 allocation)

Lease Financing – $32,659,907 (Holman Capitol planned for Board approval on May 2, 2018)

Lease Revenue Bonds – $21,674,974 (planned for Governing Board approval on May 2, 2018)

Recommended Motion:
Approve Resolution No. 17/18-33 approving the agreement for energy conservation services pursuant to Government Code Section 4217.10-18, and making certain required findings surrounding the project’s cost-benefit analysis as provided by Alliance Building Solutions, Inc.
Attachments:
Exhibit A – Scope of Work
Exhibit B – Financial Analysis for Alliance Building Solutions
Exhibit C – Phase 2 Energy Savings Project Contract
Exhibit D – Phase 2 Energy Savings Project Overview
Exhibit E – Resolution No. 17/18-33 Energy Services Agreement
IX.B. Credit for Contingency Not Used and Notice of Completion – Placerita Junior High School Modular Building Project (Balfour Beatty Construction, LLC)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request approval of deductive change order in the amount of $103,336 and acceptance of the Notice of Completion on the Placerita Junior High School Modular Building Project for Balfour Beatty Construction, LLC.
Rationale:

On November 16, 2016, the District entered into a Lease Leaseback agreement with Balfour Beatty Construction, LLC, for the Placerita Junior High School Modular Building Project. The work contained in that agreement has been completed, and staff is prepared to issue a Notice of Completion. In accordance with the agreement, Balfour Beatty Construction, LLC, is returning the unused project contingency to the District in the amount of $103,336 with a deductive change order (attached). Staff recommends approval of this deductive change order.

In addition, a Notice of Completion has been prepared for the Governing Board’s consideration. It is appropriate for the Governing Board to accept this project as complete so that the five percent fund retention may be released.

Financial Impact:
$103,336 credit to Measure SA (Fund 21).
Recommended Motion:
Approve deductive change order in the amount of $103,336 and accept the Notice of Completion on the Placerita Junior High School Modular Building Project for Balfour Beatty Construction, LLC.
Attachments:
Deductive Change Order
NOC Placerita JHS Classroom Additions
IX.C. Award of Prime Contractor Bid SV18-01A-03 Sierra Vista Junior High School Classroom Addition Project (AMG & Associates, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request approval of prime contractor bid for Bid No. SV18-01A-03 to the contractor with the lowest responsive/responsible bid (AMG & Associates, Inc.).
Rationale:

On April 3, 2018, bids were opened for the Sierra Vista Junior High School Classroom Addition Project Bid Package No. SV18-01A-03. The project delivery method is construction management multiple-prime with TELACU as the construction manager. This type of construction delivery method is structured with several “prime” contractors managed by a District-hired construction manager. This bid package relates to the general construction portion of the work and was originally advertised for bid in February, but had no bidders.

Bids have been reviewed and analyzed by TELACU and the District for responsiveness and completeness. The initial low bidder (Moreno Valley Construction) has withdrawn their bid due to a clerical error, so staff and TELACU recommend awarding to the second low bidder, AMG & Associates, Inc.

Financial Impact:
$3,079,000 from Measure SA (Fund 21).
Recommended Motion:

Award Bid No. SV18-01A-03 to AMG & Associates, Inc., the  lowest responsible/responsive bidder.

Attachments:
Award of Bid Tabulation, Sierra Vista SV18-01-03
MVC Request to Withdraw Bid
Recommendation to Award
IX.D. Fee Proposal for Geotechnical, Materials Testing and Inspection Services for Sierra Vista Junior High School Classroom Addition Project (Ninyo & Moore)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request approval of Ninyo & Moore as the Division of the State Architect (DSA) geotechnical, materials testing and inspection services company for the Sierra Vista Junior High School Classroom Addition Project.
Rationale:

DSA requires the District to hire an independent DSA materials testing lab to work with the inspector of record/project inspector to perform any DSA-mandated materials testing either required by the DSA or the inspector of record/project inspector. TELACU, WLC Architects and staff recommend hiring Ninyo & Moore to be the project’s DSA materials testing lab of record for the Sierra Vista Junior High School Classroom Addition Project.

Financial Impact:
$88,208 from Measure SA (Fund 21).
Recommended Motion:
Approve Ninyo & Moore as the Division of the State Architect geotechnical, materials testing and inspection services company of record for the Sierra Vista Junior High School Classroom Addition Project.
Attachments:
Ninyo & Moore Proposal
IX.E. Proposal for Storm Water Pollution and Prevention Plan, Qualified Storm Water Prevention Plan Practitioner Services, and Construction Monitoring for the Sierra Vista Junior High School Classroom Addition Project (Earth Resources, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request approval of the attached fee proposal from Earth Resources, Inc., for storm water pollution and prevention plan (SWPPP), qualified storm water plan prevention practitioner, and construction monitoring for the Sierra Vista Junior High School Classroom Addition Project.
Rationale:

The State Water Resources Control Board (SWRCB) requires that all construction projects in California involving grading or other ground-disturbing activities greater than one acre in size prepare and maintain a storm water pollution and prevention plan (SWPPP). On January 18, 2018, the Governing Board approved a proposal from Earth Resources, Inc., to develop a SWPPP for the Sierra Vista Junior High School Classroom Addition Project.

This proposal is to provide weekly SWPPP monitoring and qualified storm water prevention plan practitioner services during the course of construction as mandated by State law, and to keep the District in compliance with SWRCB.

Financial Impact:
$9,263.36 from Measure SA (Fund 21).
Recommended Motion:
Approve fee proposal from Earth Resources, Inc., for storm water pollution and prevention plan, qualified storm water plan prevention practitioner, and construction monitoring for the Sierra Vista Junior High School Classroom Addition Project.
Attachments:
ERI SWPPP Monitoring Proposal
IX.F. Fee Proposal for Division of the State Architect Inspection Services for the Hart High School Infrastructure Phase 2A Project (McCarthy Inspection Services, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request approval of fee proposal from McCarthy Inspection Services, Inc., for Division of the State Architect (DSA) inspection services for the Hart High School Infrastructure Phase 2A Project.

Rationale:

All construction that the District is engaged in must comply with DSA guidelines. DSA guidelines cover three basic areas of building design and construction: (1) accessibility, (2) life safety, and (3) structural. The District is required to hire an independent DSA inspector to certify that any construction being done at a school site is consistent with the approved DSA plans and specifications.  While hired by the District, the project inspector is DSA’s representative on the jobsite during the construction of District facilities. It is the responsibility of the project inspector to perform tasks required by DSA and the District such as performing periodic inspection of the work, advising the contractor of non-conforming work, keeping accurate records, and certifying that the completed work has been done in accordance with the plans and specifications.

McCarthy Inspection Services, Inc., is a certified DSA inspection company. Staff recommends hiring McCarthy for DSA inspection services for the Hart High School Infrastructure Phase 2A Project.

Financial Impact:
$33,800 from Measure SA (Fund 21).
Recommended Motion:
Approve the fee proposal from McCarthy Inspection Services, Inc., for Division of the State Architect inspection services for the Hart High School Infrastructure Phase 2A Project.
Attachments:
McCarthy Proposal
IX.G. Fee Amendment No. 2 – Architectural Services for Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Sitework (Flewelling & Moody)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request approval of fee amendment No. 2 from Flewelling & Moody for architectural services for Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Sitework.
Rationale:
In the architect’s original initial proposal dated February 26, 2016, Flewelling & Moody assumed that the infrastructure work would be executed in two consecutive phases. However, subsequent to the preparation and approval of the Phase 2 drawings, the District, in working with Lundgren Management, determined that the Phase 2 work would be further subdivided into two phases. Adding another phase to the project has increased the work of the civil engineer and was not anticipated in the original agreement. This fee amendment is for added work required for the architect and their consultants through Phase 2B of the infrastructure project.
Financial Impact:
$18,500 plus $2,500 in reimbursable expenses from Measure SA (Fund 21).
Recommended Motion:
Approve fee amendment No. 2 from Flewelling & Moody for architectural services for Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Sitework.
Attachments:
F&M Fee Amendment #2
IX.H. Fee Amendment No.1 – Division of the State Architect Material Testing Company for Castaic High School Increment 2 (Twining, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request approval of fee amendment No. 1 for Twining, Inc., for Castaic High School Increment 2.
Rationale:

Division of the State Architect (DSA) requires the District to hire an independent DSA materials testing lab to work with the inspector of record/project inspector to perform any DSA-mandated materials tests either required by DSA or the inspector of record/project inspector.  Materials inspection fees are billed to the District at time and material costs. The District is only billed for the time and material used by the testing company on the project.

On December 14, 2016, Twining, Inc., was approved by the Board as the materials testing lab for Castaic High School Increment 2. Since that time, Twining has been on site doing the materials testing under the direction of the DSA inspector of record as required by the DSA. The scope and range of services provided by the materials testing lab for a project the size of Castaic High School is large in size and breadth. The materials testing lab is responsible for testing virtually all of the materials used in the construction of the buildings and site. The attached document shows the areas of responsibility for Twining at Castaic High School Increment 2.

Twining is projecting additional fees of $773,788 to complete the project. There are sufficient funds to cover this fee amendment in the project’s contingency.

Financial Impact:
$773,788 from Measure SA (Fund 21).  This fee amendment will not increase the total cost of the project since this cost is covered in the project contingency.
Recommended Motion:

Approve fee amendment No. 1 for Twining, Inc., for Castaic High School Increment 2.

Attachments:
Twining Tests & Inspections at Castaic HS
Twinng Fee Estimate
IX.I. Resolution No. 17/18-31 – Ordering a Regular Governing Board Election Under By-trustee Area Election System and Ordering Consolidation With Other Elections

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve resolution to order a regular Governing Board Election under a by-trustee area election system, order consolidation with other elections, limit candidate statements to 200 (two hundred) words, and require candidates to pay the estimated costs of publication at the time of filing.
Rationale:
Pursuant to Education Code Section 5000-5030, biennial Governing Board member elections will be held on November 6, 2018, to elect members to the governing boards in many Los Angeles County school districts. Under the District’s voting area plan, seats in trustee areas two, three, and five will be up for election in November 2018.

Election Code Section 13307 permits a local agency to require each candidate to pay in advance of each candidate’s pro rata share of the printing, handling, and mailing costs on a Candidate’s Statement as a condition of having it included in the voter’s pamphlet.

Resolution No. 17/18-31 – Ordering a Regular Governing Board Election Under By-trustee Area Election System and Ordering Consolidation With Other Elections sets the election process in motion.

Financial Impact:
To be determined by the Los Angeles County Registrar-Recorder’s Office.
Recommended Motion:
Approve Resolution No. 17/18-31 – Ordering a Regular Governing Board Election Under By-trustee Area Election System and Ordering Consolidation With Other Elections.
Attachments:
Resolution No. 17/18-31 – Ordering a Regular Governing Board Election
X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves all the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 17/18-15

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 17/18-15 regarding certificated, non-certificated, classified and non-classified employees.
Recommended Motion:
Approve Personnel Report No. 17/18-15.
Attachments:
17/18-15 Personnel Report
X.B.2. Fieldwork Agreement between Brandman University and the William S. Hart Union High School District Regarding Student Teaching in the Counseling Program

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Attached is the fieldwork agreement between Brandman University and the William S. Hart Union High School District regarding student teaching in the counseling program.
Recommended Motion:
Approve the fieldwork agreement between Brandman University and the William S. Hart Union High School District regarding student teaching in the counseling program.
Attachments:
MOU with Brandman University and the Hart District
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Request to Attend Out-of-State Events – West Ranch High School

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Jennifer Overdevest, a teacher at West Ranch High School, is requesting authorization to attend the Academy of Scholastic Broadcasting Teacher Workshop, in Springfield, Missouri, July 8-13, 2018.
Financial Impact:
All expenses for Jennifer Overdevest to attend the Academy of Scholastic Broadcasting Teacher Workshop, in Springfield, Missouri, July 8-13, 2018, will be paid from the Career and College Readiness Grant.
Recommended Motion:
Approve Jennifer Overdevest’s request to attend the Academy of Scholastic Broadcasting Teacher Workshop, in Springfield, Missouri, July 8-13, 2018.
X.C.2. Requests for Overnight/Out-of-State Trips – West Ranch High School

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from West Ranch High School (Speech and Debate, Future Business Leaders of America (FBLA)).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by West Ranch High School Principal Mark Crawford are attached.
Recommended Motion:
Approve trips:  WRHS Speech and Debate, Tracy, 4/19-22/18; WRHS FBLA, Sacramento, 5/10-11/18.
Attachments:
Trip Approvals for 4-18-18 Board
X.C.3. District English Learner Advisory Committee (DELAC) Meeting Minutes

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
The District is required to have District English Learner Advisory Committee (DELAC) meetings during the school year.  The DELAC committee consists of parents and English Language Development Administrators and Coordinators.  Minutes of the January 16, 2018, DELAC meeting are submitted for review.
Recommended Motion:
Review minutes of the January 16, 2018, DELAC meeting.
Attachments:
Minutes DELAC Meeting 1-16-18
X.C.4. Memorandum of Understanding between the William S. Hart Union High School District and the Imperial County Office of Education

Speaker:
Jon Carrino, Director of Technology Services
Quick Summary / Abstract:
This Memorandum of Understanding (MOU) allows the District to provide no-cost regional technical professional development training, through the Imperial County Office of Education and the K-12 High-Speed Network, funded by the Technical Assistance and Professional Development grant.
Rationale:
As part of the K-12 High-Speed Network’s (K12HSN) and Imperial County Office of Education’s (ICOE) role in assisting the California Department of Education in delivering technical assistance and professional development to equip districts for meeting their network management needs, it is the goal of K12HSN to provide targeted and cost-effective professional development options to address specific needs of county and district technologists.  The Technical Assistance and Professional Development grant (TAPD) is an opportunity for K12HSN/ICOE to partner with county offices of education and school districts across California in the delivery of professional development activities that are valuable, meaningful, and address locally identified needs.

In an effort to assist K12HSN/ICOE in delivering regional technical assistance and professional development, and in response to a needs survey of other districts in the Antelope and Santa Clarita Valleys, the District proposes to host a one day Google Admin Console training, open to any educational participants who wish to attend.  The training would be no-cost to the participants.  As stated in this agreement, K12HSN/ICOE agrees to reimburse the District the actual costs of conducting this training, not to exceed $6,000.  The actual cost of facilitating the training is estimated to be well under this limit, resulting in a net zero cost to the District.

Recommended Motion:
Approve the Memorandum of Understanding between the William S. Hart Union High School District and the Imperial County Office of Education to provide no-cost regional technical professional development training.
Attachments:
MOU with the Imperial County Office of Education
X.C.5. Family Career and Community Leaders of America Repayment of Grant Funds – SB1070

Speaker:
Mariane Doyle, Ph.D., Director of Career Technical Education
Quick Summary / Abstract:
Repayment of Grant Funds – SB1070 from Doris Fossen (Sierra Vista Junior High Culinary Pathway) and Melinda Wignal (Valencia High Culinary Pathway) for professional development and student field trip (competition) with Family Career and Community Leaders of America (FCCLA).
Rationale:
In an effort to implement every possible Career Technical Student Organization student opportunity possible, both Doris Fossen and Melinda Wignal obtained grant funding for professional development and student field trips with FCCLA .

Upon receiving the agenda for the events, they realized that it is not feasible for them to participate in the professional development program and the student events concurrently.  As a result, they have postponed participation in the student sessions, concentrating instead on their own learning.
Grant funds will be returned and the professional development activities related to these efforts this year will be paid with Perkins Grant funding.
Financial Impact:
Refund $3,131.66 to Family Career and Community Leaders of America.
Recommended Motion:
Approve repayment of grant funds to Family Career and Community Leaders of America.
X.D. Consent Calendar-Business Services
X.D.1. Purchase Order Report

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratify the March 2018 Purchase Order Report.
Rationale:
Staff requests the Governing Board ratify the attached Purchase Order Report, which covers purchases, as specified, for the period March 1, 2018, through March 31, 2018.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Please note: The March Purchase Order Report includes purchases previously ratified but not completed and closed by June 30, 2018.  These purchase orders are included here again due to their necessary creation within the District’s new financial system.

Financial Impact:
Attached report shows amounts and funding sources for purchase orders processed in March 2018, as well as purchase orders greater than or equal to $50,000.
Recommended Motion:
Ratify Purchase Order Report for the period of March 1, 2018, through March 31, 2018.
Attachments:
March 2018 PO Board Report
X.D.2. Warrant Register and Revolving Cash Payments

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approve and ratify Warrant Register and Revolving Cash payments.
Rationale:
03/01/18 – 03/15/18
Payroll Warrant Register   $3,631,436.51
Commercial Warrants – General Fund  $11,715,082.08
Commercial Warrants – All Other Funds    $2,753,102.25
Revolving Cash Fund $3,600.00
03/16/18 – 03/31/18
Payroll Warrant Register   $8,768,212.03
Commercial Warrants – General Fund  $2,026,068.65
Commercial Warrants – All Other Funds $58,482.66
Revolving Cash Fund  $0.00
Recommended Motion:
Approve and ratify the above listed Warrant Register and Revolving Cash payments issued between March 1, 2018, through March 31, 2018, and order the items filed for audit.
Attachments:
Commercial Warrants 03/01/18-03/15/18
Commercial Warrants 03/16/18-03/31/18
Payroll Warrants 03/01/18-03/31/18
Revolving Cash Warrants 03/01/18-03/31/18
X.D.3. Acceptance of Donation from the Robert Arthur Rockhold Trust

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
The Robert Arthur Rockhold Trust would like to present Bowman High School with a check for $2,500.00.
Financial Impact:
The total value of the donation is $2,500.00.
Recommended Motion:
Accept the donation from the Robert Arthur Rockhold Trust for Bowman High School and send an acknowledgement letter to the donor.
X.D.4. Amendment No. 4 to Moving Services Agreement (Allstate Van and Storage, Inc.)

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Approve Amendment No. 4 to extend the moving services agreement with Allstate Van and Storage, Inc., through April 2, 2019.
Rationale:
On April 3, 2014, the District entered into a contract for moving services with Allstate Van and Storage, Inc. The agreement provides for four one-year renewals with mutual consent by both parties. Amendment No. 4 extends the contract term to include the period of April 3, 2018, through April 2, 2019.
Recommended Motion:
Approve Amendment No. 4 to extend the moving services agreement with Allstate Van and Storage, Inc., through April 2, 2019.
Attachments:
Amendment No. 4 to Allstate
X.D.5. Amendment No. 4 to Moving Services Agreement (Bekins Moving Solutions, Inc)

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Approve Amendment No. 4 to extend the moving services agreement with Bekins Moving Solutions, Inc., through April 2, 2019.
Rationale:
On April 3, 2014, the District entered into a contract for moving services with Bekins Moving Solutions, Inc. The agreement provides for four one-year renewals with mutual consent by both parties. Amendment No. 4 extends the contract term to include the period of April 3, 2018, through April 2, 2019.
Recommended Motion:
Approve Amendment No. 4 to extend the moving services agreement with Bekins Moving Solutions, Inc., through April 2, 2019.
Attachments:
Amendment No. 4 to Bekins
X.D.6. Purchasing Through California-Approved Piggyback Contract

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Board Policy 3311(a) provides that the District may piggyback with the contract of another public agency or corporation when the Board has determined it is in the District’s best interest. The term “piggyback” is associated with Public Contract Code Section 20118, which allows public entities to acquire property by participating in an existing contract of another public entity.
Rationale:
Piggybacking with another public entity contract allows the District to take advantage of lower costs realized through economies-of-scale and also avoids the time and expense of a public bid process.  Each piggyback contract is evaluated for participation and usage.  When the District’s need is greater than the piggyback contract participation or usage, the District will author and publish its own bid to obtain the best cost. Administrative Regulation 3311(a) further defines that when bids are not required, District staff shall make a good faith effort to secure quotes.

Staff requests the use of the following California-approved piggyback contract during the 2017/18 school year:

Simi-Valley School District Microsoft Products Agreement Number 034-14M.1. This contract serves as a master purchasing vehicle for K-12 educational institutions in the State of California for EES Microsoft licensing.

Recommended Motion:
Approve the procurement of EES Microsoft licensing from the California-approved Simi Valley School District piggyback contract for the 2017/18 fiscal year pursuant to Public Contract Code Section 20118 and Board Policy 3311(a).
X.D.7. Disposition of Surplus/Obsolete Equipment

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Disposition of surplus/obsolete equipment.
Rationale:
Pursuant to California Education Code Section 17545(b), the value of the following equipment will be sold through public auction, and if not sold, disposed of as surplus/obsolete equipment pursuant to Education Code Section 17545 (b).

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1. Task chair (QTY 2, Warehouse)

Recommended Motion:
Authorize staff to dispose of specified equipment pursuant to California Education Code Sections 17545(b) and 17546(c).
X.D.8. Additional Special Education Consultant Agreement, 2017/18

Speaker:
Sharon Amrhein, Director of Special Education
Quick Summary / Abstract:
It is necessary to complete individual assessments as specified in students’ Individual Education Programs to determine and provide the designated instructional services (DIS) necessary for the students to benefit educationally from their instructional program. The District contracts with many vendors to perform and provide these assessments and services.
Rationale:
Approve Special Education Consultant Agreement, extending from April 1, 2018, to June 30, 2018. A master contract will be generated for each Agreement.

Recreational Therapist, Colleen Rosales

Financial Impact:
Colleen Rosales, approximately $2,000, budgeted from Special Education funds.
Recommended Motion:
Approve Special Education Consultant Agreement, extending from April 1, 2018, to June 30, 2018.
X.D.9. Memorandum of Understanding for Auditory Counseling for 2016/17 and 2017/18

Speaker:
Sharon Amrhein, Director of Special Education
Quick Summary / Abstract:
It is necessary to complete individual assessments as specified in students’ Individual Education Programs to determine and provide the designated instructional services (DIS) necessary for the students to benefit educationally from their instructional program.  The District has a need for an Audiologist Counselor being provided by the Sulphur Springs Unified School District.
Financial Impact:
Approximately $5,000, budgeted from Special Education funds.
Recommended Motion:
Approve the Memorandum Of Understanding between the Hart District and Sulphur Springs School District for the 2016/17 and the 2017/18 school years.
Attachments:
Sulphur Springs MOU
X.E. Consent Calendar-Operations
X.E.1. Fee Amendment No. 1 – Reimbursable Costs for the Construction Management Services Agreement for Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Sitework (Lundgren Management Corporation)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approve fee amendment No. 1 for reimbursable costs for the construction management services agreement for Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Sitework (Lundgren Management Corporation).
Rationale:
Section 7.4 of the agreement for construction management services allows for reimbursable costs. Reimbursable costs are identified as out-of-pocket expenses not attributable to the general conditions but necessary for completion of the project. Reimbursable costs shall include only those costs that are directly related to construction of the project or provision of the construction management services.

The current agreement for construction management services has no reimbursable costs budget. The intent of this fee amendment is to establish a not-to-exceed budget for reimbursable costs. All reimbursable costs are to be approved by the District in advance of such costs being incurred by the construction manager.

Staff recommends approval of fee amendment No. 1 establishing a budget for reimbursable costs for Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Sitework.

Financial Impact:
Not-to-exceed $30,000 from Measure SA (Fund 21).
Recommended Motion:
Approve fee amendment No. 1 establishing a budget for reimbursable costs for the construction management services agreement for Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Sitework.
X.E.2. Fee Amendment No. 3 – Division of the State Architect Geotechnical Monitoring and Testing, Special Inspections, and Materials Testing Services for the Saugus High School Auditorium Project (Ninyo & Moore)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request approval of fee amendment No. 3 for Division of the State Architect (DSA) inspection services from Ninyo & Moore for the Saugus High School Auditorium Project.

Rationale:

Ninyo & Moore is submitting a third fee amendment request for the final tests needed on the project. The total fee in the attached proposal is intended to cover materials testing and special inspections through project completion. Ninyo & Moore will only charge the District for time spent on the project. If any funds remain after Ninyo & Moore’s work is complete, those funds remain with the District.

Financial Impact:

$ 9,984 from Measure SA (Fund 21). This increase is covered in the project contingency. The project budget will not increase with this fee amendment.

Recommended Motion:

Approve fee amendment No. 3 from Ninyo & Moore for the Saugus High School Auditorium Project.

Attachments:
Amendment No. 3
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar 
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of II. First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: April 13, 2018, 3:47 PM

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