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The next regular meeting of the Governing Board of the William S. Hart Union High School District is Wednesday, May 16 at the Administrative Center, 21380 Centre Pointe Parkway, Santa Clarita 91350.

The meeting is set to start at 7 p.m. and will be preceded by a closed session to start at 6 p.m.

The annual Retiree Recognition for District retirees will take place at 5:15 p.m. Friends and colleagues are welcome.

The complete agenda follows:

NOTE: This meeting will include two Public Hearings for item IX-C – Approving an Increase in Statutory School Fees and item IX-D – School Facilities Needs Analysis. 

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Rejection of Claim No. 17/18-06L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Rejection of Claim No. 17/18-06L.  Documentation is confidential and maintained in District files.
II.B.2. Rejection of Claim No. 17/18-07L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Rejection of Claim No. 17/18-07L.  Documentation is confidential and maintained in District files.
II.B.3. Rejection of Claim No. 17/18-08L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Rejection of Claim No. 17/18-08L.  Documentation is confidential and maintained in District files.
II.B.4. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.B.5. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.6. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6) 

Quick Summary / Abstract:
Negotiations with California School Employees Association.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes

Quick Summary / Abstract:
Minutes of the Regular Meeting of May 2, 2018, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of May 2, 2018.
Attachments:
Minutes – Regular Meeting – May 2, 2018
IV. Recognitions by Board
IV.A. Recognition of Student Board Member Scott Watson

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Saugus High School senior Scott Watson has served the Hart School District and his fellow students as Student Board Member during the 2017/18 school year.  This evening, Board members will have the opportunity to thank Mr. Watson for his involvement in the Governing Board process and present him with a commendation certificate and his portrait, which was displayed in the hallway of the Administrative Center during his term of office.
V. Communications
V.A. Board Member Reports
V.B. Student Board Member Report
V.C. Employee Association Leadership
V.C.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.C.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
V.D. School Site Report – Arroyo Seco Junior High School

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Arroyo Seco Junior High School Principal Andy Keyne will give a presentation on the school’s goals and unique programs.
Attachments:
Arroyo Seco Presentation
VI. Special Items
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
VIII.A. Citizens’ Oversight Committee Report on 2016/17 Measure SA Expenditures

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Presentation of the Measure SA Citizens’ Oversight Committee Annual Report for 2016/17 expenditures.
Rationale:
The Citizens’ Oversight Committee for Measure SA has reviewed the Proposition 39 General Obligation Bonds Performance Audit for the fiscal year ending June 30, 2017, and has prepared the required attached report for the public’s review.

Based on a review of the District’s financial records and the Audit Report of the Measure SA bond proceeds, the Committee finds that the District has complied with the requirements of California Constitution Article XIIIA, Section 1(b)(3), and that District expenditures for the twelve-month period ending June 30, 2017, were consistent with Measure SA’s voter-approved provisions.

A committee member will be available to present the Committee’s report to the Governing Board at the meeting.

Attachments:
5-10-18 Report of MSA Citizens’ Oversight Committee
IX. Action Items
IX.A. Resolution No. 17/18-39 – Recognizing May 20-26, 2018, as Classified School Employee Week

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Governing Board Resolution No. 17/18-39 recognizes May 20-26, 2018, as Classified School Employee Week. The California State Legislature adopted the third full week of May each year as Classified School Employee Week by the passage of SB 1552 (Campbell) in 1986.  The week will be celebrated by school districts and schools workers across the State in recognition of the many fine contributions classified employees make to the education community.
Recommended Motion:
Adopt Resolution No. 17/18-39 – Recognizing May 20-26, 2018, as Classified School Employee Week.
Attachments:
Classified School Employee Week Resolution 2018
IX.B. Site Based Decision Saugus High School

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Request for approval of site-based decision at Saugus High School.
Rationale:
On Thursday, April 12, 2018, the certificated faculty of Saugus High School held a vote for a site-based decision regarding an adjustment of a late start Wednesday schedule for the 2018-19 school year.  The proposal passed with an 83 percent yes vote. The Hart District Teachers Association approved this schedule.
Recommended Motion:
Approve the Saugus High School site-based decision regarding late start Wednesday schedule for 2018/19 school year.
Attachments:
Site Based Decision Saugus High School 18-19 School Year
IX.C. Public Hearing – Resolution No. 17/18-37 – Approving an Increase in Statutory School Fees Imposed on New Residential and Commercial / Industrial Construction Pursuant to Education Code Section 17620 and Government Code Section 65995 

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Conduct a public hearing considering the adoption of Resolution No. 17/18-37, and adopt Resolution No. 17/18-37 approving an increase in Level 1 statutory school fees imposed on new residential and commercial/industrial construction pursuant to Education Code Section 17620 and Government Code Section 65995.
Rationale:
Every two years, the State Allocation Board (SAB) reviews and adjusts the statutory school facility fees (known as Level 1 Fees) that school districts may impose on new construction pursuant to Education Code Section 17620 and Government Code Section 65995.  On January 24, 2018, the SAB increased Level 1 Fees from $3.48 to $3.79 per square foot of assessable space for new residential construction, and from $0.56 to $0.61 per square foot of chargeable covered and enclosed space for commercial/industrial construction.

The total Level 1 Fee is split between the Hart District and the respective elementary feeder districts pursuant to fee sharing agreements.  Specifically, the District’s percentage share of the SAB-approved Level 1 Fee is a follows: Castaic Union – 35%, Newhall – 55%, Saugus Union – 55%, and Sulphur Springs Union – 50%.

To impose the maximum authorized Level 1 Fee, the District is required to prepare a Fee Justification Study that does the following: (1) identify the purpose of the statutory school facility fees, (2) identify the planned uses for the fees, (3) determine the reasonable relationship between the fee uses and the type of development on which the fee will be imposed, (4) determine the reasonable relationship between the school facility needs and the type of development on which the fee will be imposed, (5) determine the reasonable relationship between the fee amount and the cost of the school facility needs or the portion of the school facility needs attributable to the type of development on which the fee will be imposed.

Cooperative Strategies has prepared the attached Residential Development and Commercial/Industrial Development Justification Studies (Fee Development Study), which has been on file and available for public review at the District’s Administrative Center for ten (10) days prior to the public hearing.  The notice of the public hearing time and place, including a general explanation of the matter, has been published twice in a regularly published newspaper within the District’s jurisdiction, with the first publication at least ten (10) days prior to the public hearing and the second not less than five (5) days from the first publication.  If requested, the notice of the public hearing time and place has been provided to any person filing a written request with the District at least fourteen (14) days before the public hearing.

After the public hearing, the Governing Board shall consider whether to adopt Resolution No. 17/18-37 approving the Fee Justification Study and adopting a change in the statutory school facility fees.  Subsequent to an adoption, the Governing Board is required to notice all local agencies, as well as the Office of Statewide Health Planning and Development.

Staff believes the facts set forth in the Fee Justification Study reflect the average student generation rates, amount of future development, and cost of school facilities to accommodate the students generated from such construction.  Based on the facility cost impacts to the District for residential and commercial/industrial construction, the District may collect the SAB-approved maximum statutory school fees for new construction at the proportionate shares set forth below.

Financial Impact:
Statutory school facility fees are accounted for in the Capital Facilities Fund (25.0).  The proposed fee increase will be effective sixty (60) days after the Governing Board’s approval.

Pursuant to the SAB action, Fee Justification Study, and fee sharing agreements with surrounding elementary feeder districts, the District is authorized to impose the following maximum Level 1 New Residential Construction Fees:

     Elementary

District

    Hart District

Percent

       Current

Residential Fee

      Proposed

Residential Fee

 

Castaic

 

35%

 

$1.22

 

$1.33

 

Sulphur Springs

 

50%

 

$1.74

 

$1.90

 

Newhall

 

55%

 

$1.91

 

$2.08

 

Saugus

 

55%

 

$1.91

 

$2.08

Pursuant to the SAB action, Fee Justification Study, and fee sharing agreements with surrounding elementary feeder districts, the District is authorized to impose the following maximum Level 1 Fees for commercial/industrial construction and new residential construction used exclusively for senior housing:

 

Elementary

District

 

Hart District

Percent

        Current

Senior Housing/

Commercial/ Industrial Fee

       Proposed

Senior Housing/

Commercial/ Industrial Fee

 

Castaic

 

35%

 

$0.196

 

$0.214

 

Sulphur Springs

 

50%

 

$0.280

 

$0.305

 

Newhall

 

55%

 

$0.308

 

$0.335

 

Saugus

 

55%

 

$0.308

 

$0.335

Recommended Motion:
Adopt Resolution No. 17/18-37 approving an increase in Level 1 statutory school fees imposed on new residential and commercial/industrial construction pursuant to Education Code Section 17620 and Government Code Section 65995.
Attachments:
Commercial – Fee Justification Study
Residential – Fee Justification Study
Resolution 17/18-37
IX.D. Public Hearing – Resolution No. 17/18-38 – Approving a School Facilities Needs Analysis and Adopting Alternative School Facility Fees in Compliance with Government Code Sections 65995.5, 65995.6, and 65995.7

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Conduct a public hearing considering the adoption of Resolution No. 17/18-38, and adopt Resolution No. 17/18-38 approving the 2018 School Facilities Needs Analysis (SFNA), adopting alternative school facility fees in compliance with Government Code Sections 65995.5, 65995.6, and 65995.7, adopting responses to public comments received, and making related findings and determinations.
Rationale:
California Government Code Sections 65995.5, 65995.6, and 65995.7, and Education Code Section 17620, require a school district to meet specified requirements to impose alternative school facility fees (known as Level 2 and Level 3 Fees), including the SFNA preparation and adoption.

In compliance with Government Code Section 65995.6(a), Cooperative Strategies has prepared the District’s SFNA detailing projections of unhoused pupils generated by various types of new residential units within the District’s boundaries.  The unhoused pupil projection is based on historical generation rates of new residential units constructed during the previous five years of a similar type to those anticipated to be constructed either in the District or the city or county in which the District is located.  The projection also takes into account relevant local planning agency information, such as multi-phased development projects that may modify historical figures.  The SFNA also contains an updated existing school building capacity calculation pursuant to Education Code Section 17071.10.

In general, alternative school facility fees apply solely to new residential construction and are an alternative to the Level 1 Fee authorized by the State Allocation Board (SAB).  The Level 2 Fee is intended to represent fifty percent (50 percent) of a school district’s facility costs, and applies when the SAB is apportioning State Funding to school districts.  The Level 3 Fee is intended to represent one hundred percent (100 percent) of a school district’s facility costs, and may be imposed when the SAB is no longer apportioning State Funding.

As set forth in the SFNA, the District’s Level 2 Fee has been calculated as $1.81 per square foot of assessable space for new residential construction located within the Castaic Union School District area of the District and $2.72 per square foot outside the Castaic Union School District.  The Level 3 Fee has been calculated as $3.61 per square foot of assessable space for new residential construction located within the Castaic Union School District and $5.43 per square foot outside the Castaic Union School District.

Pursuant to Government Code Section 65352.2(c), the District has provided a notice of preparation and offered to meet with city and county local planning agencies with land use jurisdiction within the District’s boundaries (local agencies).  No meeting has been requested by local agencies.  The SFNA has also been provided to the local agencies for review and comment during the thirty (30)-day review period.

The SFNA has been on file and available for public review at the District’s Administrative Center for thirty (30) days prior to the public hearing.  After making available to the public, the Board is required to respond to all comments received during the thirty (30)-day review period, as well as any comments received during the public hearing.  The notice of the public hearing time and place, including the location and procedure for viewing the SFNA, has been posted at the District’s normal posting locations, and published in a newspaper of general circulation within the District’s jurisdiction not less than thirty (30) days prior to the public hearing.  If requested, the SFNA has also been mailed (at least thirty (30) days prior to the public hearing) to any person who made a written request at least forty-five (45) days prior to the public hearing.

After the public hearing, the Governing Board shall consider whether to adopt Resolution No. 17/18-38 approving the SFNA and adopting the alternative school facility fees.  Subsequent to an adoption, the Governing Board is required to notice all local agencies, as well as the Office of Statewide Health Planning and Development.

Financial Impact:
Alternative school facility fees are accounted for in the Capital Facilities Fund (25.0).  The table below shows the proposed change in Level 2 and Level 3 Fees from the current amounts.  The proposed fee increase will be effective immediately upon the Governing Board’s approval for a one-year period.

Inside Castaic Union

 Current 

Proposed 

  • Level 2

$1.61

$1.81

  • Level 3

$3.21

$3.61

Outside Castaic Union
  • Level 2

$2.67

$2.72

  • Level 3

$5.34

$5.43

Recommended Motion:
Adopt Resolution No. 17/18-38 approving the 2018 School Facilities Needs Analysis and adopting alternative school facility fees as specified and in compliance with Government Code Sections 65995.5, 65995.6, and 65995.7.
Attachments:
Resolution 17/18-38
SFNA
IX.E. Resolution No. 17/18-40 – Approving Fair Share School Impact Mitigation Payment Adjustment Analysis for Calendar Year 2018

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Adopt Resolution No. 17/18-40 approving the Fair Share School Impact Mitigation Payment Adjustment Analysis for calendar year 2018.
Rationale:
The District and several developers have entered into agreements establishing a methodology to mitigate impacts occurring from development of new residential units.  These mitigation agreements require the District, in conjunction with the development community, to create a report to calculate the mitigation amount (“Fair Share”) to be paid by developers participating in a Fair Share Mitigation Agreement.

Fair Share amounts are reviewed and updated periodically or on an annual basis based upon the attached agreed upon methodology.  Resolution No. 17/18-40 approves the current Fair Share School Impact Mitigation Payment Adjustment Analysis prepared by the District’s financial services consultant, Cooperative Strategies, for calendar year 2018.  The District last updated the Fair Share amounts in April 2017.

The District has notified developers participating in Fair Share Mitigation Agreements of this proposed adjustment to the Fair Share amounts, and the public has been provided an opportunity to comment.

Recommended Motion:
Adopt Resolution No. 17/18-40 approving the Fair Share School Impact Mitigation Payment Adjustment Analysis for calendar year 2018, which considers and adopts the latest report prepared by Cooperative Strategies.
Attachments:
Fair Share – 2018
Resolution 17/18-40
IX.F. Increase Rates for Staff Involved in Civic Center Activities

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Approve rate increase for school personnel who are involved with supervision and support of civic center activities.
Rationale:
The current rates the District charges to civic center users for school personnel support of their activities are less than the contractual overtime rate for District staff.  This results in the District losing money every time a school employee supervises or supports a civic center event.  For example, if a lead custodian, through the civic center process, is hired to open, support, clean up, and close an event, the District currently collects $40 per hour from the outside organization to pay for that support.  The contractual overtime rate paid to the lead custodian is actually $66.53 per hour, resulting in a loss of more than $26 per hour in overtime costs in this specific example.  By increasing the rates for school personnel who support and supervise civic center activities, the District will eliminate this financial loss.  The proposed rates are as follows:  custodial – increase from $40 to $70 per hour; theater technician – increase from $23 to $40 per hour; and establish a teacher rate of $45 per hour, and an information technology specialist rate of $85 per hour.
Financial Impact:
This rate increase will eliminate the financial loss caused by collecting less money from our civic center users than our contractual overtime rate for school personnel supervising and supporting civic center activities.
Recommended Motion:
Approve rate increase for school personnel who are involved with supervision and support of civic center activities.
IX.G. Change Order No. 1 – Saugus High School Auditorium Project (Inland Building Construction Companies, Inc. – Bid Package SA16-03-03)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request approval of change order No. 1 from Inland Building Construction Companies, Inc., for Saugus High School Auditorium Project.
Rationale:

The Saugus High School Auditorium Project is being done with the CM multiple prime delivery method with TELACU as the construction manager.  Inland Building Construction Companies, Inc. (Inland), is the prime contractor responsible for the general construction portion of the work. This change order is for the addition of an 8-foot wide by 15-foot tall sound rated double door installed at the rear of the stage. The door is used to allow large equipment and stage props to be moved from the loading dock onto the stage.

The original design for the project included a very large double hung door; however, at the request of District staff, the architect replaced the double door with an overhead coiling door to reduce the cost of the door prior to bid. The coiling door was included in Inland’s bid price which reduced the contractor’s initial bid.

During the course of the project, the coiling door that was bid by Inland was determined by the structural engineer to be too heavy for the wall and door opening that had been constructed for the double hung (original) door. Staff and TELACU elected to have Inland procure and install the original double hung door instead of incurring the cost and delay to reinforce the door opening to accommodate the coiling door.

This change order includes the door material (original door), labor to install the door, expediting fee to decrease the shipping time by one month, and labor and material to provide a temporary door at the opening to secure the building until the permanent door was installed. A separate deductive change order has been provided by Inland for the deletion of the overhead coiling door $(12,758). This deductive change order has been applied to the owners allowance.

Financial Impact:

$67,128 from Measure SA (Fund 21). The project budget will not increase with this change order. The cost for this change will be covered by the project contingency.

Recommended Motion:
Approve Change Order No. 1 from Inland Building Construction Companies, Inc., for  Saugus High School Auditorium Project.
Attachments:
Change Order No. 1
IX.H. Personnel Commission Budget for Fiscal Year 2018/19 

Speaker:
John-Anthony Muraki, Director of Classified Personnel
Quick Summary / Abstract:
The Personnel Commission’s proposed budget for fiscal year 2018/19 is presented for approval.
Rationale:
The Personnel Commission conducted a public hearing on the proposed 2018/19 budget on April 12, 2018.  The Personnel Commission Budget for fiscal year 2018/19 is being presented to the Governing Board for final consideration and approval. Please consider the following information:

1.      Salary, Statutory and Health Benefits (Object 2000/3000)

Salaries reflect that of a new director placed at Step 2 of the appropriate salary schedule, as well as all the applicable salary step and longevity increments for Personnel Commission staff.  The District’s Director of Fiscal Services provided the salary, statutory benefit and health benefit costs.

2.      Supplies and Equipment Replacement (Object 4000)

Amounts to cover general supplies, equipment, and expenses are budgeted as is essential in supporting the services provided.

3.      Operating Expenses (Object 5000)

The budget includes funds to cover the cost of standard operating expenses; such as online application system, test scanner, recruitment ads, commission memberships, and expenses incurred when using exam raters from other districts.

Financial Impact:
The proposed Personnel Commission Budget for 2018/19 has a fiscal implication of $641,007 from the Unrestricted General Fund.
Recommended Motion:
Approve the Personnel Commission’s budget for fiscal year 2018/19.
Attachments:
Annual Budget of Personnel Commission
Annual Financial and Budget Report
Intent to Concur
X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves all the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 17/18-17

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 17/18-17 regarding certificated, non-certificated, classified and non-classified employees.
Recommended Motion:
Approve Personnel Report No. 17/18-17.
Attachments:
17/18-17 Personnel Report
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Requests to Attend Out-of-State Event – Sierra Vista Junior High School

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Requests to attend an out-of-state event have been made by three Sierra Vista Junior High School employees.
Rationale:
Carolyn Hoffman, principal, Courtney Iacenda, assistant principal, and Kellie Kontis, teacher, at Sierra Vista Junior High School, are requesting authorization to attend the Staff Development for Educators (SDE) 2018 National Conference being held July 9-13, 2018, in Las Vegas, Nevada.
Financial Impact:
Registration fees for Carolyn Hoffman, Courtney Iacenda, and Kellie Kontis to attend the Staff Development for Educators (SDE) 2018 National Conference being held July 9-13, 2018, in Las Vegas, Nevada, will be paid from Title 2 funds, and Sierra Vista Junior High School’s School Formula Account will pay all travel, lodging, and food costs.
Recommended Motion:
Approve Carolyn Hoffman, Courtney Iacenda, and Kellie Kontis to attend the Staff Development for Educators (SDE) 2018 National Conference being held July 9-13, 2018, in Las Vegas, Nevada.
X.C.2. Requests for Overnight/Out-of-State Trips – Hart High, Saugus High, and Valencia High Schools 

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Hart High School (Cheer), Saugus High School (Cheer, Associated Student Body (ASB), Yearbook), Valencia High School (Medical Science Academy (MSA), Girls Junior Varsity Tennis, Girls Varsity Tennis).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by Hart High School Principal Jason d’Autremont, Saugus High School Principal Vince Ferry, and Valencia High School Principal John Costanzo are attached.
Recommended Motion:
Approve trips:  HHS Cheer, Rancho Mirage, 7/23-26/18; SHS Cheer, Rancho Mirage, 6/25-28/18; SHS ASB, Santa Barbara, 7/17-20/18; SHS Yearbook, Orange, 7/20-23/18; VHS MSA, Dallas, TX, 6/23-30/18 (Revised); VHS Girls Junior Varsity Tennis, Fresno, 9/6-8/18; VHS Girls Varsity Tennis, Los Altos, 9/6-8/18.
Attachments:
Trip Approvals for 5-16-18 Board Meeting
X.C.3. Ratification of Field Education Affiliation Agreement – UCLA Luskin School of Public Affairs

Speaker:
Kathy Hunter, Director of Student Services
Quick Summary / Abstract:
UCLA Luskin School of Public Affairs Department of Social Welfare will provide interns to complete field education with the District upon the ratification of the affiliation agreement.
Rationale:
The Department of Student Services would like to offer field experience to UCLA interns working towards a Master of Social Work.
Recommended Motion:
Ratify the Field Education Affiliation Agreement with UCLA Luskin School of Public Affairs Department of Social Welfare.
Attachments:
UCLA Field Education Affiliation Agreement
X.C.4. Revisions to Title III Every Student Succeeds Act Transition Plan 2017/18

Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
State and federal law require school districts to annually review and update Title III plans supporting English Learners with categorical funds.
Rationale:
Title III, Part A, is officially known as the Language Instruction for English Learner and Immigrant Students Act. The overarching purpose is to ensure that English Learner (EL) students, including immigrant children, attain English language proficiency and meet the same challenging state academic standards that all other students are expected to meet. Local educational agencies (LEAs) must use Title III funds to supplement state language instruction educational programs designed to assist EL students’ achievement goals.

Attached are the revisions for the William S. Hart Union High School District’s plan for the remainder of this current 2017/2018 school year.  Goals and action plans remain aligned with local control and accountability plan (LCAP) District goals and school goals with additional services intended for increased student achievement for English Learners.

Recommended Motion:
Approve the 2017/2018 revisions to the Title III Plan for increased student achievement for English Learners.
Attachments:
Revised 2017-18 Title III ESSA Transition Plan
X.C.5. Title III Every Student Succeeds Act Transition Plan Preliminary Plan 2018/19

Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
State and federal law require school districts to create and submit a plan for utilizing allocated Title III categorical funds for increased student achievement for English Learners.
Rationale:
Title III, Part A, is officially known as the Language Instruction for English Learner and Immigrant Students Act. The overarching purpose is to ensure that English Learner (EL) students, including immigrant children, attain English language proficiency and meet the same challenging state academic standards that all other students are expected to meet.  Local educational agencies (LEAs) must use Title III funds to supplement state language instruction educational programs designed to assist EL students’ achievement goals.

Attached is the William S. Hart Union High School District’s plan for the 2018/2019 school year.  Goals and action plans remain aligned with local control and accountability plan (LCAP) District goals and school goals with additional services intended for increased student achievement for English Learners.

Recommended Motion:
Approve the William S. Hart Union High School District’s Title III Preliminary Plan for 2018/2019 as described in the attachment.
Attachments:
Title III Preliminary Plan 2018-2019
X.C.6. 2018/19 Consolidated Application Reporting System Executive Summary for Board Information

Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
Approve and authorize the Spring Data Collection of the Wm. S. Hart Union High School District’s Consolidated Application as summarized in the attached Executive Summary for funding categorical programs, fiscal year 2018/19, to the California Department of Education.
Rationale:
The Consolidated Application must be submitted to the California Department of Education (CDE) for a district to receive funds for categorical programs.  The application is submitted online through a web-based Consolidated Application Reporting System (CARS) which will be open for submissions on May 15, 2018. Annually in June, each local educational agency (LEA) submits data as part of the spring release of the application to document participation in selected programs and provide assurances that the district will comply with the legal requirements of each program.  Program allocations are determined by formulas contained in the laws that created the programs.  This data submission also represents the start of the application for the coming school year as indicated in the attached Executive Summary.  The Consolidated Application with actual allocations will be submitted to the Governing Board in August 2018.
Recommended Motion:
Approve and authorize the submission of the Spring Data Collection of the Wm. S. Hart Union High School District’s Consolidated Application for funding categorical programs, fiscal year 2018/19, to the California Department of Education.
Attachments:
2018 Consolidated Application Executive Summary
X.C.7. Ratification of Welding Roadshow Agreement

Speaker:
Mariane Doyle, Ph.D., Director of Career Technical Education
Quick Summary / Abstract:
Ratify agreement for the Welding Roadshow on April 13, 2018, at West Ranch High School and May 11, 2018, at Sierra Vista Junior High School.
Rationale:
Agreement between the Santa Clarita Community College District and the William S. Hart Union High School District for the Welding Roadshow on April 13, 2018 at West Ranch High School and May 11, 2018 at Sierra Vista Junior High School.  The Santa Clarita Community College District will provide seven employees at each event to facilitate the events and assist students with welding and metal projects, using the virtual welding machines and welding equipment mounted on the Welding Roadshow Trailer for up to four hours.  Santa Clarita Community College employees will present and discuss current and future career opportunities in welding and metal fabrication.  Instructional supplies will be provided for the events.
Financial Impact:
Compensation for seven employees, not to exceed $4,863.72 and expenses of $500.00, out of the California Career Pathways Trust Grant (CCPT).
Recommended Motion:
Ratify agreement with the Santa Clarita Community College District for the Welding Roadshow.
Attachments:
Welding Roadshow
X.D. Consent Calendar-Business Services
X.D.1. Purchase Order Report

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratify the April 2018 Purchase Order Report.
Rationale:
Staff requests the Governing Board ratify the attached Purchase Order Report, which covers purchases, as specified, for the period April 1, 2018, through April 30, 2018.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Please note: The Purchase Order Report includes purchases previously ratified but not completed and closed by June 30, 2017.  These purchase orders are included here again due to their necessary creation within the District’s new financial system.

Financial Impact:
Attached report shows amounts and funding sources for purchase orders processed in April 2018, as well as purchase orders greater than or equal to $50,000.
Recommended Motion:
Ratify the Purchase Order Report for the period of April 1, 2018, through April 30, 2018.
Attachments:
PO Board Report April 2018
X.D.2. Warrant Register and Revolving Cash Payments

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approve and ratify the April 2018 Warrant Register and Revolving Cash payments.
Rationale:
4/1/18 – 4/15/18
Payroll Warrant Register   $3,769,630.92
Commercial Warrants – General Fund  $13,842,028.96
Commercial Warrants – All Other Funds    $1,033,884.52
Revolving Cash Fund $526.00
4/16/18 – 4/30/18
Payroll Warrant Register   $8,458,790.11
Commercial Warrants – General Fund  $2,243,263.84
Commercial Warrants – All Other Funds $4,279,177.96
Revolving Cash Fund  $0.00
Recommended Motion:
Approve and ratify the above listed Warrant Register and Revolving Cash payments issued between April 1, 2018, through April 30, 2018, and order the items filed for audit.
Attachments:
Commercial Warrants 04/01/18-04/15/18
Commercial Warrants 04/16/18-04/30/18
Payroll Warrants 04/01/18-04/30/18
Revolving Cash Warrants 04/01/18-04/30/18
X.D.3. Service Agreement with the Howard E. Nyhart Company, Inc.

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approve agreement with the Howard E. Nyhart Company, Inc., (“Nyhart”), for actuarial services to the William S. Hart Union High School District.
Rationale:
Nyhart offers nationwide consulting, actuarial, and administration services.  Nyhart agrees to provide the following actuarial services to the William S. Hart Union High School District:

  • Data collection and analysis for full actuarial valuation.
  • Updated other post employment benefits, (“OPEB”), actuarial valuation using a valuation date of June 30, 2017.
  • Governmental accounting standards board, (“GASB”), 75 accounting and disclosure report for the fiscal year ending June 30, 2018, using a measurement date of June 30, 2017.
  • Interim GASB 75 accounting and disclosure report for the fiscal year ending June 30, 2019.
Financial Impact:
Full actuarial valuation effective June 30, 2017, and GASB 75 report for fiscal year ending June 30, 2018*

$6,950

Interim GASB 75 accounting and disclosure report for fiscal year ending June 30, 2019**

$2,250

*Will incorporate updated census, premiums and assets as of valuation date of June 30, 2017.

**Based on roll-forward of liabilities from a full valuation report with discount rate and asset (if applicable) adjustment only.

Recommended Motion:
Ratify agreement with the Howard E. Nyhart Company, Inc., for actuarial valuation services.
Attachments:
Nyhart Service Agreement
X.D.4. Service Agreement with the California School Boards Association for Agenda Online

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Ratify agreement with the California School Boards Association, (“CSBA”), for use of CSBA’s Agenda Online platform.
Rationale:
Per the attached agreement, the California School Boards Association, (“CSBA”), grants the William S. Hart Union High School District a non-exclusive, non-transferable use license to the premium version of CSBA’s Agenda Online, a web-based application that enables users to create board meeting agendas, attach or link supporting documents, record minutes, and publish these items on the web for public viewing.

The agreement covers a two-year period, from July 1, 2018, to June 30, 2020, which may be renewed annually thereafter by paying to CSBA the amount set forth in the renewal notice or invoice sent by CSBA no later than 60 days prior to the expiration date of this agreement.

Financial Impact:
A promotional rate of $3,025 for the first year, July 1, 2018, through June 30, 2019, and for free for the second year, July 1, 2019, through June 30, 2020.  The annual renewal fee thereafter is $6,000 or other amount then in force.
Recommended Motion:
Ratify the agreement with California School Boards Association for the web-based platform, Agenda Online.
Attachments:
CSBA’s Agreement for Agenda Online
X.D.5. Acceptance of Donation from N.S.I. Sound & Video, Inc.

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
N.S.I. Sound & Video, Inc., would like to present an equipment donation to the William S. Hart Union High School District.
Rationale:
The equipment donation consists of:

  • 1 Tascam M700 40×32 mixing console (serial number: 88X34101).
  • 2 Operation/maintenance manuals.
  • 1 Power supply.
  • Extensive connection cables.
Financial Impact:
The total value of the donation is $5,000.00.
Recommended Motion:
Accept the donation from N.S.I. Sound & Video, Inc., for the William S. Hart Union High School District and send an acknowledgement letter to the donor.
Attachments:
Equipment Donation from N.S.I. Sound & Video Inc.
X.D.6. Acceptance of Donation

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Dean Money, Tanya Money, Marie Rossiter, and Tom Rossiter would like to present the Valencia High School Band and Flag Boosters with a trailer donation.
Rationale:
Dean Money, Tanya Money, Marie Rossiter, and Tom Rossiter would like to present the Valencia High School Band and Flag Boosters with a trailer donation.  The trailer is a 2018 Mirage Carrier, with vehicle identification number, (VIN), 5M3BE1210J1081020 and plate number 4RX3905.
Financial Impact:
The value of the trailer donation is $2,890.
Recommended Motion:
Accept the trailer donation from Dean Money, Tanya Money, Marie Rossiter, and Tom Rossiter, for the Valencia High School Band and Flag Boosters and send an acknowledgement letter to the donors.
X.D.7. Disposition of Surplus/Obsolete Equipment 

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Disposition of Surplus/Obsolete Equipment.
Rationale:
Pursuant to California Education Code Section 17545(b), the value of the following equipment will be sold through public auction, and if not sold, disposed of as surplus/obsolete equipment pursuant to Education Code Section 17545 (b).

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1. Refrigerator (QTY 1, Canyon High School)

Recommended Motion:
Authorize staff to dispose of specified equipment pursuant to California Education Code Sections 17545(b) and 17546(c).
X.D.8. Agreement for White Fleet Detailing (First Class Mobile Detailing)

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approve agreement with First Class Mobile Detailing for white fleet vehicles washing and detailing in 2018/19.
Rationale:
First Class Detailing provides a thorough cleaning and finishing of the District’s white fleet. Their services include exterior and interior detailing.Exterior detailing involves cleaning and restoring the vehicle’s finish, windows, wheels, and tires, as well as other visible components.

Interior detailing involves a deep cleaning of the whole interior. Different techniques and products are used to address cleaning various interior materials.  Vacuuming is standard.  Steam cleaning, liquid and foam chemicals, as well as brushes may be used to remove stains on upholstery.

Products used by First Class Mobile Detailing are biodegradable and so-called “green,” which makes them safe for the vehicles and the environment.  They also utilize a “waterless wash” technique.

Financial Impact:
Annual cost not to exceed $20,000 to be paid from the General Fund (01.0).
Recommended Motion:
Approve agreement with First Class Mobile Detailing for white fleet vehicles washing and detailing in 2018/19.
Attachments:
First Class Mobile Detailing Agreement 2018/19
X.D.9. Agreement for Underground Storage Tank Maintenance (Terry Chapman Maintenance)

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approve agreement with Terry Chapman Maintenance, (TCM), for underground storage tank operation and maintenance for 2018/19.
Rationale:
TCM oversees the operation and maintenance of the District’s underground storage tank. Specifically, TCM performs the following services: secures annual permit and monitoring registration, inspects site monthly, completes required forms, schedules annual required tests, prepares required paperwork to file with government agencies, and provides annual certification of the District’s monitoring system (Veeder Root TLS 350).

The District also periodically utilizes TCM for repairs to various items, including the diesel/gas system pumps, nozzles, tanks, and monitoring system.

Financial Impact:
Annual cost of $4,500 to be paid from the General Fund (01.0).
Recommended Motion:
Approve agreement with Terry Chapman Maintenance, (TCM), for underground storage tank operation and maintenance for 2018/19.
Attachments:
Terry Chapman Maintenance Agreement 2018-19
X.E. Consent Calendar-Operations
X.E.1. Bond Oversight Committee Member Term Extensions (Measure SA)

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Request approval of term extensions for members of the Measure SA Citizens’ Oversight Committee.
Rationale:
In May 2013, Board Policy was changed so that bond oversight committee members could serve, at the discretion of the Governing Board, three consecutive two-year terms.

Three members have confirmed their interest in serving an additional term, thus staff is recommending the following members be approved for a second two-year term:

  • Barbara Myler
  • Bill Sloan
  • Suzan Solomon
Recommended Motion:
Approve additional terms for three members of the Measure SA Citizens’ Oversight Committee.
X.E.2. Religious Organizations as Civic Center Users, 2018/19

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Annual approval of religious organizations for civic center use for the 2018/19 school year.
Rationale:
As stated in Board Policy 1300, churches and groups using school facilities for religious services and activities are subject to direct cost charges and require Governing Board approval.

Staff recommends approving the following religious organizations for weekly use during the 2018/19 school year:

Heart of the Canyons Church – La Mesa Junior High School

Hope Christian Church – Rio Norte Junior High School

Los Angeles International Church of Christ – Rancho Pico Junior High School

Restoration Church of Valencia – West Ranch High School

Ekklesia Christian Community Church – Arroyo Seco Junior High School

Financial Impact:
Civic Center revenue depending upon frequency of use of school facilities.
Recommended Motion:
Approve religious organizations as direct cost users of District facilities for the 2018/19 school year.
X.E.3. Agreement for Pest Control Services (Los Angeles County Department of Agricultural Commissioner/Weights and Measures)

Speaker:
Carle Manley, Director of Maintenance and Operations
Quick Summary / Abstract:
Approve agreement with the Los Angeles County Department of Agricultural Commissioner/Weights and Measures for pest control services in 2018/19.
Rationale:
Staff recommends approving this agreement with the Los Angeles County Department of Agricultural Commission/Weights and Measures for pest control services, including rodent eradication, control, and pest destruction at all District facilities except the Academy of the Canyons.

The agreement’s term is for the period of July 1, 2018, to June 30, 2019, and may be terminated at any time by either party upon ten (10) days written notice.

Financial Impact:
$20,000 to be paid from the General Fund (01.), Maintenance Budget.
Recommended Motion:
Approve agreement with the Los Angeles County Department of Agricultural Commissioner/Weights and Measures for pest control services as specified in 2018/19.
Attachments:
LA Country Department of Agricultural Commissioner/Weights and Measures
X.E.4. Proposal for Surveying Services Master Task Agreement for Various District Projects for Fiscal Year 2018/19 (Vertex Survey, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approve proposal for surveying services from Vertex Survey, Inc., for various District projects for fiscal year 2018/19.
Rationale:
Surveying services are often required of facilities projects. These services may include construction staking and layout, aerial mapping, topographic surveys, settlement monitoring, etc.

Approval of this proposal would allow staff to contract with Vertex Surveying, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2018/19, without further Board approval until June 30, 2019.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address surveying issues and concerns as they arise on projects.

Vertex Survey, Inc., is a local firm with an office in Santa Clarita.

Financial Impact:
$100,000 total for fiscal year 2018/19. Project funding and amounts (not to exceed $15,000 per project) to be determined on a project-by-project basis.
Recommended Motion:
Approve proposal from Vertex Survey, Inc., for surveying services for various District projects for fiscal year 2018/19.  Project funding and amounts not to exceed $15,000 per project, with a cumulative maximum of $100,000 unless increased by Board authorization.
Attachments:
Vertex Survey Proposal
X.E.5. Proposal for Utility Investigation and Mapping Services Master Task Agreement for Various District Projects for Fiscal Year 2018/19 (C Below, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approve proposal for utility investigation and mapping services from C Below, Inc., for various District projects for fiscal year 2018/19.
Rationale:
Utility underground investigations are often required of facilities projects, especially during pre-construction. These services are to locate electrical, communication, water, power, gas, sewer and storm drain utilities to ensure safe working conditions.

Approval of this proposal would allow staff to contract with C Below, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2018/19, without further Board approval until June 30, 2019.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address utility investigation and mapping issues and concerns as they arise on projects.

C Below, Inc., has worked on several projects for the District in the past several years.

Financial Impact:
$100,000 total for fiscal year 2018/19. Project funding and amounts (not to exceed $15,000 per project) to be determined on a project-by-project basis.
Recommended Motion:
Approve proposal from C Below, Inc., for utility investigation and mapping services for various District projects for fiscal year 2018/19.  Project funding and amounts not to exceed $15,000 per project, with a cumulative maximum of $100,000 unless increased by Board authorization.
Attachments:
C Below Proposal
X.E.6. Proposal for Mechanical, Electrical and Plumbing Engineering Services Master Task Agreement for Various Projects for Fiscal Year 2018/19 (Gausman & Moore Associates, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approve proposal for mechanical, electrical and plumbing engineering services from Gausman & Moore Associates, Inc., for various District projects for fiscal year 2018/19.
Rationale:
Small projects will come up from time to time that need the expertise of an engineer. These projects may include classrooms or office spaces that need air-conditioning or heating added or modified, equipment replacement projects, electrical projects, data and communications projects, and rooms that need venting, etc.

Approval of this proposal would allow staff to contract with Gausman & Moore Associates, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2018/19, without further Board approval until June 30, 2019.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address mechanical, electrical and plumbing issues and concerns as they arise on projects.

Gausman & Moore Associates, Inc., have a local office in Santa Clarita in the Centre Pointe Business Park.

Financial Impact:
$100,000 total for fiscal year 2018/19. Project funding and amounts (not to exceed $15,000 per project) to be determined on a project-by-project basis.
Recommended Motion:
Approve proposal from Gausman & Moore Associates, Inc., for mechanical, electrical and plumbing engineering services for various District projects for fiscal year 2018/19.  Project funding and amounts not to exceed $15,000 per project, with a cumulative maximum of $100,000 unless increased by Board authorization.
Attachments:
Gausman & Moore Proposal
X.E.7. Proposal for Structural Engineering Services Master Task Agreement for Various District Projects for Fiscal Year 2018/19 (KPFF, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Approve proposal for structural engineering services from KPFF, Inc., for various District projects for fiscal year 2018/19.

Rationale:
Projects will come up from time to time that need the expertise of a structural engineer. These projects may include attachment of scoreboards or other equipment on building walls, installation of flagpoles or digital marquees, and structural repair projects, etc.

Approval of this proposal would allow staff to contract with KPFF, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2018/19, without further Board approval until June 30, 2019.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address structural issues and concerns as they arise on projects.

KPFF, Inc., is a structural engineering firm. They have completed many structural evaluations for the District.

Financial Impact:

$100,000 total for fiscal year 2018/19. Project funding and amounts (not to exceed $15,000 per project) to be determined on a project by project basis.

Recommended Motion:

Approve proposal from KPFF, Inc., for structural engineering services for various District projects for fiscal year 2018/19.  Project funding and amounts not to exceed $15,000 per project, with a cumulative maximum of $100,000 unless increased by Board authorization.

Attachments:
KPFF Proposal
X.E.8. Proposal for Environmental, Health, Safety, and Sustainability Services Master Task Agreement for Various District Projects for Fiscal Year 2018/19 (Citadel Environmental Services, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approve proposal for environmental, health, safety, and sustainability services from Citadel Environmental Services, Inc., for various District projects for fiscal year 2018/19.
Rationale:
Environmental services are often required of facilities projects, especially during construction. These services may include Phase 1 environmental site assessments, environmental testing of soils during construction, testing and abatement of environmentally regulated materials, etc.

Approval of this proposal would allow staff to contract with Citadel Environmental Services, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2018/19, without further Board approval until June 30, 2019.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address environmental issues and concerns as they arise on projects.

Citadel Environmental Services, Inc., is a local firm with an office in Valencia.

Financial Impact:
$100,000 total for fiscal year 2018/19.  Project funding and amounts (not to exceed $15,000 per project) to be determined on a project-by-project basis.
Recommended Motion:
Approve proposal from Citadel Environmental Services, Inc., for environmental, health, safety, and sustainability services for various District projects for fiscal year 2018/19.  Project funding and amounts not to exceed $15,000 per project, with a cumulative maximum of $100,000 unless increased by Board authorization.
Attachments:
Citadel Proposal
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar 
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of item II – First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
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Friday, May 25, 2018
SCVi Charter School’s sixth annual Civil War Living History event is set to roll out at the historic Rancho Camulos in Piru on Wednesday, June 6, from 9 a.m. to 3 p.m.
Tuesday, May 22, 2018
The Santa Clarita Artists Association (SCAA) presented scholarship awards on Monday totaling $2,250 to three high school graduating seniors who are majoring in art in the SCV community.
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Get ready for the sounds of live Jazz and Blues bands to once again fill Town Center Drive in Valencia.
June 15: Opening Night Valencia Jazz, Blues Concert Series
NORTHRIDGE - CSUN Baseball (26-29) wraps up the 2018 season this weekend at USC. The Matadors and Trojans open up a three-game series Thursday at 6 p.m. while game two is set for Friday at 6 p.m. and the season finale is scheduled for Saturday at 2 p.m. All three games will be streamed live on Pac-12.com.
Matadors Wrap Up 2018 Season with Weekend Series Against Trojans
NORTHRIDGE, Calif.---CSUN Men's Basketball head coach Mark Gottfried finalized his coaching staff with the additions of former National Coach of the Year Jim Harrick, 30-year collegiate coach Jeff Dunlap and NBA champion Mo Williams. The trio will serve as assistant coaches for the 2018-19 season.
Jim Harrick, Mo Williams to Join CSUN Basketball Coaching Staff
LAKE ELSINORE – For the second-consecutive day the JetHawks were held to one run in a 4-1 loss to the Lake Elsinore Storm on Wednesday night at The Diamond.
JetHawks Held to 1 Run for Second-Consecutive Day
The Los Angeles County Department of Parks and Recreation kicks off its public summer swim season beginning Saturday, June 2, 2018, with the opening of six swimming pools for free recreational swimming.
County Announces 2018 Summer Pool Openings