Based on a review of the District’s financial records and the Audit Report of the Measure SA bond proceeds, the Committee finds that the District has complied with the requirements of California Constitution Article XIIIA, Section 1(b)(3), and that District expenditures for the twelve-month period ending June 30, 2017, were consistent with Measure SA’s voter-approved provisions.

A committee member will be available to present the Committee’s report to the Governing Board at the meeting.

The total Level 1 Fee is split between the Hart District and the respective elementary feeder districts pursuant to fee sharing agreements.  Specifically, the District’s percentage share of the SAB-approved Level 1 Fee is a follows: Castaic Union – 35%, Newhall – 55%, Saugus Union – 55%, and Sulphur Springs Union – 50%.

To impose the maximum authorized Level 1 Fee, the District is required to prepare a Fee Justification Study that does the following: (1) identify the purpose of the statutory school facility fees, (2) identify the planned uses for the fees, (3) determine the reasonable relationship between the fee uses and the type of development on which the fee will be imposed, (4) determine the reasonable relationship between the school facility needs and the type of development on which the fee will be imposed, (5) determine the reasonable relationship between the fee amount and the cost of the school facility needs or the portion of the school facility needs attributable to the type of development on which the fee will be imposed.

Cooperative Strategies has prepared the attached Residential Development and Commercial/Industrial Development Justification Studies (Fee Development Study), which has been on file and available for public review at the District’s Administrative Center for ten (10) days prior to the public hearing.  The notice of the public hearing time and place, including a general explanation of the matter, has been published twice in a regularly published newspaper within the District’s jurisdiction, with the first publication at least ten (10) days prior to the public hearing and the second not less than five (5) days from the first publication.  If requested, the notice of the public hearing time and place has been provided to any person filing a written request with the District at least fourteen (14) days before the public hearing.

After the public hearing, the Governing Board shall consider whether to adopt Resolution No. 17/18-37 approving the Fee Justification Study and adopting a change in the statutory school facility fees.  Subsequent to an adoption, the Governing Board is required to notice all local agencies, as well as the Office of Statewide Health Planning and Development.

Staff believes the facts set forth in the Fee Justification Study reflect the average student generation rates, amount of future development, and cost of school facilities to accommodate the students generated from such construction.  Based on the facility cost impacts to the District for residential and commercial/industrial construction, the District may collect the SAB-approved maximum statutory school fees for new construction at the proportionate shares set forth below.

Pursuant to the SAB action, Fee Justification Study, and fee sharing agreements with surrounding elementary feeder districts, the District is authorized to impose the following maximum Level 1 New Residential Construction Fees:

Pursuant to the SAB action, Fee Justification Study, and fee sharing agreements with surrounding elementary feeder districts, the District is authorized to impose the following maximum Level 1 Fees for commercial/industrial construction and new residential construction used exclusively for senior housing:

In compliance with Government Code Section 65995.6(a), Cooperative Strategies has prepared the District’s SFNA detailing projections of unhoused pupils generated by various types of new residential units within the District’s boundaries.  The unhoused pupil projection is based on historical generation rates of new residential units constructed during the previous five years of a similar type to those anticipated to be constructed either in the District or the city or county in which the District is located.  The projection also takes into account relevant local planning agency information, such as multi-phased development projects that may modify historical figures.  The SFNA also contains an updated existing school building capacity calculation pursuant to Education Code Section 17071.10.

In general, alternative school facility fees apply solely to new residential construction and are an alternative to the Level 1 Fee authorized by the State Allocation Board (SAB).  The Level 2 Fee is intended to represent fifty percent (50 percent) of a school district’s facility costs, and applies when the SAB is apportioning State Funding to school districts.  The Level 3 Fee is intended to represent one hundred percent (100 percent) of a school district’s facility costs, and may be imposed when the SAB is no longer apportioning State Funding.

As set forth in the SFNA, the District’s Level 2 Fee has been calculated as $1.81 per square foot of assessable space for new residential construction located within the Castaic Union School District area of the District and $2.72 per square foot outside the Castaic Union School District.  The Level 3 Fee has been calculated as $3.61 per square foot of assessable space for new residential construction located within the Castaic Union School District and $5.43 per square foot outside the Castaic Union School District.

Pursuant to Government Code Section 65352.2(c), the District has provided a notice of preparation and offered to meet with city and county local planning agencies with land use jurisdiction within the District’s boundaries (local agencies).  No meeting has been requested by local agencies.  The SFNA has also been provided to the local agencies for review and comment during the thirty (30)-day review period.

The SFNA has been on file and available for public review at the District’s Administrative Center for thirty (30) days prior to the public hearing.  After making available to the public, the Board is required to respond to all comments received during the thirty (30)-day review period, as well as any comments received during the public hearing.  The notice of the public hearing time and place, including the location and procedure for viewing the SFNA, has been posted at the District’s normal posting locations, and published in a newspaper of general circulation within the District’s jurisdiction not less than thirty (30) days prior to the public hearing.  If requested, the SFNA has also been mailed (at least thirty (30) days prior to the public hearing) to any person who made a written request at least forty-five (45) days prior to the public hearing.

After the public hearing, the Governing Board shall consider whether to adopt Resolution No. 17/18-38 approving the SFNA and adopting the alternative school facility fees.  Subsequent to an adoption, the Governing Board is required to notice all local agencies, as well as the Office of Statewide Health Planning and Development.

Fair Share amounts are reviewed and updated periodically or on an annual basis based upon the attached agreed upon methodology.  Resolution No. 17/18-40 approves the current Fair Share School Impact Mitigation Payment Adjustment Analysis prepared by the District’s financial services consultant, Cooperative Strategies, for calendar year 2018.  The District last updated the Fair Share amounts in April 2017.

The District has notified developers participating in Fair Share Mitigation Agreements of this proposed adjustment to the Fair Share amounts, and the public has been provided an opportunity to comment.

The Saugus High School Auditorium Project is being done with the CM multiple prime delivery method with TELACU as the construction manager.  Inland Building Construction Companies, Inc. (Inland), is the prime contractor responsible for the general construction portion of the work. This change order is for the addition of an 8-foot wide by 15-foot tall sound rated double door installed at the rear of the stage. The door is used to allow large equipment and stage props to be moved from the loading dock onto the stage.

The original design for the project included a very large double hung door; however, at the request of District staff, the architect replaced the double door with an overhead coiling door to reduce the cost of the door prior to bid. The coiling door was included in Inland’s bid price which reduced the contractor’s initial bid.

During the course of the project, the coiling door that was bid by Inland was determined by the structural engineer to be too heavy for the wall and door opening that had been constructed for the double hung (original) door. Staff and TELACU elected to have Inland procure and install the original double hung door instead of incurring the cost and delay to reinforce the door opening to accommodate the coiling door.

This change order includes the door material (original door), labor to install the door, expediting fee to decrease the shipping time by one month, and labor and material to provide a temporary door at the opening to secure the building until the permanent door was installed. A separate deductive change order has been provided by Inland for the deletion of the overhead coiling door $(12,758). This deductive change order has been applied to the owners allowance.

$67,128 from Measure SA (Fund 21). The project budget will not increase with this change order. The cost for this change will be covered by the project contingency.

1.      Salary, Statutory and Health Benefits (Object 2000/3000)

Salaries reflect that of a new director placed at Step 2 of the appropriate salary schedule, as well as all the applicable salary step and longevity increments for Personnel Commission staff.  The District’s Director of Fiscal Services provided the salary, statutory benefit and health benefit costs.

2.      Supplies and Equipment Replacement (Object 4000)

Amounts to cover general supplies, equipment, and expenses are budgeted as is essential in supporting the services provided.

3.      Operating Expenses (Object 5000)

The budget includes funds to cover the cost of standard operating expenses; such as online application system, test scanner, recruitment ads, commission memberships, and expenses incurred when using exam raters from other districts.

Attached are the revisions for the William S. Hart Union High School District’s plan for the remainder of this current 2017/2018 school year.  Goals and action plans remain aligned with local control and accountability plan (LCAP) District goals and school goals with additional services intended for increased student achievement for English Learners.

Attached is the William S. Hart Union High School District’s plan for the 2018/2019 school year.  Goals and action plans remain aligned with local control and accountability plan (LCAP) District goals and school goals with additional services intended for increased student achievement for English Learners.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Please note: The Purchase Order Report includes purchases previously ratified but not completed and closed by June 30, 2017.  These purchase orders are included here again due to their necessary creation within the District’s new financial system.

• Data collection and analysis for full actuarial valuation.
• Updated other post employment benefits, (“OPEB”), actuarial valuation using a valuation date of June 30, 2017.
• Governmental accounting standards board, (“GASB”), 75 accounting and disclosure report for the fiscal year ending June 30, 2018, using a measurement date of June 30, 2017.
• Interim GASB 75 accounting and disclosure report for the fiscal year ending June 30, 2019.

$6,950

Interim GASB 75 accounting and disclosure report for fiscal year ending June 30, 2019**

$2,250

*Will incorporate updated census, premiums and assets as of valuation date of June 30, 2017.

**Based on roll-forward of liabilities from a full valuation report with discount rate and asset (if applicable) adjustment only.

The agreement covers a two-year period, from July 1, 2018, to June 30, 2020, which may be renewed annually thereafter by paying to CSBA the amount set forth in the renewal notice or invoice sent by CSBA no later than 60 days prior to the expiration date of this agreement.

• 1 Tascam M700 40×32 mixing console (serial number: 88X34101).
• 2 Operation/maintenance manuals.
• 1 Power supply.
• Extensive connection cables.

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1. Refrigerator (QTY 1, Canyon High School)

Interior detailing involves a deep cleaning of the whole interior. Different techniques and products are used to address cleaning various interior materials.  Vacuuming is standard.  Steam cleaning, liquid and foam chemicals, as well as brushes may be used to remove stains on upholstery.

Products used by First Class Mobile Detailing are biodegradable and so-called “green,” which makes them safe for the vehicles and the environment.  They also utilize a “waterless wash” technique.

The District also periodically utilizes TCM for repairs to various items, including the diesel/gas system pumps, nozzles, tanks, and monitoring system.

Three members have confirmed their interest in serving an additional term, thus staff is recommending the following members be approved for a second two-year term:

• Barbara Myler
• Bill Sloan
• Suzan Solomon

Staff recommends approving the following religious organizations for weekly use during the 2018/19 school year:

Heart of the Canyons Church – La Mesa Junior High School

Hope Christian Church – Rio Norte Junior High School

Los Angeles International Church of Christ – Rancho Pico Junior High School

Restoration Church of Valencia – West Ranch High School

Ekklesia Christian Community Church – Arroyo Seco Junior High School

The agreement’s term is for the period of July 1, 2018, to June 30, 2019, and may be terminated at any time by either party upon ten (10) days written notice.

Approval of this proposal would allow staff to contract with Vertex Surveying, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2018/19, without further Board approval until June 30, 2019.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address surveying issues and concerns as they arise on projects.

Vertex Survey, Inc., is a local firm with an office in Santa Clarita.

Approval of this proposal would allow staff to contract with C Below, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2018/19, without further Board approval until June 30, 2019.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address utility investigation and mapping issues and concerns as they arise on projects.

C Below, Inc., has worked on several projects for the District in the past several years.

Approval of this proposal would allow staff to contract with Gausman & Moore Associates, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2018/19, without further Board approval until June 30, 2019.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address mechanical, electrical and plumbing issues and concerns as they arise on projects.

Gausman & Moore Associates, Inc., have a local office in Santa Clarita in the Centre Pointe Business Park.

Approve proposal for structural engineering services from KPFF, Inc., for various District projects for fiscal year 2018/19.

Approval of this proposal would allow staff to contract with KPFF, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2018/19, without further Board approval until June 30, 2019.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address structural issues and concerns as they arise on projects.

KPFF, Inc., is a structural engineering firm. They have completed many structural evaluations for the District.

$100,000 total for fiscal year 2018/19. Project funding and amounts (not to exceed $15,000 per project) to be determined on a project by project basis.

Approve proposal from KPFF, Inc., for structural engineering services for various District projects for fiscal year 2018/19.  Project funding and amounts not to exceed $15,000 per project, with a cumulative maximum of $100,000 unless increased by Board authorization.

Approval of this proposal would allow staff to contract with Citadel Environmental Services, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2018/19, without further Board approval until June 30, 2019.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address environmental issues and concerns as they arise on projects.

Citadel Environmental Services, Inc., is a local firm with an office in Valencia.