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The next regular meeting of the Governing Board of the William S. Hart Union High School District is Wednesday, June 13 at the Administrative Center, 21380 Centre Pointe Parkway, Santa Clarita 91350.

The meeting is set to start at 7 p.m. and will be preceded by a closed session to start at 5:45 p.m.

The complete agenda follows:

Regular Meeting of the Governing Board
William S. Hart Union HSD
June 13, 2018 7:00PM
(Closed Session 5:45 p.m.) Administrative Center 21380 Centre Pointe Parkway Santa Clarita, California PLEASE NOTE: This meeting will include two Public Hearings for items VIII-B – Local Control and Accountability Plan and VIII-C – 2018/19 Budget. The meeting will be preceded by a Special Meeting of the William S. Hart Joint School Financing Authority at 5:15 p.m.

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Rejection of Claim No. 17/18-04L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Rejection of Claim No. 17/18-04L.  Documentation is confidential and maintained in District files.
II.B.2. Settlement Agreement No. 17/18-09SE (per Government Code Section 54956.9) 

Quick Summary / Abstract:
Action to be taken on Settlement Agreement No. 17/18-09SE.  Documentation is confidential and maintained in District files.
II.B.3. Settlement Agreement No. 16/17-09L (per Government Code Section 54956.9) 

Quick Summary / Abstract:
Action to be taken on Settlement Authorization No. 16/17-09L.  Documentation is confidential and maintained in District files.
II.B.4. Settlement Agreement No. 16/17-23L (per Government Code Section 54956.9) 

Quick Summary / Abstract:
Action to be taken on Settlement Authorization No. 16/17-23L.  Documentation is confidential and maintained in District files.
II.B.5. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.B.6. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.7. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6) 

Quick Summary / Abstract:
Negotiations with California School Employees Association.
II.B.8. Appointment of Junior High School and High School Assistant Principals (per Government Code Section 54957)

Quick Summary / Abstract:
Consideration of appointment of junior high school and high school assistant principals.
II.B.9. Appointment of High School Principal (per Government Code Section 54957)

Quick Summary / Abstract:
Consideration of appointment of principal at Bowman high school.
II.B.10. Student Expulsion Report No. 17/18-18 (Ratification) (per Education Code Section 48918(c)) 

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 17/18-18.  Documentation is confidential and maintained in District files.
II.B.11. Student Expulsion Report No. 17/18-20 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 17/18-20.  Documentation is confidential and maintained in District files.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes

Quick Summary / Abstract:
Minutes of the Regular Meeting of May 16, 2018, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of May 16, 2018.
Attachments:
Minutes – Regular Meeting – May 16, 2018
IV. Recognitions by Board
IV.A. Recognition of Valencia High School Wrestling Team as 2018 California Interscholastic Federation Dual Meet Champions

Speaker:
Greg Lee, Director of Human Resources and Equity Services
Quick Summary / Abstract:
In its fourth year of operation, the Valencia High School wrestling team achieved its highest level of success to date, culminating in a California Interscholastic Federation (CIF) Divisional team championship and the crowning of multiple section champions in individual competition.
Rationale:
The Valencia Vikings have won the program’s first team CIF championship, capturing the 2018 Southern Division title, with a record of 9-1.  The Vikings advanced through a rigorous tournament consisting of 16 teams, each of which was a league championship squad.  The title was captured in dramatic fashion when the meet came down to the last match, with Akira Bersamira securing a first round pin in the heavyweight division.

The Vikings are the three-time defending champions of the Tri-Valley League.

The coaches of the 2018 Valencia Vikings wrestling team are Brian Peterson, Felicia Oh, Neal Jones, Jeff Pumilio, Andrew Lopez, and Devin Top.  The coaches will be present to introduce the team.

The members of the 2018 Valencia High School wrestling team are:

Max Begley
Akira Bersamira
Damion Donigian
Cory Faulconer
Israel Galvan
Anthony Galvez
Ben Gould
Ajay Gupta
Luke Iezza
Nick Lopez
Collin McKinney
Trent Munoz
Sean Nepomuceno
Andrew Pearson
Chance Rich
Kyle Roth
Braden Smelser
Derrick Top
Steven Trujillo
Nick Van Wyk

IV.B. Recognition of 2018 California Interscholastic Federation Wrestling Individual Champions

Speaker:
Greg Lee, Director of Human Resources and Equity Services
Quick Summary / Abstract:
In addition to capturing its first California Interscholastic Federation (CIF) team championship, the Valencia High School wrestling team produced multiple CIF Division champions as well, including the program’s first female champions.  In all, four Valencia grapplers captured an individual CIF title in their weight class.
Rationale:
Junior Priscilla Ramirez captured the CIF Northern Division title in her weight class, and advanced to the Girls Masters Tournament, where she placed 6th.  At the State Championship Meet, Priscilla made an outstanding showing and placed 8th in the State. Priscilla’s season concluded with a record of 40-15.

Freshman America Lopez captured the Northern Division title in her weight class, and placed 2nd in the Girls Masters Tournament.  At the State Championship Meet, America captured 5th place, to become the program’s first freshman State medalist. America completed the season with a record of 38-6.

Junior Ben Gould captured the CIF Coastal Division title in his weight class, and completed his season with an impressive 39-9 record.  Ben is a two-time CIF medalist and two-time Masters Meet qualifier

Senior Chance Rich captured the CIF Coastal Division title in his weight class. After missing a considerable amount of the season due to injury, Chance built a record of 18-4 going into the post-season.  Chance captured 2nd place at the Boys Masters Tournament, before advancing to the State Championship for the third time in three years, capturing 8th place.  Chance is a two-time State medalist.  In addition, Chance was recognized by his school as Valencia’s 2017/18 Athlete of the Year.

The coaches of the Valencia High School wrestling team will be present to introduce their student athletes.  The coaches are Brian Peterson, Felicia Oh, Neal Jones, Jeff Pumilio, Andrew Lopez, and Devin Top.

IV.C. Recognition of 2018 California Interscholastic Federation Track and Field Champions

Speaker:
Greg Lee, Director of Human Resources and Equity Services
Quick Summary / Abstract:
The spring sports season typically finds the Foothill League well represented in the California State Track and Field competition.  This year was no exception, as multiple Hart District student athletes captured California Interscholastic Federation (CIF) Division crowns and advanced to the prestigious State Finals Meet.
Rationale:
West Ranch High School produced three CIF champions this season, as junior Natalie Ramirez took the Division II title in both the shot put and discus throw.  Natalie was the Foothill League champion in both strength events and, after capturing her two Division titles, advanced to the State Finals, where she placed 3rd in the shot put and 7th in the discus.

The Wildcats were also represented by senior Timothy Sterkel, who captured the CIF Division II title in the 1600m race.  Tim’s victory was especially satisfying, as he did not win the Foothill League championship.  After advancing through the Master’s Meet, Tim competed at the State Finals, where he placed 12th in a crowded field.  Next year, Tim will be wearing the maroon and gold of Arizona State University, where he will compete in cross country and track.

Canyon High School junior Ethan Danforth captured the CIF Division title in the 3200m, was runner-up at the Masters’ Meet and finished 4th at the State Finals Meet, setting a personal record and running the 3rd fastest time ever by a Santa Clarita prep runner.  Ethan was also recognized by the Governing Board last fall, after capturing the CIF Division title in cross country.

West Ranch track and field coaches Sara Soltani, Dave Bultman and Steve Low will be present to introduce their student athletes.Canyon track and field coach George Velarde will be present to introduce his student athlete.

V. Communications
V.A. Board Member Reports
V.B. Employee Association Leadership
V.B.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.B.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
VI. Special Items
VI.A. The Henry Mayo Newhall Foundation Scholarship Awards – 2018

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Authorize The Henry Mayo Newhall Foundation Scholarship Awards for the Class of 2018.
Rationale:
The information listed on the attachment regarding The Henry Mayo Newhall Foundation Scholarship Award recipients for the Class of 2018 is submitted to the Board for formal authorization.

A check in the amount of $149,000 was accepted from The Henry Mayo Newhall Foundation at the December 13, 2017, Board meeting to be used for scholarship purposes.  For the Class of 2018, these funds make possible the following scholarships for each of the six comprehensive high schools: one (1) at $5,000, two (2) at $4,000, two (2) at $3,000, and two (2) at $2,500 [totaling $144,000]; and $1,250 for each of the four alternative high schools (Academy of the Canyons, Bowman High School,  Learning Post/Hart at Home, and Sequoia Charter School) totaling $5,000.

The 2017/18 Santa Clarita Valley Scholarship Awards Administrator Josy Block will be in attendance this evening.

Recommended Motion:
Following verification of registration/receipt of grades, authorize payment of awards to the Class of 2018 students listed in the amount indicated for each, payable over a period of four years.
Attachments:
2018 Henry Mayo Newhall Scholarship Winners
VI.B. Appointment of Junior High School and High School Assistant Principals

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Staff will present candidates for the position of Junior High School and High School Assistant Principal.
Financial Impact:
Appropriate placement on the certificated management salary schedule.
Recommended Motion:
Approve candidates presented for the position of Junior High School and High School Assistant Principal.
VI.C. Appointment of Bowman High School Principal

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Staff will present a candidate for the position of Principal at Bowman High School.
Financial Impact:
Appropriate placement on the certificated management salary schedule.
Recommended Motion:
Approve candidate presented for the position of Bowman High School Principal.
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
VIII.A. Public Hearing – Local Control and Accountability Plan (LCAP)

Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
The Local Control and Accountability Plan (LCAP) will be presented for review.
Rationale:
As part of the Local Control Funding Formula, school districts are required to develop, adopt, and annually update a three-year Local Control Accountability Plan (LCAP). The LCAP identifies goals and measures progress for student subgroups across eight state priority areas.  Districts must include in their LCAP actions, services, and expenditures to be used to support students district-wide, as well as additional actions and services for low income students, English learners, students with disabilities, and foster youth. The LCAP and the district budget must be presented at a public hearing prior to the board meeting at which the LCAP and the budget are adopted.

Developed with input from teachers, administrators, parents, and students, the goals identified in the Hart District’s LCAP include:

  • Ensure all students have access to highly qualified teachers, school site guidance counselors, Common Core State Standards (CCSS) aligned textbooks and materials, and safe and uncrowded school facilities in good repair.
  • Increase and improve student achievement by providing rigorous and CCSS aligned curriculum and instruction in English, math, and social studies, and Next Generation Science Standards.
  • Increase the number of students prepared for college and career by enrolling students in a broad course of rigorous study that includes career pathways and Career Technical Education courses.
  • Cultivate a safe and positive school culture that supports all students’ personal and academic growth and encourages parent engagement.

Staff will present a brief overview of the proposed actions and services that will support each of these goals.

Attachments:
2018/19 LCAP
LCAP Presentation
VIII.B. Public Hearing – 2018/19 Budget

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Conduct public hearing regarding the District’s 2018/19 Budget.
Rationale:
California Education Code Sections 42103 and 42127 require that, on or before July 1 of each year, the governing board of each school district hold a public hearing on the budget to be adopted for the subsequent fiscal year, and adopt a budget subsequent to the public hearing.  Furthermore, the budget and supporting documentation must be available for public review at least three working days prior to the public hearing.
The initial 2018/19 Budget for the District has been prepared using the state-required forms.  A summary of proposed revenues, expenditures, transfers, and fund balances for all funds are attached.  Staff will make a presentation on the budget at the meeting and a public hearing will be conducted.

The District has prepared the budget using the Governor’s May Revision proposal as the basis for the budget assumptions, and notes that at the time of preparation, the State of California had not yet enacted a 2018/19 Budget Act.  Therefore, some of the assumptions included in the District’s budget plan may change.  In accordance with statute, the District will revise the Adopted Budget to reflect changes, as necessary, in projected income or expenditures within 45 days of the final State budget adoption.

The Governing Board will be presented with the action item to approve the District’s proposed 2018/19 Budget on June 20, 2018.

Attachments:
2018/19 Adopted Budget Part 1
2018/19 Adopted Budget Part 2
2018/19 Adopted Budget Presentation
IX. Action Items
IX.A. Resolution No. 17/18-41 – Annual Delegation of Administrative Authority to Process Routine Budget Revisions, Adjustments, and Transfers

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Adoption of Resolution No. 17/18-41 delegating administrative authority to the Superintendent, as specified, to process routine budget revisions, adjustments, and transfers in 2018/19.
Rationale:
The Los Angeles County Office of Education (LACOE) allows the Governing Board to delegate administrative authority, through the adoption of a formal resolution, to the Superintendent to provide for the processing of certain routine budget revisions.

Resolution No. 17/18-41 will allow the Business Office staff, with the Superintendent’s approval, to prepare and submit routine budget revisions (technical adjustments within or between expenditure accounts and within or between resources necessary for the payment of District obligations) to LACOE for processing prior to Governing Board approval.  All routine budget revisions will be submitted to the Governing Board for adoption and ratification with the District’s interim reports and in conjunction with the annual year-end closing of the District’s financial records.

Routine budget revisions will not include any revisions, adjustments, or transfers impacting fund balance (i.e. increasing or decreasing revenues, reducing or increasing fund balance, or transfers between funds).  Such non-routine budget adjustments will continue to be presented to the Governing Board for approval prior to processing and submission to LACOE for review and approval.

This resolution is only effective for the 2018/19 fiscal year.

Recommended Motion:
Adopt Resolution No. 17/18-41 delegating administrative authority to the Superintendent, as specified, to process routine budget revisions, adjustments, and transfers in 2018/19.
Attachments:
Resolution No. 17/18-41
IX.B. Resolution No. 17/18-42 – Determination of Uses of Education Protection Account Funding

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Determination of uses for Education Protection Account revenues.
Rationale:
Proposition 55, “The California Children’s Education and Health Care Protection Act of 2016” extended until 2030 the tax increases on the Californians earning in excess of $250,000 per year which voters previously approved under Proposition 30.

The revenues generated from the Proposition are deposited into a state account called the Education Protection Account (EPA).  School districts receive funds from the EPA based on their proportionate share of the statewide revenue limit.  A corresponding reduction is made to the school district’s revenue limit equal to the amount of their EPA entitlement.

Both Proposition 30 and Proposition 55 provided constitutional protection that the funds placed in the EPA are exclusively dedicated for classroom expenses, not administrative expenses.  Before June 30 of each year, the State Director of Finance is required to estimate the total amount of additional revenues that will be available for transfer into the Education Protection Account during the next fiscal year.

Financial Impact:
As required, the District’s Education Protection Account estimated funds and expenditure uses for 2018-19 are shown below:

ESTIMATED FUNDS                          $31,386,978

ESTIMATED EXPENDITURES*         $31,386,978

*Consistent with prior years, the District will expend the funds on classroom teacher salaries & benefits.

An accounting of the actual amount received from the EPA and the related expenditures will be posted on the District’s website.

Recommended Motion:
Adopt Resolution No. 17/18-42 determining the uses of Proposition 30 Education Protection Account Funds.
Attachments:
Resolution No. 17/18-42 Determination of Uses of Prop 30 Funds
IX.C. Declaration of Need for Fully Qualified Educators

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
The District anticipates a need for using a small number of emergency permits for teachers during the 2018/19 school year.  The Declaration of Need for Fully Qualified Educators allows for these emergency authorizations to be used in the event teachers with the exact credentials needed cannot be found.
Rationale:
When the District is unable to find a teacher with exactly the appropriate credentials, the State has a process for seeking temporary waivers and emergency authorizations.  Districts are required to submit a Declaration of Need to the Commission on Teacher Credentialing.  The Declaration says that the District has been unable to find an acceptable, qualified employee with the exact credentials needed for a certain position.  It further says that the District will work with the person who has the emergency authorization.

To qualify for an emergency authorization, a person must be a college graduate, pass the California Basic Educational Skills Test (CBEST), be cleared through a fingerprint check, submit a complete application packet, pay necessary fees, complete additional specific requirements for the issuance of a particular authorization, and be covered by the Declaration of Need.

The District generally has a need to obtain temporary waivers and emergency permits for a small percentage of teachers.

Recommended Motion:
Approve the attached Declaration of Need for Fully Qualified Educators for 2018/19.
Attachments:
Declaration of Need for Fully Qualified Educators
IX.D. Agreement for Scanning and Data Capture Services (Digital Records Management)

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Approval of agreement with Digital Records Management to scan and capture approximately 560,250 source documents and 48,300 blueprint drawings.  The overall goal of this project is to digitize paper records and make them electronically available to the Facility and Maintenance and Operations departments.
Rationale:
Scanning and converting Facility and Maintenance and Operations documents to digital format will allow us to be more responsive to sites and construction projects.  Improved ease of access of blueprints and as-built drawings mean a more timely and accurate depiction of current conditions, which will assist in project estimation and site repairs and maintenance.  Digitizing the documents will also prevent them from being lost or degraded over time.
Financial Impact:
$66,880 to be paid from the General Fund (01.0).
Recommended Motion:
Approve agreement with Digital Records Management to scan and capture approximately 560,250 source documents and 48,300 blueprint drawings.
Attachments:
Digital Records Mgmt-Scanning Proposal
Digital Records Mgmt. Purchase Agreement
IX.E. Award of Bid No. PL1804A for Paving Overlay at Placerita Junior High School (Superior Paving Company, Inc.)

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Approval of award of Bid No. PL1084A to Superior Paving Company, Inc., for general repair for the paving overlay at Placerita Junior High School.
Rationale:
The District solicited bids for general repair for the Placerita Junior High School Paving Overlay Project.  Two (2) bids were received on May 29, 2018.

District staff reviewed the low bid and has determined it to be a responsive, responsible bid and recommends the award to the low bidder, Superior Paving Company, Inc.

Financial Impact:
$96,320 from Deferred Maintenance Fund (14.0) for Placerita Junior High School
Recommended Motion:
Approve award of Bid No. PL1804A to Superior Paving Company, Inc., for general repair for the Placerita Junior High School Paving Overlay Project.
Attachments:
Placerita Overlay Bid Results PL1804A
IX.F. Change Order No. 1 – Sierra Vista Junior High School Classroom Addition Project – Bid Package SV1801A-01 (Triangle Enterprises, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request for approval of Change Order No. 1 from Triangle Enterprises, Inc. (Triangle), for Sierra Vista Junior High School Classroom Addition Project.
Rationale:

The Sierra Vista Junior High School Classroom Addition Project is being constructed with the CM Multiple Prime delivery method with TELACU as the construction manager.  Triangle Enterprises, Inc., is the prime contractor responsible for the earthwork, demolition and erosion control portion of the project. There were two instances where Triangle encountered sub-surface, asbestos-containing transite pipe, once, when installing a temporary power pole and again when grading the site. The transite pipe was not identified in the bid documents and once exposed and broken, it had to be given special treatment as a hazardous material. A sample of the broken transite pipe was tested and confirmed to contain asbestos.

Once the transite pipe was identified, an environmental company hired by the District did the State-mandated oversight required for the cleanup, decontamination and disposal of the pipe and contaminated soil. This change order includes the abatement, disposal work and pipe repair necessary to maintain a safe and operational worksite.

Financial Impact:
$34,478.61 from Measure SA (Fund 21).
Recommended Motion:
Approve Change Order No. 1 from Triangle Enterprises, Inc., for Sierra Vista Junior High School Classroom Addition Project.
Attachments:
Change Order No. 1
IX.G. Fee Amendment No. 1 – Architectural Services for Sierra Vista Junior High School Classroom Addition Project (WLC Architects, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request for approval of Fee Amendment No. 1 for WLC Architects, Inc., for the Sierra Vista Junior High School Classroom Addition Project.

Rationale:

On May 18, 2016, the Board approved a proposal from WLC Architects, Inc., (WLC) to provide bid documents and construction administration for the Sierra Vista Junior High School Classroom Addition Project.  WLC calculated the estimated cost of construction and set their initial fee ($391,002) as a percentage of the estimated construction total, $6,629,585.

Last month, WLC requested a fee amendment to their contract for work that is beyond the scope of their original agreement. The majority of this additional work is for engineering design, coordination and construction administration not included in their initial proposal. Approval of a similar fee amendment was recommended by staff and approved by the Governing Board for the Placerita Junior High School Classroom Addition Project on August 30, 2017.

Financial Impact:
$125,767 from Measure SA (Fund 21).
Recommended Motion:

Approve Fee Amendment No. 1 for WLC Architects, Inc., for the Sierra Vista Junior High School Classroom Addition Project.

Attachments:
WLC Fee Amendment No.1
IX.H. Division of the State Architect Project Closeout Services (Architecture Plus, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request for approval of proposal from Architecture Plus, Inc., for Division of the State Architect (DSA) project closeout services.
Rationale:

All  school projects with a value of $100,000 or more are required to be reviewed, monitored, and ultimately certified by the DSA.  It is the responsibility of the architect and the inspector of record to make sure that a project is DSA certified at the close of the project.  An uncertified project can result in DSA withholding approval of new projects on that site.

Since 2012, the District has taken steps to assure that this process is complete by requiring evidence of DSA closeout prior to the final release of payment to the architect.

Out of a total of almost 140 DSA approved projects completed since 1998, nine projects lack final DSA certification.  District staff would like to contract with Architecture Plus, Inc., to clear all nine of these uncertified projects.

Financial Impact:
$38,350 plus reimbursable expenses from Capital Facilities Fund (Fund 25).
Recommended Motion:
Approve proposal from Architecture Plus, Inc., for Division of the State Architect Project Closeout Services.
Attachments:
Architecture Plus Proposal
IX.I. Award of Bid – Canyon High School Room S-3 Classroom Remodel Project – Bid Package No. CA1806A (H&S Electric, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request for award of bid for the Canyon High School Room S-3 Classroom Remodel Project to the contractor with the lowest responsive/responsible bid.
Rationale:
On June 1, 2018, bids were opened for the Canyon High School Room S-3 Classroom Remodel Project – Bid Package No. CA1806A. The project is being awarded to a single general contractor. Bids have been reviewed and analyzed by Lundgren Management and the District for responsiveness and completeness. Staff recommends awarding this project to the lowest responsive/responsible bidder, H&S Electric, Inc.
Financial Impact:
$51,500 from Career Technical Education Incentive Grant.
Recommended Motion:
Award Bid Package No. CA1806A to the lowest responsive/responsible bidder, H&S Electric, Inc.
Attachments:
Bid Results – Canyon S-3
IX.J. Award of Bid – Site and Utility Work for the Modular Restroom Building Addition at the Golden Oak Adult School at Centre Pointe Parkway – Bid Package No. GO1806A (Y.Ko. Construction Co., Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request for award of bid for site and utility work for the Modular Restroom Building Addition at the Golden Oak Adult School at Centre Pointe Parkway to the contractor with the lowest responsive/responsible bid.
Rationale:

On June 1, 2018, bids were opened for the site and utility work for the Modular Restroom Building Addition at the Golden Oak Adult School at Centre Pointe Parkway – Bid Package No. GO1806A. The project is being awarded to a single general contractor. Bids have been reviewed and analyzed by Lundgren Management and the District for responsiveness and completeness. Staff is recommending awarding this project to the lowest responsive/responsible bidder, Y.Ko. Construction Co., Inc.

Financial Impact:
$239,000 from Unrestricted Career Technical Education and Adult Education Funds.
Recommended Motion:

Award Bid Package No. GO1806A to the lowest responsive/responsible bidder, Y.Ko. Construction Co., Inc.

Attachments:
Bid Results – Golden Oak
X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves all the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 17/18-18

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 17/18-18 regarding certificated, non-certificated, classified and non-classified employees.
Recommended Motion:
Approve Personnel Report No. 17/18-18.
Attachments:
6/13/18 Personnel Report
X.B.2. Memorandum of Understand Between William S. Hart Union High School District and Hart Teachers Association Regarding Professional Learning Lead Counselors for the 2018/2019 School Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Memorandum of Understanding between the William S. Hart Union High School District and Hart District Teachers Association regarding professional learning lead counselors for the 2018/2019 school year.
Recommended Motion:
Approve the Memorandum of Understanding between the William S. Hart Union High School District and Hart District Teachers Association regarding professional learning lead counselors for the 2018/2019 school year.
Attachments:
MOU HDTA Professional Learning Lead Counselors
X.B.3. Memorandum of Understanding Between William S. Hart Union High School District and Hart District Teachers Association Regarding Site Professional Development for the 2018/2019 School Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Memorandum of Understanding between the William S. Hart Union High School District and Hart District Teachers Association regarding site professional development for the 2018/2019 school year.
Recommended Motion:
Approve Memorandum of Understanding between the William S. Hart Union High School District and Hart District Teachers Association regarding site professional development for the 2018/2019 school year.
Attachments:
MOU HDTA professional development
X.B.4. Memorandum of Understand Between William S. Hart Union High School District and Hart Teachers Association Regarding Instructional Coaches for the 2018/2019 School Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Memorandum of Understanding between the William S. Hart Union High School District and Hart District Teachers Association regarding  Instructional Coaches for the 2018/2019 school year.
Recommended Motion:
Approve the Memorandum of Understanding between the William S. Hart Union High School District and Hart District Teachers Association regarding instructional coaches for the 2018/2019 school year.
Attachments:
MOU HDTA instructional coaches
X.B.5. Meeting of Committee on Assignments

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Governing Board approval is needed to establish the Committee on Assignments which approves the assignment of teachers to elective classes when a scheduling need arises.
Rationale:
Each semester as school site administrators develop the master schedule of classes and teaching assignments, there is a need to place some teachers in assignments that do not directly correspond with areas of credentialing.  For example, a science teacher may pick up one section of a photo class along with his/her science class assignments.  The teacher is quite capable of teaching the photo class but does not have the proper authorization listed on his/her teaching credential.  There is no way of predicting the exact needs since there are always variations in student enrollment, class sizes, teacher leaves, etc.

In accordance with Education Code 44258.7 (c) and (d), the District may properly assign these teachers to elective classes for which they are capable but not specifically credentialed to teach.  (Elective class is defined as any class other than mathematics, English, science, or social science.)  A committee of teachers and administrators may be authorized to meet and approve the assignments for the semester.  The Governing Board must approve the establishment of the committee.

Committee members serve for one year.  The Hart District Teachers Association has routinely submitted the names of three qualified teachers to serve on this committee should there be a need to meet.  The Assistant Superintendent has also routinely been on the committee.

When reviewing teachers’ assignments, the committee looks for evidence that the person can effectively teach the course that is assigned.  They look at years of experience in teaching this or a similar course, college units in the discipline, special training or expertise in the subject area, the desire to teach the course, and other factors that seem appropriate.

Recommended Motion:
Approve establishment of the Committee on Assignments.
Attachments:
Committee on Assignments
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Recommendation of Textbooks/Instructional Materials Adoption, 2018/19

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
Textbooks have been recommended for adoption for the 2018/19 school year.
Rationale:
Medical Terminology for Health Professions, 8th Edition – Publisher: Cengage Learning – Author: Ehrlich – Course Area: – Allied Health – Grade: 10-12 – Ideal for online or classroom teaching, Medical Terminology For Health Professions, 8th Edition simplifies the process of memorizing complex medical terminology by focusing on the important word parts — common prefixes, suffixes and root words — that provide a foundation for learning hundreds of medical terms. Organized by body systems, chapters follow a logical flow of information: an overview of the body system’s structure and functions, a summary of applicable medical specialties, and then pathology, diagnostic, and treatment procedures. Students master the language necessary to describe how each body system works, what goes wrong with it, and how to treat it, and then put their new skills into practice in exercises.

House Wiring Simplified – Publisher: Goodheart Wilcox – Author: Mix – Course Area: – Construction I & II  – Grade: 10-12 – This textbook teaches the fundamentals of basic, safe house wiring procedures.  The content is enhanced by easy-to-understand drawings.  Full-color photos and illustrations aid in understanding basic wiring concepts.

Financial Impact:
Funding from CCR (College and Career Readiness) Funds.
Recommended Motion:
Approve textbooks, as referenced above, for public review.
X.C.2. Authorization of Out-of-State Travel – Hart High, Saugus High, and West Ranch High Schools, and the Administrative Center

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Employees from Hart High, Saugus High, and West Ranch High Schools, and the Administrative Center are requesting authorization to travel to out-of-state events.
Rationale:
Melissa Jenkins, a Career & College Readiness (CCR) Specialist at West Ranch High School, is requesting authorization to attend the Skills USA National Leadership and Skills Conference, June 22-27, 2018, in Louisville, Kentucky;

Sue Reynolds Buckley, Career Development Coordinator, is requesting authorization to attend the Skills USA National Leadership and Skills Conference, June 25-29, 2018, in Louisville, Kentucky, as a business pathway judge;

Vijay Maraj, an automotive technology teacher at Saugus High School, is requesting to attend the National Coalition of Certification Centers (NC3) Train the Trainer courses in Kenosha, Wisconsin, July 22-28, 2018;

Jennifer Rennels Magon, a performing arts teacher at Hart High School, is requesting authorization to attend the Educational Theatre Association Annual Conference, September 14-16, 2018, in Denver, Colorado;

and Rich Mickel, a teacher at Hart High School, is requesting authorization to attend the annual American Council on the Teaching of Foreign Language conference, in New Orleans, Louisiana, November 14-18, 2018.

Financial Impact:
All expenses for Melissa Jenkins to attend  the Skills USA National Leadership and Skills Conference, June 22-27, 2018, in Louisville, Kentucky, will be paid from the Perkins grant;

Sue Reynolds Buckley’s travel, food, and lodging expenses for her attendance at the Skills USA National Leadership and Skills Conference, June 25-29, 2018, as a business pathway judge will be paid from the Perkins grant, and her registration fee will be waived;

Vijay Maraj’s expenses for his attendance at the NC3 Train the Trainer courses, July 22-28, 2018, in Kenosha, Wisconsin, will be paid from the Career Technical Education Incentive Grant (CTEIG);

Jennifer Rennels Magon’s travel, lodging, registration, and food costs for her attendance at the Educational Theatre Association Annual Conference, September 14-16, 2018, in Denver, Colorado, will be paid by the Hart District Teachers Association, and her two days of substitute coverage will be paid from Hart High School’s School Formula Account (SFA);

and Rich Mickel’s registration, airfare, lodging, meals, and any other related expenses for travel to New Orleans, Louisiana, November 14-18, 2018, will be covered by the Hart District Teachers Association, and his three days of substitute coverage will be paid from Hart High School’s School  Formula Account.

Recommended Motion:
Authorize Melissa Jenkins to attend the Skills USA National Leadership and Skills Conference, June 22-27, 2018, in Louisville, Kentucky;

authorize Sue Reynolds Buckley to attend the Skills USA National Leadership and Skills Conference, June 25-29, 2018, in Louisville, Kentucky;

authorize Vijay Maraj to attend the NC3 Train the Trainer courses, July 22-28, 2018, in Kenosha, Wisconsin;

authorize Jennifer Rennels Magnon to attend the Educational Theatre Association Annual Conference, September 14-16, 2018, in Denver, Colorado;

and authorize Rich Mickel to attend the annual American Council on the Teaching of Foreign Language conference, in New Orleans, Louisiana, November 14-18, 2018.

X.C.3. Ratification of Out-of-State Travel Requests – Canyon High and Valencia High Schools

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Teachers from Canyon High and Valencia High Schools are requesting ratification of out-of-state travel.
Rationale:
Janet Feeder, a teacher at Valencia High School, is requesting ratification of her travel to Cincinnati, Ohio, June 1-8, 2018, to participate as an Advanced Placement College Board exam reader.

Peter Ciccone, a teacher at Canyon High School, is requesting ratification of his travel to Milwaukee, Wisconsin, June 10-15, 2018, to attend the Briggs & Stratton training on the new class engines acquired during the 2017/18 school year.

Financial Impact:
All of Janet Feeder’s expenses for her trip to Cincinnati, Ohio, June 1-8, 2018, to participate as an Advanced Placement College Board exam reader will be paid by the College Board.

All of Peter Ciccone’s expenses for his trip to Milwaukee, Wisconsin, June 10-15, 2018, to attend the Briggs & Stratton training on the new class engines acquired during the 2017/18 school year will be covered by the Perkins grant.

Recommended Motion:
Ratify Janet Feeder’s travel to Cincinnati, Ohio, June 1-8, 2018, to participate as an Advanced Placement College Board exam reader; and ratify Peter Ciccone’s travel to Milwaukee, Wisconsin, June 10-15, 2018, to attend the Briggs & Stratton training on the new class engines acquired during the 2017/18 school year.
X.C.4. Requests for Overnight/Out-of-State Trips – Golden Valley High, Saugus High, Valencia High, and West Ranch High Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Golden Valley High School (Cheer), Saugus High School (Dance), Valencia High School (DECA), and West Ranch High School (Future Business Leaders of America (FBLA), Girls Basketball, Associated Student Body (ASB), Cross Country, Cheer, Dance).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by Golden Valley High School Principal Sal Frias, Saugus High School Principal Vince Ferry, Valencia High School Principal John Costanzo, and West Ranch High School Principal Mark Crawford are attached.
Recommended Motion:
Approve trips:  GVHS Cheer, Garden Grove, 7/13-15/18; SHS Dance, Garden Grove, 7/20-22/18; VHS DECA, Chicago, IL, 7/6-9/18; WRHS FBLA, Sacramento, 6/22-23/18; WRHS Girls Basketball, Palm Desert, 7/13-15/18; WRHS ASB, Santa Barbara, 7/22-25/18; WRHS Cross Country, Mammoth Lakes, 7/22-29/18; WRHS Cheer, Rancho Mirage, 7/23-26/18; WRHS Dance, Thousand Oaks, 8/2-5/18.
Attachments:
Trip Approvals for 6-13-18 Board Meeting
X.C.5. Request for Overnight/Out-of-State Trips (Ratification) – Golden Valley High, Hart High, Saugus High, and West Ranch High Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve ratification of overnight/out-of-state student trip requests from Golden Valley High School (Track and Field), Hart High School (Track and Field), Saugus High School (Track and Field), and West Ranch High School (Golf, Track and Field).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  The trip requests signed by Golden Valley High School Principal Sal Frias, Hart High School Principal Jason d’Autremont, Saugus High School Principal Vince Ferry, and West Ranch High School Principal Mark Crawford are attached.
Recommended Motion:
Approve trips:  GVHS Track and Field, Clovis, 5/31-6/3/18; HHS Track and Field, Clovis, 6/1-2/18; SHS Track and Field, Clovis, 5/31-6/3/18; WRHS Golf, Santa Barbara, 5/16-17/18; WRHS Track and Field, Fresno, 5/31-6/3/18.
Attachments:
Ratification of Trip Requests for 6-13-18 Board
X.C.6. College Readiness Block Grant Expenditure Plan Amendment

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Amendment to the College Readiness Block Grant Expenditure Plan for 2016/17 through 2018/19
Rationale:
The College Readiness Block Grant Expenditure Plan was approved by the Governing Board at the December 16, 2016, meeting.  This grant currently covers expenditures for Advanced Placement exam fees for low-income students.  A revision to the Expenditure Plan is needed to include costs of materials for the administration of the exams.
Attachments:
Block Grant Expenditure Plan
X.C.7. Amendment No. 1 to School Law Enforcement Services Agreement with the Los Angeles County Sheriff’s Department

Speaker:
Kathy Hunter, Director of Student Services
Quick Summary / Abstract:
Amendment No. 1 to the School Law Enforcement Services Agreement with the Los Angeles County Sheriff’s Department reflects the billing rate for services rendered by School Resource Officers for the 2018/19 school year.
Financial Impact:
$1,071,387.46 for fiscal year 2018/19 from the General Fund.
Recommended Motion:
Approve Amendment No. 1 to the School Law Enforcement Services Agreement with the Los Angeles County Sheriff’s Department.
Attachments:
Amendment No. 1 
School Resource Officer Contract
X.C.8. One Year Renewal of District-Wide Naviance Online Subscription (Career and College Planning Tools)

Speaker:
Mariane Doyle, Ph.D., Director of Career Technical Education
Quick Summary / Abstract:
Approval of purchase of Naviance Career and College Planning Tools online subscription renewal.
Rationale:
Naviance Career and College Planning Tools are utilized by each of the 17 school sites in the William S. Hart Union High School District.  These tools are utilized by students, parents, teachers, counselors, and administrators to make informed decisions regarding course, career and college selections.  This subscription includes District-wide access to Naviance for High School, Naviance for Middle School, and Naviance Course Planner, Naviance eDocs, Naviance Alumni Trackers, AchieveWorks, and Career Key from June 14, 2018, through June 13, 2019.  The subscription also includes Project and Strategic Consulting Services to guide implementation.
Financial Impact:
The total for this one year renewal is $146,649.65 to be paid from General Funds.
Recommended Motion:
Approve purchase of one year District-wide Naviance subscription renewal effective June 14, 2018, through June 13, 2019.
Attachments:
Naviance Order
X.C.9. Memorandum of Understanding with Los Angeles Unified School District and Golden Oak Adult School

Speaker:
Mariane Doyle, Ph.D., Director of Career Technical and Adult Education
Quick Summary / Abstract:
A Memorandum of Understanding (MOU) with Los Angeles Unified School District and Golden Oak Adult School, effective July 1, 2018, through June 30, 2019, regarding high school equivalency testing is being presented for approval.
Rationale:
Golden Oak Adult School is a satellite location for Los Angeles Unified School District’s (LAUSD) HiSET High School Equivalency Test Center.  This agreement benefits both Golden Oak Adult School students as well as the community by providing a HiSET testing center locally.  Students fees cover all costs including fees charged by LAUSD.  A Memorandum of Understanding (MOU) with Los Angeles Unified School District and Golden Oak Adult School, effective July 1, 2018, through June 30, 2019, to continue Golden Oak Adult School as a satellite high school equivalency testing center is being presented for approval.
Recommended Motion:
Approve the Memorandum of Understanding between the William S. Hart Union High School District and Los Angeles Unified School District, effective July 1, 2018, through June 30, 2019.
Attachments:
Golden Oak – LAUSD MOU
X.D. Consent Calendar-Business Services
X.D.1. Purchase Order Report

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratify the May 2018 Purchase Order Report.
Rationale:
Staff requests the Governing Board ratify the attached Purchase Order Report, which covers purchases, as specified, for the period May 1, 2018, through May 31, 2018.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Please note: The May Purchase Order Report includes purchases previously ratified but not completed and closed by June 30, 2017.  These purchase orders are included here again due to their necessary creation within the District’s new financial system.

Financial Impact:
Attached report shows amounts and funding sources for purchase orders processed in May 2018, as well as purchase orders greater than or equal to $50,000.
Recommended Motion:
Ratify the Purchase Order Report for the period of May 1, 2018, through May 31, 2018.
Attachments:
May 2018 Purchase Order Report
X.D.2. Warrant Register and Revolving Cash Payments

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approval and ratification of Warrant Register and Revolving Cash payments.
Rationale:
5/1/18 – 5/15/18
Payroll Warrant Register   $4,016,491.02
Commercial Warrants – General Fund  $5,123,275.69
Commercial Warrants – All Other Funds    $1,130,711.34
Revolving Cash Fund $1,126.00
5/16/18 – 5/31/18
Payroll Warrant Register   $8,747,399.14
Commercial Warrants – General Fund  $8,647,739.61
Commercial Warrants – All Other Funds $1,837,681.97
Revolving Cash Fund  $11.00
Recommended Motion:
Approve and ratify the above listed Warrant Register and Revolving Cash payments issued between May 1, 2018, through May 31, 2018, and order the items filed for audit.
Attachments:
Commercial Warrants 05/01/18-05/15/18
Commercial Warrants 05/16/18-05/31/18
Payroll Warrants 05/01/18-05/31/18
Revolving Cash Warrants 05/01/18-05/31/18
X.D.3. Resolution No. 17/18-43 – Temporary Interfund Cash Borrowing for 2018/19

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
In accordance with California Education Code Section 42603, Resolution No. 17/18-43 authorizes temporary borrowing between funds when necessary to cover cash flow requirements and to permit the payment of obligations.  This resolution is an annual, routine authorization provided to the Los Angeles County Office of Education to document the Governing Board’s approval of temporary borrowing if necessary.
Recommended Motion:
Adopt Resolution No. 17/18-43 authorizing temporary interfund cash borrowing for 2018/19 in accordance with Education Code Section 42603.
Attachments:
Resolution No. 17/18-43 Temporary Interfund Cash Borrowing for 2018/19
X.D.4. Resolution No. 17/18-44 Authorization of Interfund Cash Transfers for Fiscal Year 2018/19

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Delegated authority to process routine interfund cash transfers to the Superintendent or Designee for fiscal year 2018/19.
Rationale:
During the normal course of business operations, there are routine interfund accounting activities that take place that necessitate the need of cash transfers.  Staff is requesting that the Board delegate the authority to process routine interfund cash transfers to the Superintendent or Designee.  The amount of any single interfund cash transfer shall not exceed $1,000,000.
Recommended Motion:
Approve Resolution No. 17/18-44 delegating authority to the Superintendent or Designee to allow interfund cash transfers in an amount not to exceed $1,000,000.
Attachments:
Resolution No. 17/18-44
X.D.5. Year-End Appropriation Transfers for 2017/18

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Authorization for the County Superintendent of Schools to make year-end appropriation transfers.
Rationale:
California Education Code Section 42601 authorizes the County Superintendent of Schools, with Governing Board approval, to identify and make budget transfers, as necessary, to ensure the district’s payment of obligations at the close of a school year. The attached authorization is provided annually by the Los Angeles County Office of Education to document the Governing Board’s approval. Possible budget transfers include those between expenditure classifications, the committed or assigned fund balance, or the unassigned fund balance. This annual, routine approval is necessary to close the 2017/18 fiscal year financials.
Recommended Motion:
Approve the attached authorization allowing the County Superintendent of Schools to make year-end appropriation transfers, as needed, for the 2017/18 fiscal year.
Attachments:
Year-End Appropriation Transfers
X.D.6. Agreement for Consulting Services (Cooperative Strategies, LLC)

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approval of agreement for consulting services with Cooperative Strategies, LLC.
Rationale:
Cooperative Strategies, LLC, provides a variety of services for the District including:

  • Negotiations with developers
  • Issuance of bonds
  • Communities Facilities District administration
  • Financing options
  • Continuing Disclosure Compliance reporting
  • Developer fee studies

It is appropriate to renew this comprehensive contract to cover the various activities which Cooperative Strategies, LLC, (formerly known as Dolinka Group), may be requested to perform.

A Notice of Authorization or Statement of Work is required before Cooperative Strategies, LLC, performs any service for the District.  The agreement will be in effect July 1, 2018, through June 30, 2023.  Either party may terminate this Agreement (and the Statement of Work) for convenience upon thirty (30) prior written days’ notice to the other party.

Financial Impact:
Annual Notice of Authorizations not to exceed $50,000 to be paid from various funding options based upon the type of service provided.
Recommended Motion:
Approve the agreement for consulting services with Cooperative Strategies for the period July 1, 2018, through June 30, 2023.
Attachments:
Cooperative Strategies Agreement
X.D.7. Renewal Agreement for Legal Services (Atkinson, Andelson, Loya, Ruud & Romo) 

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Request for authorization to renew agreement with Atkinson, Andelson, Loya, Ruud & Romo (AALRR) for legal services.
Rationale:
Staff proposes to renew a special services agreement with Atkinson, Andelson, Loya, Ruud & Romo (AALRR), a professional law corporation, for one year commencing July 1, 2018, through June 30, 2019. The District uses AALRR for its comprehensive experience dealing in matters typical of a merit school district and personnel commission.  The District also uses AALRR for construction and developer legal services.  Service rates for the 2018 fiscal year range from one hundred sixty dollars ($160) per hour for paralegals/legal assistants to two hundred eighty-five dollars ($285) per hour for senior partners.  The District also agrees to pay a five (5) percent per month administrative charge calculated and based on billed monthly fees, in lieu of direct charges for Westlaw, photocopies, automobile mileage, parking, facsimiles, telephone, document preparation, and postage.

This agreement does not obligate the District to any commitment level.  Services are provided only upon District request; the District may terminate the agreement at any time, either with or without good cause.

Financial Impact:
Based on requested services, to be paid from the General Fund (01.0), Measure SA (Fund 21), and Capital Facilities Fund (Fund 25).
Recommended Motion:
Approve the renewal agreement with Atkinson, Andelson, Loya, Ruud & Romo (AALRR) for legal services from July 1, 2018, through June 30,  2019.
Attachments:
2018-19 Agreement for Special Services AALRR
X.D.8. Organizational Memberships for 2018/19

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Staff requests the Governing Board approve annual organizational memberships for the coming school year.  Attached is a list of organizations and estimated dues for 2018/19.  Additional memberships may be presented to the Governing Board for approval at a later date, as needed.
Financial Impact:
Approximately $86,655.00 to be paid from the General Fund (01.0).
Recommended Motion:
Approve organizational memberships and dues, as listed, for the 2018/19 school year.
Attachments:
Organizational Memberships 2018/19
X.D.9. Purchasing through California-Approved Piggyback Contracts

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Board Policy 3311(a) provides that the District may piggyback with the contract of another public agency or corporation when the Board has determined it in the District’s best interest. The term “piggyback” is associated with Public Contract Code Section 20118, which allows public entities to acquire property by participating in an existing contract of another public entity.
Rationale:
Piggybacking with another public entity contract allows the District to take advantage of lower costs realized through economies-of-scale and also avoids the time and expense of a public bid process.  Each piggyback contract is evaluated for participation and usage.  When the District’s need is greater than the piggyback contract participation or usage, the District will author and publish its own bid to obtain best cost. Administrative Regulation 3311(a) further defines that when bids are not required, District staff shall make a good faith effort to secure quotes.

Staff requests the use of the following California-approved piggyback contracts during the 2018/19 school year:

California Multiple Award Schedule (CMAS) – for the purchase, warranty, and installation of a wide variety of commodities, non-information technology services, and information technology products and services, furniture and floor covering.

Cal-Save – for the purchase of technology and instructional resources at low cost from a statewide project designed to help California K-12 schools.

City of San Jose 14-15-01 – for the purchase of computer equipment peripherals, hardware and software. This contract does not include desktop computers/monitors, laptops or tablets.

Glendale Unified School District P-13 13/14 – for the purchase of Apple computer products, services and related items.

Kern County Superintendent of Schools piggyback agreement PEPPM Technology Bidding and Purchasing Program for the purchase of integrated AV systems, structured cabling, wireless access, video distribution and surveillance contractors and PEPPM 527200-001 – for the purchase and installation of Panasonic equipment.

Los Angeles County Office of Education – contracts for standard school supply and equipment, computer peripherals, tree-trimming services and fuel, as authorized per Education Code 38110 and 38112.

Naspo ValuePoint 2015-2020 Master Price Agreement Number MNWNC-121 – for computer equipment, peripherals and related services.

NASPO SW818, Addendum 7-14-99-20.01 – for small hand and power tools.

National IPA – for the purchase of school supplies, office products and janitorial supplies that were competitively solicited, publicly awarded for Government and Education.

National Joint Powers Alliance (NJPA) – for the purchase of products competitively awarded through industry leading vendors to its members.

Simi Valley School District Microsoft Products Agreement number 034-14M1 – for the purchase of EES Microsoft licensing from a master purchasing vehicle for K-12 educational institutions in the State of California.

The Cooperative Purchasing Network (TCPN) – for the purchase of products leveraged for public schools by competitively solicited proposals for commonly purchased products, office supplies and services.

U.S. Communities – for the purchase, warranty, and installation of a wide variety of commodities and furniture.

Recommended Motion:
Approve the procurement of various items via California-approved piggyback contracts for the 2018/19 fiscal year pursuant to Public Contract Code Section 20118 and Board Policy 3311(a).
X.D.10. Disposition of Surplus/Obsolete Equipment 

Speaker:
Leigh Hansen,Director of Purchasing and Warehouse
Quick Summary / Abstract:
Disposition of Surplus/Obsolete Equipment.
Rationale:
Pursuant to California Education Code Section 17545(b), the value of the following equipment will be sold through public auction, and if not sold, disposed of as surplus/obsolete equipment pursuant to Education Code Section 17545(b).

1) Metal halide exposure unit (QTY 1, Annex Warehouse)

2) Vertical panel saw (QTY 1, Annex Warehouse)

3) Light table (QTY 1, Annex Warehouse)

4) Offset duplicator (QTY 1, Annex Warehouse)

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1) TV (QTY 5, Rio Norte Junior High School)

2) Washer (QTY 1, Canyon High School)

3) Dryer (QTY1, Canyon High School)

4) File cabinet (QTY 2, Annex Warehouse)

5) Desk components (QTY 4, Annex Warehouse)

Recommended Motion:
Authorize staff to dispose of specified equipment pursuant to California Education Code Sections 17545(b) and 17546(c).
X.D.11. Amendment to Local Agency Contract with Office of Administrative Hearings

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Amend the original standard five-year local agency contract between the William S. Hart Union High School District and the Office of Administrative Hearings, effective 2/9/16 to 2/9/21, to increase the amount of the agreement.
Financial Impact:
Increase amount of agreement with the Office of Administrative Hearings to $2000,000 to be paid from the General Fund.
Recommended Motion:
Approve Amendment No. 130391A to the standard five-year local agency contract between the Williams S. Hart Union High School District and the Office of Administrative Hearings.
Attachments:
Local Agency Agreement
X.D.12. Memorandum of Understanding with Sulphur Springs School District

Speaker:
Dr. Nicholas Betty, Director of Educationally Related Intensive Counseling Services Program (ERICS)
Quick Summary / Abstract:
The William S. Hart and Sulphur Springs school districts cooperatively developed a Memorandum of Understanding (MOU) for the 2018/2019 school year outlining the provision of counseling services to Sulphur Springs students, as provided by the Hart District.
Recommended Motion:
Approve the Memorandum of Understanding Agreement between the William S. Hart Union High School District and the Sulphur Springs Union School District, for the provision of Counseling Services.
Attachments:
Sulphur Springs MOU
X.D.13. Memorandum of Understanding with Castaic School District

Speaker:
Dr. Nicholas Betty, Director of Educationally Related Intensive Counseling Services Program (ERICS)
Quick Summary / Abstract:
The William S. Hart and Castaic school districts cooperatively developed a Memorandum of Understanding (MOU) for the 2018/2019 school year outlining the provision of counseling services to Castaic students, as provided by the Hart District.
Recommended Motion:
Approve the Memorandum of Understanding Agreement between the William S. Hart Union High School District and the Castaic Union School District, for the provision of Counseling Services.
Attachments:
Castaic School District MOU
X.D.14. Agreement for Vision Screening Services (Wayne W. Hoeft, O.D.), 2018/19

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Proposal to engage Wayne W. Hoeft, O.D., to perform mandated vision screening services at junior high schools for an estimated cost of $12,600 for 2018/19, serving approximately 3,500 eighth grade students at Arroyo Seco, La Mesa, Placerita, Rio Norte, Rancho Pico, and Sierra Vista Junior High Schools.  The cost per student remains at $3.60 for 2018/19.
Financial Impact:
Approximately $12,600 from General Fund.
Recommended Motion:
Approve entering into an agreement for vision screening services with Wayne W. Hoeft, O.D., for approximately 3,500 student screenings  at a cost of $3.60 per student for 2018/19.
Attachments:
Vendor Master Contract
Vision Quote
X.D.15. Agreement for Hearing Screening Services (Arcadia Audiometric Associates, Inc.), 2018-19

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Proposal to engage Arcadia Audiometric Associates, Inc., to perform mandated hearing screening services at junior high schools, for an estimated cost of approximately $9,625 for 2018/19, servicing approximately 3,500 eighth grade students and referrals at Arroyo Seco, La Mesa, Placerita, Rio Norte, Rancho Pico, and Sierra Vista Junior High Schools. The cost per student remains at $2.75 for 2018/19.
Financial Impact:
Approximately $9,625 from the General Fund.
Recommended Motion:
Approve agreement for hearing screening services with Arcadia Audiometric Associates, Inc., for the 2018/19 school year.
Attachments:
Hearing Quote
Vendor Master Contract
X.D.16. Special Education Consultant Agreements, 2018/19

Speaker:
Sharon Amrhein, Director of Special Education
Quick Summary / Abstract:
It is necessary to complete individual assessments as specified in students’ Individual Education Programs to determine and provide the designated instructional services (DIS) necessary for the students to benefit educationally from their instructional program. The District contracts with many vendors to perform and provide these assessments and services.
Rationale:
Approve Special Education Consultant Agreements, extending from July 1, 2018, to June 30, 2019. A master contract will be generated for each Agreement (see attachment).

Health Care Services, 360 Degree

Social Skills Training, Dynamic Intervention

Behavior Educational Specialist, Barbara Freiling

Speech Therapy, Inspire Communication Inc.

Verbal Foreign Language Interpreting Services, LRA Interpreters

Group Counselor Therapist, Angela McCorkle

Deaf and Hard of Hearing Counseling, Hunter Michael

Group Counselor Therapist, Kimberly Nunley

Group Counselor Therapist, Nok Paljusha

Physical Therapy,  Pediatric Therapy

School Psychologist, Alina Poberezhskiy

ASL Captioning Services, Realtime Captioning

Recreational Therapist, Colleen Rosales

Sign Language Interpreters, The Sign Language Company

Group Counselor Therapist, Straightening Reins

Behavior Intervention Implentation & Development , Star of CA

Health Care Services, Therapy Travelers

Escort of Students Attending Nonpublic Schools, West Shield Adolescent Services

Financial Impact:
360 Degree, approximately $10,000, budgeted from Special Education funds.

Dynamic Intervention, approximately $15,000, budgeted from Special Education funds.

Barbara Frieling, approximately $37,000, budgeted from Special Education funds.

Inspire Communication Inc., approximately $10,000, budgeted from Special Education funds.

LRA Interpreters, approximately $65,000, budgeted from Special Education funds.

Angela McCorkle, approximately $7,200, budgeted from Medi-Cal funds & Mental Health funds.

Hunter Michael, approximately $20,000, budgeted from Special Education funds & Mental Health funds.

Kimberly Nunley, approximately $3,600, budgeted from Medi-Cal funds.

Nok Paljusha, approximately $7,200, budgeted from Medi-Cal funds & Mental Health funds.

Pediatric Therapy, approximately $5,000, budgeted from Special Education funds.

Alina Poberezhskiy, approximately $144,000, budgeted from Special Education funds.

Realtime Captioning, approximately $164,000 budgeted from Special Education funds.

Colleen Rosales, approximately $5,000, budgeted from Special Education funds.

The Sign Language Company, approximately $378,000, budgeted from Special Education funds.

Straightening Reins, approximately $3,600, budgeted from Medi-Cal funds.

Star of CA, approximately $157,000, budgeted from Special Education funds.

Therapy Travelers, approximately $10,000, budgeted from Special Education funds.

West Shield Adolescent Services, approximately $50,000, budgeted from Special Education funds.

Recommended Motion:
Approve Special Education Consultant Agreements, extending from July 1, 2018, to June 30, 2019.
Attachments:
Vendor Master Contract
X.D.17. General Agreements for Nonpublic School Placement or Nonpublic Agency Services, 2018/19

Speaker:
Sharon Amrhein, Director of Special Education
Quick Summary / Abstract:
Approval of general agreements with state-licensed, nonpublic schools and nonpublic agencies to provide services for individuals with exceptional needs for whom the District has no appropriate programs.
Rationale:
The District has developed a general agreement for use with various state-licensed, nonpublic schools and nonpublic agencies to provide services for individuals with exceptional needs for whom the District has no appropriate programs.  Such determinations are made by Individual Education Program teams.  An individual service agreement will be prepared for each student when the appropriate placement is determined.  A general agreement may be sent to the following schools or agencies for 2018/19:

Academy for Advancement of Autism, Chatsworth, California
Academy for Advancement of Autism, Lancaster, California
Almansor Academy, Pasadena, California
Alpine Academy, Salt Lake City, Utah
Aspen Ranch, Loa, Utah
Benchmark, Woods Cross, Utah
Bridgeport School, Sherman Oaks, California
Casa Pacifica, Camarillo, California
Cathedral Home for Children, Laramie, Wyoming
Charis Youth Center, Grass Valley, California
Chileda, La Crosse, Wisconsin
Cinnamon Hills, St. George, Utah
Colorado Boys Ranch, La Junta, Colorado
Coutin, Canoga Park, California
Devereux Cleo-Wallace, Westminster, Colorado
Devereux Georgia, Kennasaw, Georgia
Devereux Florida, Viera, Florida
Devereux Texas Treatment Network, League City, Texas
Elliot Institute, La Crescenta, California
Excelsior Youth Centers, Aurora, Colorado
Family Life Center, Petaluma, California
Five Acres, Altadena, California
Frostig School, Pasadena, California
Heartspring, Wichita, Kansas
Heritage Schools, Provo, Utah
Hillsides, Pasadena, California
Island View Academy, Syracuse, Utah
Lakemary Center Inc., Paola, Kansas
LeRoy Haynes Center, La Verne, California
Linden Center, Los Angeles, California
Logan River Academy, Logan, Utah
Monarch Center for Autism, Cleveland, Ohio
New Haven Youth & Family Services, Vista, California
Normative Services Inc, Sheridan, Wyoming
North Hills Prep School, North Hills, California
Northpoint School, Northridge, California
Oakgrove School, Ogden, Utah
Oak Grove Institute, Murrieta, California
Parkhill School, West Hills, California
Piney Ridge Treatment Center, Fayetteville, Arkansas
Red Rock Canyon School, St George, Utah
River Stones Treatment Services, Redlands, California
San Diego Center for Children, San Diego, California
Sequel, Prescott, Arizona
Shiloh Treatment Center, Manvel, Texas
Sonia Shankman Orthogenic School, University of Chicago, Chicago, Illinois
Stem3 Academy, Sherman Oaks, California
South Bay High School, Torrance, California
Summit View School, Valley Glen, California
Sunrise School, Sherman Oaks, California
Tobinworld, Glendale, California
UHS of Provo Canyon, Orem, Utah
Valley High School, North Hills, California
Villa Esperanza, Pasadena, California
Village Glen, Sherman Oaks, California
Waterfall Canyon, Ogden, Utah
West Ridge Academy, West Jordan, Utah
Westmoreland Academy, Pasadena, California
Yellowstone Boys and Girls Ranch, Billings, Montana
Youth Care, Draper, Utah

Financial Impact:
Fiscal implications will be determined as the Individual Service Agreements are completed.
Recommended Motion:
Approval of general agreements for nonpublic school placement or nonpublic agency services, 2018/19.
Attachments:
NPS Master Contract
X.E. Consent Calendar-Operations
X.E.1. Resolution No. 17/18-45 – Designation of Authorized Representatives for Office of Public School Construction and State Allocation Board

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Request for approval of Resolution No. 17/18-45 – Designation of Authorized Representatives for Office of Public School Construction and State Allocation Board.
Rationale:
For the purpose of conducting business with the Office of Public School Construction and the State Allocation Board, the Governing Board must formally designate authorized agents to execute on the District’s behalf.

Staff recommends the Governing Board designate Mr. Michael Otavka, Director of Facilities, Planning and Construction, and Dr. Collyn Nielsen, Chief Administrative Officer.

Recommended Motion:
Approve Resolution No. 17/18-45 designating Mr. Michael Otavka, Director of Facilities, Planning and Construction, and Dr. Collyn Nielsen, Chief Administrative Officer, as the District’s representatives for the Office of Public School Construction and the State Allocation Board.
Attachments:
2018 SAB 50-03
Resolution 17/18-45
X.E.2. Fee Proposal for District-Wide Comprehensive Hazardous Waste Materials Handling and Disposal Program (Advanced Chemical Transport, Inc.)

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Request for approval of fee proposal for District-wide comprehensive hazardous waste materials handling and disposal program.
Rationale:
Annually, the District solicits proposals for services in connection with hazardous waste materials.  These services include the removal and disposal of hazardous waste from the District’s school sites, maintenance and operations and transportation departments.  Consulting services are required for onsite hazardous waste inventory in preparation for profile and site pick up coordination.  Technical assistance is required in generating reports used in the annual reporting requirements to state and federal environmental agencies to meet approved standards and compliance regulations.

Proposals were requested from four companies, with two responding, of which one company was  responsive.    Staff recommends approving Advanced Chemical Transport, Inc., (ACTenviro). The District has been working with ACTenviro for the past six years.  Their fee is based on the prior year services needed by the District and is calculated on a time and materials basis.  Staff requests approval of services not to exceed $35,000 which will allow for routine and unforeseen circumstances.

Financial Impact:
Not to exceed $35,000 from the General Fund Maintenance and Operations (Fund 01.0).
Recommended Motion:
Approve fee proposal from Advanced Chemical Transport, Inc., for District-wide comprehensive hazardous waste materials handling and disposal program.
X.E.3. Extension of Existing Portable Classroom Lease Agreement – Sierra Vista Junior High School (Class Leasing, LLC)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request to extend current lease agreement for existing portable classroom buildings at Sierra Vista Junior High School up to six months ending, December 2018.
Rationale:
Staff is requesting the current lease agreement for eleven portable classroom buildings at Sierra Vista Junior High School be extended up to six months ending, December 2018.

This lease has been in place for several years and will terminate once construction of the classroom additions is completed.  Staff anticipates construction to be completed by December 2018.

Financial Impact:
$34,560 for six-month lease payment, and $37,005 for dismantle and removal of buildings from Capital Facilities Fund (25.0).
Recommended Motion:
Extend lease agreement for existing portable classroom buildings at Sierra Vista Junior High School up to six months, ending December 2018.
Attachments:
Class Leasing Agreement – SV CL2566-535
X.E.4. Fee Proposal for Bid Document Preparation and Construction Administration Services for Valencia High School Fencing Improvements Project (Oasis Associates, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request for approval of fee proposal for bid document preparation and construction administration services for the Valencia High School Fencing Improvements Project.
Rationale:
The “900” portable classrooms at Valencia High School can currently be accessed directly from Decoro Drive and the faculty parking lot without entering the main campus entrance. Staff is proposing the installation of a security fencing and gates that would enclose the “900” portable classrooms within the perimeter of the campus. Staff recommends hiring Oasis Associates, Inc., to prepare bid documents and provide construction administration services for this work.
Financial Impact:
$5,900 plus reimbursable expenses from Community Facility District 1999-1 (Fund 49.7).
Recommended Motion:
Approve fee proposal from Oasis Associates, Inc., for bid document preparation and construction administration services for the Valencia High School Fencing Improvements Project.
Attachments:
Oasis Proposal
X.E.5. Agreement for Elevator and Wheelchair Lift Maintenance and Repair (Santa Clarita Elevators)

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Approval of agreements with Santa Clarita Elevators for full-service elevator maintenance and repair services and lube and oil for wheelchair lifts in 2018/2019.
Rationale:
Staff recommends approving the agreement with Santa Clarita Elevators for maintenance and repair at all District facilities except at the Academy of the Canyons.

This agreement’s term is for the period of July 1, 2018, to June 30, 2019, and may be terminated by either party by giving written notice to the other party at least 90 days, but no more than 120 days prior to the end of the then current one year term.

Financial Impact:
$23,000 to be paid from the General Fund (01.), Maintenance Budget.
Recommended Motion:
Approve agreements with Santa Clarita Elevators for elevator maintenance and repair services and lube and oil for wheelchair lifts as specified in 2018/2019.
Attachments:
Elevator full-service contract
Wheelchair oil and lube contract
X.E.6. Refund of Developer Fees

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Request approval of developer fee refund for $688.70.
Rationale:
On October 26, 2016, the District collected $713.70 in developer fees for residential addition construction at 29032 Del Valle Rd., Castaic, CA 91384.  Since the project did not commence, the building Certificate of Compliance numbered 16222 has been returned and cancelled and the owner has requested a refund of fees paid.  Pursuant to California Education Code Section 17624, the District may reduce the refund by the administrative cost incurred in collecting and repaying the fee.  Therefore, the District will refund a total of $688.70 (the original fee collected, $713.70, less an administrative charge of $25).
Financial Impact:
$688.70 to be paid from the Capital Facilities Fund (25.0).
Recommended Motion:
Approve developer fee refund, as specified, totaling $688.70.
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar 
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of item II – First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: June 8, 2018, 2:39 PM

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