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The next regular meeting of the Governing Board of the William S. Hart Union High School District is set for 7:00 p.m., Wednesday, February 20, at the Administrative Center, 21380 Centre Pointe Parkway, Santa Clarita 91350.

A closed session will begin at 5:45 p.m. and the regular meeting will follow at 7:00 p.m.
Please note: this meeting will be preceded by a Special Meeting of the William S. Hart Joint School Financing Authority at 6:55 p.m.

The whole agenda can be viewed below:

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Rejection of Claim No. 18/19-07L

Quick Summary / Abstract:
Reject Claim No. 18/19-07L.  Documentation is confidential and maintained in District files.
II.B.2. Rejection of Claim No. 18/19-08L

Quick Summary / Abstract:
Reject Claim No. 18/19-08L.  Documentation is confidential and maintained in District files.
II.B.3. Settlement Agreement No. 16/17-22L

Quick Summary / Abstract:
Consideration of Settlement Agreement No. 16/17-22L.
II.B.4. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.B.5. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.6. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with California School Employees Association.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes

Quick Summary / Abstract:
Minutes of the Regular Meeting of February 6, 2019,  presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of February 6, 2019.
Attachments:
Minutes – Regular Meeting – February 6, 2019
IV. Recognitions by Board
V. Communications
V.A. Board Member Reports
V.B. Student Board Member Report
V.C. Employee Association Leadership
V.C.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.C.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
V.D. School Site Report – Saugus High School

Speaker:
Mike Kuhlman, Deputy Superintendent
Quick Summary / Abstract:
Saugus High School Principal Vince Ferry will give a presentation on the school’s unique programs that support the safety and wellness of students, staff, and families.
Attachments:
SHS Board Presentation
VI. Special Items
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
VIII.A. Next Generation Science Standards (NGSS) Rollout – Update

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
An update will be shared regarding the work that has been, and is currently being done, to transition the District’s core science courses to the Next Generation Science Standards (NGSS).
VIII.B. Wellness Wheel Rollout

Speaker:
Kathy Hunter, Director of Student Services
Quick Summary / Abstract:
A Wellness Wheel, which provides an easy to access inventory of available resources for students and families, has been rolled out on the District website and will be reviewed for the Governing Board.
Rationale:
The Governing Board focus is on student wellness.  As part of the overall initiative to serve students in the various facets of their lives, a Wellness Wheel has been created for the purpose of providing easy access to a wide variety of resources available to assist students and families in areas such as mental health, behavior, and physical fitness.  The Wellness Wheel can be found on the District website and will be reviewed for the Governing Board.
VIII.C. School Safety Update

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
A presentation of the different school safety activities and training will be shared with the Board.
Attachments:
School Safety Presentation 2-20-19
VIII.D. Initial Bargaining Proposal from the Hart District Teachers Association to the William S. Hart Union High School District for the 2018/19 School Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Initial bargaining proposal from the Hart District Teachers Association to the William S. Hart Union High School District for the 2018/19 school year.
Rationale:
Government Code Section 3547 requires that the initial bargaining proposals of the District and its employee unions be presented in public session during a Board meeting and that they are thereafter public records.  Section 3547 also states that negotiations cannot begin on these proposals until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer.  As a result, the District will make the initial proposals available for public review at the District Administrative Center and on the District website, beginning February 21, 2019, until a public hearing is held.  A public hearing will be scheduled for the next regular Board meeting.
Attachments:
HDTA Sunshine Proposal to District
VIII.E. Initial Bargaining Proposal from the William S. Hart Union High School District to the Hart District Teachers Association for the 2018/19 School Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Initial bargaining proposal from the William S. Hart Union High School District to the Hart District Teachers Association for the 2018/19 school year.
Rationale:
Government Code Section 3547 requires that the initial bargaining proposals of the District and its employee unions be presented in public session during a Board meeting and that they are thereafter public records.  Section 3547 also states that negotiations cannot begin on these proposals until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer.  As a result, the District will make the initial proposals available for public review at the District Administrative Center and on the District website, beginning February 21, 2019, until a public hearing is held.  A public hearing will be scheduled for the next regular Board meeting.
Attachments:
Hart District Sunshine Proposal 18-19
IX. Action Items
IX.A. Plan for Low-Performing Students Block Grant (LPSBG)

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
The California Department of Education appropriated $300 million statewide to establish the Low-Performing Students Block Grant (LPSBG) which provides funds for local educational agencies serving students identified as low-performing on state English and/or math assessments, who are not otherwise identified for supplemental funding or special education services.
Rationale:
The LPSBG provides funds for local educational agencies (LEAs) serving students identified as low-performing on state English language arts or mathematics assessments, who are not otherwise identified for supplemental grant funding under the Local Control Funding Formula (LCFF), or eligible for special education services.  These funds are designated to address the persistent achievement gap in California’s public schools. Eligible activities include, but are not limited to: professional development activities for certificated staff, instructional materials, and/or additional supports for pupils (as identified in EC Section 41570[e]).  Funds are available for expenditure or encumbrance through the 2020/21 fiscal year.  As a condition of receiving LPSBG funds, an eligible school district is required to develop a plan describing how the funds will increase or improve evidence-based services for the pupils identified to accelerate increases in academic achievement, and how the effectiveness of services will be measured.  In order to ensure community and stakeholder input, the plan shall be discussed and adopted at a regularly scheduled meeting by the governing board of the school district.
Financial Impact:
The District anticipates receiving the following LPSBG funding entitlement for the 2018/19 through 2020/21 school years: $1,448,426.00.
Recommended Motion:
Adopt the Low-Performing Students Block Grant (LPSBG) Plan.
Attachments:
Low Performing Students Block Grant District Plan
LPSBG PowerPoint
IX.B. Inspection Services for HVAC Mechanical Retrofit Projects at Arroyo Seco Junior High School, La Mesa Junior High School, and Canyon High School (Premier Inspection Services)

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Approval of fee proposal for Division of the State Architect (DSA) inspection services for the HVAC mechanical retrofit projects at Arroyo Seco Junior High School, La Mesa Junior High School, and Canyon High School from Premier Inspection Services.
Rationale:
It is the responsibility of the project inspector to perform tasks required of them by the DSA and the District such as performing periodic inspections of the work, advising the contractor of non-conforming work, keeping accurate records, and certifying that the completed work has been done in accordance with the plans and specifications. DSA requires the District to employ a DSA inspector for these projects.
Financial Impact:
$90,300 from Special Reserve Fund for Capital Outlay Projects.
Recommended Motion:
Approve fee proposal for Division of the State Architect inspection services for the HVAC mechanical retrofit projects at Arroyo Seco Junior High School, La Mesa Junior High School, and Canyon High School from Premier Inspection Services.
Attachments:
Prem Prop HVAC AS
Prem Prop HVAC Canyon
Prem Prop HVAC La Mesa
IX.C. Change Order Requests – Saugus High School Auditorium Project (Bid Package Nos. 05 – Winegardner Masonry, Inc., 09 – Pro-Craft Construction, Inc., and 12 – Golden Phoenix Construction Company Inc. dba Golden Phoenix Electric)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approval of change order requests for the Saugus High School Auditorium Project – Bid Package Nos. 05 – Winegardner Masonry, Inc., 09 – Pro-Craft Construction, Inc., and 12 – Golden Phoenix Construction Company Inc. dba Golden Phoenix Electric, (Golden Phoenix).
Rationale:

Change Order No. 1, Bid Package 05 (Winegardner Masonry, Inc.)

Contractor is requesting additional compensation for additional work not included in the bid documents and returning unused allowance for an overall credit to their contract in the amount of $35,792.00.

Change Order No. 3, Bid Package 09 (Pro-Craft Construction, Inc.)

Contractor is requesting a change order to their contract in the amount of $5,466.29 for additional work that was not included in the bid documents.

Change Order No. 1, Bid Package 12 (Golden Phoenix Construction Company Inc. dba Golden Phoenix Electric)

Contractor is requesting a change order to their contract in the amount of $126,834.00 for additional work that was not included in the bid documents.

TELACU has thoroughly reviewed these requests and was successful in negotiating lower costs than originally requested by the contractor.

Financial Impact:

$96,508.29 from Measure SA (Fund 21).

Recommended Motion:
Approve change order requests for the Saugus High School Auditorium Project – Bid Package Nos. 05 – Winegardner Masonry, Inc., 09 – Pro-Craft Construction, Inc., and 12 – Golden Phoenix Construction Company Inc. dba Golden Phoenix Electric.
Attachments:
CO 1 Winegardner
CO 3 Pro Craft
Golden Phoenix Change Order
IX.D. Fee Amendment No. 1 – Geotechnical, Materials Testing, and Inspection Services – Sierra Vista Junior High School Classroom Addition Project (Ninyo & Moore)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Approval of Fee Amendment No. 1 from Ninyo & Moore for geotechnical, materials testing, and inspection services for the Sierra Vista Junior High School Classroom Addition Project.

Rationale:

On April 18, 2018, the Board approved a proposal from Ninyo & Moore for Division of the State Architect (DSA) inspection services for the Sierra Vista Junior High School Classroom Addition Project. That initial proposal assumed a project duration of five months. Due to the delay in receiving the modulars, the site work portion of the project has been extended for several months resulting in Ninyo & Moore asking for an increase of $54,926.

Ninyo & Moore had a second inplant inspection contract that is now complete.  There was a remaining balance on the contract of $56,878.

The District is asking for the remaining inplant balance to be applied to this fee amendment resulting in $1,952 credit to the District.

Financial Impact:
$1, 952 credit to Measure SA (Fund 21).
Recommended Motion:
Approve Fee Amendment No. 1 from Ninyo & Moore for geotechnical, materials testing, and inspection services for the Sierra Vista Junior High School Classroom Addition Project.
Attachments:
CO SV N&M
IX.E. Change Order Requests – Sierra Vista Junior High School Classroom Addition Project – Bid Package Nos. SV1801A-02 – K.A.R. Construction, Inc., SV1801A-03 – AMG & Associates, Inc., SV1801A-05 – Fischer, Inc., and SV1801A-06 – RDM Electric Co., Inc.

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approval of change order requests for Sierra Vista Junior High School Classroom Addition Project – Bid Package Nos. SV1801A-02 – K.A.R. Construction, Inc., SV1801A-03 – AMG & Associates, Inc., SV1801A-05 – Fischer, Inc., and SV1801A-06 – RDM Electric Co., Inc.
Rationale:

Change Order No. 1, Bid Package SV1801A-02 (K.A.R. Construction, Inc.)

Contractor is requesting a change order to their contract in the amount of $38,306.73 for delays attributed to the late delivery of the modular classroom buildings. This delay prevented the contractor from procuring and installing the concrete flatwork until after the units had been delivered and placed on their foundations. This change order is for escalated costs in labor and materials during the delay.

Change Order No. 2, Bid Package SV1801A-No. 3 (AMG & Associates, Inc.)

Contractor is requesting a change order to their contract in the amount of $31,816.78 for work that was not shown in the bid documents. A grade elevation issue was discovered in the field that required the addition of a concrete ramp and approximately 100 linear feet of handrail/guardrail.

Change Order No. 3, Bid Package SV1801A-05 (Fischer, Inc.)

Contractor is requesting a change order to their contract in the amount of $36,741.08 for work that was not shown in the bid documents and additional work required to allow for proper drainage between buildings.

Change Order No. 1, Bid Package SV1801A-06 (RDM Electric Co., Inc.)

Contractor is requesting a change order to their contract in the amount of $44,257.00 to add exterior lighting at the new staff parking lot. While the  bid documents showed the conduit and cabling for the lights, they excluded the light poles and light fixtures.

WLC Architects and TELACU have thoroughly reviewed these change order requests and were successful in negotiating lower costs than originally requested by the contractor.

Financial Impact:
$151,121.59 from Measure SA (Fund 21).
Recommended Motion:
Approve change order requests for Sierra Vista Junior High School Classroom Addition Project – Bid Package Nos. SV1801A-02 – K.A.R. Construction, Inc., SV1801A-03 – AMG & Associates, Inc.,  SV1801A-05 – Fischer, Inc., and SV1801A-06 – RDM Electric Co., Inc.
Attachments:
Change Order 1 SV KAR
Change Order 1 SV RDM
Change Order 2 SV AMG
Change Order 3 Fischer
IX.F. California School Boards Association Delegate Assembly Election (2019)

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Board to consider voting for up to three candidates in the 2019 California School Boards Association (CSBA) Delegate Assembly election, Region 22.
Rationale:
Information from the California School Boards Association (CSBA) regarding the 2019 Delegate Assembly Election is attached. The Board may vote for up to three individuals on the ballot but may not cast more than one vote for any one candidate. There are five candidates running for the three available seats in CSBA Region 22. The ballot also contains a provision for write-in candidates. Mr. Sturgeon currently serves as a CSBA Delegate; his term expires in May 2019. Dr. Cherise Moore is also running for the Delegate Assembly this year.
Recommended Motion:
Vote for a maximum of three candidates in the California School Boards Association (CSBA) Delegate Assembly election, Region 22, and authorize staff to mail the ballot as authorized on or before March 15, 2019.
Attachments:
CSBA Delegate Election Info 2019
IX.G. Governing Board Meeting Schedule, 2019/20

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
The 2019/20 Governing Board meeting schedule is presented for approval.
Recommended Motion:
Approve the 2019/20 Governing Board meeting schedule.
Attachments:
Proposed Board Meeting Schedule 2019/20
X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves all the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 18/19-11

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 18/19-11 regarding certificated, non-certificated, classified and non-classified employees.
Recommended Motion:
Approve Personnel Report No. 18/19-11.
Attachments:
18/19 – 11 Personnel Report
X.B.2. Memorandum of Understanding Between the William S. Hart Union High School District and California School Employee Association Chapter 349 Regarding Classified School Employee Summer Assistance Program

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
A Memorandum of Understanding (MOU) between the California School Employees Association (CSEA) and the Wm. S. Hart Union High School District regarding classified employee summer assistance program is presented for approval.
Recommended Motion:
Approve the MOU between CSEA and the Wm. S. Hart Union High School District regarding classified employee summer assistance program.
Attachments:
MOU CSEA Summer Assistance
X.B.3. Resolution No. 18/19-25 – Teacher Assignments

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Resolution No. 18/19-25 allows specific teachers to teach in subject areas other than their credential authorization.
Rationale:
Education Code Section 44263 provides that holders of teaching credentials, by resolution of the local governing board and with the consent of the individual teachers, may serve outside of their areas of authorization if they have completed nine (9) upper division or graduate units or eighteen (18) semester units of coursework in the subject to be taught.

Education Code Section 44258.2 states that the holder of a Single Subject or Standard Secondary Teaching Credential, with his or her consent, may teach an assignment in grades 5 through 8 provided the teacher has completed six (6) upper division or graduate units or twelve (12) semester units of course work in the subject to be taught.

Education Code Section 44256(b) states that the holder of a Multiple Subject or Standard Elementary Teaching Credential may teach, with his or her consent, any subject in departmentalized classes below grade 9 provided that the teacher has completed a minimum of twelve (12) semester units or six (6) upper division or graduate semester units of coursework in the subject to be taught.

Resolution No. 18/19-25 is based upon these three provisions of the law which allow specific teachers to teach in subject areas other than their credential authorization.  This is an on-going requirement that necessitates Board approval each year.

Recommended Motion:
Adopt Resolution No. 18/19-25 – Teacher Assignments allowing specific teachers to teach in subject areas other than their credential authorization.
Attachments:
Teacher Assignments
X.B.4. Resolution No. 18/19-26 – Competitive Sports Authorizations

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Resolution No. 18/19-26 – Competitive Sports Authorization allowing specific teachers without physical education credentials to cover one period of coaching.
Rationale:
Education Code Section 44258.7(b) allows a full-time teacher who holds a credential in a subject other than physical education to coach a competitive sport for which the students receive physical education credit for one period a day, if the teacher has completed a minimum of 20 clock hours of first aid instruction appropriate to the specific sport.
Recommended Motion:
Adopt Resolution No. 18/19-26 – Competitive Sports Authorizations allowing single period coaching assignments.
Attachments:
Competitive Sports Authorizations
X.B.5. Ratification of Athletic Trainer Service Agreement with Henry Mayo Newhall Hospital

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Ratification of renewal of the agreement with Henry Mayo Newhall Hospital for certified athletic trainers at District high schools.
Rationale:
The District entered a partnership with Henry Mayo Newhall Hospital in January 2016 to provide certified athletic trainer services at District high schools. The attached agreement extends the partnership through June 30, 2021.
Recommended Motion:
Ratify the Athletic Trainer Services Agreement with Henry Mayo Newhall Hospital, effective July 1, 2018, through June 30, 2021.
Attachments:
Athletic Trainer Services Agreement
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Recommendation of Textbook/Instructional Materials Adoption, 2018/19

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
A textbook has been recommended for adoption for the 2018/19 school year.
Rationale:
The Young Champion’s Mind– Publisher: Rodale Kids – Author: Afremow– Course Area: – Sport Psychology – Grade: 9-12 –  This text is written by acclaimed sport psychologist Dr. Afremow.  It is geared toward young athletes and helping them to maximize their mental preparation for sport, exercise, and performance.  It is designed as a sort of workbook with lessons and mental skills training to increase performance.  Some of the topics covered include: self talk; self confidence; focus; breath; control to calm down or pump up; dealing with anxiety; positive affirmations; champion leader; sport-specific routines; dealing with mental errors; and focus on what you can control.  Dr. Afremow states his goals for any athlete using the skills outlined are to: train with passion and purpose; achieve victory through variety in training exercises; believe they are worth the time it takes to exercise; find support and encouragement; break work into manageable pieces; keep an exercise workout calendar; and treat themselves like a champion.
Financial Impact:
Funding from Title I Funds.
Recommended Motion:
Approve textbook, as referenced above, for public review.
X.C.2. Authorization to Attend Out-of-State Events – Canyon High, Golden Valley High, and Saugus High Schools and the Administrative Center

Speaker:
Mike Kuhlman, Deputy Superintendent
Quick Summary / Abstract:
Teachers from Canyon High, Golden Valley High, and Saugus High Schools, and employees from the administrative center, are requesting authorization to attend conferences out of state.
Rationale:
Ryanne Meschkat, a Canyon High School teacher, is requesting authorization to attend the 2019 Academy of Scholastic Broadcasting Teacher Workshop, in Springfield, MO, July 7-12, 2019; Danielle Werts, a Golden Valley High School teacher, is requesting authorization to participate in the Advanced Placement (AP) Environmental College Board Reading, in Cincinnati, OH, June 1-9, 2019; Kaitlin Holt, a Saugus High School teacher, is requesting authorization to attend the 2019 American Choral Directors Association 60th Anniversary Jubilee National Conference, in Kansas City, MO, February 27-March 1, 2019; Wendy Noonan and Kristin Wilkins, Saugus High School teachers, are requesting authorization to attend the Climate and Culture Conference, in Lake Tahoe, NV, April 27-29, 2019; and Erica Hardbarger, a Teacher on Special Assignment, and Julie Huffman, a Science Curriculum Specialist, are requesting authorization to attend the National Conference on Science Education, in St. Louis, MO, April 11-14, 2019.
Financial Impact:
All expenses for Ryan Meschkat to attend the 2019 Academy of Scholastic Broadcasting Teacher Workshop will be covered by the Perkins grant; all expenses for Danielle Werts to participate in the AP Environmental College Board Reading will be covered by the College Board; all expenses for Kaitlin Holt to attend the 2019 American Choral Directors Association 60th Anniversary Jubilee National Conference will be covered by the Hart District Teachers Association; all expenses for Wendy Noonan and Kristin Wilkins to attend the Climate and Culture Conference will be covered by the Hart District Teachers Association; and all expenses for Erica Hardbarger and Julie Huffman to attend the National Conference on Science Education will be covered by Title II funds.
Recommended Motion:
Authorize Ryan Meschkat to attend the 2019 Academy of Scholastic Broadcasting Teacher Workshop, in Springfield, MO, July 7-12, 2019; authorize Danielle Werts to participate in the AP Environmental College Board Reading, in Cincinnati, OH, June 1-9, 2019; authorize Kaitlin Holt to attend the 2019 American Choral Directors Association 60th Anniversary Jubilee National Conference, in Kansas City, MO, February 27-March 1, 2019; authorize Wendy Noonan and Kristin Wilkins to attend the Climate and Culture Conference, in Lake Tahoe, NV, April 27-29, 2019; and authorize Erica Hardbarger and Julie Huffman to attend the National Conference on Science Education, in St. Louis, MO, April 11-14, 2019.
X.C.3. Ratification of Attendance at an Out-of-State Event – Saugus High School

Speaker:
Mike Kuhlman, Deputy Superintendent
Quick Summary / Abstract:
Vijay Maraj, a Saugus High School auto repair teacher, is requesting ratification of his attendance at a National Coalition of Certification Centers (NC3) Train the Trainer Course, in Phoenix, Arizona, January 23-24, 2019.
Financial Impact:
All expenses for Vijay Maraj’s attendance at a National Coalition of Certification Centers (NC3) Train the Trainer Course, in Phoenix, Arizona, January 23-24, 2019, were covered by the Career Technical Education Incentive Grant (CTEIG).
Recommended Motion:
Ratify Vijay Maraj’s attendance at a National Coalition of Certification Centers (NC3) Train the Trainer Course, in Phoenix, Arizona, January 23-24, 2019.
X.C.4. Requests for Overnight/Out-of-State Trips – Hart High, Saugus High, Valencia High, West Ranch High, and Rio Norte Junior High Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Hart High School (Film Club), Saugus High School (Band/Colorguard, Choir, Yearbook), Valencia High School (JV Ensemble, Dance, Varsity Ensemble, Distributive Education Clubs of America (DECA)), West Ranch High School (Track and Field), and Rio Norte Junior High School (Music).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  The trip requests signed by Hart High School Principal Jason d’Autremont, Saugus High School Principal Vince Ferry, Valencia High School Principal Steve Ford, West Ranch High School Principal Mark Crawford, and Rio Norte Junior High School Principal Audrey Asplund are attached.
Recommended Motion:
Approve trips: HHS Film Club, Seattle, WA, 3/27-31/19; SHS Band/Colorguard, San Francisco, CA, 3/21-23/19; SHS Choir, Anaheim, 4/12-14/19; SHS Yearbook, Anaheim, 4/25-27/19; VHS JV Ensemble, Santa Cruz, 3/15-17/19;  VHS Dance, Anaheim, 3/16-18/19; VHS JV Ensemble, Oceanside, 4/11-12/19; VHS Varsity Ensemble, Oceanside, 4/11-12/19; VHS DECA, Orlando, FL, 4/26-5/1/19; WRHS Track and Field, Chandler, AZ, 3/21-23/19; RNJHS Music, Garden Grove, 4/12-14/19.
Attachments:
Trip Approvals for 2-20-19 Board Meeting
X.C.5. Revisions to Single Plan for Student Achievement: 2017/18

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
State and federal laws require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.
Rationale:
State and federal laws require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.  As required by Senate Bill 372, the school leadership, site councils, and advisory committees conducted comprehensive needs assessments as well as an analysis of student achievement data based on the California Dashboard in the fall of 2017 to develop objectives for their action plans.

Analysis of the plan reveals necessary updates and revisions.  Golden Valley school site council has approved its respective revisions after consulting with school leadership teams and advisory councils and recommends them to the Board for approval.  All legal requirements remain in place for the plan that was approved in November 2017.  The annual evaluation conducted at that time meets the requirements of Board Policy 6190.

Attached are the revisions for spending the remaining Title I funds for the school plan from the 2017/2018 school year. Goals and action plans remain aligned with Local Control and Accountability Plan (LCAP) District goals and school goals for increased student achievement.

Financial Impact:
School Plans account for the spending of Title 1 federal grant money allocated to school sites specifically for increasing student achievement at schools with 40 percent socioeconomically disadvantaged families.  Allocated costs have not changed.  The revisions simply modify the plan guiding how the funds will be spent on the school site.
Recommended Motion:
Approve 2017/2018 revisions to the Single Plan for School Achievement for Golden Valley High School.
Attachments:
Golden Valley 2017/18 SPSA Addendum 2/5/2019
X.C.6. Revisions to Single Plan for Student Achievement: 2018/19

Speaker:
Jan Daisher, Director of special Programs and Staff Development
Quick Summary / Abstract:
State and federal laws require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.
Rationale:
State and federal laws require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.  As required by Senate Bill 374, the school leadership, site councils, and advisory committees conducted comprehensive needs assessments as well as an analysis of student achievement data based on the California Dashboard in the fall of 2017 to develop objectives for their action plan.

Analysis of the plan reveals necessary updates and revisions. Golden Valley school site council has approved its revisions, after consulting with school leadership teams and advisory councils, and recommends them to the Board for approval.  All legal requirements remain in place for each plan that was approved in May 2018.  Annual evaluations conducted at that time meet the requirements of Board Policy 6190.

Attached are the revisions for the school plan for the 2018/19 school year.  Goals and action plans remain aligned with LCAP District goals and school goals for increased student achievement.

Financial Impact:
School Plans account for the spending of Title I federal grant money allocated to school sites specifically for increasing student achievement at schools with 40 percent socioeconomically disadvantaged families.  Allocated costs have not changed.  The revisions simply modify the plan guiding how the funds will be spent on the school site.
Recommended Motion:
Approve 2018/19 revisions to the Single Plan for School Achievement for Golden Valley High School.
Attachments:
Golden Valley 2018/19 SPSA Addendum 1/31/2019
X.C.7. District English Learner Advisory Committee (DELAC) Meeting Minutes

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
The District is required to have District English Learner Advisory Committee (DELAC) meetings during the school year.  The DELAC committee consists of parents and English Language Development administrators and coordinators. Minutes of the November 27, 2018, DELAC meeting are submitted for review.
Recommended Motion:
Review minutes of the November 27, 2018, DELAC meeting.
Attachments:
DELAC Meeting Minutes 11/27/2018
X.C.8. Memorandum of Understanding Between K to College and the William S. Hart Union High School District

Speaker:
Kathy Hunter, Director of Student Services
Quick Summary / Abstract:
K to College (K2C) is a non-profit corporation developed to address unmet material needs of homeless and impoverished children and adults working towards self-sufficiency.  K2C would like to provide school supply kits, dental kits, hygiene kits and other materials to students in need.
Rationale:
District social workers would like to enter into a memorandum of understanding with K to College (K2C) for the purpose of providing resources including school supplies, dental kits, and hygiene kits to students identified as homeless or socio-economically disadvantaged.  The materials from K2C would be free to students.  The social workers would agree to distribute materials and manage the accounting for eligible students.
Recommended Motion:
Approve the Memorandum of Understanding between K to College and the William S. Hart Union High School District for the provision of school, dental, and hygiene supplies to students in need.
Attachments:
MOU between District and K to College
X.C.9. Ratification of Xello Online Subscription Agreement

Speaker:
Mariane Doyle, PhD., Director of Career Technical Education
Quick Summary / Abstract:
Ratification for the purchase of Xello career and college planning online subscription.
Rationale:
Xello is an online career and college readiness system that will be piloted during the 2019/20 school year as a possible replacement for Naviance.  Xello will be used at La Mesa Junior High, Sierra Vista Junior High, Canyon High, Golden Valley High, and Castaic High Schools.  This program will be utilized by teachers, students and administrators to deliver career and college readiness content.  This subscription includes Xello for high school, junior high, faculty support, set up support, and onsite training.
Financial Impact:
$42,996.00 to be paid from Career Technical Education Incentive Grant.
Recommended Motion:
Ratify the purchase of a Xello subscription effective February 1, 2019, through June 30, 2020.
Attachments:
Xello Contract
X.C.10. Agreement with Instructure for Canvas Online Subscription

Speaker:
Mariane Doyle, PhD., Director of Career Technical Education
Quick Summary / Abstract:
An agreement to purchase Canvas subscription for an online learning management system, which will replace PowerSchool, is presented for approval.
Rationale:
Canvas is an online learning management system that will be replacing PowerSchool.  Canvas will be utilized by students in the Career and College Readiness extended day classes and Castaic High School.  Canvas provides a more robust program that integrates with Infinite Campus allowing our teachers to more successfully communicate with students and parents.  This subscription includes Canvas bundled service, faculty support, ready-made templates, set up support, and onsite training effective April 2019.
Financial Impact:
The total for the one-year subscription is $22,357.12 with two options for renewal to be paid from Career Technical Education Funds.
Recommended Motion:
Approve the purchase of the Canvas online subscription effective May 1, 2019 through June 30, 2020.
Attachments:
Canvas Subscription Agreement
X.D. Consent Calendar-Business Services
X.D.1. Purchase Order Report

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratify January 2019 Purchase Order Report.
Rationale:
Staff requests the Governing Board ratify the attached Purchase Order Report, which covers purchases, as specified, for the period January 1, 2019, through January 31, 2019.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Financial Impact:
Attached report shows amounts and funding sources for purchase orders processed in January 2019, as well as purchase orders greater than or equal to $50,000.00.
Recommended Motion:
Ratify Purchase Order Report for the period of January 1, 2019, through January 31, 2019.
Attachments:
PO Board Report January 2019
X.D.2. Warrant Register and Revolving Cash Payments

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approve and ratify Warrant Register and Revolving Cash payments.
Rationale:
1/1/19 – 1/15/19
Payroll Warrant Register $3,569,410.64
Commercial Warrants – General Fund $3,665,491.86
Commercial Warrants – All Other Funds $271,371.07
Revolving Cash Fund $0.00
1/16/19 – 1/31/19
Payroll Warrant Register $8,737,235.34
Commercial Warrants – General Fund $18,185,462.52
Commercial Warrants – All Other Funds $2,927,694.48
Revolving Cash Fund $0.00
Recommended Motion:
Approve and ratify the above listed Warrant Register issued between January 1, 2019, through January 31, 2019, and order the items filed for audit.
Attachments:
Commercial Warrants 1/1/19-1/15/19
Commercial Warrants 1/16/19-1/31/19
Payroll Warrants 1/1/19-1/31/19
X.D.3. Acceptance of Donation

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Accept donation from Briggs and Stratton Corporation for 110 new Micro Engine 2100s for the Hart High School and Canyon High School auto shops.
Rationale:
Briggs and Stratton Corporation customer education has donated 110 new Micro Engine 2100s for the Hart High School and Canyon High School auto shops.  Supplies for the micro engines will be paid for through the Career Technical Education department.
Financial Impact:
The estimated value of the Micro Engines is $20,680.00.
Recommended Motion:
Accept donation of 110 Briggs and Stratton Corporation Micro Engine 2100s to the Hart High School and Canyon High School auto shops.
X.D.4. Disposition of Surplus/Obsolete Equipment

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Disposition of Surplus/Obsolete Equipment.
Rationale:
Pursuant to California Education Code Section 17545(b), the value of the following equipment will be sold through public auction, and if not sold, disposed of as surplus/obsolete equipment pursuant to Education Code Section 17545 (b).

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1. Light pole (QTY 38, LOT 8)

Recommended Motion:
Authorize staff to dispose of specified equipment pursuant to California Education Code Sections 17545(b) and 17546(c).
X.D.5. Site Usage Agreement with Air Sites 2000, LLC

Speaker:
Bradley Renison, Director of Transportation
Quick Summary / Abstract:
Approve three-year agreement effective March 1, 2019, with Air Sites 2000, LLC, for telecommunications floor and antenna space located at Oat Mountain.
Rationale:
Staff requests approval of a new site/airtime agreement with Air Sites 2000, LLC, for the telecommunications facility on Oat Mountain.  This agreement covers floor and equipment space for the Transportation Department transmitter and the District emergency repeater located on Oat Mountain.  The site has back-up power for emergencies.

There are limited locations on Oat Mountain to locate the District radio equipment.  Finding an alternate site would likely result in additional costs and create a need to re-license the District’s radio frequencies.

The agreement term is for the three-year period from March 1, 2019, through February 28, 2022.

Financial Impact:
Annual total cost of $8,400 to be paid from the General Fund (01.0).  Cost increases in year three by the greater of the consumer price index or three (3) percent.
Recommended Motion:
Approve agreement with Air Sites 2000, LLC, effective March 1, 2019, through February 28, 2022, for telecommunications floor and antenna space located at Oat Mountain.
Attachments:
Air Sites, 2000 LLC Agreement 2019 to 2022
X.E. Consent Calendar-Operations
X.E.1. Annual Update of District and School Site Safety Plans

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
The State of California requires an annual review of the District and school site safety plans.  The District and its schools have completed their updates and posted the plans online to be viewed by all stakeholders.
Rationale:
The District and school sites conduct an annual update and review of safety plans to comply with the requirements imposed by the state of California.  The revised plans are posted online to be reviewed by all stakeholders.
Recommended Motion:
Approve the District and school site safety plans.
Attachments:
EOP 6-18-18
X.E.2. Notices of Completion – Bid Package Nos. WSH18-01A, WSH18-01B, WSH18-01C, WSH18-01D, and WSH18-02E (Hart High School Infrastructure Phase 2A Project).

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Accept Notices of Completion for Bid Package Nos. WSH18-01A, WSH18-01B, WSH18-01C, WSH18-01D, and WSH18-02E for the Hart High School Infrastructure Phase 2A Project.
Rationale:

Notices of Completion have been prepared for the Governing Board’s consideration for the following construction contracts:

HPS Mechanical, Inc.

     WSH18-01A – Demolition, Earthwork, and Underground Utilities

Cornerstone Masonry Services Inc.

     WSH18-01B – Concrete and Masonry

Golden Phoenix Construction Company Inc. dba Golden Phoenix Electric

     WSH18-01C – Asphalt Paving
WSH18-01D – Support & Misc. Construction

Oakridge Landscape Inc.

     WSH18-02E – Irrigation Landscape

Staff requests the Governing Board accept these projects as complete and release the funds (5 percent) previously retained per contract specifications.

Recommended Motion:

Accept Notices of Completion for Bid Package Nos. WSH18-01A, WSH18-01B, WSH18-01C, WSH18-01D, and WSH18-02E and authorize retention release for the Hart High School Infrastructure Phase 2A Project.

Attachments:
NOC WSH18-01A
NOC WSH18-01B
NOC WSH18-01C
NOC WSH18-01D
NOC WSH18-02E
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of item II – First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
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