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The next regular meeting of the William S. Hart Union High School District Governing Board is set for Wednesday, Aug. 21 at 7:00 p.m.
The meeting will take place at the Administrative Center, located at 21380 Centre Pointe Parkway, Santa Clarita 91350.
Items on the closed session agenda include consideration of settlement agreements, conferences with legal counsel, and separate negotiations with representatives of the Hart District Teachers Association and California School Employees Association Chapter 349.
Items on the regular meeting include supporting local control to determine school start times, travel expenses, and directed teaching agreement between the Hart District and Pepperdine University.
The full agenda can be viewed below:
Regular Meeting of the Governing Board
William S. Hart Union HSD
August 21, 2019 7:00PM
(Closed Session 5:30 p.m.) Administrative Center 21380 Centre Pointe Parkway Santa Clarita, California
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| A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below). |
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| Action to be taken on Settlement Agreement No. 16/17-13L. Documentation is confidential and maintained in District files. |
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| Action to be taken on Settlement Agreement No. 19/20-01SE. Documentation is confidential and maintained in District files. |
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| Conference with legal counsel. |
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| Public employee appointment/discipline/dismissal/release/reassignment/non-reelection. |
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| Negotiations with Hart District Teachers Association. |
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| Negotiations with California School Employees Association. |
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| Discussion of criteria to be utilized for selection of superintendent candidates. |
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| Mike Kuhlman, Deputy Superintendent |
| Arroyo Seco Junior High School Principal Andy Keyne will give a presentation on the unique ways the school is working to increase family engagement. |
| Arroyo Seco Presentation |
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| Robert N. Jensen, Jr., Board President |
| Board to consider appointment of new superintendent, assignment effective upon Mrs. Engbrecht’s retirement (on or before June 30, 2020). |
| In order to facilitate a seamless transition, the Board has opted to name the next superintendent in advance of Mrs. Engbrecht’s retirement. |
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| None |
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| If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak. If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board. |
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| Ralph Peschek, Chief Financial Officer |
| Resolution No. 19/20-1 authorizes the William S. Hart Union High School District (“District”) to enter into a master equipment lease-purchase agreement with Holman Capital Corporation (“Holman”) for the financing of the District’s purchase and acquisition of certain solar energy equipment, to be purchased through a “Buyout Option” pursuant to that certain Solar Energy Power Purchase Agreement with HSD Solar Holding, LLC (“HSD”). |
| On February 16, 2011, the District entered into a Solar Energy Power Purchase Agreement (“PPA”) with HSD in accordance with California Government Code § 4217.10 et seq., in an effort to help control the District’s energy consumption and costs. Article XIII, Section 13, of the PPA, provides the District a purchase option, which may be exercised by the District at the conclusion of the seventh (7th) anniversary date of the commercial operation date.
The District has agreed to exercise its purchase option under the PPA and the District and HSD have agreed to a purchase price of $20,000,000.
In accordance with the terms of the equipment lease-purchase agreement, Holman will provide the District with the funds required to purchase the solar system from HSD. The District will then convey and lease-back the system from Holman. The amount being financed under the lease-purchase agreement is $20,000,000 at an interest rate of 4.15 percent for a lease term of 17.5 years. Lease payments shall be made on the first and seventh month of each year commencing January 23, 2020, and concluding January 23, 2037. Holman will also charge the District a one-time fee of $5,000. |
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| Net savings to the District of $2,231,518. |
| Adopt Resolution No. 19/20-1 approving a master equipment lease-purchase agreement for the buyout of a Power Purchase Agreement, and authorizing the Superintendent or designee to execute said agreement. |
Master Lease Purchase Agreement
Resolution 19_20-1 Solar PPA |
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| Michael Otavka, Director of Facilities, Planning and Construction |
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Fee Amendment No. 1 from R & R Services Corp. DBA Geolabs – Westlake Village (Geolabs) for geological inspection and testing services for the Castaic High School Project Increment 2 is presented for approval.
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Geolabs is the geologist for this project. The geologist’s services consist of monitoring and testing the contractor’s work and recording and documenting the geotechnical conditions exposed by that work, along with attendant engineering support. Geolabs is requesting a fee amendment to cover services through the completion of the project. This amendment is necessary due to the project schedule being extended. It includes funding to cover services already rendered but not billed and a projection for an additional five months. This is an estimate and work is billed on an hourly basis. Any fee remaining at the end of the project will be returned to the District.
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$140,000 from Measure SA (Fund 21).
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| Approve Fee Amendment No. 1 from Geolabs for geological inspection and testing services for the Castaic High School Project Increment 2. |
| FA 1-Geo |
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| Vicki Engbrecht, Superintendent |
| Resolution No. 19/20-2 supporting local control in decision making processes regarding school start times is presented for approval. |
| Decisions regarding school start times are currently under the control of each local governing board. These decisions have an impact on a wide variety of services and programs including transportation, before and after school programs, supervision, extracurricular activities, athletics, and community college classes. Each community varies in its needs and services provided. The William S. Hart Union High School District believes that local governing boards are best suited to make decisions regarding the unique needs of their students, families, and communities. |
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| Approve Resolution No.19/20-2 – Supporting Local Control to Determine School Start Times. |
| Resolution No. 19/20-2 Supporting Local Control to Determine School Start Times |
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| Vicki Engbrecht, Superintendent |
| Consider nominations for Directors-at-Large, African American and American Indian, for the Delegate Assembly. |
The California School Boards Association (CSBA) is calling for nominations for Directors-at-Large, African American and American Indian, for the Delegate Assembly. Information pertaining to this process is attached. Please note the following points:
- Any CSBA member board is eligible to nominate board members for one or both of these Director-at-Large seats. Nominees must be on a CSBA member board, and each nominating board must certify that the nominee has consented to run.
- Nominations for these positions must be received at the CSBA office by October 5, 2019.
- Directors serve two-year terms (December 2019-December 2021).
- Required meeting dates include all CSBA Board meetings (five per year) and two Delegate Assembly meetings. The CSBA Annual Education Conference takes place in late November/early December annually.
- The election of the Directors-at-Large will take place at CSBA’s Delegate Assembly meeting in San Diego on December 4, 2019.
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| Board to make recommendation. |
| CSBA Director at Large Nominations 2019 |
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| Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves all the items at one time. |
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| Michael Vierra, Assistant Superintendent, Human Resources |
| Personnel Report No. 19/20-3 regarding certificated, non-certificated, classified and non-classified employees. |
| Approve Personnel Report No. 19/20-3. |
| 19/20 -3 Personnel Report |
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| Michael Vierra, Assistant Superintendent, Human Resources |
| Approval of Memorandum of Understanding between the Hart District and Congressional Medal of Honor Society. |
| Approve Memorandum of Understanding between the Hart District and Congressional Medal of Honor Society. |
| 19-20 Medal of Honor |
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| Michael Vierra, Assistant Superintendent, Human Resources |
| Directed teaching agreement between William S. Hart Union High School District and Pepperdine University regarding directed teaching for training education students in the university program is presented for approval. |
| Approve the Directed Teaching Agreement between William S. Hart Union High School District and Pepperdine University. |
| Pepperdine Agreement |
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| Vicki Engbrecht, Superintendent |
| Approve overnight/out-of-state student trip requests from Saugus High School (Cross Country) and West Ranch High School (Band and Colorguard). |
| The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1. The trip requests signed by Saugus High School Principal Vince Ferry and West Ranch High School Principal Mark Crawford are attached. |
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| Approve trip: SHS Cross Country, Fresno, 10/11-12/19; WRHS Band and Colorguard, San Diego, 10/25-27/19. |
| Trip Approvals for 8-21-19 Board Meeting |
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| Jan Daisher, Director of Special Programs and Professional Development |
| Staff Development for Educators (SDE) has been contracted to provide on-site staff development training with LeAnn Nickelsen for two days on September 9-10, 2019. |
| LeAnn Nickelsen is a nationally recognized, award-winning educator, author, trainer, and coach who delivers a variety of professional development topics based on adolescent brain research and evidence-based instructional strategies. She presents a wealth of information in an active, fun format, using specific practical examples for educators. LeAnn will provide two full days of training for teachers on “Job Embedded Coaching on Assessments, 9-12”. |
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| $11,800.00 for two days of professional development and materials, including the speaker’s honorarium and all related travel expenses, to be paid from the Title II budget. |
| Approve the Staff Development for Educators service agreement for staff development on September 9-10, 2019, provided by LeAnn Nickelsen. |
| SDE Professional Development Agreement |
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| Jan Daisher, Director of Special Programs and Professional Development |
| Goal 1.1 of the Hart High School 2019/20 Title I School Plan for Student Achievement (SPSA) is to increase student access to technology, preparing them for greater academic achievement. Kajeet provides technology, equipment and a data plan to support mobile hotspots for students to access the internet at home. |
| Access to technology and digital tools is necessary for students to develop the technological skills needed for success in academics, college and careers. Many of our students from low-income families do not have access to technology in the home. Kajeet will provide equipment, technology and a data plan that will support mobile hotspots for students to access the internet at home. |
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| $15,129.93 to be paid from 2019/20 Title I, Goal 1.1 funds. |
| Approve the service agreement with Kajeet for mobile hotspots for Hart High School students. |
Kajeet Quotation
Kajeet Services Agreement |
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| Jan Daisher, Director of Special Programs and Professional Development |
| The Flippen Group is being contracted to provide Capturing Kids’ Hearts training as follows at La Mesa Junior High School:
Capturing Kids’ Hearts 1 on October 28-29, 2019
Capturing Kids’ Hearts 1 Process Champions on October 3-4, 2019
Capturing Kids’ Hearts Campus TrAction Pac in the spring of 2020. |
| Capturing Kids’ Hearts, developed by the Flippen Group, is implemented at numerous schools throughout the District and focuses on building positive school climate and school culture. La Mesa Junior High School would like to continue implementation of the program throughout their campus. |
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| Training cost is $44,500.00 to be paid from the 2019-20 Title 1 allocations for La Mesa Junior High School, Golden Valley High School, Canyon High School, Bowman High School, Sequoia School, and Sierra Vista Junior High School. |
| Approve the Capturing Kids’ Hearts Campus by Design Renewal Agreement with the Flippen Group for La Mesa Junior High School. |
| Flippen La Mesa Renewal Agreement |
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| Mariane A. Doyle, PhD, Director of Career Technical Education |
| An agreement between the William S. Hart Union High School District and the Santa Clarita Community College District for sharing of student data in order to improve educational programs and services from junior high school through college is attached for ratification. |
| The William S. Hart Union High School District (WSHUHSD) and the Santa Clarita Community College District (SCCCD) work in partnership in providing dual enrollment and college access opportunities under an instructional agreement.
Student data shared between WSHUHSD and SCCCD shall only be used for the purpose of college admissions through the College Access (dual-enrollment) and College Now (concurrent enrollment) programs, as well as to generate reports to analyze program effectiveness and long-term student outcomes. |
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Ratify the data sharing agreement between the William S. Hart Union High School District and the
Santa Clarita Community College District. The agreement is effective July 1, 2019, through June 30, 2020. |
| 2019 Data Sharing |
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| Mariane A. Doyle, PhD, Director of Career Technical Education |
| An agreement with Instructure for Canvas custom training is attached for ratification. |
| The attached agreement with Instructure for Canvas custom training includes five hours of remote webinar training and a customized agenda to be developed based on the District’s specific needs. |
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| $1,800.00 for one year, to be paid from Career Technical Education Funds. |
| Ratify the purchase of Instructure Canvas custom training services for one year, valid through August 6, 2020. |
| Instructure – Canvas Custom Training Services |
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| Dr. Nicholas Betty, Director of Educationally Related Intensive Counseling Services Program (ERICS) |
| This agreement continues the long-standing relationship between the William S. Hart School District and the Child & Family Center for their provision of counseling services to Hart District non-IEP, Medi-Cal students/families. |
| Approve the agreement between the William S. Hart Union High School District and The Child & Family Center for the provision of counseling services. |
| Child & Family Contract |
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| Dr. Nicholas Betty, Director of Educationally Related Intensive Counseling Services Program (ERICS) |
| The William S. Hart and Sulphur Springs school districts cooperatively developed an agreement for the 2019/2020 school year outlining the provision of counseling services to Sulphur Springs students, as provided by the Hart District. |
| Approve the agreement between the William S. Hart Union High School District and the Sulphur Springs Union School District for the provision of counseling services. |
| Sulphur Springs MOU |
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| Leigh Hansen, Director of Purchasing and Warehouse |
| Ratification of the July 2019 Purchase Order Report is requested. |
| Staff requests the Governing Board ratify the attached Purchase Order Report, which covers purchases, as specified, for the period July 1, 2019, through July 31, 2019.
This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor. In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction. |
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| The attached report shows amounts and funding sources for purchase orders processed in July 2019, as well as purchase orders greater than or equal to $50,000. |
| Ratify Purchase Order Report for the period of July 1, 2019, through July 31, 2019. |
| PO Board Report July 2019 |
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| Ralph Peschek, Chief Financial Officer |
| Approval and ratification of Warrant Register and Revolving Cash payments is requested. |
| 7/1/19 – 7/15/19 |
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| Payroll Warrant Register |
$3,219,901.30 |
| Commercial Warrants – General Fund |
$87,390,255.12 |
| Commercial Warrants – All Other Funds |
$7,570,138.95 |
| Revolving Cash Fund |
$0.00 |
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| 7/16/19 – 7/31/19 |
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| Payroll Warrant Register |
$7,996,375.14 |
| Commercial Warrants – General Fund |
$24,085,353.95 |
| Commercial Warrants – All Other Funds |
$208,614.25 |
| Revolving Cash Fund |
$261.00 |
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| Approve and ratify the above listed Warrant Register issued between July 1, 2019, through July 31, 2019, and order the items filed for audit. |
Commercial Warrants 7/1/19 – 7/15/19
Commercial Warrants 7/16/19 – 7/31/19
Payroll Warrants 7/1/19 – 7/31/19
Revolving Cash Warrants 7/1/19 – 7/31/19 |
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| Ralph Peschek, Chief Financial Officer |
| An addendum to the license contract for use of software personal computer products with the Los Angeles County Office of Education to govern the District’s use of social security numbers in the human resources/payroll systems reporting databases is attached for ratification. |
| Ratify addendum to the license contract for use of software personal computer products with the Los Angeles County Office of Education to govern the District’s use of social security numbers in the human resources/payroll systems reporting databases. |
| PC Products Addendum |
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| Ralph Peschek, Chief Financial Officer |
| Amendment No. 4 to Agreement No. 17-W224 between the William S. Hart Union High School District and the South Bay Workforce Investment Board, Inc. is attached for ratification. |
| Golden Oak Adult School’s Career Technical Education (CTE) programs in Certified Medical Assistant, Certified Pharmacy Technician, Certified Phlebotomy Technician, and Microsoft Excel are currently listed on the Employment Development Department’s (EDD) eligible provider list. The Hart District receives tuition reimbursements from EDD for eligible participants through the Workforce Innovation and Opportunity Act (WIOA) and CalWORKs funding.
Amendment No. 4 to Agreement No. 17-W224 extends the term to June 30, 2021, incorporates changes in costs for the four programs listed above, adds the Dental Assistant program, and removes the Hotel and Restaurant Operations program. |
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| Ratify Amendment No. 4 to Agreement No. 17-W224 between the William S. Hart Union High School District and the South Bay Workforce Investment Board, Inc. |
| GO Amendment No. 4 to Agreement No. 17-W224 |
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| Michael Otavka, Director of Facilities, Planning and Construction |
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Ratify Change Order No. 1 for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts, and Related Site-Work Project (Golden Phoenix Construction Company Inc., DBA Golden Phoenix Electric (Golden Phoenix), Bid Package No. HA1811A-07).
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The pedestrian walkway canopy that connects Building F and the Auxiliary Gym was removed with this project by request of Los Angeles County Fire. Removal of this portion of the canopy will allow a fire truck to have better access into the center of campus. The contractor has submitted a change order for this work because the bid documents did not detail the repair of the canopy. This is being brought to the Board as a ratification because the work needed to be done prior to classes starting on August 13.
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$4,748.54 from Measure SA (Fund 21).
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| Ratify Change Order No. 1 for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts, and Related Site-Work Project (Golden Phoenix). |
| CO1-Hart-GP |
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| Carle Manley, Director of Maintenance and Operations |
| Accept Notice of Completion for Bid Package No. HACP1904A (Rey-Crest Roofing & Waterproofing Co.) for the Hart High School Building Q Roof Replacement Project. |
| A Notice of Completion has been prepared for the Governing Board’s consideration for the following construction contract:
Rey-Crest Roofing & Waterproofing Co.
Bid Package No. HACP1904A – Roofing |
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| Accept Notice of Completion for the Hart High School Building Q Roof Replacement Project and authorize retention release to Rey-Crest Roofing & Waterproofing Co. |
| NOC Rey-Crest |
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| This Closed Session will be used as an extension of item II – First Closed Session, if needed. |
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| In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. |
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