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Hart District monumentThe next regular meeting of the Governing Board of the William S. Hart Union High School District is set for Wednesday, August 30 at 7 p.m. 

A closed session will begin at 6 p.m. Both meetings will take place at the district’s Administrative Center, 21380 Centre Pointe Parkway, Santa Clarita 91350.

PLEASE NOTE: This meeting will include a Public Hearing to review proposed amendments to Conflict of Interest Code.

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Conference with Legal Counsel – Existing Litigation (per Government Code Section 54956.9 (d)(1)) – (17/18-B)

Quick Summary / Abstract:
Conference with legal counsel.
II.B.2. Rejection of Claim No. 16/17-16L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Rejection of Claim No. 16/17-16L.  Documentation is confidential and maintained in District files.
II.B.3. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes

Quick Summary / Abstract:
Minutes of the Regular Meeting of August 9, 2017, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of August 9, 2017.
Attachments:
Minutes – Regular Meeting – August 9, 2017
IV. Recognitions by Board
V. Communications
V.A. Board Member Reports
V.B. Employee Association Leadership
V.B.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.B.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
V.C. School Site Report – Bowman High School

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Bowman High School Principal Robin Geissler will give a presentation on the school’s goals and unique programs.
Attachments:
Accountability for Alternative Schools
Bowman PowerPoint Presentation
VI. Special Items
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
VIII.A. Social Media and School Discipline

Speaker:
Kathy Hunter, Director of Student Services
Quick Summary / Abstract:
A review of the current impact of social media on school discipline will be provided.
Rationale:
The impact of social media on student behavior and school discipline continues to increase.  School jurisdiction has limits as to its ability to apply discipline while observing student rights to free speech.  An overview of the impact and protocol for investigation and discipline will be provided.
VIII.B. 2017 California Assessment of Student Performance and Progress

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
Student performance on California’s statewide student assessment system, the California Assessment of Student Performance and Progress (CAASPP), will be shared.
VIII.C. Next Generation Science Standards Rollout

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
Information will be shared regarding the work done to train teachers for the rollout of Next Generation Science Standards (NGSS) this school year for grades 7, 8, and 9.
IX. Action Items
IX.A. Fee Amendment No. 2 – Division of the State Architect Geotechnical Monitoring and Testing, Special Inspections, and Materials Testing Services for the Saugus High School Auditorium Project (Ninyo & Moore)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request approval of fee amendment No. 2 for Division of the State Architect (DSA) inspection services from Ninyo & Moore for the Saugus High School Auditorium Project.
Rationale:

Ninyo & Moore is submitting a second fee amendment request due to their services running longer than anticipated, in particular, the field welding inspections associated with structural steel.  The main factor for prolonged inspections is due to the welding work progressing at a much slower pace than scheduled. TELACU has been working to resolve issues with the steel contractor. The total fee in the attached proposal is intended to cover materials testing and special inspections through the remainder of the project.

It is a requirement of the State that the District employ a DSA materials testing laboratory during the construction phase of a project. The DSA testing lab is employed by the District, and is accountable to the DSA and the District. The quantity and types of tests required of the testing company are mandated by the DSA. At the completion of a project, the testing lab must certify that all tests were done according to DSA’s requirements. Without that certification, the project cannot be closed out with the DSA.

The cost for this work is often difficult for the materials testing company to estimate in advance due to conditions that they do not control (contractor schedule changes or sequence of work, etc.). However, the testing lab must remain on the project in order to complete their work. Funds have been allocated in the contingency portion of this project to cover these additional fees.

Financial Impact:

$148,016 from Measure SA (Fund 21). This increase is covered in the project contingency.

Recommended Motion:
Approve fee amendment No. 2 from Ninyo & Moore.
Attachments:
Fee Amendment #2
IX.B. Fee Amendment No. 1 – Division of the State Architect In-Plant Inspection Services for Placerita Junior High School New Classroom Addition Project (MTGL, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request approval of fee amendment No. 1 for MTGL, Inc., (MTGL) for Division of the State Architect in-plant inspection services for the Placerita Junior High School New Classroom Addition Project.
Rationale:

On June 15, 2016, the Governing Board approved an initial proposal for in-plant inspection services for a fee of $78,320.  MTGL is requesting additional fees of $26,962.25 through completion of the project. More in-plant inspection services are required (three additional weeks) than initially planned.

It is a requirement of the State that the District employ a Division of the State Architect (DSA) in-plant inspection firm to continually inspect the fabrication of modular buildings. The in-plant inspectors are employed by the District, and accountable to the DSA and the District. Once the modular buildings have been assembled, the in-plant inspector must certify that the buildings were assembled in compliance with DSA’s requirements. Without that certification, the project cannot be closed out with the DSA.

The cost for this work is often difficult for the in-plant inspection company to estimate in advance due to conditions that they do not control (contractor schedule changes or sequence of work, etc.). However, the in-plant inspection firm must remain at the fabrication facility to complete their work. Funds have been allocated in the contingency portion of this project to cover these additional fees.

Financial Impact:
$26,962.25 from Measure SA (Fund 21).  Fee amendment No. 1 is covered in the project contingency.
Recommended Motion:
Approve fee amendment No. 1 for MTGL, Inc., for Division of the State Architect in-plant inspection services for Placerita Junior High School New Classroom Addition Project.
Attachments:
Fee Amendment #1 – In-Plant Inspection
IX.C. Fee Amendment No. 1 – Division of the State Architect Special Testing and Lab Services for Placerita Junior High School New Classroom Addition Project (MTGL, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request approval of fee amendment No. 1 for MTGL, Inc., (MTGL) for Division of the State Architect (DSA) special testing and lab services for the Placerita Junior High School New Classroom Addition Project.
Rationale:
On November 16, 2016, the Governing Board approved an initial special testing and lab services proposal for a fee of $20,000.  MTGL is requesting additional fees of $78,219.50. This amendment is for 60 days of additional special inspection services required to complete this project. The additional time is due to the phasing schedule for the project being extended from two to three phases after MTGL completed their initial proposal.

It is a requirement of the State that the District employ a DSA materials testing laboratory during the construction phase of a project. The DSA testing lab is employed by the District, and is accountable to the DSA and the District. The quantity and types of tests required of the testing company are mandated by the DSA. At the completion of a project, the testing lab must certify that all tests were done according to DSA’s requirements. Without that certification, the project cannot be closed out with the DSA.

The cost for this work is often difficult for the materials testing company to estimate in advance due to conditions that they do not control (contractor schedule changes or sequence of work, etc.). However, the testing lab must remain on the project in order to complete their work. Funds have been allocated in the contingency portion of this project to cover these additional fees.

Financial Impact:
$78,219.50 from Measure SA (Fund 21).  Fee amendment No. 1 is covered in the project contingency.
Recommended Motion:
Approve fee amendment No. 1 for MTGL, Inc., for Division of the State Architect special testing and lab services for Placerita Junior High School New Classroom Addition Project.
Attachments:
Fee Amendment #1
IX.D. Fee Amendment No. 1 – Architectural Services for Placerita High School New Classroom Addition Project (WLC Architects, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request approval of fee amendment No. 1 for WLC Architects, Inc., for the Placerita Junior High School New Classroom Addition Project.

Rationale:

On April 20, 2016, the Board approved a proposal from WLC Architects, Inc., (WLC) to provide bid documents and construction administration for the Placerita Junior High School New Classroom Addition Project.  WLC calculated the estimated cost of construction and set their initial fee ($278,783) as a percentage of the estimated construction total, $6,072,423.

In February of this year, WLC sent a formal proposal to the District requesting a fee amendment based on a percentage of the actual construction costs which total more than $10 million dollars.  The fee amendment requested was an increase of $384,344. Staff rejected that request and argued that while WLC may have based their initial proposal on a percentage of the construction cost, their fee going forward was not assumed to automatically adjust upward with the construction cost.

Instead, staff worked with WLC for several months to negotiate a fee amendment based on the additional work that was required beyond WLC’s initial proposal. WLC was able to describe and quantify the additional work reflected in the fee amendment. In the process, WLC reduced their fee amendment request to $217,987.75. The areas where WLC’s work had expanded in relation to their initial proposal is outlined in their attached proposal.

Financial Impact:

$217,987.75 from Measure SA (Fund 21).  Fee amendment No. 1 is covered in the project contingency.

Recommended Motion:

Approve fee amendment No. 1 for WLC Architects, Inc., for the Placerita Junior High School New Classroom Addition Project.

Attachments:
WLC Fee Amendment #1
IX.E. Resolution No. 17/18-6 – Intent to Dedicate an Easement to Newhall County Water District at Hart High School for Roadway and Utilities Purposes

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request approval of Resolution No. 17/18-6 – Intent to Dedicate an Easement to Newhall County Water District at Hart High School for Roadway and Utilities Purposes.

Rationale:

Historically, the fire, irrigation and potable water systems (water systems) were interconnected on the Hart High School campus. As part of the Hart High School Infrastructure Project, it has been determined that these water systems require separate dedicated connections to the Newhall County Water District (NCWD) water mains. The Infrastructure Project separates and isolates these utilities creating the need for new connections to NCWD water mains located under Newhall Avenue and Kansas Street (east and south sides of the Hart High School campus).

While coordinating the street connections, NCWD staff reported that there is not an existing easement for potable water service to the campus over District property. NCWD facilities typically consist of a water meter, isolation valves and associated pipelines serving the campus. The easements described in the exhibits attached to Resolution No. 17/18-6 allow NCWD staff to enter District property in order to install, maintain and repair NCWD’s water system connections.

Dedicating an easement is a two step process.  First the Board approves the resolution of intent.  The resolution requires the Board set a public hearing at the following Board meeting.  The District must comply with certain statutory steps to post/publish this resolution.  Education Code 17558 requires:

  • The District to post the resolution of intent, signed by all Board Members (or a majority of the Board).

  • The resolution must be posted in three public places at least ten days before the public hearing date.

  • The District must publish the resolution one time at least five days before the public hearing in a newspaper published in the District.

  • At the following Board meeting, the Board will hold the public hearing regarding the easement.  After the public meeting is closed, the Board will consider another resolution actually dedicating the easement.

Recommended Motion:

Approve Resolution No. 17/18-6 – Intent to Dedicate an Easement to Newhall County Water District at Hart High School for Roadway and Utilities Purposes.

Attachments:
Resolution 17/18-6
IX.F. Resolution No. 17/18-5 – Electing to Comply with Senate Bill No. 693 Regarding Castaic High School

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Request approval of Resolution No. 17/18-5 to allow Castaic High School Construction Company, Inc., to comply with Senate Bill (SB) No. 693, as opposed to Education Code (EC) section 17407.5 as it existed in 2016, regarding Castaic High School.
Rationale:

In 2016, the District awarded a lease-leaseback contract to Castaic High School Construction Company, Inc., (Contractor) to build Castaic High School. The Contractor has requested that the District allow Contractor to comply with SB No. 693, as opposed to EC section 17407.5 as it existed in 2016. District staff recommends that the Board grant this request because of clarifications in the law that were made in SB No. 693.

Recommended Motion:
Adopt Resolution No. 17/18-5 to allow the contractor to comply with Senate Bill No. 693, as opposed to Education Code section 17407.5 as it existed in 2016, regarding Castaic High School.
Attachments:
Resolution 17/18-5
IX.G. Public Hearing to Review Proposed Amendments to Conflict of Interest Code

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Presentation of proposed amendments to the Conflict of Interest Code.
Rationale:
The Political Reform Act requires every local government agency to review its Conflict of Interest Code biennially. A Conflict of Interest Code tells public officials, governmental employees, and consultants what financial interests they must disclose on their Statement of Economic Interests (Form 700). The County Board of Supervisors is the code reviewing body for local government agencies, including school districts.

All agencies were required to submit to the Board of Supervisors the 2016 Biennial Review Certification form, and, if needed, a revised Conflict of Interest Code with supporting documentation. Attached is the Conflict of Interest Code of the William S. Hart Union High School District including the following proposed amendments: Exhibit A – Category 1 is modified with proper exemption wording; Exhibit A – Category 7 is modified with the wording, “in Exhibit B“; Exhibit B – the title of Career Technical Education Administrator was changed to Director of Career Technical Education; Exhibit B – Albert Einstein Academy for Letters, Arts and Science Charter School has been deleted.

Recommended Motion:
Recommend proposed amended Conflict of Interest Code to the Los Angeles County Board of Supervisors for adoption.
Attachments:
Wm. S. Hart UHSD Disclosure Code with proposed amendments
X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 17/18-3

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 17/18-3 regarding certificated, non-certificated and classified employees, and certification of coaches.
Recommended Motion:
Approve Personnel Report No. 17/18-3.
Attachments:
17/18-3 Personnel Report
X.B.2. Memorandum of Understanding Between the William S. Hart Union High School District and the Hart District Teachers Association Regarding Daily Sixth Period Assignments for Teachers at Saugus High School

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
The Hart District and Hart District Teachers Association have agreed upon a Memorandum of Understanding regarding sixth period assignments for teachers at Saugus High School.  The Memorandum of Understanding is attached.
Recommended Motion:
Approve the Memorandum of Understanding between the Hart District and the Hart District Teachers Association regarding sixth period teaching assignments for teachers at Saugus High School.
Attachments:
MOU HDTA sixth period teaching assignments
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Recommendation of Textbooks/Instructional Materials Adoption, 2017/18

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
Textbooks have been recommended for adoption for the 2017/18 school year.
Rationale:
Small Engines, 4th Edition – Publisher: American Technical Publishers – Author: Radcliff – Course Area: – MLR 1 Automotive Technology (Maintenance and Light Repair) (CCR)- Grade: 9-12 –  This is a comprehensive textbook that presents small engine operation and service principles using concise text, detailed illustrations, and practical applications.  The content is based on technical requirements put forth by Briggs and Stratton.  The textbook explains the “why” of engine design and the “how” of operation, as well as basic repair.  This edition includes expanded coverage of two-stroke cycle engines, turbocharged diesel engines, liquefied petroleum gas (LPG) fueled engines, and outdoor power equipment industry data.

Essentials of Dental Assistng, 6th Edition – Publisher: Elsevier – Author: Robinson – Course Area: – Dental Assisting (CCR) – Grade: 12 – This abridged textbook, by the same authors of Modern Dental Assisting, is a more comprehensive hardbound book.  It is a newer edition of the book the class has been using for 24 years.  The design provides key terms and learning objectives showing theoretical and performance expectations in the entry-level aspects of dental assisting.  It helps the students focus on ethical implications, including questions at the end of each chapter.  Additionally, there are strategic thinking scenarios that allow the students to apply their knowledge as they analyze the situation.  The text shows, in color detail, different dental procedures giving explanations as to why each component is performed.  The book comes with a CD –rom and free access to the Evolve website where the student can do interactive practice with key terms and concepts learned.

Financial Impact:
Funding from CCR (College and Career Readiness) Funds.
X.C.2. Ratification of Out-of-State Conference Attendance

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Linda Cox, a teacher at West Ranch High School, is requesting ratification of her attendance at the International Society for Technology in Education (ISTE) Conference and Expo, June 24-28, 2017, in San Antonio, Texas.
Financial Impact:
All expenses for Linda Cox’s attendance at the International Society for Technology in Education (ISTE) Conference and Expo, June 24-28, 2017, in San Antonio, Texas, were covered by the California Technical Education Incentive Grant (CTEIG).
Recommended Motion:
Ratify Linda Cox’s attendance at the International Society for Technology in Education (ISTE) Conference and Expo, June 24-28, 2017, in San Antonio, Texas.
X.C.3. Requests for Overnight/Out-of-State Trips – Saugus High, Valencia High, and West Ranch High Schools.

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Saugus High School (Yearbook, Cross Country, Girls Volleyball), Valencia High School (Girls Tennis, Vocal Jazz), and West Ranch High School (Girls Tennis).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by Saugus High School Principal Vince Ferry, Valencia High School Principal John Costanzo, and West Ranch High School Principal Mark Crawford are attached.
Recommended Motion:
Approve trips:  SHS Yearbook, Anaheim, 9/15-17/17; SHS Cross Country, Portland, OR, 9/28-10/1/17; SHS Girls Volleyball, San Diego, 10/13-14/17; VHS Girls Tennis, Newport Beach, 9/15-16/17; VHS Vocal Jazz, Salinas, 9/16-17/17; WRHS Girls Tennis, Fresno, 9/7-9/17.
Attachments:
Trip Approvals for 8-30-17 Board Meeting
X.C.4. Renewal of a Memorandum of Understanding with the Santa Clarita Valley Youth Project for the 2017/18 School Year

Speaker:
Michael Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Renewal of a Memorandum of Understanding with the Santa Clarita Valley Youth Project for the 2017/18 school year.
Financial Impact:
A total of fifty thousand dollars ($50,000) from the General Fund paid out quarterly over the school year to the Santa Clarita Valley Youth Project for counseling services for the 2017/18 school year.
Recommended Motion:
Approve renewal of a Memorandum of Understanding with the Santa Clarita Valley Youth Project for the 2017/18 school year.
Attachments:
SCV Youth Project 2017.18 MOU
X.C.5. Dashboard Alternative School Status Eligibility Certification

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
A Dashboard Alternative School Status (DASS) Eligibility Certification is required for Sequoia School to be excluded from the fall 2017 Dashboard release.  This certification will cover a three-year period.  Dashboard is the program that releases student test results.
Recommended Motion:
Approve Sequoia School’s Dashboard Alternative School Status (DASS) Eligibility Certification, which will exclude Sequoia from Dashboard release for 2017, 2018, and 2019.
Attachments:
Dashboard Release Eligibility Certification
X.C.6. Animal Care Technologies Online Subscription

Speaker:
Mariane Doyle, Ph.D., Director of Career Technical Education
Quick Summary / Abstract:
Online subscription for the Veterinary Science Extended Day Course, 2017-18 school year, submitted for approval.
Rationale:
Animal Care Technologies (ACT) Online Training is the most comprehensive library of high quality staff training videos available to the animal health care industry.  Authored by experts and formatted to fit the time constraints of the busiest practice, ACT Online Training is as well received by employees as it is effective at increasing competence, proficiency, and profitability.  Students in animal health care vocational preparatory courses benefit from utilizing the same resources widely used  by veterinary practices for support staff training applications.
Financial Impact:
$3151.50 paid from the Career Technical Education Incentive Grant.
Recommended Motion:
Approve purchase of Animal Care Technologies Online subscription for the 2017-18 school year.
Attachments:
ACT Online Training
X.D. Consent Calendar-Business Services
X.D.1. Purchase Order Report

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratify July 2017 Purchase Order Report.
Rationale:
Staff requests the Governing Board ratify the attached Purchase Order Report, which covers purchases, as specified, for the period July 1, 2017, through July 31, 2017.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Please note: The Purchase Order Report includes purchases previously ratified but not completed and closed by June 30, 2017.  These purchase orders are included here again due to their necessary creation within the District’s new financial system.

Financial Impact:
Attached report shows amounts and funding sources for purchase orders processed in July 2017, as well as purchase orders greater than or equal to $50,000.
Recommended Motion:
Ratify Purchase Order Report for the period of July 1, 2017, through July 31, 2017.
Attachments:
PO Board Report July 2017
X.D.2. Warrant Register and Revolving Cash Payments

Speaker:
Lisa Nilles, Director of Fiscal Services
Quick Summary / Abstract:
Approve and ratify Warrant Register and Revolving Cash payments.
Rationale:
7/1/17 – 7/15/17
Payroll Warrant Register   $3,135,307.50
Commercial Warrants – General Fund  $9,516,647.51
Commercial Warrants – All Other Funds    $1,002,201.21
Revolving Cash Fund $0.00
7/16/17 – 7/31/17
Payroll Warrant Register   $7,452,428.30
Commercial Warrants – General Fund  $7,705,978.54
Commercial Warrants – All Other Funds $59,251.26
Revolving Cash Fund  $600.00
Recommended Motion:
Approve and ratify the above listed Warrant Register and Revolving Cash payments issued between May 1, 2017, through May 31, 2017, and order the items filed for audit.
Attachments:
Commercial Warrants 7/1/17-7/15/17
Commercial Warrants 7/16/17-7/31/17
Payroll Warrants 7/1/17-7/31/17
Revolving Cash Warrants 7/1/17-7/31/17
X.D.3. Amendment No. 3 to Resolution No. 16/17-24 – Certification of Signatures

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
It is necessary to update authorized signatures for the period of December 14, 2016, through December 31, 2017, as reflected in Amendment No. 3 to Resolution No. 16/17-24, effective August 30, 2017.
Rationale:
On December 14, 2016, in accordance with California Education Code Sections 42632 and 42633, the Governing Board adopted Resolution No. 16/17-24 authorizing the District’s Certification of Signatures for the period of December 14, 2016, through December 31, 2017.  This action allows the District to file a verified signature of each person authorized to sign notices of employment, contracts, and/or orders drawn on District funds.

Amendment No. 3 to Resolution No. 16/17-24 identifies the following changes to the authorized signers:

– Add Ralph Peschek, Chief Financial Officer

Recommended Motion:
Adopt Amendment No. 3 to Resolution No. 16/17-24 – Certification of Signatures to add Ralph Peschek,Chief Financial Officer, effective August 30, 2017.
Attachments:
Amendment No. 3 to Resolution 16/17-24 Signature Certification
X.D.4. Purchase of Dairy Products Through Piggyback Contract (Driftwood Dairy)

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Allow the purchase of dairy products from Driftwood Dairy for the 2017/18 school year from the San Gabriel Valley Food Purchasing Cooperative/Glendora Unified School District piggyback contract.
Rationale:
Board Policy 3311(a) provides that the District may piggyback with the contract of another public agency or corporation when the Board has determined it in the District’s best interest. The term “piggyback” is associated with Public Contract Code Section 20118, which allows public entities to acquire property by participating in an existing contract of another public entity.

The San Gabriel Valley Cooperative Purchasing Group consists of eighteen school districts who issued a contract for the most current Class I, II and III price levels as issued by the Department of Food and Agriculture. The District would like to utilize this contract for the 2017/18 school year for dairy products.

The District has the right to cancel to terminate our participation in the piggyback contract by providing thirty (30) days written notice to the Contractor.

Financial Impact:
Based on the estimated quantities needed for the year, an annual cost of $115,747 to be paid from the Cafeteria Special Revenue Fund (13.0).
Recommended Motion:
Approve the purchase of dairy products from Driftwood Dairy for the 2017/18 school year from the San Gabriel Valley Food Purchasing Cooperative/Glendora Unified School District piggyback contract.
Attachments:
Drfitwood_Hart piggyback approval letter
Piggyback Contract Approval 2015-16
Piggyback Contract Proposal Price
Piggyback Contract Renewal 2017-18
X.D.5. Purchase of Bread Products Through Piggyback Contract (Galassos Bakery)

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Allow the purchase of bread products from Galassos Bakery for the 2017/18 school year from the San Gabriel Valley Food Purchasing Cooperative/Glendora Unified School District piggyback contract.
Rationale:
Board Policy 3311(a) provides that the District may piggyback with the contract of another public agency or corporation when the Board has determined it in the District’s best interest. The term “piggyback” is associated with Public Contract Code Section 20118, which allows public entities to acquire property by participating in an existing contract of another public entity.

The San Gabriel Valley Cooperative Purchasing Group consists of eighteen school districts who issued a contract for the most current Class I, II and III price levels as issued by the Department of Food and Agriculture. The District would like to utilize this contract for the 2017/18 school year for bread products.

The District has the right to cancel to terminate our participation in the piggyback contract by providing thirty (30) days written notice to the Contractor.

Financial Impact:
Based on the estimated quantities needed for the year, an annual cost of $54,509 to be paid from the Cafeteria Special Revenue Fund (13.0).
Recommended Motion:
Approve the purchase of bread products from Galassos Bakery for the 2017/18 school year from the San Gabriel Valley Food Purchasing Cooperative/Glendora Unified School District piggyback contract.
Attachments:
Coop Award to Galassos Letter
Galassos_Hart Piggyback Letter
Piggyback Extension letter
San Gabriel Coop Bid
X.D.6. Refund of Developer Fees

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approve developer fee refund totaling $371.33.
Rationale:
On January 16, 2015, the District collected $786.17 in developer fees for commercial construction at 31824 The Old Road, Castaic, CA 91384.  The scope and nature of the project has since changed.  The square footage of the new building was reduced and the developer has requested a refund of fees paid for the difference.  Pursuant to California Education Code Section 17624, the District may reduce the refund by the administrative cost incurred in collecting and repaying the fee.  Therefore, the District will refund a total of $371.33 (the original fee collected of $786.17, less amount of the new certificate issued of $389.84, less the administrative charge of $25).
Financial Impact:
$371.33 to be paid from the Capital Facilities Fund (25.0).
Recommended Motion:
Approve developer fee refund, as specified, totaling $371.33.
X.D.7. Disposition of Surplus/Obsolete Property

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Staff requests permission to dispose of surplus/obsolete property.
Rationale:
Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

Surplus/obsolete equipment includes the following:

1) Student combo desks (QTY 24, Placerita Junior High School)

2) AudioTronics cassette tape player (QTY 1, Placerita Junior High School)

3) Spot Light opaque projector (QTY 1, Placerita Junior High School)

4) Two-drawer file cabinet (QTY 4, Placerita Junior High School)

Recommended Motion:
Pursuant to California Education Code Sections 17545 and 17546, authorize disposal or sale of surplus/obsolete equipment as noted above.
X.D.8. Additional Special Education Consultant Agreements, 2017/18

Speaker:
Sharon Amrhein, Director of Special Education
Quick Summary / Abstract:
Request for approval of Special Education Consultant Agreements, extending from July 1, 2017, to June 30, 2018.
Rationale:
It is necessary to complete individual assessments as specified in students’ Individual Education Programs to determine and provide the designated instructional services (DIS) necessary for the students to benefit educationally from their instructional program. The District contracts with many vendors to perform and provide these assessments and services.   A master contract will be generated for each Agreement.

ASL captioning services, Real Time Captioning

Financial Impact:
Real Time Captioning, approximately $76,000, budgeted from Special Education funds.
Recommended Motion:
Approve Special Education Consultant Agreements, extending from July 1, 2017, to June 30, 2018.
X.E. Consent Calendar-Operations
X.E.1. Prequalification List Per Public Contract Code Section 20111.6 (July 2017)

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratify general contractors and subcontractors prequalified in July 2017 application process to bid on certain District public works projects pursuant to Public Contract Code Section 20111.6.
Rationale:
Pursuant to Public Contract Code Section 20111.6 (as enacted by Assembly Bills 1565 and 1581), general contractors and mechanical, electrical, and plumbing subcontractors (as defined) planning to bid on certain public projects must be prequalified prior to submitting bids for such projects.  Specifically, the District must prequalify bidders on all public projects with an expenditure of one million dollars ($1,000,000) or more, and using funds received under the Leroy F. Greene School Facilities Act of 1998 or any funds from a future state school bond.

The District currently accepts prequalification applications on a quarterly basis, and recently issued a notice inviting prequalification (RFQ17-07A) for the July application period (July 1 to July 10, 2017).

The attached list reflects the complete list of contractors approved during the July 2017 application process.

Recommended Motion:
Ratify the attached list to include general contractors and subcontractors prequalified in the July 2017 application process to bid on certain District public works projects pursuant to Public Contract Code Section 20111.6.
Attachments:
Application status July 2017
X.E.2. Change Order No. 1 – Saugus High School Auditorium Project Bid Package No. 1 (Triangle Enterprises, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request approval of change order No. 1 from Triangle Enterprises, Inc., for $29,761 the Saugus High School Auditorium Project.
Rationale:

The contractor is requesting an increase in their contract price related to additional work not contained in the bid documents. The additional work includes:

  1. Demolition of site pavement required to install new sewer, gas and domestic water lines (related to Pro-Craft change order No. 2)

  2. Demolition of concrete pavement due to a broken water line near the Administration Building

  3. Coring of an unforeseen asbestos concrete pipe to install the new storm drain lines

  4. Removal of a large pine tree.

Financial Impact:
$29,761 from Measure SA (Fund 21). Change order No. 1 is covered in the project contingency.
Recommended Motion:
Approve change order No. 1 from Triangle Enterprises, Inc., for $29,761 for the Saugus High School Auditorium Project.
Attachments:
Triangle Change Order #1
X.E.3. Change Order No. 2 – Saugus High School Auditorium Project Bid Package No. 9 (Pro-Craft Construction, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request approval of change order No. 2 from Pro-Craft Construction, Inc., for $34,821 for the Saugus High School Auditorium Project.

Rationale:

The bid documents indicate that the new sewer, gas and water services to the building are to connect to existing lines within 20-50 feet of the building; however, those existing lines do not exist. Instead, the contractor had to connect to lines that were approximately, 110-450 feet away from the originally specified locations. The contractor is requesting an increase in their contract price related to the installation of these greater lengths of the new sewer, gas and water lines.

Financial Impact:
$34,821 from Measure SA (Fund 21). Change order No. 2 is covered in the project contingency.
Recommended Motion:

Approve change order No. 2 from Pro-Craft Construction, Inc., for $34,821 for the Saugus High School Auditorium Project.

Attachments:
Pro-Craft Change Order #2
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar 
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of II. First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: August 25, 2017, 3:40 PM

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