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The next Hart District meetings include a regular meeting of the Governing Board set for 7 p.m., Wednesday, December 11, at the Administrative Center, 21380 Centre Pointe Parkway, Santa Clarita 91350.

A closed session will begin at 5:15 p.m. and the regular meeting will follow at 7 p.m.

This meeting will be preceded by a Special Meeting of the William S. Hart Joint School Financing Authority at 6:50 p.m.; here is that agenda.

The regular meeting agenda can be viewed below:

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Rejection of Claim No. 19/20-07L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Claim No. 19/20-07L.  Documentation is confidential and maintained in District files.
II.B.2. Rejection of Claim No. 18/19-20L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Claim No. 18/19-20L.  Documentation is confidential and maintained in District files.
II.B.3. Settlement Agreement No. 19/20-08SE (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Settlement Agreement No. 19/20-08SE.  Documentation is confidential and maintained in District files.
II.B.4. Conference with Legal Counsel – Existing Litigation (per Government Code 54956.9(d)(1)) – Case No. 19STCV18729

Quick Summary / Abstract:
Conference with legal counsel.
II.B.5. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.B.6. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.7. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with California School Employees Association.
II.B.8. Conference with Legal Counsel – Anticipated Litigation (per Government Code Section 54956.9(d)(2)) Significant exposure to litigation – one case

Quick Summary / Abstract:
Conference with legal counsel.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes

Quick Summary / Abstract:
Minutes of the Regular Meeting of November 20, 2019, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of November 20, 2019.
Attachments:
Minutes – Regular Meeting – November 20, 2019
IV. Recognitions by Board
IV.A. Recognition of First Responders

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Los Angeles County Sheriff’s Department Captain Lewis, Sergeant Pokorny, and Hart District School Resource Officers (SROs) will be recognized by the Governing Board for the service they gave to Saugus High School and the Saugus community during the tragic events that occurred on November 14, 2019.
V. Communications
V.A. Board Member Reports
V.B. Student Board Member Report
V.C. Employee Association Leadership
V.C.1. Hart District Teachers Association (HDTA) President John Minkus
V.C.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
VI. Special Items
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
IX. Action Items
IX.A. First Interim Financial Report

Speaker:
Ralph Peschek, Chief Business Officer
Quick Summary / Abstract:
Presentation and approval of the 2019/20 First Interim Financial Report.
Rationale:
California Education Code Sections 42130 and 42131 require each school district to file interim financial reports twice a year.  The first report covers the financial and budgetary status of the District for the period ending October 31st. The second report covers the period ending January 31st.  Both interim reports require Governing Board approval and certification of the District’s financial condition.  The purpose of the interim reporting process is to raise early warning flags for districts that will not be able to meet financial obligations for the current or two subsequent fiscal years.

The interim report includes the following documents:
– First Period Financial Report (Fund Forms 01,11,13,14,17,21,25,35,40,49,52,67,73)
– Attendance Summary (Form AI)
– Multi-Year Financial Projections
– Criteria and Standards

The 2019/20 First Interim Financial Report for the period ending October 31, 2019, is before the Governing Board for approval.  The Statute requires the Governing Board to certify in writing whether or not the District is able to meet its financial obligations for the remainder of the fiscal year, and based on current forecasts, for the subsequent fiscal year.  The First Interim Financial Report reflects all changes resulting from the state’s budget adoption, as well as other expenditure and revenue adjustments since the District adopted its 2019/20 budget in June 2019.  Staff will make a presentation on these adjustments at the Governing Board meeting.

Based on current revenue and expenditure assumptions, staff recommends a positive certification of the 2019/20 First Interim Financial Report.

Financial Impact:
As reflected in the attached report.
Recommended Motion:
Staff recommends the Governing Board approve the 2019/20 First Interim Financial Report and adopt a positive certification pursuant to California Education Code Section 42131.
Attachments:
2019-20 First Interim Budget
IX.B. Site-Based Decision – Sequoia School

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
A site-based decision at Sequoia School is presented for approval.
Rationale:
On Monday, November 4, 2019, the certificated faculty of Sequoia School held a vote regarding keeping the seventh period daily schedule.  The proposal passed with a 75 percent yes vote. The Hart District Teachers Association approved this schedule on November 19, 2019. This schedule will now become permanent at Sequoia School beginning January 2020.
Recommended Motion:
Approve the site-based decision at Sequoia School regarding a seven period daily schedule.
Attachments:
2019 Sequoia Site Based Decision
X. Consent Calendar — Hart District meetings

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves all the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 19/20-10

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 19/20-10 regarding certificated, non-certificated, classified and non-classified employees is presented for approval.
Recommended Motion:
Approve Personnel Report No. 19/20-10.
Attachments:
19/20 -10 Personnel Report
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Final Adoption of Textbook/Instructional Materials, 2019/20

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
A textbook has been recommended for final adoption for the 2019/20 school year.
Rationale:
Magruder’s American Government – Publisher: Pearson – Author: Various – Course Area: – U.S. Government  – Grade: 12 – After reviewing four different publisher’s materials, the high school U.S. Government Materials Selection Committee recommends this book to be adopted for the spring semester. Pearson’s program is made accessible for students through clear, appealing narrative and engaging activities, questions, and primary sources. The program bridges best practices, curriculum standard expectations, and technology to help prepare all students to be college and career ready. The Magruder’s American Government program uses a research-tested, four-part learning model to enhance teaching and understanding. The program uses scaffolded literacy support to help students read informational text closely, build vocabulary and language skills, and use evidence to articulate their ideas. The program was created in collaboration with educators, social studies experts, and students and is based on Pearson’s Mastery System. The System uses tested best practices, content expectations, technology, and a four-part framework—Connect, Investigate, Synthesize, and Demonstrate—to prepare students to be college- and career-ready.
Financial Impact:
Funding from State Instructional Materials Funds.
Recommended Motion:
Approve textbook, as referenced above, for use beginning in the 2019/20 year.
X.C.2. Requests for Overnight/Out-of-State Trips – Hart High, Saugus High, and Valencia Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Hart High School (Choir, Wind Ensemble/Jazz Band), Saugus High School (Boys Basketball, Softball), and Valencia High School (Boys Volleyball).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  The trip requests signed by Hart High School Principal Jason d’Autremont, Saugus High School Principal Vince Ferry, and Valencia High School Principal Steve Ford are attached.
Recommended Motion:
Approve trips:  HHS Choir, Anaheim, 2/13-14/20; HHS Wind Ensemble/Jazz Band, Orlando, FL, 3/17-22/20; HHS Choir, Waikoloa, HI, 3/28-4/1/20; SHS Boys Basketball, Encinitas, 12/26-31/19; SHS Softball, Laughlin, NV, 3/4-7/20; VHS Boys Volleyball, Clovis, 2/21-22/20.
Attachments:
Trip Approvals for 12-11-19 Board Meeting
X.C.3. Request for Overnight/Out-of-State Trip (Ratification) – Saugus High School

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve ratification of overnight/out-of-state student trip request from Saugus High School (Cross Country).
Rationale:
The submitted trip request has been reviewed and meets all requirements established by Board Policy and Administrative Regulation 3541.1.  The trip request signed by Saugus High School Principal Vince Ferry is attached.
Recommended Motion:
Approve trip:  SHS Cross Country, Fresno, 11/27-12/1/19.
Attachments:
Ratification of Trip Request for 12-11-19 Board
X.C.4. Staff Development for Educators Service Agreement (Bryan Harris)

Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
Staff Development for Educators (SDE) has been contracted to provide on-site staff development training with Bryan Harris for up to 100 staff members for two days on December 9-10, 2019.
Rationale:
Bryan Harris is the Director of Professional Development for the Casa Grande Elementary School District in Arizona.  Dr. Harris’ work focuses on helping classroom teachers incorporate effective teaching and learning strategies that help all students to succeed. He is a national educational trainer on the effects of trauma and stress on the brain, how it rewires your thinking, and how to overcome stressors through building resiliency. This two-day training will focus on how trauma affects learning and brain development, how to help students and staff build resiliency to overcome stressors, and how to create a trauma-informed learning environment.
Financial Impact:
$9,000.00 for the 2-day workshop, including the speaker’s honorarium and all related travel expenses to be paid from the Title IV, Part 2 budget.
Recommended Motion:
Ratify the Staff Development for Educators service agreement for staff development for up to 100 staff members on December 9-10, 2019, provided by Bryan Harris.
Attachments:
Staff Development for Educators Service Agreement (Bryan Harris)
X.C.5. Revisions to School Plans for Student Achievement

Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
State and federal laws require schools to annually review and update their School Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.
Rationale:
State and federal laws require schools to annually review and update their School Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds. As required by Senate Bill 374, each school leadership, site councils, and advisory committees conducted comprehensive needs assessments as well as an analysis of student achievement data based on the California Dashboard in the fall of 2018 to develop objectives for their action plan.

Analysis of each plan reveals necessary updates and revisions. Each school site council has approved the revisions, after consulting with school leadership teams and advisory councils, and recommends them to the Board for approval.  All legal requirements remain in place for each plan that was approved in June 2019. Annual evaluations conducted at that time meet the requirements of Board Policy 6190.

Attached are the revisions for the school plans of Golden Valley High School and La Mesa Junior High School for the 2019/20 school year. Goals and action plans remain aligned with LCAP District goals and school goals for increased student achievement.

Financial Impact:
School plans account for the spending of Title I federal grant money allocated to school sites specifically for increasing student achievement at schools with 40 percent socioeconomically disadvantaged families. Allocated costs have not changed. The revisions simply modify the plans guiding how the funds will be spent at the school site.
Recommended Motion:
Approve the revisions to the School Plans for Student Achievement for Golden Valley High School and La Mesa Junior High School.
Attachments:
Golden Valley SPSA Revisions 11/18//2019
La Mesa SPSA Revisions 11/20/2019
X.D. Consent Calendar-Business Services
X.D.1. Purchase Order Report

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratification of the November 2019 Purchase Order Report is requested.
Rationale:
Staff requests the Governing Board ratify the attached Purchase Order Report, which cover purchases, as specified, for the period of November 1, 2019, through November 30, 2019.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Financial Impact:
The attached report shows amounts and funding sources for purchase orders processed in November 2019, as well as purchase orders greater than or equal to $50,000.
Recommended Motion:
Ratify the Purchase Order Report for the periods of November 1, 2019, through November 30, 2019.
Attachments:
PO Board Report November 2019
X.D.2. Warrant Register and Revolving Cash Payments

Speaker:
Ralph Peschek, Chief Business Officer
Quick Summary / Abstract:
Approval and ratification of Warrant Register and Revolving Cash payments is requested.
Rationale:
 11/1/19 – 11/15/19
 Payroll Warrant Register $3,907,888.78
 Commercial Warrants – General Fund $11,258,693.86
 Commercial Warrants – All Other Funds $546,812.82
 Revolving Cash Fund $0.00
 11/16/19 – 11/30/19
 Payroll Warrant Register $9,186,012.50
 Commercial Warrants – General Fund $1,758,651.19
 Commercial Warrants – All Other Funds $6,037,112.94
 Revolving Cash Fund $0.00
Recommended Hart District meetings Motion:
Approve and ratify the above-listed Warrant Register and Revolving Cash payments issued between November 1, 2019, through November 30, 2019, and order the items filed for audit.
Attachments:
Commercial Warrants 11/1/19-11/15/19
Commercial Warrants 11/16/19-11/30/19
Payroll Warrants 11/1/19-11/30/19
X.D.3. Agreement for Fiscal and Budget Services (School Services of California, Inc.)

Speaker:
Ralph Peschek, Chief Business Officer
Quick Summary / Abstract:
Approval is requested for an agreement for fiscal and budget services for one year from January 1, 2020, to December 31, 2020.
Rationale:
School Services of California, Inc. (SSC), provides the District with assistance regarding issues of school finance, legislation, school budgeting, and general fiscal issues. The agreement provides for the following: access to SSC Fiscal Reports and other tools on the SSC website, analyses of all major school finance/fiscal legislation, up to eight (8) hours of service annually, as specified, and participation at the SSC conferences and workshops at the client rate.

The agreement’s term is for the period of one year, from January 1, 2020, to December 31, 2020, and may be terminated by either party with a thirty (30) day written notice.

Financial Impact:
$3,660 payable from the General Fund (01.0), plus expenses, and an additional $650 for a Comparative Analysis of District Income and Expenditures (CADIE) and a Salary and Benefits Report (SABRE).  Any services above those noted will be charged at the applicable hourly rate for the person(s) performing the requested services.
Recommended Motion:
Approve agreement with School Services of California, Inc., for fiscal and budget services in 2020.
Attachments:
2019_20 School Services California
X.D.4. Award of Scholarships

Speaker:
Ralph Peschek, Chief Business Officer
Quick Summary / Abstract:
Authorization is requested for scholarship awards for the 2019/2020 school year.
Rationale:
The information listed on the attachment regarding scholarship award recipients is submitted to the Board for approval.
Recommended Motion:
Following verification of registration/receipt of grades, authorize payment of awards to the students listed in the amount indicated for each student.
Attachments:
Award of Scholarships
X.D.5. Acceptance of Donation

Speaker:
Ralph Peschek, Chief Business Officer
Quick Summary / Abstract:
Donations are presented for Governing Board approval.
Rationale:
Princess Cruise Lines, Ltd., would like to present the Saugus High School Industrial Arts Department with six sit-stand desktops (Varidesk).  The value of the Varidesks is $1500.

UPS Store #6401 would like to present Castaic High School with a used Epson Stylus Pro 9900 wide format printer, twelve assorted ink color cartridges, and two additional maintenance tanks.  The value of the Epson Stylus Pro 9900 is $3000, the assorted ink color cartridges is $1799, and the additional maintenance tanks is $78.

Recommended Motion:
Accept the donation from Princess Cruise Lines, Ltd. for Saugus High School Industrial Arts Department, and accept the donation from UPS Store #6401 for Castaic High School.
X.D.6. Acceptance of Monetary Donations

Speaker:
Ralph Peschek, Chief Business Officer
Quick Summary / Abstract:
Monetary donations for the 2019/2020 school year are presented for Governing Board approval.
Recommended Motion:
Accept the monetary donations listed in the November 2019 Monetary Donations list in the amount indicated for each recipient.
Attachments:
Acceptance of Monetary Donations
X.D.7. Purchasing through California-Approved Piggyback Contracts

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Board Policy 3311(a) provides that the District may piggyback with the contract of another public agency or corporation when the Board has determined it in the District’s best interest. The term “piggyback” is associated with Public Contract Code Section 20118, which allows public entities to acquire property by participating in an existing contract of another public entity.
Rationale:
Piggybacking with another public entity contract allows the District to take advantage of lower costs realized through economies-of-scale and also avoids the time and expense of a public bid process.  Each piggyback contract is evaluated for participation and usage.  When the District’s need is greater than the piggyback contract participation or usage, the District will author and publish its own bid to obtain best cost. Administrative Regulation 3311(a) further defines that when bids are not required, District staff shall make a good faith effort to secure quotes.

Staff requests the use of the following California-approved piggyback contract during the 2019/20 school year:

LAUSD Contract 4400005634 for tree services

Recommended Motion:
Approve the procurement of various items via California-approved piggyback contract for the 2019/20 and fiscal year pursuant to Public Contract Code Section 20118 and Board Policy 3311(a).
X.D.8. Disposition of Surplus/Obsolete Equipment

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Authorization is requested for the disposition of surplus/obsolete equipment.
Rationale:
Pursuant to California Education Code Section 17545(b), the following equipment will be sold through public auction, and if not sold, disposed of as surplus/obsolete equipment pursuant to Education Code Section 17545 (b).

1) 40 ft. storage container (QTY 1, Valencia High School)

Recommended Motion:
Authorize staff to dispose of specified equipment pursuant to California Education Code Sections 17545(b) and 17546(c).
X.D.9. Additional Nonpublic Schools, 2019/2020

Speaker:
Joanna White, Director of Special Education
Quick Summary / Abstract:
Request for approval of additional nonpublic schools for the 2019/20 school year.
Rationale:
On July 17, 2019, the Governing Board approved a list of state-licensed, nonpublic schools to provide services for Individuals with Exceptional Needs for whom the District has no appropriate program.  Such determination is made by Individual Education Program Teams.  It is requested to add the following nonpublic schools to the approved provider list:

Laurel Heights, Atlanta, Georgia
Financial Impact:
Fiscal implications will be determined as the Individual Service Agreements are completed.
Recommended Motion:
Approve the additional nonpublic schools, 2019/2020.
X.E. Consent Calendar-Operations
X.E.1. Fee Amendment No. 1 – District-Wide Comprehensive Hazardous Waste Materials Handling and Disposal Program (Advanced Chemical Transport, Inc., DBA ACTenviro)

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Approval of Fee Amendment No. 1 from Advanced Chemical Transport, Inc., DBA ACTenviro (ACTenviro), for District-wide comprehensive hazardous waste materials handling and disposal.
Rationale:
At the June 12, 2019, Board Meeting, the Board approved a proposal from ACTenviro for a District-wide comprehensive hazardous waste materials and handling program.  Due to unforeseen industry cost increases, new requirements from certain agencies, and services required from our own Transportation Department, Advanced Chemical Transport’s fees have increased.
Financial Impact:
Not to exceed $15,000 from the General Fund (01.0), Maintenance Budget.
Recommended Motion:
Approve Fee Amendment No. 1 from Advanced Chemical Transport, Inc., DBA ACTenviro for District-wide comprehensive hazardous waste materials handling and disposal.
Attachments:
ACT
X.E.2. Ratification of Change Order No. 6 – Hart High School Two-Story Modular Classroom Building Project (American Modular Systems, Inc.)

Speaker:
Michael Otavka, Director Facilities, Planning and Construction
Quick Summary / Abstract:

Ratification of Change Order No. 6 for the Hart High School Two-Story Modular Classroom Building Project from American Modular Systems, Inc. (AMS), is presented for approval.

Rationale:

The approved plans for the new two-story modular classroom building at Hart High School included a duplex outlet in the ceiling of each classroom. This outlet was intended for use by a ceiling mounted projector; however,  these plans were done several years ago when the District was still using ceiling mounted projectors.

District Technology has changed its standard from ceiling mounted projectors to two large LCD TVs in each classroom and has added a ceiling mounted A/V controller box mounted in the ceiling of each classroom. While AMS has provided ceiling mounted electrical outlets, the outlets need to be relocated to above the ceiling to connect to the new A/V controller boxes.  AMS has provided the District with a change order to relocate the ceiling electrical outlets for all 22 classrooms.

Due to the school moving into the two story classroom building over winter break, staff has directed AMS to make this change immediately so as not to delay the move.  Staff is requesting ratification of this change order.

Financial Impact:
$4,510 from Measure SA (Fund 21).
Recommended Motion:
Ratify Change Order No. 6 for the Hart High School Two-Story Modular Classroom Building Project from American Modular Systems, Inc.
Attachments:
CO 6 AMS
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar
X.H. Items Removed from Consent Calendar
XI. Organizational Meeting Items
XI.A. Election of Board Officers – December 2019 to Organizational Meeting 2020

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
The Board will nominate and elect the following positions for the term of December 2019 to December 2020: president, clerk, and assistant clerk.
Recommended Motion:
The Board will entertain the following actions for the period of December 2019 to the Organizational Meeting of 2020:

1.  Nomination and election of president

2.  Nomination and election of clerk

3.  Nomination and election of assistant clerk

XI.B. Presentation to Past President

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
The Board and community will recognize Mr. Jensen for his service as president of the Board in 2019.
XI.C. Appointment of Secretary to the Board

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Board Bylaw 9100 stipulates that a secretary to the Board will be appointed at the Organizational Meeting each year.
Recommended Motion:
Designate Mrs. Engbrecht as secretary to the Board.
XI.D. Resolution No. 19/20-16 – Certification of Signatures

Speaker:
Ralph Peschek, Chief Business Officer
Quick Summary / Abstract:
Resolution No. 19/20-16 certifies the verification of authorized signatures for the period of December 12, 2019, through December 31, 2020.
Rationale:
In accordance with California Education Code Sections 42632 and 42633, the Governing Board is required to file with the County Superintendent of Schools the verified signature of each person, including members of the Governing Board, authorized to sign any of the following for the period of December 12, 2019, through December 31, 2020: (1) notices of employment, (2) contracts, and/or (3) orders drawn on the funds of the school district.  This action takes place at the annual organizational meeting to elect Governing Board officers for the new year.

Resolution No. 19/20-16 identifies the following District staff as authorized signers:

Vicki Engbrecht, Superintendent; Michael Vierra, Assistant Superintendent-Human Resources; Michael Kuhlman, Deputy Superintendent; Ralph Peschek, Chief Business Officer; Collyn Nielsen, Chief Administrative Officer; Brittany Kruczynski, Director of Fiscal Services and Leigh Hansen, Director of Purchasing and Warehouse (purchase orders only).

Recommended Motion:
Adopt Resolution No. 19/20-16 certifying the verified signatures of individuals authorized to sign orders in the Governing Board’s name for the period of December 12, 2019, through December 31, 2020, and thereby directing staff to file the certification of signatures with the County Superintendent of Schools.
Attachments:
2019_20 Certification of Signatures
XI.E. Resolution No. 19/20-17 – Compensation for Governing Board Members Excused from Meetings in 2020

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Resolution No. 19/20-17 authorizes compensation to Governing Board members excused from meetings during the 2020 calendar year, as necessary, for the following reasons pursuant to Assembly Bill 1201 (Chapter 1148, Statutes of 1996): performing school-related service on behalf of the Governing Board, illness, jury duty, or hardship deemed acceptable to the Governing Board.
Recommended Motion:
Adopt Resolution No. 19/20-17 authorizing compensation for Governing Board members excused as specified from meetings during the 2020 calendar year.
Attachments:
Resolution No. 19/20-17 – Compensation for Board Members
XI.F. Resolution No. 19/20-18 – Board Member Travel Authorization

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Resolution No. 19/20-18 authorizes blanket approval for Governing Board travel reimbursements in 2020.
Rationale:
Resolution No. 19/20-18 authorizes the reimbursement of actual and necessary expenses for the Governing Board when attending meetings or conferences in connection with District business.  This blanket authorization covers the period from January 1, 2020, through December 31, 2020, and eliminates the need for Governing Board approval specific to each and every travel reimbursement during the noted period.
Recommended Motion:
Adopt Resolution No. 19/20-18 authorizing reimbursement to the Governing Board for actual and necessary travel expense reimbursements for the period January 1, 2020, through December 31, 2020.
Attachments:
Resolution No. 19/20-18 – Board Member Travel Authorization
XI.G. Resolution No. 19/20-15 – Appointment of Representatives to Santa Clarita Valley Facilities Foundation

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Resolution No. 19/20-15 authorizes appointment of representatives to the Board of Directors of the Santa Clarita Valley Facilities Foundation.
Rationale:
The first amendment to the bylaws of the Santa Clarita Valley Facilities Foundation allows no less than five (5) and up to seven (7) directors. One such director shall be the president of the Governing Board of the William S. Hart Union High School District (Hart Board) or, if the president declines to serve as a director, a member of the Board, selected by a majority vote of the members of the Board, for a one (1) year term. Additionally, one director, representing District administration, shall be the Superintendent of the William S. Hart Union High School District (District) or a designee appointed by the Superintendent for a one (1) year term. This designation does not prohibit the current Superintendent of the District from continuing in the capacity of an at-large director.

Currently, Cherise Moore serves as the Governing Board’s representative to the Foundation Board of Directors, and Superintendent Vicki Engbrecht serves as the District’s representative to the Foundation Board.

The attached resolution presents the opportunity to appoint the Governing Board president or, should the president decline, select a Governing Board member by a majority vote to serve as the Governing Board’s representative and for the Superintendent to appoint a designee to serve as the Superintendent’s alternate.

Recommended Motion:
Adopt Resolution No. 19/20-15 – Appointment of Representatives to Santa Clarita Valley Facilities Foundation.
Attachments:
Res. 19-20-15
XI.H. Resolution No. 19/20-19 – Appointment of Representatives to Saugus/Hart School Facilities Financing Authority

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Resolution No. 19/20-19 will appoint representatives to the Saugus/Hart School Facilities Financing Authority for 2020.
Rationale:
On November 17, 1999, the Governing Board approved Resolution No. 99/00-34 -Approving the Joint Exercise of Powers Agreement Creating the Saugus/Hart School Facilities Financing Authority, Appointing Member and Alternate Member to the Governing Board Thereof, and Taking Other Actions Related Thereto.

Currently, the Hart District representatives are Governing Board member Robert Jensen and Superintendent Vicki Engbrecht. These appointments remain in effect until the Board determines otherwise or the representatives are no longer members of the Board. The attached resolution presents the opportunity to appoint a District representative and alternate.

Recommended Motion:
Adopt Resolution No. 19/20-19  appointing representatives to the Saugus/Hart School Facilities Financing Authority.
Attachments:
Res. No. 19/20-19 – SA/HA School Facilities Financing Authority
XI.I. Appointment of Representatives to Audit and Finance Committee

Speaker:
Ralph Peschek, Chief Business Officer
Quick Summary / Abstract:
The Board will appoint Governing Board representatives to the Audit and Finance Committee.
Rationale:
The Audit and Finance Committee has met throughout the past year to review issues relating to the District’s finances, and is comprised of two Governing Board members, currently Mr. Robert Jensen and Dr. Cherise Moore, the Superintendent, the Chief Business Officer, and the Director of Fiscal Services. Governing Board members will serve one-year terms on the Committee.
Recommended Motion:
Appoint two Governing Board members to serve one-year terms on the Audit and Finance Committee.
XI.J. Appointment of Representatives to Facility Modernization/Construction Monitoring Committee

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
The Board will appoint two representatives to the Facility Modernization/Construction Monitoring (FM/CM) Committee.
Rationale:
The FM/CM Committee has met throughout the past year to study issues related to Castaic High School, the Canyon High and Saugus High School’s auditoriums, classroom additions at Placerita Junior High, Sierra Vista Junior High and Hart High Schools, and the proposed Newhall Ranch Development. The FM/CM Committee will continue in 2020 to study demographic projections and the related impact on school attendance boundaries.

The FM/CM Committee is comprised of two Board members, currently Mr. Messina and Mr. Sturgeon, and the Superintendent. The two Board members will serve a one-year term on the Committee.

Recommended Motion:
Approve appointment of two Board members to serve a one-year term on the Facility Modernization/Construction Monitoring Committee.
XI.K. Appointment of Representatives to Board Policy Review Committee

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Board representatives will be appointed to the Board Policy Review Committee.
Rationale:
The Board Policy Review Committee considers and suggests changes to the the District’s Board policies and administrative regulations. The Committee is comprised of two Board members, currently Dr. Cherise Moore and Mrs. Linda Storli.
Recommended Motion:
Appoint two Board members to serve a one-year term on the Board Policy Review Committee for 2020.
XI.L. Appointment of Representatives to Citizens’ Oversight Committees’ Membership Selection Committee

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Two Board members will be appointed to serve on the Citizens’ Oversight Committees’ Membership Selection Committee.
Rationale:
Administrative Regulation 7214(c) stipulates that the Board appoint an ad hoc committee consisting of two Board members, the Superintendent, or the Superintendent’s designee, and a member of the public to be determined by the Board, which shall review applications submitted to the Hart District for Citizens’ Oversight Committee membership and make recommendations to the Board to assist the Board in appointing committee members.

Mr. Messina and Mrs. Storli served as the Board representatives to the ad hoc committee in 2019.

Recommended Motion:
Appoint two Board members to serve a one-year term on the Citizens’ Oversight Committees’ Membership Selection Committee.
XI.M. Appointment of Representative to WiSH Education Foundation

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
A representative will be appointed to serve a one-year term on the WiSH Education Foundation Board of Directors.
Rationale:
In July 2011, the Hart District launched the WiSH Education Foundation dedicated to providing quality education and opportunities for all students in the Hart District.  The vision statement of the WiSH Education Foundation is, “The William S. Hart Education Foundation is dedicated to quality education for all students. Through the generosity of our caring community and corporate partners, we fund programs and initiatives that go beyond what tax dollars provide and help elevate and prepare our students for life. WiSH is the official private-fundraising organization for the support of the William S. Hart Union High School District’s educational programs.”

Dr. Cherise Moore served as the representative for 2019.

Recommended Motion:
Appoint a representative to serve a one-year term on the WiSH Education Foundation Board of Directors.
XI.N. Appointment of Representatives to Los Angeles County Committee on School District Organization

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
The Board will appoint a representative and alternate to the Los Angeles County Committee on School District Organization (County Committee) for 2020.
Rationale:
The County Committee holds its annual meeting/election of officers in conjunction with the fall meeting of the Los Angeles County School Trustees Association. Mrs. Linda Storli served as the Board’s representative in 2019. It would seem prudent to appoint the same representative and alternate to the County Committee as well as the Los Angeles School Trustees Association (next agenda item).
Recommended Motion:
Appoint a Board member representative and alternate to serve on the Los Angeles County Committee on School District Organization for 2020.
XI.O. Appointment of Representatives to Los Angeles County School Trustees Association

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
The Board will appoint a representative and alternate to the Los Angeles County School Trustees Association (LACSTA) for 2020.
Rationale:
In 2019, Dr. Moore and Mrs. Storli served as the Board’s representative and alternate, respectively, to the LACSTA.

Because the Los Angeles County Committee on School District Organization (County Committee) holds its annual meeting/election of officers (see previous agenda item) in conjunction with the fall meeting of the LACSTA, it would seem prudent to appoint the same representative and alternate to both the LACSTA and the County Committee.

Recommended Motion:
Appoint a Board member representative and an alternate to serve on the Los Angeles County School Trustees Association for 2020.
XI.P. Appointment of Representatives to Special Education Board Liaison Committee

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
The Board will appoint a representative and alternate to the Special Education Board Liaison Committee for 2020. Mrs. Storli and Mr. Sturgeon served, respectively, as representative and alternate to the Special Education Board Liaison Committee in 2019.
Recommended Motion:
Appoint a Board member representative and an alternate to serve on the Special Education Board Liaison Committee for 2020.
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of item II – First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
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