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The next meeting of the William S. Hart Union High School District Governing Board is set for Wednesday, March 28, at 7 p.m.

The meeting will include a Public Hearing for item VIII-A – Request for a Material Revision to Opportunities for Learning Charter School Petition.

The meeting will take place at the Hart District Administrative Center, 21380 Centre Pointe Parkway, Santa Clarita 91350.

The complete agenda follows:

 

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.B.2. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.3. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6) 

Quick Summary / Abstract:
Negotiations with California School Employees Association.
II.B.4. Appointment of High School Principal (per Government Code Section 54957) 

Quick Summary / Abstract:
Consideration of appointment of High School Principal.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
IV. Recognitions by Board
V. Communications
V.A. Board Member Reports
V.B. Student Board Member Report
V.C. Employee Association Leadership
V.C.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.C.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
V.D. School Site Report – Sierra Vista Junior High School

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Sierra Vista Junior High School Principal Carolyn Hoffman will give a presentation on the school’s goals and unique programs.
Attachments:
Sierra Vista Board Report
VI. Special Items
VI.A. Appointment of Castaic High School Principal

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Staff will present a candidate for the position of Castaic High School principal.
Financial Impact:
Appropriate placement on the certificated management salary schedule.
Recommended Motion:
Approve candidate presented for the position of Castaic High School principal.
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
VIII.A. Public Hearing and Request for a Material Revision to Opportunities for Learning Charter School Petition

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Opportunities for Learning is making a request for a material revision to their charter petition for the term July 1, 2017, through June 30, 2022.
Rationale:
Opportunities for Learning is making a request for a material revision to their charter petition for the term July 1, 2017-July 30, 2022.  The purpose of the public hearing is to hear from petitioners, parents, and community members regarding the proposed revision to the charter.

No action on the proposed material revision will be taken at the March 28, 2018, meeting.  The Governing Board is scheduled to take action on this proposed material revision at the April 18, 2018, Governing Board meeting.

Attachments:
OFL Charter with proposed material revision
IX. Action Items
IX.A. Reject Prime Contractor Bid – (SV18-01A-04) Sierra Vista Junior High School Classroom Addition Project

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Reject multiple prime contractor Bid Package No. SV18-01A-04, Structural Concrete, for the Sierra Vista Junior High School Classroom Addition Project.

Rationale:

On February 28, 2018, bids were opened for the Sierra Vista Junior High School Classroom Additions Project (Bid No. SV18-01A). The project delivery method is construction management multiple-prime with TELACU as the construction manager. This type of construction delivery method is structured with several “prime” contractors managed by a District-hired construction manager. In the bid documents, the District states that it reserves the right to reject all bids with or without cause.

Staff recommends rejection of all bids for Bid Package No. SV18-01A-04, Structural Concrete.

Recommended Motion:

Reject multiple prime contractor Bid Package No. SV18-01A-04, Structural Concrete, for the Sierra Vista Junior High School Classroom Addition Project.

IX.B. Reject Prime Contractor Bid – (WSH18-01E) Hart High School Infrastructure Phase 2A Project 

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Reject multiple prime contractor Bid Package No. WSH18-01E, Landscape & Irrigation, for the Hart High School Infrastructure Phase 2A Project.
Rationale:

On February 26, 2018, bids were opened for the Hart High School Infrastructure Phase 2A Project (Bid No. WSH18-01). The project delivery method is construction management multiple-prime with Lundgren Management as the construction manager. This type of construction delivery method is structured with several “prime” contractors managed by a District-hired construction manager. In the bid documents, the District states that it reserves the right to reject all bids with or without cause.

Staff recommends rejection of all bids for Bid Package No. WSH18-01E, Landscape & Irrigation.

Recommended Motion:

Reject multiple prime contractor Bid Package No. WSH18-01E, Landscape & Irrigation, for the Hart High School Infrastructure Phase 2A Project.

IX.C. Agreement for District-wide Customer Service Software and Online Facility Request and Rental System (Facilitron)

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Approve agreement with Facilitron for District-wide customer service software and online support for the development and implementation of an online facility request and rental system.
Rationale:

The William S. Hart Union High School District has identified a new online facility request and rental system designed to provide a positive user experience for all.  With the new web-based system, reservations and requests can be submitted easily and will be handled more efficiently. Renters will be able to access photos and descriptions of District facilities, see real-time availability, get estimated quotes, and pay online.

All Hart District facility use policies will be reflected in the new system, and District administrative staff will make final decisions on all facility use requests.  Implementation of this new service will improve customer service for community users and staff.  Additionally, the new system will automate, streamline, and standardize the process of managing facility use requests.

There is no upfront cost to the District for use of this system.  Through standardization of practice, we anticipate increased Civic Center usage by the community, which will offset the commission rates for the implementation of this system.

Recommended Motion:
Approve agreement with Facilitron for District-wide customer service software and online support facility request and rental system.
Attachments:
Facilitron Agreement 3-28-18
IX.D. Resolution No. 17/18-30 – Recognizing April 8-14, 2018, as National Library Week

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
National Library Week is occurring April 8-14, 2018. Resolution No. 17/18-30 is attached and it addresses the contributions libraries, teacher librarians, and library staff make to students, schools, and community.
Recommended Motion:
Adopt Resolution No. 17/18-30 of the William S. Hart Union High School District Governing Board recognizing April 8-14, 2018, as National Library Week.
Attachments:
National Library Week Resolution 17/18 – 30
X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves all the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 17/18-14

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 17/18-14 regarding certificated, non-certificated, classified and non-classified employees.
Recommended Motion:
Approve Personnel Report No. 17/18-14.
Attachments:
17/18-14 Personnel Report
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Final Adoption of Textbooks/Instructional Materials, 2017/18

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
Textbooks have been recommended for final adoption for the 2017/18 school year.
Rationale:
The Norton Reader, 14 Edition – Publisher: W.W. Norton – Author: Goldthwaite – Course Area: – AP Language and Composition – Grade: 11 – Recommended by the AP Language and Composition Committee, this textbook incorporates the units and topics found throughout this course in an interesting and coherent fashion with essays, articles, short stories, nonfiction pieces, major works, and visual propaganda to connect general topics and controversial issues with real-life application.  The Norton Reader, 14th Edition offers new and updated world topics, new and updated statistical information that is essential for the students, argumentative analysis and sources, rhetorical analysis questions and discussion topics, new FAQ to address misconceptions, and adds to existing features that emphasize students’ ability to interpret visual propaganda/political cartoons and to explain concepts.  There are many resources that accompany this book.  The Norton Reader: AP Instructor’s Manual and Test Bank is one valuable resource that gives teachers access to a variety of AP Exam preparation activities, including sample tests, mastery questions, and essay prompts.  Another source includes the interactive web version of the text, AP chapter questions, AP practice questions, coaching activities, interactives, editing practice, grammar practice,  and also an adaptive program for teachers to build assignments, track individual student progress, and provide instant feedback to students.  The eBook contains interactive elements and can be annotated and downloaded for students to view online.  The eBook is formatted to look identical to the hardcopy of the textbook, so it eases the transition from the paper copy to the online version.  Students will benefit from this program because of its instant feedback and homework help features.  This textbook supports and aligns to the College Board’s AP Language and Composition framework.

Essential Literary Terms: A Brief Norton Guide with Exercises – Publisher: W.W. Norton – Author: Hamilton – Course Area: – AP Literature and Composition  – Grade: 12 – Recommended by the AP Literature Committee, this textbook provides detailed, direct instruction of literary terminology along with targeted practice exercises to help students gain the academic vocabulary necessary for successful literary analysis.  The exercises are based on canonical texts to further aid students’ skill development.  The book includes additional teacher resources, including Advanced Placement multiple choice questions, instructional handouts to support instruction, and a full eBook with the option to integrate with digital classroom management platforms.  The committee believes that this text will complement students’ study of both poetry and prose.  This textbook supports and aligns to the College Board’s AP Literature curriculum framework.

The Art of Voice – Publisher: McGraw-Hill – Author: Muller/Whiting – Course Area: – AP Language and Composition  – Grade: 12 – Recommended by the AP Literature Committee, this textbook provides detailed, direct instruction of literary terminology along with targeted practice exercises to help students gain the academic vocabulary necessary for successful literary analysis.  The exercises are based on canonical texts to further aid students’ skill development.  The book includes additional teacher resources, including Advanced Placement multiple choice questions, instructional handouts to support instruction, and a full e-book with the option to integrate with digital classroom management platforms.  The committee believes that this text will complement students’ study of both poetry and prose.  This textbook supports and aligns to the College Board’s AP Literature curriculum framework.

Modern Carpentry – Publisher: Goodheart-Wilcox – Author: Wagner – Course Area: – Wood – Grade: 9-11 – this textbook provides detailed coverage of all aspects of light construction, including site preparation and layout, foundations, framing and sheathing, roofing, windows and doors, exterior finish, stairs, cabinetry, and finishing.  Special topics, such as chimneys, fireplaces, and decks, are also covered.  The text familiarizes students with other aspects of the building trades with chapters on plumbing, electrical, and HVACR.

Mosby’s Pharmacy Technician – Publisher: Elsevier – Author: Elsevier – Course Area: – Pharmacy A  – Grade: 9-12 – Everything you need to prepare for a successful career as a Pharmacy Technician in one easy-to-read textbook! Useful from Day 1 through graduation, Mosby’s Pharmacy Technician: Principles and Practice, 5th Edition includes all the information on pharmacy practice, anatomy and physiology, math calculation, and pharmacology to support you through your studies. Built from the ground up to map directly to the American Society for Health-System Pharmacists (ASHP) curriculum and to the accepted certification exams, this approachable text includes expanded information on drug classifications, sterile processing, insurance, and pharmacy operations management. It also features an expanded art program with equipment close-ups, clinical procedures and processes, and body system illustrations to bring the content to life and support comprehension of the material. With its clear writing, expert insight, and engaging study tools, you will be able to develop a better understanding of the complex pharmaceutical content you need to pass the board examination and launch a successful and rewarding career in Pharmacy.

Middle School Math Solution Courses 2 and 3 – Publisher: Carnegie Learning – Author: Finocchi – Course Area: – Math 7 and Math 8 – Grade: 7-8 – Recommended by the Junior High Math Curriculum Advisory Team, this textbook incorporates the Common Core Math Standards and the Eight Mathematical Practices.  The instructional approach combines cognitive and learning science with practical instruction to develop conceptual math understanding, as well as deeper learning skills.  Carnegie Learning blends print and digital resources, while providing flexibility for teachers and balance for students.  The instructional approach is based on three critical components:  engage, develop, and demonstrate.  Each lesson opens with an activity that generates curiosity, activates prior knowledge, and prepares students to make connections throughout the lesson.  The “develop” section has students solve real-world problems and also includes sorting activities, worked examples, and peer analysis.  Finally, in each lesson students Talk the Talk to demonstrate their learning.  Student materials include consumable student texts designed to create mathematical thinkers who are active learners and active participants in class.  A one to one coaching technology, MATHia, supports students as they learn and practice the key mathematical concepts and skills.  Real-time dashboards give students specific insight into where they are and where they are heading.  Teacher materials include the Teacher’s Implementation Guide (TIG) that is the definitive resource for planning, guiding, and facilitating student learning.  The TIG includes introduction to the math in each topic, pacing support tools, suggestions for grouping students, and recommendations for how to connect group and individual learning.  The My CL portal provides a simple-to-use platform where educators and administrators access all of their Carnegie Learning products and resources.  My CL empowers teachers to access all text materials, customize curricula sequences, manage classes and students accounts, and access real-time reports with actionable insights into how well students are progressing in each MATHia workspace.  Teachers have access to assessments including a pre-test, post-test, end of topic test, standardized practice test, and performance task for each topic.  Assessment banks are available through Edulastic, a digital tool that offers technology-enhanced items that can be used “as-is” or modified.

Financial Impact:
Funding from State Instructional Materials Funds and/or College & Career Readiness (CCR) Funds.
Recommended Motion:
Approve textbooks, as referenced above, for use beginning in the 2017/18 year.
X.C.2. Out-of-State Travel Requests – Saugus High School and Administrative Center

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Educators from Saugus High School and the Administrative Center are requesting authorization to attend out-of-state conferences.
Rationale:
Saugus High School automotive technology teacher Vijay Maraj is requesting authorization to attend the National Coalition of Certification Centers (NC3) Train-the-Trainer 28 course, in Elizabethton, Tennessee, April 23-27, 2018.

Director of Special Education Sharon Amrhein is requesting authorization to attend the Learning Resources Publications (LRP) National Institute on Legal Issues of Educating Individuals with Disabilities, in Dallas, Texas, April 22-25, 2018.

Director of Student Programs and Professional Development Jan Daisher is requesting authorization to attend a training in professional development at the Ron Clark Academy, in Atlanta, Georgia, May 14-15, 2018.

Financial Impact:
All expenses for Vijay Maraj to attend the National Coalition of Certification Centers (NC3) Train-the-Trainer 28 course in Elizabethton, Tennessee, April 23-27, 2018, will be paid from the Career Technical Education Incentive Grant (CTEIG).

All expenses for Sharon Amrhein to attend the Learning Resources Publications (LRP) National Institute on Legal Issues of Educating Individuals with Disabilities, in Dallas, Texas, April 22-25, 2018, will be paid from special education funds.

All expenses for Jan Daisher to attend a training in professional development at the Ron Clark Academy, in Atlanta, Georgia, May 14-15, 2018, will be paid from Title II funds.

Recommended Motion:
Authorize Vijay Maraj to attend the National Coalition of Certification Centers (NC3) Train-the-Trainer 28 course, in Elizabethton, Tennessee, April 23-27, 2018.

Authorize Sharon Amrhein to attend the Learning Resources Publications (LRP) National Institute on Legal Issues of Educating Individuals with Disabilities, in Dallas, Texas, April 22-25, 2018.

Authorize Jan Daisher to attend a training in professional development at the Ron Clark Academy, in Atlanta, Georgia, May 14-15, 2018.

X.C.3. Requests for Overnight/Out-of-State Trips – Academy of the Canyons, Golden Valley High, Hart High, and Saugus High Schools 

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Academy of the Canyons (Associated Student Body (ASB)), Golden Valley High School (Baseball), Hart High School (Speech and Debate), and Saugus High School (Speech and Debate).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by Academy of the Canyons Principal Pete Getz, Golden Valley High School Principal Sal Frias, Hart High School Principal Jason d’Autremont, and Saugus High School Principal Vince Ferry are attached.
Recommended Motion:
Approve trips:  AOC ASB, Santa Barbara, 7/12-15/18; GVHS Baseball, Garden Grove, 4/2-4/18; HHS Speech and Debate, Tracy, 4/19-22/18; SHS Speech and Debate, Tracy, 4/20-23/18.
Attachments:
Trip Approvals for 3-28-18 Board Meeting
X.C.4. Revisions to Single Plan for Student Achievement: 2017-2018

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
State and federal law require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.
Rationale:
State and federal laws require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.  As required by Senate Bill 372, the school leadership, site councils, and advisory committees conducted comprehensive needs assessments as well as an analysis of student achievement data based on the California Dashboard in the fall of 2017 to develop objectives for their action plans.

Mid-year analysis of each plan reveals necessary updates and revisions.  Each school site council has approved its respective revisions after consulting with school leadership teams and advisory councils and recommends them to the Board for approval.  All legal requirements remain in place for each plan that was approved in November 2017.  Annual evaluations conducted at that time meet the requirements of Board Policy 6190.

Attached is the revision of the Single Plan for School Achievement (SPSA) for the remainder of this current 2017-2018 school year for La Mesa Junior High School.  Goals and action plans remain aligned with Local Control and Accountability Plan (LCAP) District goals and school goals for increased student achievement.

Financial Impact:
School Plans account for the spending of Title 1 federal grant money allocated to school sites specifically for increasing student achievement at schools with 40 percent socioeconomically disadvantaged families.  Allocated costs have not changed.  The revisions simply modify the plan guiding how the funds will be spent on the school site.
Recommended Motion:
Approve 2017-2018 revisions to the Single Plan for School Achievement for La Mesa Junior High School.
Attachments:
La Mesa 2018 Revisions
X.C.5. Trauma Advanced Training, Robyn Kures, LMFT

Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
Bowman High School requests approval to enter into an agreement with Robyn N. Kures, LMFT, for professional development entitled “Working with Adolescents with Trauma Advanced Training.”
Rationale:
This intensive training for counselors, school psychologists, and social workers will be presented by licensed therapists covering topics on mental illness, therapeutic solutions, and proactive interventions.
Financial Impact:
$1,400 from Title I School Plan for Bowman High School.
Recommended Motion:
Approve the agreement between Robyn N. Kures, LMFT, and William S. Hart Union High School District for Bowman High School for professional development entitled “Working with Adolescents with Trauma Advanced Training” on May 5, 2018.
Attachments:
Trauma Advanced Training Agreement
X.C.6. WiSH Education Foundation Donation

Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
The WiSH Education Foundation is making a donation to the William S. Hart Union High School District in the amount of $5,000 to support the IXL computer software program to be used in Intervention classes at several school sites.
Rationale:
WiSH selects valuable student programs within the William S. Hart Union High School District to receive money that they have raised with the hopes of having the greatest impact on schools and students directly through a variety of projects each year.  This year, the Intervention programs have been selected to receive some additional funding to pay for the IXL online computer software program to support after school Intervention classes.  Some schools do not meet the guidelines or criteria for the current Intervention program as described in the LCAP to hold classes within the school day.  For schools who need after school classes, and who are also not currently receiving Title 1 funds, the WiSH Foundation has chosen to donate $5,000 towards the cost of using the IXL computer program for improving students’ basic fundamental skills. These schools will measure student progress in both math and English for increased student achievement and progress towards learning targeted, basic, remedial skills.  The IXL program allows teachers to monitor individual student progress as each works individually on the skills where they need additional learning opportunities, instruction, and practice.
Recommended Motion:
Approve the donation of $5,000 from the WiSH /Education Foundation to support the IXL computer software program to be used in Intervention classes on several school sites.
X.C.7. Flippen Group Training Agreement

Speaker:
Kathy Hunter, Director of Student Services
Quick Summary / Abstract:
The Flippen Group is being contracted to provide Capturing Kids Hearts 1 training at Rio Norte Junior High School on June 4 and June 5, 2018.
Rationale:
Capturing Kids Hearts, developed by the Flippen Group, is implemented at numerous schools throughout the District and focuses on school climate and school culture.  Rio Norte Junior High School would like to implement the program throughout their campus.
Financial Impact:
Training cost is $26,000.00 from Rio Norte Junior High School funds.
Recommended Motion:
Approve the training agreement with the Flippen Group at Rio Norte Junior High School.
Attachments:
Flippen Group Training Agreement
X.C.8. Memorandum of Understanding between the William S. Hart Union High School District and Children’s Bureau

Speaker:
Kathy Hunter, Director of Student Services
Quick Summary / Abstract:
The Children’s Bureau provides free counseling, therapy, and psychiatric services to students.  This Memorandum of Understanding (MOU) allows Children’s Bureau to provide services to students attending District schools.
Rationale:
Children’s Bureau has been in operation for many years providing quality therapeutic services to students. The Bureau recently acquired office space in the Santa Clarita Valley and is offering their free services to the students and families of the District.  Additional service providers are always needed to fully serve all students with needs.
Recommended Motion:
Approve the Memorandum of Understanding between the William S. Hart Union High School District and Children’s Bureau to provide counseling/therapy and psychiatric services to District students.
Attachments:
MOU between District and Children’s Bureau
X.D. Consent Calendar-Business Services
X.D.1. Purchase Order Report

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratify the Purchase Order Report for February 1, 2018, through February 28, 2018.
Rationale:
Staff requests the Governing Board ratify the attached Purchase Order Report, which covers purchases, as specified, for the period February 1, 2018, through February 28, 2018.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Please note: The February Purchase Order Report includes purchases previously ratified but not completed and closed by June 30, 2017.  These purchase orders are included here again due to their necessary creation within the District’s new financial system.

Financial Impact:
Attached report shows amounts and funding sources for purchase orders processed in February 2018, as well as purchase orders greater than or equal to $50,000.
Recommended Motion:
Ratify Purchase Order Report for the period of February 1, 2018, through February 28, 2018.
Attachments:
PO Board Report February 2018
X.D.2. Warrant Register and Revolving Cash Payments

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approve and ratify Warrant Register and Revolving Cash payments.
Rationale:
2/1/18 – 2/15/18
 
Payroll Warrant Register   $3,516,363.61
Commercial Warrants – General Fund  $10,940,178.66
Commercial Warrants – All Other Funds $3,357,148.50
Revolving Cash Fund $5,674.75
   
2/16/18 – 2/28/18
 
Payroll Warrant Register   $8,819,660.11
Commercial Warrants – General Fund  $3,784,360.84
Commercial Warrants – All Other Funds $3,147,923.66
Revolving Cash Fund  $173.25
 
Recommended Motion:
Approve and ratify the above listed Warrant Register and Revolving Cash payments issued between February 1, 2018, through February 28, 2018, and order the items filed for audit.
Attachments:
Commercial Warrants 02/01/18-02/15/18
Commercial Warrants 02/16/18-02/28/18
Payroll Warrants 02/01/18-02/28/18
Revolving Cash Warrants 02/01/18-02/28/18
X.D.3. Disposition of Surplus/Obsolete Equipment

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Disposition of Surplus/Obsolete Equipment.
Rationale:
Pursuant to California Education Code Section 17545(b), the value of the following equipment will be sold through public auction, and if not sold, disposed of as surplus/obsolete equipment pursuant to Education Code Section 17545 (c).

1). Dodge truck (QTY 1, Transportation Department)

2). Ford truck (QTY 2, Transportation Department)

3). Miscellaneous steel (QTY 1 lot, Valencia High School)

4). Portable building (QTY 6, Sierra Vista Junior High School)

5) Flash dryer (QTY 2, Annex warehouse)

6). Light table (QTY 1, Annex warehouse)

7). Image table (QTY 1, Annex warehouse)

8). Panel saw (QTY 1, Annex warehouse)

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1). Student desk (QTY 18, Action Academy)

2). Refrigerator (QTY 1, Placerita Junior High School)

Recommended Motion:
Authorize staff to dispose of specified equipment pursuant to California Education Code Sections 17545(b) and 17546(c).
X.D.4. Agreement for Specialized Secondary Schools Enrollment (Los Angeles County Office of Education)

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Ratify the Specialized Secondary Schools Enrollment Agreement with the Los Angeles County Office of Education (LACOE) providing for the pass-through of Local Control Funding Formula revenues, as specified.
Rationale:
LACOE operates two Specialized Secondary Schools serving grades 9-12:

  • The International Polytechnic High School (IPOLY), located on the campus of the California State Polytechnic University, Pomona
  • The Los Angeles County High School for the Arts (LACHSA), located on the campus of the California State University, Los Angeles

Secondary schools provide students with alternative, specialized learning opportunities.

Prior to the Local Control Funding Formula (LCFF) implementation, the state apportioned funds directly to LACOE for students attending these two schools.  However, due to LCFF changes, LACOE no longer receives funding for students enrolled outside the district of residence and attending specialized secondary schools at parent request.  Funds generated by these students are apportioned to the district of residence rather than LACOE.  The attached Memorandum of Understanding outlines an agreement between the District and LACOE for the pass-through of LCFF revenues generated by students attending the specialized secondary schools.

For the 2017/18 school year, the District has 14 students attending LACHSA, generating approximately $8,762 per ADA in estimated LCFF pass-through dollars for Grades 9 to12 (based on the 2017/18 funded LCFF base and supplemental grants).

Financial Impact:
This agreement documents how LACOE and the District will handle the pass-through of specialized secondary school-generated LCFF funding.
Recommended Motion:
Ratify the Specialized Secondary Schools Enrollment Agreement with LACOE, providing for the pass-through of Local Control Funding Formula revenues, as specified.
Attachments:
MOU for Specialized Secondary Schools Enrollment (LACOE)
X.D.5. First Amendment to Notice of Authorization with Cooperative Strategies, LLC

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Ratify the first amendment to the Notice of Authorization entered between Cooperative Strategies, LLC, and the William S. Hart Union High School District on September 8, 2017, for financial consulting services.
Rationale:
Cooperative Strategies provides a variety of financial consulting services to the District, including but not limited to, in the areas of community facilities districts (CFDs), developer fees and mitigation agreements, and debt financing.

The current Consulting Services Agreement with Cooperative Strategies, LLC, covers the period of July 1, 2018, to June 30, 2023.  Under the Consulting Services Agreement, a Notice of Authorization was entered into on September 8, 2017.  The attached is amendment number one to the Notice of Authorization.

Financial Impact:
The budget for services is amended from $10,000 (plus expenses) in Fiscal Year 2017/18 to $17,500 (plus expenses).

All other terms of the agreement entered into by and between Cooperative Strategies, LLC, and the William S. Hart Union High School District remain in effect.

Recommended Motion:
Ratify first amendment to the Notice of Authorization entered on September 8, 2017, with Cooperative Strategies, LLC for financial consulting services.
Attachments:
Amendment 1 Notice of Autho Cooperative Strategies
X.D.6. Agreement for Services with SolarGnosis

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Ratify agreement with SolarGnosis for professional consulting services regarding photovoltaic systems, energy efficiency measures, and energy conservation measures.
Rationale:
SolarGnosis is a broad-based renewable energy consulting and educational firm specializing in photovoltaics design and engineering coupled with smart battery storage.  The District desires to obtain professional consulting services provided by SolarGnosis regarding photovoltaic systems, energy efficiency measures, and energy conservation measures.

SolarGnosis shall review, assess and critique proposals and agreements from Alliance Building Solutions.  SolarGnosis shall also review the current Power Purchase Agreement (PPA) in place between PFMG Solar, Inc., and the District relating to the existing photovoltaic systems (the “PV Systems”) at various District sites.

The agreement’s term is effective March 2, 2018, and shall expire on April 13, 2018, with options to renew by written mutual consent of both parties, to the extent allowed by law.

Financial Impact:
In exchange for satisfactory performance of the scope of services as mentioned in the Agreement for Services, the District shall compensate SolarGnosis as follows:

  • 30 hours at a rate of $175 per hour.
  • Any required travel to be reimbursed at the rate of $0.545 per mile.
  • Any required overnight stays to be reimbursed at $150 per night for lodging and meals.
  • Each of the major tasks will be billed at approximately $1,750.
  • Payment terms are 60 days after receipt of invoice.
  • Total compensation shall not exceed $5,750.
Recommended Motion:
Ratify agreement with SolarGnosis for professional consulting services.
Attachments:
Agreement for Services – SolarGnosis
X.E. Consent Calendar-Operations
X.E.1. Religious Organization as Civic Center User- 2017/18 (Ekklesia Christian Community Church)

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Approve Ekklesia Christian Community Church as a direct cost user of District facilities for the 2017/18 fiscal year.
Rationale:
As stated in Board Policy 1330, churches and groups using school facilities for religious services and activities are subject to direct cost charges and require Governing Board approval.
Ekklesia Christian Community Church has requested use of Arroyo Seco Junior High School during the 2017/18 fiscal year.Staff recommends approving Ekklesia Christian Community Church as a direct cost user of District facilities for the 2017/18 fiscal year.
Financial Impact:
Civic Center revenue depending upon frequency of use of school facilities.
Recommended Motion:
Approve Ekklesia Christian Community Church as a direct cost user of District facilities for the 2017/2018 fiscal year.
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar 
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of II. First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: March 23, 2018, 1:59 PM

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Monday, May 23, 2022
The William S. Hart Union High School District Governing Board unanimously approved the appointment of Bryan Wilson as the new principal of Golden Oak Adult School.
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The regular meeting of the William S. Hart Union High School District's Governing Board will take place Wednesday, May 18, beginning at 7 p.m. The board will meet in closed session at 4:30 p.m.
Saturday, May 14, 2022
In-person high school graduations will be held at all William S. Hart Union High School District schools. Graduations start May 20 and end June 3.
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