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CITY OF SANTA CLARITA

JOINT CITY COUNCIL/

BOARD OF LIBRARY TRUSTEES
REGULAR MEETING

Tuesday, February 11, 2014

6:00 PM

City Council Chambers

23920 Valencia Blvd. 1 st Floor

Santa Clarita, CA 91355

 

AGENDA
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PUBLIC FINANCING AUTHORITY – No New Business
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How to Address the City Council

You may address the Council during Public Participation on any matter within the Council’s jurisdiction that is not listed on the agenda. Each person wishing to speak should prepare a presentation of not more than three (3) minutes. Public Participation speaker’s cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. Public Participation takes place before the consideration of the agenda items and following the consideration of agenda items. However, each person will be allowed to speak only one time during Public Participation per meeting.

Anyone wishing to address an item on the agenda should fill out a speaker’s card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three (3) minutes to speak indicated by a colored light system on the Council dais; a green light appears when the speaker begins; a yellow light appears when 30 seconds remain and a red light appears when time has expired. Comments should be complete at this time. Each presentation may not exceed three (3) minutes.
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In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
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INVOCATION – Kellar

CALL TO ORDER

ROLL CALL

FLAG SALUTE

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EXECUTIVE MEETING

This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting.
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APPROVAL OF AGENDA – Mayor to inquire whether there are any changes to the Agenda or if any member of the Council or the public would like to pull for discussion, any item on the Consent Calendar.
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AWARDS AND RECOGNITIONS

American Public Works Association (APWA) High Desert Branch Awarded to Environmental Services

Recognition of Rob Challinor, Superintendent of the Hart School District for his service to the community.

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PRESENTATIONS

None.

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PUBLIC PARTICIPATION

This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. ALL speakers must submit a speaker’s card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. Speaker cards will be accepted beginning at 5:45 p.m. Any speaker cards received once the first speaker has begun will be heard at the end of the meeting regardless if the ten person limit has been met. Speakers may not exceed three (3) minutes and may only be heard once per meeting under Public Participation.
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STAFF COMMENTS (Matters of Public Participation)
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COMMITTEE REPORTS/COUNCILMEMBER COMMENTS

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CONSENT CALENDAR

All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately.
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1.
APPROVAL OF MEETING MINUTES – The minutes of the Joint City Council and Board of Library Trustees meeting are submitted for approval.
RECOMMENDED ACTION: City Council and Board of Library Trustees: Approve the minutes of the January 28, 2014, special and regular meetings.

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2.
AWARD CONTRACTS FOR “AS NEEDED ELECTRICAL SERVICES” – The City maintains lighting and electrical for multiple buildings, paseos, parks, playgrounds, pedestrian bridges, tunnels, train stations and libraries within the City limits. There has been an ongoing need by City department staff, for “on-call” Electrical Contractor services for repairs and service calls, many of which are needed on an emergency basis. Because these service needs cannot be foreseen, the City of Santa Clarita sought to solicit bids from qualified contractors with a valid California State Contractor’s Class A or C-10 License, DIR (Department of Industrial Relations) Certified, for on-call electrical contracts for maintenance and repairs.
RECOMMENDED ACTION: City Council award contracts to T&D Electric, H&S Electric, and Michael’s Electrical for “As Needed Electrical Services” in an amount not to exceed $150,000 per contract; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder(s)/proposer(s) in the event an awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval.

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3.
AWARD CONTRACTS FOR “AS NEEDED, GENERAL CONTRACTOR SERVICES” – The City maintains and leases multiple buildings, paseos, parks, playgrounds, bus stops, pedestrian bridges, tunnels, train stations and libraries within the City limits. There has been an ongoing need by City department staff, for on-call General Contractor services for repairs and service calls, many of which are needed on an emergency basis. Because these service needs cannot be foreseen, the City of Santa Clarita sought to solicit bids from qualified contractors with a valid California State Contractor’s Class B License, for on-call general contracts for maintenance and repairs.
RECOMMENDED ACTION:
City Council award contracts to Sparta Builders, Fast-Track Construction, and H&F Gomez Construction for “As Needed General Contractor Services” in the amounts of $150,000 per contract; and authorize the City Manager or designee to modify all documents to contract with the next lowest and/or qualified bidder(s)/proposer(s) in the event an awardee is unable to fulfill its obligations or perform, subject to City Attorney final document approval.

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4.
PURCHASING POLICY UPDATE – In an ongoing effort to streamline processes and to provide greater opportunities for the City to “Shop Local,” staff has reviewed the Purchasing Policy of the Municipal Code and are recommending changes to that Code. These changes are primarily in three different categories, 1) Administrative clean-up of language, 2) updates to remain consistent with State of California policies, and 3) updates to streamline the purchasing process and encourage more local spending, while continuing to obtain the best price for goods and services. The current Purchasing Policy was adopted by the City Council on April 24, 2012. None of the recommended changes will affect the dollar thresholds that are required to be approved by City Council, that threshold will remain $50,000 for standard purchases, and $175,000 for Public Works projects, as required by the State. RECOMMENDED ACTION – Approve updates to the City of Santa Clarita’s current Purchasing Policy in an effort to streamline the process and provide greater opportunities for the City to “Shop Local.”

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5.
SOLEDAD CANYON ROAD MEDIAN REFURBISHMENT, PROJECT B3011 – AWARD DESIGN CONTRACT – This project will design the proposed Soledad Canyon Road median refurbishment and enhance the aesthetic of Santa Clarita’s most important east-west arterial corridor.
RECOMMENDED ACTION: City Council award the design contract to Pacific Coast Land Design for the Soledad Canyon Road Median Refurbishment, Project B3011, in the amount of $117,663 and authorize a contingency in the amount of $17,650 for a total contract amount not to exceed $135,313; and authorize the City Manager or designee to execute all documents, subject to City Attorney approval.

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6.
CHECK REGISTER NO. 2. – Approval of the Check Register.
RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 2.

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PUBLIC PARTICIPATION

This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. No further speaker cards will be accepted once Public Participation begins. Speakers may not address items that have been considered this evening. Speaker cards may not be submitted relating to any items listed on the agenda.
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STAFF COMMENTS (Matters of Public Participation)
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ADJOURNMENT – In memory of Rosie Matuz and Eileen Blanchard
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FUTURE MEETINGS

The next regular meeting of the City Council will be held Tuesday, February 25, 2014,
at 6:00 p.m. in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd.,
Santa Clarita, CA.
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CERTIFICATION

I, Arminé Chaparyan, Interim City Clerk, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that on February 6, 2014, between the hours of 9:00 a.m. and 5:00 p.m., the foregoing agenda was posted at City Hall and the Santa Clarita Sheriff’s Station.

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Arminé Chaparyan
Interim City Clerk
Santa Clarita, California

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