1.      Salary, Statutory and Health Benefits (Object 2000/3000)

Salaries reflect that of a new director placed at Step 3 of the appropriate salary schedule, as well as all the applicable salary step and longevity increments for Personnel Commission staff.  The District’s accountant/internal auditor provided the salary, statutory benefit and health benefit costs.

2.      Supplies and Equipment Replacement (Object 4000)

Amounts to cover general supplies, equipment, and expenses are budgeted as is essential in supporting the services provided.

3.      Operating Expenses (Object 5000)

The budget includes funds to cover the cost of standard operating expenses; such as, online application system, test scanner, recruitment ads, commission memberships, and expenses incurred when using exam raters from other districts.

1) Renewal of Mission View Charter School petition without Resource Centers, or,

2) Renewal of Mission View Charter School petition with Resource Centers – contingent upon the granting of a waiver.

12510 Van Nuys Boulevard
Pacoima, CA 91331

14355 Roscoe Boulevard
Panorama City, CA 91402

411 South Brand Avenue
San Fernando, CA 91340

11844 Glenoaks Boulevard
San Fernando, CA 91340

The Governing Board has the option to approve the submittal of an application requesting the State Board of Education waive portions of Education Code Sections 47605 and 47605.1 on behalf of Mission View Charter School.  With this approval, the Governing Board would authorize District Staff to work with representatives from Mission View Charter School as necessary to prepare the final submission to the State Board of Education.

The courts recently held in Anderson Union High School District v. Shasta Secondary Home School, that a charter school may not locate a resource center outside of the authorizer’s boundaries and within the same county. In response to this court ruling, and at the District’s request, OFL’s petition omitted several long standing charter resource centers located in the Antelope Valley.  These resource centers include the following locations:

1154, 1158, 1160 Commerce Center Drive, Lancaster, CA 93534

2701 W. Avenue L, Lancaster, CA 93536

2140 E. Palmdale Blvd, C-J, Palmdale, CA 93550

533 #H East Palmdale, Palmdale, CA 93550

OFL is requesting that the Board take action to approve a material revision to add these existing resource centers back into the charter petition in conjunction with a request for a temporary waiver of the Education Code.  With the Hart District’s application for a waiver on OFL’s behalf, the resource centers would continue in operation until the State Board of Education rules on the Waiver.  If the Waiver is granted, OFL would have until June 30, 2018, to come into compliance with the law.  Should the Waiver be denied, OFL agrees to close their resource centers and cease operations in compliance with the law.

1) The Governing Board holds a public hearing to consider the application for a temporary waiver of the Education Code with regard to the location of the Resource Centers (material revision as presented is not recommended without the application for a waiver)

2) Execution of District’s Memorandum of Understanding on or before June 30, 2017

3) Charter to name District and its affiliates as additional insured on Charter School insurance policies on or before June 30, 2017

1154, 1158, 1160 Commerce Center Drive, Lancaster, CA 93534

2701 W. Avenue L, Lancaster, CA 93536

2140 E. Palmdale Blvd, C-J, Palmdale, CA 93550

533 #H East Palmdale, Palmdale, CA 93550

The Governing Board has the option to approve the submittal of an application requesting the State Board of Education waive portions of Education Code Sections 47605 and 47605.1 on behalf of Opportunities for Learning Charter School.  With this approval, the Governing Board would authorize District Staff to work with representatives from Opportunities for Charter School as necessary to prepare the final submission to the State Board of Education.

In compliance with Government Code Section 65995.6(a), Cooperative Strategies has prepared the District’s SFNA detailing projections of unhoused pupils generated by various types of new residential units within the District’s boundaries.  The unhoused pupil projection is based on historical generation rates of new residential units constructed during the previous five years of a similar type to those anticipated to be constructed either in the District or the city or county in which the District is located.  The projection also takes into account relevant local planning agency information, such as multi-phased development projects that may modify historical figures.  The SFNA also contains an updated existing school building capacity calculation pursuant to Education Code Section 17071.10.

In general, alternative school facility fees apply solely to new residential construction and are an alternative to the Level 1 Fee authorized by the State Allocation Board (SAB).  The Level 2 Fee is intended to represent fifty percent (50 percent) of a school district’s facility costs, and applies when the SAB is apportioning State Funding to school districts.  The Level 3 Fee is intended to represent one hundred percent (100 percent) of a school district’s facility costs, and may be imposed when the SAB is no longer apportioning State Funding.

As set forth in the SFNA, the District’s Level 2 Fee has been calculated as $1.61 per square foot of assessable space for new residential construction located within the Castaic Union School District area of the District and $2.67 per square foot outside the Castaic Union School District.  The Level 3 Fee has been calculated as $3.21 per square foot of assessable space for new residential construction located within the Castaic Union School District and $5.34 per square foot outside the Castaic Union School District.

Pursuant to Government Code Section 65352.2(c), the District has provided a notice of preparation and offered to meet with city and county local planning agencies with land use jurisdiction within the District’s boundaries (local agencies).  No meeting has been requested by local agencies.  The SFNA has also been provided to the local agencies and the Building Industry Association for review and comment during the thirty (30)-day review period.

The SFNA has been on file and available for public review at the District’s Administrative Center for thirty (30) days prior to the public hearing.  After making available to the public, the Board is required to respond to all comments received during the thirty (30)-day review period, as well as any comments received during the public hearing.  The notice of the public hearing time and place, including the location and procedure for viewing the SFNA, has been posted at the District’s normal posting locations, and published in a newspaper of general circulation within the District’s jurisdiction not less than thirty (30) days prior to the public hearing.  If requested, the SFNA has also been mailed (at least thirty (30) days prior to the public hearing) to any person who made a written request at least forty-five (45) days prior to the public hearing.

After the public hearing, the Governing Board shall consider whether to adopt Resolution No. 16/17-39 approving the SFNA and adopting the alternative school facility fees.  Subsequent to an adoption, the Governing Board is required to notice all local agencies, as well as the Office of Statewide Health Planning and Development.

Resolution No. 16/17-40 authorizes the sale of delinquent tax receivables for the fiscal years ending June 30, 2018, 2019, and 2020, and allows the Chief Financial Officer to execute a Purchase and Sale Agreement and to take the actions necessary for the sale.

California Education Code Section 17230 and Government Code Sections 54200 et. seq. authorize the District to sell, for less than fair market value, surplus real property to a city for park, recreational, or open-space purposes.  In addition, the statutes governing surplus real property provide that first priority be given to a governmental entity that agrees to use a site for park and recreational purposes, if the land is already being used for such a purpose and/or if the land is designated as such in the City’s general plan.

The North Oaks Park facilities have been under the City’s control for more than 25 years.  The District’s use has been and will continue to be governed by the the terms of the District’s Joint Use Agreement for Community Recreation Facilities with the City.  The District has not used the North Oaks Park facilities for more than ten years.

Resolution No. 16/17-37 declares the North Oaks Park as surplus real property, authorizes its sale to the City, and allows for the Superintendent or designee to execute a deed and perform any other act as necessary to accomplish the property’s transfer to the City.

District staff reviewed the low bid and has determined it to be a responsive, responsible bid and recommends the award to the low bidder, Byrom-Davey, Inc.

$90,790 from Community Facility District Fund 49.9 for West Ranch High School

Request to reject all prime contractor bids for Bid Packages HA17-03B and HA17-03D for the Hart High School Infrastructure Phase 1 & Demolition Project and authorize District Superintendent to award rebid of Bid Packages HA17-03B and HA17-03D.

On April 20, 2017, bids were opened for the Hart High School Infrastructure Phase 1 & Demolition Project (Bid No. HA17-03). The project delivery method is construction management multiple-prime with Lundgren Management as the construction manager. This type of construction delivery method is structured with several “prime” contractors managed by a District-hired construction manager.

Both bids that were received for Bid Package HA17-03B (underground site utilities and plumbing) were non-responsive because the electrical sub- contractors listed in their bid were not prequalified by the District. Prequalification is a requirement in the bid documents and is a requirement of California Public Contract Code Section 20111.6, so staff cannot recommend award of these bids. Staff recommends rejecting all bids for this bid package.

Only one one bidder submitted a bid for Bid Package HA-03D (landscape and irrigation) and the bid was responsive. However, since there was only one bid submitted for this portion of the work, staff would like to rebid the work in an effort to get a more competitive price. Staff recommends rejecting this bid.

The work for this project must be done in the summer since it will be very disruptive to the campus. Because of that, staff would like to immediately rebid these two bid packages and award them as soon as possible, prior to the next Board meeting on June 14. Staff is requesting that District Superintendent Vicki Engbrecht be authorized to award these bids once they have been re-bid and found to be responsive. Staff will return to the June 14 Board meeting with a ratification of the award of these bid packages.

Reject all prime contractor bids for Bid Packages HA17-03B and HA17-03D  for the Hart High School Infrastructure Phase 1 & Demolition Project and authorize the District Superintendent to award re-bid of Bid Packages HA17-03B and HA17-03D.

On April 20, 2017, bids were opened for the Hart High School Infrastructure Phase 1 & Demolition Project (Bid No. HA17-03). The project delivery method is construction management multiple-prime with Lundgren Management as the construction manager. This type of construction delivery method is structured with “prime” contractors managed by a District-hired construction manager.

Bids have been reviewed and analyzed by Lundgren Management and the District for responsiveness and completeness. The lowest responsive/responsible bidders are listed below by bid package number.

In addition to accepting the lowest responsive base bid for the two above bid packages, staff is recommending acceptance of the alternate bid for Bid Package HA17-03A. There is no alternate for Bid Package HA17-03C.

$398,288 from Measure SA (Fund 21).

RT Project Solutions, LLC, is a certified DSA inspection company. Staff recommends hiring RT Project Solutions, LLC, for DSA inspection services for the Hart High School Infrastructure Project.

The next phase of the infrastructure project is ready to go into construction this summer.  In accordance with the requirements of the DSA, soils compaction and concrete need testing. Ninyo & Moore has provided a scope of services for the required testing.

After reviewing three different publishers’ materials and piloting iLit material from July 2016 to the present, the English Language Development teachers recommend Pearson’s iLit to be adopted for the upcoming school year.  iLit stands out from other curricula because it is a literacy intervention program based on a proven instructional design that combines modeling, direct instruction, and guided practice to give students the strategies they need to succeed in both reading and writing.  iLit uses assessment to build and focus instruction, helping teachers to make sure that the right instruction goes to the right student.  iLit uses high-interest texts and provides teachers and administrators with actionable data to inform and adapt instruction.  Per California ELA/ELD Framework, all English Learners must receive both integrated and designated English Language instruction daily.  iLit provides support for our designated English Language Development classes to help students reach English proficiency.  The teachers feel that the positive data from the pilot reveals that students are advancing in their literacy skills with the iLit curricula.

In the next 60 days the librarians will:

1.         Post a list of obsolete materials on the faculty bulletin board with a note that they can be given to any faculty member or organization that may want the materials.

2.         Make a list of the organizations requesting materials and their selections.

3.         Send a memorandum to the Curriculum Office listing:

– organizations interested in the materials.

– the remainder of the materials that have been offered and no group or organization was interested.

In addition, the District will notify the public of our intent to dispose of the obsolete materials by placing a public notice in a local newspaper.

When these steps have been completed, the District will attempt to sell the obsolete texts.  The remainder will either be recycled into paper pulp or disposed of in accordance with State Education Code.

Daniel Sopher, the Data Technician for Career and College Readiness, is requesting authorization to take the Mastering the Fundamentals of Campus course at Infinite Campus University in Blaine, Minnesota, May 22-27, 2017.

Brandi Davis, Principal of Sequoia School, is requesting authorization to attend the National Association of School Psychologists 2017 Summer Conference in Las Vegas, Nevada, July 23-26, 2017.

Daniel Sopher’s expenses to attend a Mastering the Fundamentals of Campus course at Infinite Campus University in Blaine, Minnesota, May 22-27, 2017, will be charged to the Career Technical Education grant.

Brandi Davis’ expenses to attend the National Association of School Psychologists 2017 Summer Conference in Las Vegas, Nevada, July 23-26, 2017, will be paid from special education funds.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Please note: The Purchase Order Report includes purchases previously ratified but not completed and closed by June 30, 2016.  These purchase orders are included here again due to their necessary creation within the District’s new financial system.

The District recently received a request to reissue the following stale dated warrant:

Issue Date: 05-24-94

Warrant Number: 25982993

Amount: $224

Name: Suzy Mansfield

The following interfund transfers are necessary to account for the following one-time expenditures in 2016/17:

– Financial System, purchase and implementation of SmarteFinance and SmarteHR systems authorized by the Governing Board in March 2016 ($250,400)

– OPEB Liability Trust, California Employers’ Retiree Benefit Trust Program (CERBT) deposit authorized by the Governing Board in September 2016 ($1,000,000)

The Los Angeles County Office of Education requires Governing Board approval for all interfund transfers.

Interface charges will continue through 2021/22, when LACOE expects to have fully implemented its Business Enhancement System Transformation (BEST) Project.  The BEST Project is LACOE’s effort to procure a new, integrated Financial and Human Capital Management System to replace the current HRS and PeopleSoft Systems.  In November 2016, the Governing Board authorized the District to enter into an agreement to return to full-use of the County’s systems upon completion of the BEST Project.

This agreement reflects the District’s continuing status as an interface district for the 2017/18 fiscal year (effective July 1, 2017, through June 30, 2018), and may be amended by mutual written consent or terminated by either party with thirty (30) days advance written notice.

This agreement will allow the District to continue working with Keenan for the four-year period of July 1, 2017, through June 30, 2021.  Either party may terminate the agreement without cause or penalty with ninety (90) days written notice to the other party.

Amendment No. 2 amends Exhibit B regarding compensation for July 1, 2017, through June 30, 2018.   For each annual period thereafter, proposed fees shall be mutually agreed upon.

– Green marble oval conference table, QTY 1

– Small black sofa, QTY 1

– Acoustic sound-proofing wall foam panel, QTY 60

– Sign (“On the Air”), QTY 3

– Mini microphone stand (8 Inches), QTY 1 

– 32 channel mixer, QTY 1

– Wire caddy, QTY 1

– 16 gauge wire (100 ft), QTY 4

– Assorted wire (100 ft), QTY 1

– Full height storage cabinet, QTY 2

– Half height storage cabinet, QTY 1

– 3-drawer lateral file cabinet, QTY 9

– File drawer pedestal, QTY 9

– Oval interview table, QTY 1

1) Amergraph imaging exposure unit (QTY 1, Valencia High School)

2) Mini offset printing machine (QTY 1, Valencia High School)

3) AB Dick offset printing machine (QTY 1, Valencia High School)

4) Risograph duplicator (QTY 1, Valencia High School)

5) Toshiba copier (QTY 1, Valencia High School)

6) Silver plate maker (QTY 1, Valencia High School)

7) Polyplate system (QTY 1, Valencia High School)

8) 2-color offset printing press (QTY 1, Valencia High School)

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump. All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1) VCR (QTY 6, Valencia High School)

2) Cassette recorder (QTY 2, Valencia High School)

The agreement’s term is for three years covering the 2017, 2018, and 2019 graduation ceremonies.  The District may terminate the agreement without need for cause by providing thirty (30) days written notice.

The agreement’s term is for three years covering the 2017, 2018, and 2019 graduation ceremonies.  The District may terminate the agreement without need for cause by providing thirty (30) days written notice.

– Graduation ceremonies from May 23, 2017, to June 1, 2017 – 352 hours ($7,744)

– Stage/chairs/flowers set-up from May 22, 2017, to May 31, 2017 – 80 hours ($2,024)

– High school prank week monitoring – 854 hours ($19,404)

Scheduled hours are subject to change based on individual school site input and other related needs identified during the week of graduation.

Approval of this proposal would allow staff to contract with Citadel Environmental Services, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2017/18, without further Board approval until June 30, 2018.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address environmental issues and concerns as they arise on projects.

Citadel Environmental Services, Inc., is a local firm with an office in Valencia.

Approval of this proposal would allow staff to contract with Gausman & Moore Associates, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2017/18, without further Board approval until June 30, 2018.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address mechanical, electrical and plumbing issues and concerns as they arise on projects

Gausman & Moore Associates, Inc., have a local office in Santa Clarita in the Centre Pointe Business Park.

Approve proposal for structural engineering services from KPFF, Inc., for various District projects for fiscal year 2017/18.

Approval of this proposal would allow staff to contract with KPFF, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2017/18, without further Board approval until June 30, 2018.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address structural issues and concerns as they arise on projects.

KPFF, Inc., is a structural engineering firm. They have completed many structural evaluations for the District.

$100,000 total for fiscal year 2017/18. Project funding and amounts (not to exceed $15,000 per project) to be determined on a project by project basis.

Approve proposal from KPFF, Inc., for structural engineering services for various District projects for fiscal year 2017/18.  Project funding and amounts not to exceed $15,000 per project, with a cumulative maximum of $100,000 unless increased by Board authorization.

Approval of this proposal would allow staff to contract with Vertex Surveying, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2017/18, without further Board approval until June 30, 2018.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address surveying issues and concerns as they arise on projects.

Vertex Survey, Inc., is a local firm with an office in Santa Clarita.

Approval of this proposal would allow staff to contract with C Below, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2017/18, without further Board approval until June 30, 2018.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address utility investigation and mapping issues and concerns as they arise on projects.

C Below, Inc., has worked on several projects for the District in the past several years.

Staff recommends approving the following religious organizations for weekly use during the 2017/18 school year:

Los Angeles International Church of Christ – Rancho Pico Junior High School

Heart of the Canyons Church – La Mesa Junior High School

Restoration Church of Valencia – West Ranch High School

Crossroads Community Church – Valencia High School

Y. Ko Construction Company, Inc.

General Construction

William S. Hart Union High School District Office Building – Utility Relocation Project

WSH16-07A

Staff requests the Governing Board accept this project as complete and release the funds (5 percent) previously retained per contract specifications.

Golden Phoenix Electric

Fire Alarm Modifications

William S. Hart Union High School District Office Building

WSH16-06A

Staff requests the Governing Board accept this project as complete and release the funds (5 percent) previously retained per contract specifications.

The District also periodically utilizes TCM for repairs to various items, including the diesel/gas system pumps, nozzles, tanks, and monitoring system.

Exterior detailing involves cleaning and restoring the vehicle’s finish, windows, wheels, and tires, as well as other visible components.

Interior detailing involves a deep cleaning of the whole interior. Different techniques and products are used to address cleaning various interior materials.  Vacuuming is standard.  Steam cleaning, liquid and foam chemicals, as well as brushes may be used to remove stains on upholstery.

Products used by First Class Mobile Detailing are biodegradable and so-called “green,” which makes them safe for the vehicles and the environment.  They also utilize a “waterless wash” technique.