Request authorization to purchase three relocatable classroom buildings at Valencia High School.

The District has been leasing three 36′ x 40′ relocatable classrooms at Valencia High School since the 2014/15 school year. Located in the center of the campus, these buildings are larger than the typical portable classrooms and being used to house one computer and two science labs. The buildings were installed to address a shortage of science classrooms at the school.

The initial three year lease is about to expire and the District has three options: (1) return the units to the lease company (Class Leasing, Inc.) as of 8/31/2017, (2) renew the lease with an annual lease payment of $23,826 per year, or (3) purchase the buildings for $261,618.

There is no intention of returning the buildings in the short term as they are still needed at Valencia High School. If the population of Valencia High School is reduced with the opening of Castaic High School, these building would be among the last of the portable classrooms to be removed from Valencia High School. There are many older portable classrooms that would be removed before these much newer classrooms would be considered for removal.

The average useful life of relocatable classrooms is 25 years. If the District continued to lease the classrooms, the break even point is approximately 11 years (assuming the lease terms remain the same). Staff believes that these buildings will be needed at the school for at least that long. Purchasing the classrooms now will also save the cost of dismantle and return delivery of $15,879 plus the cost of disconnecting utilities and low voltage to the units. For these reasons, staff believes that the best financial decision is to purchase the buildings.

If the purchase is approved, the District will be utilizing the Capistrano Unified School District Bid No. 1617-15, Modular Building Services to purchase these classrooms.

Authorize the purchase of three relocatable classrooms at Valencia High School through the Capistrano Unified School District Bid No. 1617-15, Modular Building Services.

On December 14, 2016, the Board approved a proposal from Taller Dos Flores to determine the cost and feasibility of housing a welding program at the school. That initial work is done and staff would like Taller Dos Flores to complete construction/bid documents to be submitted to the Division of the State Architect (DSA) for approval. In addition to completing construction/bid documents, Taller Dos Flores will assist the District during the bid phase of the project and provide construction administration for the duration of construction.

Canyon High School video studio and Golden Valley High School multimedia classroom:

In order to make the classrooms more functional, minor improvements need to be done in the Canyon High School video studio in room E-2 and the Golden Valley High School multimedia classroom in room 521.

At Canyon High School, an interior, non-load bearing wall needs to be shortened; carpet needs to be removed to expose the concrete floor; lights over the anchor desk need to be re-wired to provide an independent switch; and an overhead cable tray needs to be provided for cable management to prevent tripping hazards.

At Golden Valley High School, casework and a teaching wall needs to be removed; floor outlets need to be removed and new outlets provided along the walls; power and video needs to be provided for two new large LCD TVs; and teacher storage needs to be added.

Taller Dos Flores will coordinate the work and prepare bid documents for public bidding, assist the District during the bid phase and provide construction administration during construction.

Canyon High School welding program: $41,200 plus reimbursable expenses.

Canyon High School video studio and Golden Valley High School multimedia classroom: $12,860 plus reimbursable expenses.

Last summer, shade structures were installed at a number of schools throughout the District. The labor and materials to install those shade structures were purchased through a piggyback bid. There are additional Division of the State Architect (DSA) accessibility upgrades related to the shade structure installation that must be done under a separate contract. These accessibility upgrades are needed at Canyon High School, Golden Valley High School, West Ranch High School, La Mesa Junior High School, Placerita Junior High School, and Sequoia School.

For the most part, the accessibility upgrades are minor, so the work can be done while the campuses are occupied; however, the overall scope of upgrades will exceed the District’s informal bid limit ($15,000). Of the initial $1,000,000 budgeted for the Shades Structure Program, a little over 10 percent of that total remains for hard and soft costs related to completing the accessibility upgrades.

Oasis Associates prepared the attached fee proposal to consolidate the accessibility upgrades for all of the school sites (listed earlier) into one bid package. Once completed, this bid package will be used to advertise the project for public bidding.  At a later date, staff will return to the Board to recommend award of the accessibility upgrades work to the lowest responsive/responsible bidder.

Once these DSA required ADA upgrades are completed, staff and Oasis Associates can closeout the project with DSA.

Nadia Cotti, a  program specialist in Career Technical Education, and Sue Reynolds, a career development coordinator, are requesting authorization to attend the Association of Career Tech VISION 2017 conference, in Nashville, Tennessee, from December 6-9, 2017.

Nadia Cotti is also requesting authorization to attend the Association of Career Technical Education (ACTE) 2017 Best Practices and Innovations conference in Albuquerque, New Mexico, from September 27-29, 2017.

The attached five-year agreement provides for supplemental law enforcement services through June 30, 2022.  The hourly rates for various deputy classifications are to be adjusted annually. Either party may terminate the agreement by giving 30 days prior written notice to the other party.

Staff received notification that as of June 1, 2017, VLS has combined with CLA.  CLA has legally assumed and will fully perform all future contractual obligations under existing VLS agreements.  In this instance, future obligations mean that only the service provider’s name will change.  All terms and conditions of the original VLS contract will remain unchanged.

Staff recommends approving the addendum from VLS combining with CLA.

Health Care Services, All Source Recruiting aka Ardor Health Solutions

Escort of Students Attending Nonpublic Schools, Bill Lane & Associates

Health Care Services, Maxim Healthcare

Group Counselor Therapist, Angela McCorkle

Bill Lane & Associates, approximately $25,000 budgeted from Special Education funds

Maxim Healthcare, approximately $50,000 budgeted from Special Education funds

Angela McCorkle, approximately $3,600 budgeted from Medi-Cal funds