1828 - Soledad Canyon settler John Lang born in Herkimer County, N.Y. [ story]
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The next regular meeting of the Governing Board of the William S. Hart Union High School District at the Administrative Center, 21380 Centre Pointe Parkway, Santa Clarita 91350, is Wednesday, March 14 starting at 7 p.m.
The open session will be preceded by a closed session starting at 6 p.m., during which there will be a public hearing regarding a petition from the Einstein STEAM Academy Charter School.
Assistant Superintendent of Educational Services Mike Kuhlman will speak.
Einstein STEAM Academy submitted a petition on February 26, 2018, for a charter school with the William S. Hart Union High School District. Education Code 47605 states that the governing board of the school district shall hold a public hearing on the provisions of the charter no later than 30 days after receiving a petition.
At the time of the hearing, the Governing Board shall consider the level of support for the petition by teachers employed by the District, other employees of the District, and parents.
Following review of the petition and the public hearing, the Governing Board shall either grant or deny the charter within 60 days receipt of the petition.
The 6 p.m. closed session will be followed by the regular meeting at 7 p.m., which will include awarding of prime contractor bids for Phase 2A of the Hart High School Infrastructure project.
The complete agenda follows:
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| A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below). |
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| Public employee appointment/discipline/dismissal/release/reassignment/non-reelection. |
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| Conference with legal counsel. Case name unspecified: disclosure would jeopardize existing settlement negotiations. |
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| Conference with legal counsel. |
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| Negotiations with Hart District Teachers Association. |
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| Negotiations with California School Employees Association. |
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| Mike Kuhlman, Assistant Superintendent, Educational Services |
| Sequoia School Principal Brandi Davis will give a presentation on the school’s goals and unique programs. |
| Sequoia Board Presentation |
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| If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak. If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board. |
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| Ralph Peschek, Chief Financial Officer |
| Presentation and approval of the 2017/18 Second Interim Financial Report. |
| California Education Code Sections 42130 and 42131 require each school district to file interim financial reports twice a year. The first report covers the financial and budgetary status of the District for the period ending October 31st. The second report covers the period ending January 31st. Both interim reports require Governing Board approval and certification of the District’s financial condition. The purpose of the interim reporting process is to raise early warning flags for districts that will not be able to meet financial obligations for the current or two subsequent fiscal years.
The interim report includes the following documents:
- Certification of Interim Report (Form CI)
- Second Period Financial Report (Fund Forms 01, 11, 13, 14, 17, 21, 25, 40, 49, 52, 67, and 73)
- Average Attendance Summary (Form AI)
- Multi-Year Financial Projections
- Criteria and Standards Review
The 2017/18 Second Interim Financial Report for the period ending January 31, 2018, is before the Governing Board for approval. Statute requires the Governing Board to certify in writing whether or not the District is able to meet its financial obligations for the remainder of the fiscal year, and based on current forecasts, for the subsequent fiscal year. The Second Interim Financial Report reflects all changes resulting since the District presented its 2017/18 First Interim Financial Report. Staff will make a presentation on these adjustments at the Governing Board meeting.
Based on current revenue and expenditure assumptions, staff recommends a positive certification of the 2017/18 Second Interim Financial Report. |
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| As reflected in the attached report. |
| Staff recommends the Governing Board approve the 2017/18 Second Interim Financial Report, and adopt a positive certification pursuant to California Education Code Section 42131. |
2017-18 Second Interim Part 1
2017-18 Second Interim Part 2
2nd Interim Presentation 2018 |
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| Michael Otavka, Director of Facilities, Planning and Construction |
| Request approval of multiple prime contractor bids for Bid Nos. WSH18-01A, WSH18-01B, WSH18-01C, and WSH18-01D to the prime contractors with the lowest responsive/responsible bids. |
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On February 26, 2018, bids were opened for the Hart High School Infrastructure Phase 2A Project (Bid No. WSH18-01). The project delivery method is construction management multiple-prime with Lundgren Management as the construction manager. This type of construction delivery method is structured with several “prime” contractors managed by a District-hired construction manager.
Bids have been reviewed and analyzed by Lundgren Management and the District for responsiveness and completeness. The list of the lowest responsive/responsible bidders is listed below by bid package number.
| Bid Package |
Scope of Work |
Lowest Responsive Bidder (Company Name) |
Base Bid |
| WSH18-01A |
Demolition, Earthwork and Underground Utilities |
HPS Mechanical |
$2,365,538 |
| WSH18-01B |
Concrete and Masonry |
Cornerstone Masonry Services, Inc. |
$431,111 |
| WSH18-01C |
Asphalt Paving |
Golden Phoenix Construction Co., Inc. dba Golden Phoenix Electric |
$126,000 |
| WSH18-01D |
Support & Misc. Construction |
Golden Phoenix Construction Co., Inc. dba Golden Phoenix Electric |
$219,000 |
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Total |
$3,141,649 |
Staff recommends acceptance of the base bid for all four bid packages. One bid was submitted for Bid Package No. WSH-01E; however, the bid was deemed non-responsive and will be rejected. This bid package will be re-bid and brought to the Governing Board for approval as soon as possible.
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| $3,141,649 from Measure SA (Fund 21). |
| Award Bid Nos. WSH18-01A, WSH18-01B, WSH18-01C, and WSH18-01D to the lowest responsive bidders. |
| Bid Summary |
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| Michael Otavka, Director of Facilities, Planning and Construction |
| Request approval of fee amendment No. 2 from Flewelling & Moody for architectural services for Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Sitework. |
| In February, the Division of the State Architect (DSA) returned structural redmark drawing corrections to Flewelling & Moody requesting structural calculations and details for a retaining wall, equipment pads and fence foundations. To this point, Flewelling & Moody had not retained the services of a structural engineer on the project since they did not believe that the minor structural design work needed for the site would require a structural engineer. However, based on the request from DSA, Flewelling & Moody will now need to retain a structural engineer for the project in order to address DSA’s request. |
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| $19,500 plus reimbursable expenses from Measure SA. Fee amendment No. 2 is covered in the project contingency. |
| Approve fee amendment No. 2 from Flewelling & Moody for architectural services for Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Sitework. |
| Flewelling & Moody Fee Amendment #2 |
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| Michael Otavka, Director of Facilities, Planning and Construction |
| Request approval of multiple prime contractor bids for Bid Nos. SV18-01A-01, SV18-01A-02, SV18-01A-04, SV18-01A-05, SV18-01A-06, SV18-01A-07 to the prime contractors with the lowest responsive/responsible bids. |
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On February 28, 2018, bids were opened for the Sierra Vista Junior High School Classroom Additions Project (Bid No. SV18-01A). The project delivery method is construction management multiple-prime with TELACU as the construction manager. This type of construction delivery method is structured with several “prime” contractors managed by a District-hired construction manager.
Bids have been reviewed and analyzed by TELACU and the District for responsiveness and completeness. The list of the lowest responsive/responsible bidders is below by bid package number.
| Bid Package |
Scope of Work |
Lowest Responsive Bidder (Company Name) |
Base Bid |
| SV18-01A-01 |
Earthwork, Demolition and Erosion Control |
Triangle Enterprises, Inc. |
$568,000 |
| SV18-01A-02 |
Site Concrete and Paving |
K.A.R. Construction, Inc. |
$1,157,000 |
| SV18-01A-03 |
General Construction |
No Bids Received – to be rebid. |
N/A |
| SV18-01A-04 |
Structural Concrete |
Santa Clarita Concrete, Inc. |
$881,600 |
| SV18-01A-05 |
Plumbing and Site Utilities |
Fischer, Inc. |
$873,000 |
| SV18-01A-06 |
Electrical, Low Voltage and Fire |
RDM Electric Company, Inc. |
$795,500 |
| SV18-01A-07 |
Landscape and Irrigation |
American Landscape, Inc. |
$229,629 |
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TOTAL |
$4,504,729 |
Staff recommends acceptance of the base bid for six bid packages. No bids were received for Bid Package No. SV18-01A-03. This bid package will be re-bid and brought to the Governing Board for approval as soon as possible.
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| $4,504,729 from Measure SA (Fund 21). |
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Award Bid Nos. SV18-01A-01, SV18-01A-02, SV18-01A-04, SV18-01A-05, SV18-01A-06, SV18-01A-07 to the lowest responsive bidders.
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| Sierra Vista Bid Summary |
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| Michael Otavka, Director of Facilities, Planning and Construction |
| Request approval of proposal for Division of the State Architect (DSA) inspection services from Knowland Construction Services for the Sierra Vista Junior High School Classroom Addition Project. |
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It is the responsibility of the project inspector to perform tasks required of them by the DSA and the District such as performing periodic inspections of the work, advising the contractor of non-conforming work, keeping accurate records, and certifying that the completed work has been done in accordance with the plans and specifications. DSA requires the District to employ a DSA inspector for this project.
Staff has solicited proposals from two DSA inspection companies and recommends using Knowland Construction Services for this project.
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$84,480 from Measure SA (Fund 21).
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| Approve fee proposal from Knowland Construction Services for the Sierra Vista Junior High School Classroom Addition Project. |
| Knowland Proposal |
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| Ralph Peschek, Chief Financial Officer |
| Revised Board Policy 5030 – Student Wellness is being presented for a second reading. Changes requested by the Governing Board were incorporated into the policy prior to the current reading. |
| Approve Revised Board Policy 5030 – Student Wellness. |
| BP 5030 Student Wellness Second Reading |
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| Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves all the items at one time. |
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| Michael Vierra, Assistant Superintendent, Human Resources |
| Personnel Report No. 17/18-13 regarding certificated, non-certificated, classified and non-classified employees, and Workability Program. |
| Approve Personnel Report No. 17/18-13. |
| 17/18-13 Personnel Report |
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| Michael Vierra, Assistant Superintendent, Human Resources |
| As a result of financial uncertainties, negotiations, legislation, and other factors, the Governing Board hereby declares that all management, confidential, and other unrepresented employee salaries are declared indefinite for 2018/19. |
| Approve the declaration that all management, confidential, and other unrepresented employee salaries are declared indefinite for 2018/19. |
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| Michael Vierra, Assistant Superintendent, Human Resources |
| Memorandum of understanding between The Master’s College and the William S. Hart Union High School District regarding student teachers. |
| Approve the agreement between The Master’s College and the William S. Hart Union High School District regarding student teachers. |
| MOU with Masters University Regarding Student Teaching |
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| Michael Vierra, Assistant Superintendent, Human Resources |
| An Internship Credential Program Agreement with National University is attached for Board approval. |
| Approve the Internship Credential Program Agreement with National University. |
| Internship Agreement with National University |
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| Mike Kuhlman, Assistant Superintendent, Educational Services |
| A teacher from Saugus High School, the director of student services, the principal of Sequoia School, and a school psychologist are requesting authorization to attend out-of-state conferences. |
| Kristi Schertz, a Saugus High School science teacher, is requesting authorization to travel to Cincinnati, Ohio, June 1-9, 2018, to participate as a reader/grader of Advanced Placement exams;
Kathy Hunter, Director of Student Services, Brandi Davis, Principal of Sequoia School, and Shazia Shah, a school psychologist, are requesting authorization to attend the National Association of School Psychologists 2018 Summer Conference in Atlantic City, New Jersey, from July 8-14, 2018. |
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| All of Kristi Schertz’s expenses to travel to Cincinnati, Ohio, June 1-9, 2018, will be paid by the College Board.
All expenses for Kathy Hunter, Brandi Davis, and Shazia Shah to attend the National Association of School Psychologists 2018 Summer Conference in Atlantic City, New Jersey, from July 8-14, 2018, will be paid from Sequoia’s Single Plan for Student Achievement/Title I funds. |
| Authorize Kristi Schertz’s request to travel to Cincinnati, Ohio, June 1-9, 2018, to participate as a reader/grader of Advanced Placement exams.
Authorize Kathy Hunter, Brandi Davis, and Shazia Shah’s request to attend the National Association of School Psychologists 2018 Summer Conference in Atlantic City, New Jersey, from July 8-14, 2018. |
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| Vicki Engbrecht, Superintendent |
| Approve overnight/out-of-state student trip requests from Canyon High School (Theater, Choir, ASB), Saugus High School (Dance Team), Valencia High School (Choir, DECA, Cheer), and Rio Norte Junior High School (Concert Band/Choir). |
| The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1. Trip requests signed by Canyon High School Principal Shellie Holcombe, Saugus High School Principal Vince Ferry, Valencia High School Principal John Costanzo, and Rio Norte Junior High School Principal Audrey Asplund are attached. |
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| Approve trips: CHS Theater, Fullerton, 3/23-24/18; CHS Choir, Honolulu, HI, 4/3-8/18; CHS ASB, Ontario, 4/7-9/18; SHS Dance Team, Long Beach, 3/23-24/18; VHS Choir, Oceanside, 4/12-13/18; VHS DECA, Atlanta, GA, 4/20-25/18; VHS Cheer, Garden Grove, 7/25-28/18; RNJHS Concert Band/Choir, Anaheim, 4/13-15/18. |
| Trip Approvals for 3-14-18 Board Meeting |
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| Mike Kuhlman, Assistant Superintendent, Educational Services |
| The summer school program agreement with Opportunities for Learning (OFL) has been updated for summer school 2018. |
| An agreement with Opportunities for Learning (OFL), specifically outlining the 2018 summer school program, the respective responsibilities of each partner, and listing the schools where summer school will be held in 2018 has been reviewed by staff and is being presented tonight for approval by the Governing Board. |
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| Approve the updated Summer School Program Agreement Between the William S. Hart Union High School District and Opportunities for Learning for Summer School – 2018. |
| 2018 Hart/OFL Summer School Agreement |
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| Jan Daisher, Director of Special Programs and Staff Development |
| State and federal law require schools to annually review and update their Single Plan for Student Achievement. These site-specific plans describe school improvement activities that are supported with categorical funds. |
| State and federal laws require schools to annually review and update their Single Plan for Student Achievement. These site-specific plans describe school improvement activities that are supported with categorical funds. As required by Senate Bill 374, the school leadership, site councils, and advisory committees conducted comprehensive needs assessments as well as an analysis of student achievement data based on the California Dashboard in the Fall of 2017 to develop objectives for their action plan.
Mid-year analysis of each plan reveals necessary updates and revisions. Each school site council has approved its respective revisions, after consulting with school leadership teams and advisory councils, and recommends them to the Board for approval. All legal requirements remain in place for each plan that was approved in November 2017. Annual evaluations conducted at that time meet the requirements of Board Policy 6190.
Attached are the revisions for each school plan for the remainder of this current 2017-2018 school year. Goals and action plans remain aligned with LCAP District goals and school goals for increased student achievement. |
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| Approve 2017-2018 revisions to the Single Plan for School Achievement for Sequoia Charter School, Bowman High School, Golden Valley High School, and Placerita Junior High School. |
Bowman 2018 Revisions
Golden Valley 2018 Revisions
Placerita 2018 Revisions
Sequoia 2018 Revisions |
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| Jan Daisher, Director of Special Programs and Staff Development |
| This contract provides a license to use Document Tracking Services (DTS) web-based application to manage District schools’ Safe School Plans, School Accountability Report Cards, Western Association of Schools and Colleges self-study, and the Local Control and Accountability Plan (LCAP). |
| Document Tracking Services (DTS) is a web-based application that allows staff to streamline completion and updating of Safe School Plans, School Accountability Report Cards, Western Association of Schools and Colleges (WASC) self-study, and the Local Control and Accountability Plan (LCAP). DTS will pre-populate all of the data needed in any of these reports, creating consistency among District schools, and save valuable administrator time in pulling data. This will allow leaders to focus on the process and content rather than the format. Access to the documents at the District level will allow for ongoing feedback and assistance in creating these plans. All templates are fully customizable to the District’s specific needs. |
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| $5,750.00 from General Fund |
| Approve the contract with Document Tracking Services (DTS) in the amount of $5750.00 (consistent with past agreements) to use web-based application to manage Safe School Plans, School Accountability Report Cards, Western Association of Schools and Colleges self-study, and the Local Control and Accountability Plan (LCAP). |
| DTS Contract |
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| Mariane Doyle, Ph.D., Director of Career Technical Education |
| Agreement No. 17-W224 and Amendment No. 1 between William S. Hart Union High School District and South Bay Workforce Investment Board, Inc. regarding individual referral services for classroom training is presented for approval |
| Golden Oak Adult School provides Career Technical Education (CTE) in Certified Medical Assistant, Certified Pharmacy Technician, Certified Phlebotomy Technician, and Microsoft Excel. Agreement No. 17-W224 and Amendment No. 1 between William S. Hart Union High School District and South Bay Workforce Investment Board, Inc., outline requirements and responsibilities for Golden Oak Adult School as an eligible training provider of the above listed CTE programs. Being named on the Employment Development Department eligible training provider list is required to receive funding support through the Workforce Innovation and Opportunity Act (WIOA) and CalWorks partners. The agreement and amendment will potentially increase enrollment in Golden Oak’s programs and expand opportunities for potential students. |
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| Ratify Agreement No. 17-W224 and Amendment No. 1 between William S. Hart Union High School District and South Bay Workforce Investment Board, Inc. |
Agreement CMA & Pharmacy
Agreement Excel & Phlebotomy |
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| Ralph Peschek, Chief Financial Officer |
| Budget revisions reflecting 2017/18 Second Interim Financial Report adjustments. |
| The attached Budget Adjustment Summary forms reflect the expenditure and revenue adjustments projected in the District’s 2017/18 Second Interim Financial Report. |
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| Approve budget revisions to adjust the District’s current budget to the projected totals reflected in the 2017/18 Second Interim Financial Report. |
BA200
BA201
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BA206
BA207
BA208
BA209
BA210
BA211
BA212
BA213
BA214
BA215
BA216
BA217
BA218
BA219
BA220
BA221 |
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| This Closed Session will be used as an extension of II. First Closed Session, if needed. |
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| In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting. |
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Published: March 9, 2018, 3:07 PM
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