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SCVNews.com | March 15: William S. Hart Union H.S.D. Governing Board Meeting | 03-13-2017
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William S. Hart Union High School District is holding its regular Governing Board Meeting on March 15 at 7 p.m.

This meeting will include a Public Hearing for item VI-A – Public Hearing and Receipt of Petition for Renewal of Opportunities for Learning Charter School.

The agenda for the regular Governing Board Meeting is posted in its entirety below.

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Settlement Agreement No. 15/16-01L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Consideration of Settlement Agreement No. 15/16-01.
II.B.2. Rejection of Claim No. 16/17-06L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Rejection of claim.
II.B.3. Public Employee Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public Employee Discipline/Dismissal/Release/Reassignment/Non-reelection.
II.B.4. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.5. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with California School Employees Association.
II.B.6. Conference with Legal Counsel – Anticipated Litigation, Significant Exposure To Litigation (per Government Code 54956.9(d)(2)) – (16/17-C)

Quick Summary / Abstract:
Conference with legal counsel.
II.C. Reconvene to Public Session

Quick Summary / Abstract:
The Board will return to Public Session at 7:00 p.m.
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes

Quick Summary / Abstract:
Minutes of the Regular Meeting of March 1, 2017, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of March 1, 2017.
Attachments:
Minutes – Regular Meeting – March 1, 2017
IV. Recognitions by Board
V. Communications
V.A. Board Member Reports
V.B. Student Board Member Report
V.C. Employee Association Leadership
V.C.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.C.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
V.D. School Site Report – Saugus High School

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Saugus High School Principal Bill Bolde will give a presentation on the school’s goals and unique programs.
VI. Special Items
VI.A. Public Hearing and Receipt of Petition for Renewal of Opportunities for Learning Charter School

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Opportunities for Learning charter school is presenting a petition of renewal of its charter, from July 1, 2017, through June 30, 2022.  A Public Hearing is being conducted on the renewal.
Attachments:
Exhibits
OFL Charter Renewal Petition
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak. If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
VIII.A. California School Dashboard Rollout

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Information will be shared regarding how to use the California School Dashboard, a new accountability website that illustrates how well districts and schools are meeting the needs of California’s diverse student population.
Attachments:
California School Dashboard Rollout
VIII.B. Initial Bargaining Proposal from California School Employees Association Chapter 349 to the William S. Hart Union High School District for the 2016/17 School Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Initial bargaining proposal from California School Employees Association Chapter 349 to the William S. Hart Union High School District for the 2016/17 school year.
Rationale:
Government Code Section 3547 requires that the initial bargaining proposals of the District and its employee unions be presented in public session during a Board meeting and that they are thereafter public records.  Section 3547 also states that negotiations cannot begin on these proposals until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer.  As a result, the District will make the initial proposals available for public review at the District Administrative Center and on the District website, beginning March 16, 2017, until a public hearing is held.  A public hearing will be scheduled for the next regular Board meeting.
Attachments:
16-17 CSEA to District Sunshine Proposal
VIII.C. Initial Bargaining Proposals from the William S. Hart Union High School District to California School Employees Association Chapter 349 for the 2016/17 School Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Initial Bargaining Proposals from William S. Hart Union High School District to California School Employees Association Chapter 349 for the 2016/17 school year.
Rationale:
Government Code Section 3547 requires that the initial bargaining proposals of the District and its employee unions be presented in public session during a Board meeting and that they are thereafter public records.  Section 3547 also states that negotiations cannot begin on these proposals until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer.  As a result, the District will make the initial proposals available for public review at the District Administrative Center and on the District website, beginning March 16, 2017, until a public hearing is held.  A public hearing will be scheduled for the next regular Board meeting.
Attachments:
16-17 District to CSEA Sunshine Proposal
IX. Action Items
IX.A. Resolution No. 16/17 – 35 – Recognizing April 9-15, 2017, as National Library Week

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
National Library Week is occurring April 9-15, 2017, to celebrate the contributions of the nation’s libraries, teacher librarians, and library workers.
Rationale:
Resolution No. 16/17 – 35 is attached and it addresses the contributions libraries, teacher librarians, and library staff make to students, schools, and community. Placerita Junior High School teacher librarian Monica Ludlow will present the teacher librarians’ five-year plan and give a brief presentation highlighting the District’s libraries.
Recommended Motion:
Adopt Resolution No. 16/17 – 35 of the William S. Hart Union High School District Governing Board recognizing April 9-15, 2017, as National Library Week.
Attachments:
Libary Plan 2017 PowerPoint
Library Plan 2017
Resolution No. 16/17 – 35 Recognizing April 9-15, 2017, as National Library Week
IX.B. Second Interim Financial Report

Speaker:
Erin Lillibridge, Chief Financial Officer
Quick Summary / Abstract:
Presentation and approval of the 2016/17 Second Interim Financial Report.
Rationale:
California Education Code Sections 42130 and 42131 require each school district to file interim financial reports twice a year.  The first report covers the financial and budgetary status of the District for the period ending October 31st. The second report covers the period ending January 31st.  Both interim reports require Governing Board approval and certification of the District’s financial condition.  The purpose of the interim reporting process is to raise early warning flags for districts that will not be able to meet financial obligations for the current or two subsequent fiscal years.

The interim report includes the following documents:
– Second Period Financial Report (Fund Forms 01,11,13,14,21,25,35,40,49,52,73)
– Attendance Summary (Form AI)
– Multi-Year Financial Projections
– Criteria and Standards
The 2016/17 Second Interim Financial Report for the period ending January 31, 2017, is before the Governing Board for approval.  Statute requires the Governing Board to certify in writing whether or not the District is able to meet its financial obligations for the remainder of the fiscal year, and based on current forecasts, for the subsequent fiscal year.  The Second Interim Financial Report reflects all changes resulting since the District presented its 2016/17 First Interim Financial Report.  Staff will make a presentation on these adjustments at the Governing Board meeting.

Based on current revenue and expenditure assumptions, staff recommends a positive certification of the 2016/17 Second Interim Financial Report.

Financial Impact:
As reflected in the attached report.
Recommended Motion:
Staff recommends the Governing Board approve the 2016/17 Second Interim Financial Report, and adopt a positive certification pursuant to California Education Code Section 42131.
Attachments:
Second Interim Report
IX.C. Guaranteed Maximum Price – Lease-Leaseback Contract for Placerita Junior High School Modular Building Project (Balfour Beatty Construction, LLC)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request approval of Lease-Leaseback Final Guaranteed Maximum Price (GMP) for Placerita Junior High School Modular Building project from Balfour Beatty Construction, LLC (Balfour Beatty).

Rationale:

On November 16, 2016, the Governing Board approved a preliminary GMP of $4,868,138 for the Placerita Junior High School Modular Building project. Staff had been working under a deadline to complete the Lease-Leaseback contract with Balfour Beatty, by December 2016. For that to occur, Balfour Beatty had to provide the District with a preliminary GMP based on preliminary plans and specifications since the plans had not yet received Division of the State Architect (DSA) approval.

Plans were finally approved by DSA in November, two months later than expected. DSA made extensive changes to the plans which substantially increased the cost of the work. The final GMP reflects the cost of the changes made by DSA.

Financial Impact:
$1,540,572 increase on the previously approved preliminary GMP of $4,868,138. Final GMP is $6,408,710 from Measure SA (Fund 21). This total includes an owners contingency of 3% and a contractor’s contingency of 3%.
Recommended Motion:
Approve the increase of $1,540,572 to the Balfour Beatty Construction, LLC, Lease-Leaseback Agreement for a Final Guaranteed Maximum Price of $6,408,710 for the Placerita Junior High School Modular Building project.
Attachments:
BBC Final GMP PJHS
IX.D. Geotechnical Engineering Services Proposal – South Access Road, Castaic High School (Geolabs-Westlake Village)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request approval of Reconnaissance and Research step of the Geotechnical Engineering Services Proposal from Geolabs-Westlake Village for the South Access Road, Castaic High School.

Rationale:

Staff has received a proposal for Geotechnical Engineering Services for the South Access Road for Castaic High School. The proposal is divided into three steps: Reconnaissance and Research, Exploration and Analysis, and Value Engineering. The fee for Reconnaissance and Research is estimated to be $20,000 and will be the basis for determining the scope and fee for the next step, Exploration and Analysis. Staff recommends moving forward with Reconnaissance and Research.

Geolabs-Westlake Village is the geotechnical engineer of record for the Castaic High School project and is very familiar with the geology of the area.

Financial Impact:

$20,000 for Reconnaissance and Research from Developer Fees (Fund 25).

Recommended Motion:

Approve the Reconnaissance and Research step of the Geotechnical Engineering Services Proposal from Geolabs-Westlake Village for the South Access Road, Castaic High School.

Attachments:
South Access Proposal Geolabs
X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 15/16-14

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 15/16-14 regarding certificated, non-certificated, classified and non-classified employees, and Workability Program.
Recommended Motion:
Approve Personnel Report No. 15/16-14.
Attachments:
Personnel Report 16-17-14
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Authorization to Attend Out-of-State Conferences – Hart High and Valencia High Schools

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Authorization to attend out-of-state conferences is being requested by Hart High and Valencia High School teachers.
Rationale:
Martin Kirby, a teacher at Hart High School, is requesting authorization to travel to Kansas City, Missouri, May 29-June 8, 2017, to participate in the grading of Advanced Placement Physics exams.

Dennis Mifflin, a teacher at Valencia High School, is requesting authorization to attend the National Business Education Association 2017 Annual Convention in Chicago, Illinois, April 11-15, 2017.

Financial Impact:
All travel, lodging, and meal expenses for Martin Kirby’s participation in the grading of Advanced Placement Physics exams, in Kansas City, Missouri, May 29-June 8, 2017, will be provided and paid by Advanced Placement College Board; and Mr. Kirby’s three days of substitute coverage will be funded by the Hart High School Formula Account.

All expenses for Dennis Mifflin’s attendance at the National Business Education Association 2017 Annual Convention, in Chicago, Illinois, April 11-15, 2017, will be paid from Perkins funds.

Recommended Motion:
Authorize Martin Kirby’s participation in the grading of Advanced Placement Physics exams, in Kansas City, Missouri, May 29-June 8, 2017; and authorize Dennis Mifflin’s attendance at the National Business Education Association 2017 Annual Convention, in Chicago, Illinois, April 11-15, 2017.
X.C.2. Requests for Overnight/Out-of-State Trips – Canyon High and Valencia High Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Canyon High School (Theatre, Television (TV) Production) and  Valencia High School (Future Business Leaders of America (FBLA), Cheer).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by Canyon High School Principal Jason d’Autremont and Valencia High School Principal John Costanzo are attached.
Recommended Motion:
Approve trips: CHS Theatre, Placentia, 3/17-18/17; CHS TV Production, Anaheim, 3/27-31/17; VHS FBLA, Sacramento, 4/6-9/17;  VHS Cheer, Garden Grove, 6/26-29/17.
Attachments:
Trip Approvals for 3-15-17 Board Meeting
X.C.3. Document Tracking Services (DTS)

Speaker:
Jill Shenberger, Director of Special Programs and Staff Development
Quick Summary / Abstract:
This contract provides a license to use Document Tracking Services (DTS) web-based application to manage District schools’ Safe School Plans, School Accountability Report Cards, Western Association of Schools and Colleges self-study, and the Local Control and Accountability Plan (LCAP).
Rationale:
Document Tracking Services (DTS) is a web-based application that allows staff to streamline completion and updating of Safe School Plans, School Accountability Report Cards, Western Association of Schools and Colleges (WASC) self-study, and the Local Control and Accountability Plan (LCAP).  DTS will pre-populate all of the data needed in any of these reports, creating consistency among District schools, and save valuable administrator time in pulling data.  This will allow leaders to focus on the process and content rather than the format.  Access to the documents at the District level will allow for ongoing feedback and assistance in creating these plans.  All templates are fully customizable to the District’s specific needs.
Financial Impact:
$5,750.00 from General Fund
Recommended Motion:
Approve the contract with Document Tracking Services (DTS) in the amount of $5750.00 to use web-based application to manage Safe School Plans, School Accountability Report Cards,  Western Association of Schools and Colleges self-study, and the Local Control and Accountability Plan (LCAP).
Attachments:
DTS Contract
X.C.4. Externship Training Agreement Between CVS Health and William S. Hart Union High School District

Speaker:
Mariane Doyle, Ph.D., Director of Career Technical Education
Quick Summary / Abstract:
The Hart District’s Golden Oak Adult School would like to enter into an Externship Training Agreement with CVS Health to provide externship opportunities for District adult school Pharmacy Technician students.
Rationale:
The Hart District’s Golden Oak Adult School would like to enter into an Externship Training Agreement with CVS Pharmacy, Inc. L.L.C.; Caremark, L.L.C.; Omnicare, L.L.C.; and Minute Clinic, L.L.C. and entities (collectively, “CVS Health”) to provide externship and work-based learning opportunities for qualified District adult school Pharmacy Technician students.
Recommended Motion:
Approve experiential learning program agreement with CVS Health from March 15, 2017 to March 15, 2018.
Attachments:
CVS Health Inc Signed Agreement
X.D. Consent Calendar-Business Services
X.D.1. Purchase Order Report

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratify February 2017 Purchase Order Report.
Rationale:
Staff requests the Governing Board ratify the attached Purchase Order Report, which covers purchases, as specified, for the period February 1, 2017, through February 28, 2017.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Please note: The Purchase Order Report includes purchases previously ratified but not completed and closed by June 30, 2016.  These purchase orders are included here again due to their necessary creation within the District’s new financial system.

Financial Impact:
Attached report shows amounts and funding sources for purchase orders processed in February 2017, as well as purchase orders greater than or equal to $50,000.
Recommended Motion:
Ratify Purchase Order Report for the period of February 1, 2017, through February 28, 2017.
Attachments:
Board Report February 2017
X.D.2. Warrant Register and Revolving Cash Payments

Speaker:
Erin Lillibridge, Chief Financial Officer
Quick Summary / Abstract:
Approve and ratify Warrant Register and Revolving Cash payments.
Rationale:
2/1/17 – 2/15/17
Payroll Warrant Register   $3,421,091.06
Commercial Warrants – General Fund  $3,980,722.30
Commercial Warrants – All Other Funds $743,170.97
Revolving Cash Fund $500.00
2/16/17 – 2/28/17
Payroll Warrant Register   $8,690,064.60
Commercial Warrants – General Fund  $7,915,954.62
Commercial Warrants – All Other Funds $1,152,731.98
Revolving Cash Fund  $0.00
Recommended Motion:
Approve and ratify the above listed Warrant Register and Revolving Cash payments issued between February 1, 2017, through February 28, 2017, and order the items filed for audit.
Attachments:
Commercial Warrants 2/1/17-2/15/17
Commercial Warrants 2/16/17-2/28/17
Payroll Warrants 2/1/17-2/28/17
Revolving Cash Warrants 2/1/17-2/28/17
X.D.3. Budget Revisions (Second Interim Financial Report)

Speaker:
Erin Lillibridge, Chief Financial Officer
Quick Summary / Abstract:
Budget revisions reflecting 2016/17 Second Interim Financial Report adjustments.
Rationale:
The attached Budget Adjustment Summary forms reflect the expenditure and revenue adjustments projected in the District’s 2016/17 Second Interim Financial Report.
Recommended Motion:
Approve budget revisions to adjust the District’s current budget to the projected totals reflected in the 2016/17 Second Interim Financial Report.
Attachments:
Fund 01.0 Restricted
Fund 01.0 Unrestricted
Fund 11.0
Fund 17.0
Fund 40.0
X.D.4. Agreement for Mandate Program Services (School Innovations & Achievement, Inc.)

Speaker:
Erin Lillibridge, Chief Financial Officer
Quick Summary / Abstract:
Approve agreement with School Innovations & Achievement, Inc. (SI&A), for compliance advisory services related to the Mandate Block Grant Program, as well as assistance in the preparation and filing of reimbursement claims for newly claimable mandate programs.
Rationale:
With the recent changes in mandated cost reimbursements at the State level and the District’s determination to annually opt into the Mandate Block Grant, staff proposes to review the need for SI&A services on an annual basis.  In light of an outstanding test claim relating to CAASPP Testing and Mandated Reporter Training, staff proposes to continue with SI&A services for the 2017/18 fiscal year.
Financial Impact:
Annual fee of $15,100 to be paid from the General Fund (01.0), which includes all travel and lodging expenses that may be incurred by SI&A in connection with the agreement’s scope of services.
Recommended Motion:
Approve agreement for Mandate Program Services with SI&A for the period of July 1, 2017, through June 30, 2018.
Attachments:
Agreement for Mandate Program Services with School Innovations & Achievment, Inc.)
X.D.5. Disposition of Surplus/Obsolete Equipment

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Staff requests permission to dispose of surplus/obsolete property.
Rationale:
Pursuant to California Education Code Section 17545(b), the following equipment will be sold through public auction, and if not sold, disposed of as surplus/obsolete equipment pursuant to Education Code Section 71545(c):

1) Commercial automatic gas rice cooker (55 cup) (QTY 1, Golden Valley High School)

2) Steam jacketed kettle with table (QTY 1, Golden Valley High School)

3) Vertical cutter/mixer (45-qt) (QTY 1, Golden Valley High School)

4) Horizontal radiant conveyor toaster (QTY 1, Golden Valley High School)

5) Heated transport cart (QTY 1, Golden Valley High School)

6) Deep fryer (QTY 1, Arroyo Seco Junior High School)

7) Titan mixer (QTY 1, Valencia High School)

8) Insulated heated cabinet (QTY 1, Valencia High School)

9) Chest refrigerator/freezer (QTY 1, Valencia High School)

10) Two-door refrigerator/freezer (QTY 2, Valencia High School)

11) Auto-broiler gas cooker (QTY 1, Valencia High School)

12) Steam table (QTY 1, Valencia High School)

13) Countertop warmer (QTY 1, Valencia High School)

14) Warmer hot server (QTY 1, Valencia High School)

15) Two-door steamer natural gas (QTY 1, Valencia High School)

16) Dishwasher (QTY 1, Valencia High School)

17) Stainless steel prep counter (QTY 1, Valencia High School)

18) Gray plastic serving cart (QTY 1, Valencia High School)

19) Refrigerator with 4 sliding doors (QTY 1, Rio Norte Junior High School)

20) Chest freezer (7 cubic ft) (QTY 1, Rio Norte Junior High School)

21) Refrigerator with 2 sliding doors (QTY 1, Sierra Vista Junior High School)

22) Chest freezer (QTY 1, Sierra Vista Junior High School)

23) Free standing warming drawers (QTY 1, Sierra Vista Junior High School)

24) Hot cabinet, single door (QTY 1, West Ranch High School)

25) Hot cabinet, 2-door (QTY 1, West Ranch High School)

26) Pretzel warmer (QTY 1, Canyon High School)

27) Belt conveyor toaster (13-inch) (QTY 1, Canyon High School)

28) Mobile refrigerated cabinet (QTY 1, Canyon High school)

29) Salting/bagging stations (30-inch) (QTY 2, Canyon High School)

30) Food processor (QTY 1, Canyon High School)

31) Commercial automatic gas rice cooker (QTY 1, Canyon High School)

32) Portable basket racks (QTY 2 Canyon High School)

33) Commercial mixer (20-qt) (QTY 1, Canyon High School)

34) Holding cabinet door with wheels (QTY 2, Canyon High School)

35) Conference chairs (QTY 7, Placerita Junior High School)

36) AED device (QTY 6, District Office)

Pursuant to California Education code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in a local dump. All e-waste will be collected and certified to it proper disposal by an e-waste recycler.

1) Rolling rack for dishwasher (QTY 2, Valencia High School)

2) Microwave oven (QTY 1, Canyon High School)

3) Outdoor umbrella 10 foot – 12 foot diameter (QTY 2, Sequoia School)

4) Refrigerator (QTY 1, Sequoia School)

5) AED device (QTY 20, District Office)

Recommended Motion:
Pursuant to California Education Code 17545 and 17546, authorize disposal and/or sale of surplus/obsolete equipment as noted above.
X.D.6. Agreement for District-wide Customer Service Software and Support Ticket System (Zendesk, Inc.)

Speaker:
Jon Carrino, Director of Technology Services
Quick Summary / Abstract:
Ratify agreement with Zendesk, Inc., for District-wide customer service software and support ticket system.
Rationale:
Zendesk, Inc., has been providing customer service software and support ticket systems since 2007 and is currently serving over 87,000 customers in 150 countries.  The products offered help organizations better understand their customers, improve communication, and offer support where and when it is most needed.  Zendesk is a system for tracking, prioritizing, and solving customer support tickets.  Customers can submit support tickets multiple ways, track the status of their tickets, provide feedback on service, and look for self-service help when applicable.

Zendesk will allow for centralized organization and tracking of technology related support needs in order to allocate available resources across the District.  The system will provide visibility to school site administrators and District office staff into support needs and allow for site based prioritization.

The cost for the software provided by this agreement totals $33,700.80 per fiscal year.  The annual fee is calculated at $495.60 per support agent in the system.  This agreement will be effective March 31, 2017, through March 30, 2018.

Financial Impact:
$33,700.80 per fiscal year from the General Fund (01.0).
Recommended Motion:
Ratify agreement with Zendesk, Inc., for District-wide customer service software and support ticket system effective March 31, 2017, through March 30, 2018.
Attachments:
Zendesk Software Agreement 20170315
X.D.7. Basic Services Agreement Between Santa Clarita Community College District (SCCCD) and William S. Hart Union High School District to Provide Funding for Bus Transportation for Continuing Education Field Trip

Speaker:
Mariane Doyle, Ph.D., Director of Career Technical Education
Quick Summary / Abstract:
The Basic Services Agreement between SCCCD and William S. Hart Union High School District will provide funding for bus transportation for students and teachers from Golden Valley High School to College of the Canyons Valencia campus, and back. This agreement allows the students from Golden Valley High School to attend presentations of various certificate and degree options programs at College of the Canyons on March 3, 2017.
Financial Impact:
Approximately $700 from SCCCD to cover the cost of transporting students to and from the College of the Canyons Valencia campus.
Recommended Motion:
Ratification of Basic Services Agreement Between Santa Clarita Community College District and William S. Hart Union High School District to provide funding for bus transportation for continuing education field trip.
Attachments:
Basic Services Agreement
Transportation Estimate
X.E. Consent Calendar-Operations
X.E.1. Change Order No. 1 – Installation of Projector Outlets at West Ranch High School (Digital Networks Group, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request approval of Change Order No. 1 from Digital Networks Group, Inc., for a total of $10,666.80.
Rationale:
Digital Networks Group, Inc., (DGN) was awarded the projector ceiling outlet project at West Ranch High School (WR16-12A) in January 2017. DGN has installed approximately 21 of the ceiling outlets; however, the remaining outlets cannot be installed as shown on the bid documents without additional labor and materials. The bid documents assumed that the contractor would be able to connect to a junction box in each classroom within 20 feet of the new ceiling outlets. In approximately 20 classrooms, the contractor will need to connect to a junction box in an adjacent classroom which is farther than the 20 feet assumed in the bid documents. The contractor is requesting compensation for the labor and materials cost related to this additional work.
Financial Impact:
$10,666.80 from Community Facilities District 2006-1 Capital Projects (Fund 49).
Recommended Motion:

Approve Change Order No. 1 from Digital Networks Group, Inc., for a total of $10,666.80.

Attachments:
DNG Change Order #1
X.E.2. Notice of Completion, Bid Package No. SA16-05A – D3 Electrical Additions, Saugus High School

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Accept Notice of Completion for Bid Package No. SA16-05A for the D3 Electrical Additions project at Saugus High School and authorize retention release to New Art Construction.
Rationale:
A Notice of Completion has been prepared for the Governing Board’s consideration for the following construction contract:

New Art Construction

General Construction

Saugus High School, Building D3

SA16-05A

Staff requests the Governing Board accept this project as complete and release the funds (5 percent) previously retained per contract specifications.

Recommended Motion:
Accept Notice of Completion for the D3 Electrical Addition project, (Bid Package No. SA16-05A) at Saugus High School and authorize retention release to New Art Construction.
Attachments:
Notice of Completion for New Art Construction
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of II. First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
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Friday, Mar 24, 2017
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