Change Order No. 5 consists of the following items:

Item No. 1 – Building 700 Electrical Revisions – $974,744.11:

Building 700 was designated to contain career technical education classrooms; however, the specific classroom/laboratory functions had not been determined until after the Guaranteed Maximum Price (GMP) for the project had been established. On March 25, 2019, the Governing Board approved a change order (Change Order No. 2) adding career technical education classrooms to Building 700. At that time, a good portion of the electrical design for these classrooms had not been determined and not included in the previous change order because the equipment for the advanced manufacturing space had not been determined.

Since that time, the District has been working with Mr. Tim Baber at College of the Canyons to determine the equipment needed for the advanced manufacturing space. This equipment has driven the need for an expanded electrical distribution system throughout the building. The electrical engineer has been working with the contractor and Lundgren Management to determine the electrical requirements for the equipment needed to support a welding and metal fabrication lab. Costs associated with these electrical revisions reflect the difference in costs for revised and added circuits, panels and lighting. There is also electrical work added to the dental area in this change order.  The electrical work that was approved in Change Order No. 2 is credited back and all new work is included in this change order.

Item No. 2 – Added Conduit for Energy Management System (EMS) and Intrusion Detection Systems in Building 1100 – $3,059.76:

Added conduits for EMS and the intrusion detection system, not included in the bid documents.

Item No. 3 – Power for Window Shades in Building 300 – $22,567.74:

Added power for window shades in Building 300 (Gymnasium), not included in the bid documents.

Item No. 4 – Casework and Electrical Revisions for Owner Furnished Copy Machines – $25,765.39:

Added casework and electrical provisions to supply power and data to (four) owner-furnished copy machines, not included in the bid documents.

$1,026,167 from Lease Revenue Bonds (Fund 40.5).

Change Order No. 2 for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site-Work Project (Bid Package No. HA1811A-08 – Golden Phoenix Electric) is presented for ratification.

Since it was not specified in the bid documents, the contractor provided a trowel finish instead of a broom finish on the tennis court concrete surface. Since the court surface was trowel finished, the new court surface had to be sandblasted to properly accept the surface coating. The contractor did not include sandblasting as part of their bid and is requesting additional compensation for this work.

Staff and Lundgren Management held a settlement conference with the contractor on February 26, 2020, to negotiate this cost.

$14,000 from Lease Revenue Bonds (Fund 40.5).

Change Order No. 2, Bid Package No. WSH1812A-02 (Golden Phoenix) for $27,200:

The bid documents detailed the new concrete slab for the tank yard as two inches thick instead of the standard four inch thick concrete slab. This change order will compensate the contractor for making the slab two inches thicker, or four inches thick. Staff and Lundgren Management held a settlement conference with the contractor on February 26, 2020, to negotiate this cost.

Change Order No. 3, Bid Package No. WSH1812A-01 (Taft Electric) for $8,316:

Hart High School installed a new electronic digital marquee at the front of the school last summer. Unfortunately, the conduit feeding the the old marquee was not adequate to power the new marquee and had deteriorated enough that it could not be re-used. This change order is for the installation of the conduit and wire for the new marquee.

$8,316 from the General Fund (Fund 01.0).

$27,200 from Lease Revenue Bonds (Fund 40.5).

Election Code Section 13307 permits a local agency to require each candidate to pay in advance of each candidate’s pro rata share of the printing, handling, and mailing costs on a Candidate’s Statement as a condition of having it included in the voter’s pamphlet.

Resolution No. 19/20-29 – Ordering a Regular Governing Board Election Under By-trustee Area Election System and Ordering Consolidation With Other Elections sets the election process in motion.

Accordingly, this MOU sets forth the protocol and terms that CSEA and the District have agreed upon to govern working conditions for CSEA bargaining unit employees during the School Closure relating to the pending public health emergency caused by COVID-19 (“The COVID-19 Public Health Emergency”).

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

A proposal for programming and pre-design services for the Bowman High School modernization project (Rachlin Partners) is presented for approval.

At the March 4, 2020, Board meeting, Rachlin Partners was approved as the architect for the Bowman High School Modernization Project. A broad scope of work and a budget have been set for this project. Staff and Rachlin Partners agree that initial work needs to be done to determine a more accurate scope of work and a schematic level project budget prior to bringing Rachlin Partners under contract for the main project.

To that end, Rachlin Partners has submitted a proposal for programming and pre-design services  (attached). This work would include interviews with District and school staff to determine the school’s needs. It would also include Rachlin Partners working with their architectural and engineering staff to develop schematic designs based on interviews with school staff. Finally, this programming and pre-design phase would result in the cost estimator developing a pre-design cost estimate for the project. Staff and Rachlin Partners believe that this initial work will help to better establish a baseline (scope of work and budget) to begin work on the project.

All of the interview work between the architect and staff could be done remotely (through video conferencing), so work could start immediately.

$23,440 plus reimbursable expenses from the Special Revenue Fund for capital projects (Fund 40.3).

Change Order No. 1 for the Hart High School Infrastructure Phase 2B Project (Bid Package No. WSH1812A-03 – Martinez Landscape Co., Inc.) is presented for approval.

$1,434.85 credit to Lease Revenue Bonds (Fund 40.5).

Accept Notice of Completion for Bid Package No. WSH1812A-03 (Martinez Landscape Co., Inc.) for the Hart High School Infrastructure Phase 2B Project.

Notice of Completion has been prepared for the Governing Board’s consideration for the following construction contract:

 Martinez Landscape Co., Inc.

Bid Package No. WSH1812A-03, Asphalt Paving

Date of Completion: March 24, 2020