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The next regular meeting of the Governing Board of the William S. Hart Union High School District is set for Wednesday, Sept. 26, at the Administrative Center, 21380 Centre Pointe Parkway, Santa Clarita 91350.

A closed session starts at 5:30 p.m. and the regular meeting will follow at 7 p.m.

Among other agenda items, the board will honor the Hart District’s 2018-2019 Teachers of the Year.

The complete agenda follows:

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Settlement Agreement No. 18/19-01SE (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Settlement Agreement No. 18/19-01SE.  Documentation is confidential and maintained in District files.
II.B.2. Conference with Legal Counsel – Anticipated Litigation, Significant exposure to litigation (per Government Code Section 54956.9(d)(2)) – One potential case 

Quick Summary / Abstract:
Conference with legal counsel.
II.B.3. Settlement Agreement No. 16/17-01L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Settlement Agreement No. 16/17-01L.  Documentation is confidential and maintained in District files.
II.B.4. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.B.5. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.6. Public Employee Performance Evaluation – Superintendent (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee performance evaluation.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes

Quick Summary / Abstract:
Minutes of the Regular Meeting of September 5, 2018, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of September 5, 2018.
Attachments:
Minutes – Regular Meeting – September 5, 2018
IV. Recognitions by Board
IV.A. Recognition of District Teachers of the Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Each school has selected a Teacher of the Year for the 2018/19 school year, and these worthy teachers are being recognized this evening.
Rationale:
The California Teacher of the Year program, which began in 1972, has brought recognition to exemplary teachers, paying tribute to their resolute efforts.  With the District’s many outstanding teachers, staff takes pride in identifying and honoring its own heroes of Hart District classrooms.  Selection criteria include personal growth, commitment, personal attributes, and professional skills.

Being honored tonight as Teachers of the Year by their individual schools are:  Wayne Shapiro, Academy of the Canyons; Rebekah West, Arroyo Seco Junior High School; Stacey Killinger, Bowman High School; Dennis Young, Canyon High School; Marianella Lora, Golden Oak Adult School; Eric Harris, Golden Valley High School; Erica Hardbarger, Hart High School; Jennifer Putt, La Mesa Junior High School; Eric Olsson, Placerita Junior High School; Kristine Spector, Rancho Pico Junior High School; Melinda Moore, Rio Norte Junior High School; B.J. Layton, Saugus High School; Andrew Raskin, Sequoia School; Nicole Terranova, Sierra Vista Junior High School; Sarah E. Ford, Valencia High School; and Darcy Rojas, West Ranch High School.

For the 2018/19 school year, the District recognizes Erica Hardbarger as the Hart District Teacher of the Year.  Erica taught Biology and Advanced Placement Biology at Hart High School from September 2001 through June of 2018.  She was a favorite of both students and staff, and her enthusiasm and passion was contagious.  She was a long-standing member of the Professional Development Team at Hart High School, and her ability to connect and educate her peers helped her prepare her for her new role as a Teacher on Special Assignment working with science teachers across the District.  Erica is very talented, and the Hart District is fortunate to have her working with science teachers at every site.

Honorees and their school principals have been invited to the Board meeting.

V. Communications
V.A. Board Member Reports
V.B. Employee Association Leadership
V.B.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.B.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
V.C. School Site Report – Canyon High School

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Canyon High School Principal Shellie Holcombe will give a presentation on the school’s unique programs that support the safety and wellness of students, staff, and families.
Attachments:
Canyon HS Presentation
VI. Special Items
VI.A. “Keep the Pressure” Campaign Donation

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
A  “Keep the Pressure” campaign for the Hart District, which would place an emergency bleeding control kit in every classroom, is being introduced.
Rationale:
Cambria and Maci Lawrence are two future students of Valencia High School who have designed a “Keep the Pressure” campaign for the Hart District.  Working together with their father, Mr. Tracey “Bud” Lawrence, the emergency department director at Henry Mayo Newhall Hospital, Cambria and Maci have arranged for funding to support the placement of emergency bleeding control kits in every classroom in the Hart District.  Mr. Lawrence and his daughters have secured over $100,000 in donations to equip each classroom with a kit that would include tourniquets, shears, bandages, and specialized quick clotting hemostatic gauze.

This proposed “Keep the Pressure” campaign would be an extension of the American College of Surgeons “Stop the Bleed” campaign, launched in 2015 in coordination with the White House, to “cultivate grassroots efforts that encourage bystanders to become trained, equipped, and empowered to help in a bleeding emergency before professional help arrives.”

The campaign will educate students and staff members on how to respond effectively in the event of an emergency bleeding situation.  As part of that plan, Mr. Lawrence has secured the assistance of Henry Mayo’s media department in the creation of an educational video that can be shown in classrooms, posted to websites, and shared with staff.

Recommended Motion:
Accept the donation, from the “Keep the Pressure” campaign, of emergency bleeding control kits for every classroom in the Hart District.
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
VIII.A. Next Generation Science Standards (NGSS) Rollout – Update

Speaker:
David N. LeBarron, Director of Curriculum & Assessment
Quick Summary / Abstract:
An update will be given on the NGSS science courses being taught to all 7th, 8th, and 9th grade students, along with information on this year’s NGSS Chemistry pilots and the creation of the NGSS Physics curriculum.
IX. Action Items
IX.A. Resolution No. 18/19-6 – Recognizing the Second Week of October as the “Week of the School Administrator”

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Approval of Resolution No. 18/19-6 recognizing the week of October 8-12, 2018, as the “Week of the School Administrator.”
Rationale:
“Week of the School Administrator” is occurring October 8-12, 2018, in observance of the importance of educational leadership.  Those being recognized include the superintendent, assistant superintendents,  principals, assistant principals, special education and adult education leaders, curriculum and assessment leaders, school business officials, classified educational leaders, and other school district employees who are considered administrators.  Resolution No. 18/19-6 is attached, and it addresses the valuable services made to education by school administrators.
Recommended Motion:
Adopt Resolution No. 18/19-6 of the William S. Hart Union High School District Governing Board recognizing the second week of October as the “Week of the School Administrator.”
Attachments:
Resolution 18/19-6 – Week of the School Administrator
IX.B. College and Career Access Pathways (CCAP) Partnership Agreement – A Dual Enrollment Partnership Agreement – Second Reading

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
An agreement between the Santa Clarita Community College District (Community College District) and the William S. Hart Union High School District (School District) to offer college courses to high school students, consistent with the provisions of AB 288, is being proposed.
Rationale:
Consistent with AB 288, the Community College District and the Hart School District is proposing to enter into a College and Career Access Pathways (CCAP) Partnership Agreement for the purpose of offering or expanding dual enrollment opportunities.
Recommended Motion:
Approve College and Career Access Pathways (CCAP) Partnership Agreement – A Dual Enrollment Partnership Agreement with the Santa Clarita Community College District.
Attachments:
College and Career Access Pathways Partnership Agreement
Reciprocal Facilities Use Agreement with COC
IX.C. Resolution No. 18/19-8 – Support of Applications for Eligibility Determination and Funding in the School Facility Program when Bond Authority is Exhausted

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
State Allocation Board regulations require district governing boards to adopt a resolution in order to allow districts to file future applications for facilities funding through the state facility bond program.
Rationale:
The Office of Public School Construction (OPSC) recently announced that Proposition 51 new construction bond authority is now exhausted while modernization funding is expected to be exhausted in fall 2019.  When such bond authority is exhausted, the state will continue to allow districts to file applications which are placed on what is called an “Acknowledged List.”  However, in order to do so, State Allocation Board (SAB) regulations require district governing boards to adopt a resolution acknowledging the lack of bond authority, that applications will not undergo any substantial review, that the state funding program may change, the District’s construction activities are at its own discretion, and that the State cannot guarantee any funding for the applications in the future.  Nonetheless, it is important for the District to file the request for new construction funds in the event Proposition 51 bond funds return to the program or if additional state bond funds become available for the program.
Recommended Motion:
Adopt Resolution No. 18/19-8 supporting applications for eligibility determination and funding in the school facility program when bond authority is exhausted.
Attachments:
Res. No. 18-19-8
IX.D. Proposal for Division of the State Architect In-Plant Inspection Services – Hart High School Two-Story Modular Classroom Building Project (North American Technical Services)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request for approval of proposal from North American Technical Services for Division of the State Architect (DSA) in-plant inspection services for Hart High School Two-Story Classroom Building Project.
Rationale:

On May 3, 2017, the Governing Board approved the purchase of a new DSA approved two-story modular classroom building for Hart High School. This is a new building that will be built to the most current California Building Code and will meet all DSA requirements. The building will be fabricated offsite, thus DSA requires that the District hire an in-plant DSA inspector to monitor the fabrication of the building.

 Attached is a proposal from an inspection company, North American Technical Services, that performs DSA in-plant inspections of these types of buildings and is located near the plant in central California where the building is being fabricated.

Financial Impact:
$59,400 from Measure SA (Fund 21).
Recommended Motion:
Approve proposal from North American Technical Services for Division of the State Architect in-plant inspection services for Hart High School Two-Story Modular Classroom Building Project.
Attachments:
NATS Proposal
IX.E. Change Order No. 1 – Site and Utility Work for the Modular Restroom Building Addition at the Golden Oak Adult School at Centre Pointe Parkway – Bid Package No. GO1806A (Y.Ko Construction Co., Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request for approval of Change Order No. 1 from Y. Ko Construction Co., Inc., for Site and Utility Work for the Modular Restroom Building Addition at the Golden Oak Adult School at Centre Pointe Parkway.
Rationale:

This past summer, a new modular restroom building was installed at Golden Oak Adult School at Centre Pointe Parkway. The site work was completed and the new restroom building is operational. The contractor, Y.Ko Construction Co., Inc., is requesting compensation for additional work done on the project that was not part of the bid documents. Attached is Change Order No. 1 which gives a description of the additional work as well as a cost for the work.

Financial Impact:
$19,160.11 from Career Technical Education and Adult Education Funds.
Recommended Motion:
Approve Change Order No. 1 from Y. Ko Construction Co., Inc., for Site and Utility Work for the Modular Restroom Building Addition at the Golden Oak Adult School at Centre Pointe Parkway.
Attachments:
Change Order No. 1
IX.F. New Board Policy and Administrative Regulation – Second Reading

Quick Summary / Abstract:
New Board Policy and Administrative Regulation 5145.13 – Response to Immigration Enforcement are being brought to the Board for a second reading and adoption of Board Policy 5145.13.
Rationale:
New Board Policy and Administrative Regulation 5145.13 – Response to Immigration Enforcement are being brought to the Board for a second reading and adoption of Board Policy 5145.13.  The only change suggested at the first reading was the addition of the following information:

Added to Board Policy 5145.3, page 1, paragraph 4:  The Superintendent or designee shall ensure that adult students are aware of these rights as well.

Added to Administrative Regulation 5145.3, page 1, paragraph 3: Adult students will be notified as well.

Updates will also be made to the Board policies and administrative regulations that require adding “immigration status” to the list of students’ rights.

Recommended Motion:
Adopt new Board Policy 5145.13 – Response to Immigration Enforcement, and approve updating current Board policies and administrative regulations to include “immigration status” in the list of students’ rights.
Attachments:
AR 5145.13 Response to Immigration Enforcement
BP 5145.13 Response to Immigration Enforcement
X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves all the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 18/19-4

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 18/19-4 regarding certificated, non-certificated, classified and non-classified employees.
Recommended Motion:
Approve Personnel Report No. 18/19-4.
Attachments:
18/19 – 4 Personnel Report
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Authorization to Attend Out-of-State Events – Castaic High, Canyon High, Hart High, Saugus High, and West Ranch High Schools

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Out-of-state travel authorization is being requested by Castaic High, Canyon High, Hart High, Saugus High, and West Ranch High School employees.
Rationale:
Melanie Hagman, principal of Castaic High School, and Melissa Jenkins, a Career and College Readiness specialist at West Ranch High School, are requesting authorization to travel to San Antonio, Texas, November 28-December 1, 2018, to attend the Association for Career and Technical Education (ACTE) conference.

Pete Ciccone and Vijay Maraj, automotive technology teachers at Canyon High and Saugus High Schools, respectively, are requesting authorization to travel to Goldsboro, North Carolina, October 21-27, 2018, to attend the National Coalition of Certification Centers (NC3) Train-the-Trainer courses to receive hands-on training on new equipment.

Christian Standley, a teacher at Saugus High School, is requesting authorization to attend the American Conference for Teachers of Foreign Language in New Orleans, Louisiana, November 14-18, 2018.

Sarah Avanessian and Laura Graves, English teachers at Hart High School, are requesting authorization to attend the National Council of Teachers of English conference in Houston, Texas, November 14-18, 2018.

Financial Impact:
The Perkins grant will pay all expenses for Melanie Hagman and Melissa Jenkins to travel to San Antonio, Texas, November 28-December 1, 2018, to attend the ACTE conference.

The Perkins grant will pay all expenses for Pete Ciccone and Vijay Maraj, automotive technology teachers, to travel to Goldsboro, North Carolina, October 21-27, 2018, to attend NC3 Train-the-Trainer courses.

The Hart District Teachers Association will pay all expenses for Christian Standley to attend the American Conference for Teachers of Foreign Language in New Orleans, Louisiana, November 14-18, 2018.

The Hart District Teachers Association will pay all travel, food, and lodging expenses, and Saugus High School Formula Account will cover all substitute costs, for Sarah Avanessian and Laura Graves to attend the National Council of Teachers of English conference in Houston, Texas, November 14-18, 2018.

Recommended Motion:
Authorize Melanie Hagman and Melissa Jenkins to travel to San Antonio, Texas, November 28-December 1, 2018, to attend the Association for Career and Technical Education (ACTE) conference; authorize Pete Ciccone and Vijay Maraj to travel to Goldsboro, North Carolina, October 21-27, 2018, to attend NC3 Train-the-Trainer courses; authorize Christian Standley to attend the American Conference for Teachers of Foreign Language in New Orleans, Louisiana, November 14-18, 2018; and authorize Sarah Avanessian and Laura Graves to attend the National Council of Teachers of English conference in Houston, Texas, November 14-18, 2018.
X.C.2. Requests for Overnight/Out-of-State Trips – Golden Valley, Hart, and West Ranch High Schools 

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Golden Valley High School (Associated Student Body (ASB)), Hart High School (Band), and West Ranch High School (Cross Country, West Ranch Television (WRTV)).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by Golden Valley High School Principal Sal Frias, Hart High School Principal Jason d’Autremont, and West Ranch High School Principal Mark Crawford are attached.
Recommended Motion:
Approve trips:  GVHS ASB, Buena Park, 10/14-15/18; HHS Band, Cupertino, 10/19-21/18; WRHS Cross Country, Clovis, 10/5-7/18; WRHS WRTV, San Diego, 11/9-11/18; WRHS WRTV, Seattle, WA, 3/27-31/19.
Attachments:
Trip Approvals for 9-26-18 Board Meeting
X.C.3. Revisions to Single Plan for Student Achievement: 2017/18

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
State and federal law require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.
Rationale:
State and federal laws require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.  As required by Senate Bill 372, the school leadership, site councils, and advisory committees conducted comprehensive needs assessments as well as an analysis of student achievement data based on the California Dashboard in the fall of 2017 to develop objectives for their action plans.

End of year analysis of each plan reveals necessary updates and revisions.  Each school site council has approved its respective revisions after consulting with school leadership teams and advisory councils and recommends them to the Board for approval.  All legal requirements remain in place for each plan that was approved in November 2017.  Annual evaluations conducted at that time meet the requirements of Board Policy 6190.

Attached are the revisions for spending the remaining Title I funds for each school plan from the 2017/2018 school year. Goals and action plans remain aligned with Local Control and Accountability Plan (LCAP) District goals and school goals for increased student achievement.

Financial Impact:
School Plans account for the spending of Title 1 federal grant money allocated to school sites specifically for increasing student achievement at schools with 40 percent socioeconomically disadvantaged families.  Allocated costs have not changed.  The revisions simply modify the plan guiding how the funds will be spent on the school site.
Recommended Motion:
Approve 2017/2018 revisions to the Single Plan for School Achievement for Golden Valley High School and La Mesa Junior High School.
Attachments:
Golden Valley SPSA Addendum 8/17/2018
La Mesa SPSA Addendum 9/17/2018
X.C.4. Revisions to Single Plan for Student Achievement: 2018/19

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
State and federal law require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.
Rationale:
State and federal laws require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.  As required by Senate Bill 374, the school leadership, site councils, and advisory committees conducted comprehensive needs assessments as well as an analysis of student achievement data based on the California Dashboard in the fall of 2017 to develop objectives for their action plan. (Dashboard data for 2018 is not available yet.)

Beginning of the year analysis of each plan reveals necessary updates and revisions.  Each school site council has approved its respective revisions, after consulting with school leadership teams and advisory councils, and recommends them to the Board for approval.  All legal requirements remain in place for each plan that was approved in May 2018.  Annual evaluations conducted at that time meet the requirements of Board Policy 6190.

Attached are the revisions for each school plan for the 2018/19 school year.  Goals and action plans remain aligned with LCAP District goals and school goals for increased student achievement.

Financial Impact:
School Plans account for the spending of Title I federal grant money allocated to school sites specifically for increasing student achievement at schools with 40 percent socioeconomically disadvantaged families.  Allocated costs have not changed.  The revisions simply modify the plan guiding how the funds will be spent on the school site.
Recommended Motion:
Approve 2018/19 revisions to the Single Plan for School Achievement for Sierra Vista Junior High School.
Attachments:
Sierra Vista SPSA Addendum 9/11/2018
Sierra Vista SPSA Addendum 9/4/2018
X.C.5. Flippen Group Campus By Design Agreement

Speaker:
Kathy Hunter, Director of Student Services
Quick Summary / Abstract:
The Flippen Group is being contracted to provide the Capturing Kids’ Hearts, Campus by Design program at La Mesa Junior High School.
Rationale:
Capturing Kids’ Hearts, developed by the Flippen Group, is implemented at numerous schools throughout the District and focuses on improving school climate and school culture.  La Mesa Junior High School would like to continue implementing the program throughout their campus.
Financial Impact:
Training cost is $9,500.00 to be paid from the Title 1 Goal 3.3 allocation for La Mesa Junior High School.
Recommended Motion:
Approve the Capturing Kids’ Hearts, Campus by Design agreement with the Flippen Group for La Mesa Junior High School.
Attachments:
Capturing Kids’ Hearts Campus By Design Agreement
X.C.6. Teen Truth Services Agreement

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
Teen Truth, LLC, has been contracted to provide its Teen Truth Assembly Experience and Teen Truth: Leadership Summit presentations at Hart High School.
Rationale:
Teen Truth provides assemblies and presentations designed to build and improve school culture as well as promote leadership.
Financial Impact:
Assembly and presentation costs of $4,250.00 are to be paid from the Title 1 Goal 3.3 allocation for Hart High School.
Recommended Motion:
Ratify the Teen Truth Services Agreement for Hart High School.
Attachments:
Teen Truth Services Agreement
X.D. Consent Calendar-Business Services
X.D.1. Purchase Order Report

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratify August 2018 Purchase Order Report.
Rationale:
Staff requests the Governing Board ratify the attached Purchase Order Report, which covers purchases, as specified, for the period August 1, 2018, through August 31, 2018.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Financial Impact:
Attached report shows amounts and funding sources for purchase orders processed in August 2018, as well as purchase orders greater than or equal to $50,000.
Recommended Motion:
Ratify Purchase Order Report for the period of August 1, 2018, through August 31, 2018.
Attachments:
PO Board Report August 2018
X.D.2. Warrant Register and Revolving Cash Payments

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approve and ratify Warrant Register and Revolving Cash payments.
Rationale:
8/1/18 – 8/15/18
Payroll Warrant Register   $2,983,555.70
Commercial Warrants – General Fund  $8,759,230.65
Commercial Warrants – All Other Funds    $1,731,760.56
Revolving Cash Fund $0.00
8/16/18 – 8/31/18
Payroll Warrant Register   $8,352,793.61
Commercial Warrants – General Fund  $2,469,959.91
Commercial Warrants – All Other Funds $7,054,871.00
Revolving Cash Fund  $0.00
Recommended Motion:
Approve and ratify the above listed Warrant Register and Revolving Cash payments issued between August 1, 2018, through August 31, 2018, and order the items filed for audit.
Attachments:
Commercial Warrants 08/01/18-08/15/18
Commercial Warrants 08/16/18-08/31/18
Payroll Warrants 08/01/18-08/31/18
X.D.3. Budget Revision No. 02 (Prior Year Carryover)

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Budget Revision No. 02 relating to prior year carryover adjustments and other expenditures based on new information received after adopted budget.
Rationale:
The attached Budget Adjustment Summaries reflect the following adjustments relating to Budget Revision No. 02:

– Adjustment to reflect a decrease in unrestricted general fund (01.0) revenues -$294,473

– Adjustment to reflect an increase in unrestricted general fund (01.0) expenditures +$1,002,978.94

– Adjustment to reflect an increase in restricted general fund (01.0) revenues +$1,118,457.91

– Adjustment to reflect an increase in restricted general fund (01.0) expenditures +$1,568,678.01

– Adjustment to reflect changes in adult education fund (11.0) expenditures.

– Adjustment to reflect a transfer out of special reserve fund (17.0) for a change to instructional materials budgets -$20,000

– Adjustment to reflect changes in Community Facilities District (CFD) # 99-1 fund (49.7) expenditures.

Financial Impact:
As reflected in the attached Budget Adjustment Summary forms.
Recommended Motion:
Approve Budget Revision No. 02 to adjust the District’s current budget to reflect adjustments.
Attachments:
Budget Adjustment Form – Fund 01.0 Restricted
Budget Adjustment Form – Fund 01.0 Unrestricted
Budget Adjustment Form – Fund 11.0
Budget Adjustment Form – Fund 17.0
Budget Adjustment Form – Fund 49.7
X.D.4. Resolution No. 18/19-7 – Renewal of Transition Partnership Program Agreement (Department of Rehabilitation)

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Adopt Resolution No. 18/19-7 authorizing renewal of the Transition Partnership Program (TPP) agreement with the Department of Rehabilitation (DOR) to provide cooperative vocational rehabilitation services as specified.
Rationale:
Resolution No. 18/19-7 authorizes a one-year renewal of the TPP agreement with the DOR for the 2018/19 school year.  The District, as required by law, provides transition services for special education students, and one element of these services is the TPP.  The program provides for a planned movement of post-secondary education and training to work opportunities after high school.  The Governing Board first approved participation in the TPP in March 1993.

In light of the program’s success in meeting the vocational needs of special education students, staff recommends the Governing Board renew the TPP agreement for the 2018/19 school year.  Specifically, the program provides:

  • A functional curriculum to emphasize the following: 1) Self-awareness and Attitude, 2) Goal Setting, 3) Community Awareness, 4) Career Decision-Making, 5) Job Search and Acquisition, and 6) On-the-Job Work Ethics.
  • Community-based instruction – the community becomes the classroom for the students.
  • Career guidance and support – ongoing during the last two years of high school and following the students until they obtain successful employment.
Financial Impact:
Estimated reimbursement from DOR of $993,396 (federal funds).
Recommended Motion:
Approve Resolution No. 18/19-7 authorizing renewal of the Transition Partnership Program agreement with the Department of Rehabilitation for the period of July 1, 2018, through June 30, 2019.
Attachments:
2018.19 Department of Rehabilitation Agreeement
2018.19 DOR Resolution
X.D.5. Ratification of Agreement with Pear Deck Student Engagement Software

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Ratification of licensing agreement between William S. Hart Union High School District and Pear Deck, Inc., for access July 01, 2018, through June 30, 2019.
Rationale:
Pear Deck is an application that allows students to interact with a slideshow. But instead of just static, informational sides, teachers can make interactive slides that let every student participate in questions or prompts right from their own devices. It allows for formative assessments and higher engagement.
Financial Impact:
$1,920 paid by Title 1 funds.
Recommended Motion:
Ratify licensing agreement between William S. Hart Union High School District and Pear Deck, Inc., for access July 01, 2018, through June 30, 2019.
Attachments:
2018.19 Licensing Agreement for Pear Deck, Inc.
X.D.6. Ratification of General Services Agreement with Demontray Hankins

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Ratification of General Services Agreement between William S. Hart Union High School District and Demontray Hankins for training.
Rationale:
As a motivator for increasing positive attendance and positive behavior, students with no tardies and no office referrals will be invited to a fun, motivational assembly at the end of the semester. All students and parents have been made aware of this incentive and continue to encourage and motivate students.

On December 13, 2018, La Mesa Junior High School will be inviting Dee Hankins to reward these amazing students. Students who did not reach this goal, will remain in class with an opportunity to make up missing work while they work with teachers in a smaller learning environment. During this time, teachers will also conduct lessons on the importance of positive behavior and being on time to ensure more students earn the second semester incentive.

Financial Impact:
Not to exceed $1,500 flat fee from Title 1 funds.
Recommended Motion:
Ratify the General Services Agreement between the William S. Hart Union High School District and Demontray “Dee” Hankins.
Attachments:
General Services Contract for Demontray Hankins
X.D.7. Disposition of Surplus/Obsolete Equipment 

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Disposition of surplus/obsolete equipment.
Rationale:
Pursuant to California Education Code Section 17545(b), the value of the following equipment will be sold through public auction, and if not sold, disposed of as surplus/obsolete equipment pursuant to Education Code Section 17545 (b).

1. Mixing console (QTY 1, Hart High School)

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1. Computer table (QTY 10, Bowman High School)

2. Vertical 2- drawer file cabinet (QTY 3, Bowman High School)

3. Student desk combo (QTY 65, Placerita Junior High School)

4. Teacher desk (QTY 1, Placerita Junior High School)

5. Stools (QTY 2, Placerita Junior High School)

6. Storage cabinet (QTY 1, Placerita Junior High School)

Recommended Motion:
Authorize staff to dispose of specified equipment pursuant to California Education Code Sections 17545(b) and 17546(c).
X.E. Consent Calendar-Operations
X.E.1. Change Order No. 1 – Canyon High School Room S-3 Classroom Remodel Project – Bid Package No. CA1806A (H&S Electric, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request for approval of Change Order No. 1 from H&S Electric, Inc., for the Canyon High School Room S-3 Classroom Remodel Project.
Rationale:

This summer, Room S-3 at Canyon High School was remodeled. As part of the remodel, a new audio video equipment cabinet was not included in the bid documents, but was required as part of the project. Staff requested a cost proposal from the contractor, H&S Electric, Inc., to provide and install the equipment cabinet. Attached is Change Order No. 1 which gives a description of the cost to provide and install the audio video equipment cabinet.

Financial Impact:
$2,722 from Career Technical Education Incentive Grant.
Recommended Motion:
Approve Change Order No. 1 from from H&S Electric, Inc., for the Canyon High School Room S-3 Classroom Remodel Project.
Attachments:
Change Order No. 1
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar 
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of item II – First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

 

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    La Mesa Junior High School has been nominated for a Capturing Kids’ Hearts National Showcase Schools award for the 2018-2019 school year by the Flippen Group. Four and a half years ago, school administrators began an initiative to transform the campus into an emotionally safe and relationally connected place for students, staff, and parents to come together with a love for learning.
    Thursday, Dec 13, 2018
    iLEAD Agua Dulce, a free public charter school serving grades TK through 6, has been selected to receive a $475,000 grant to bolster its acclaimed project-based and social-emotional learning programs, the school announced Thursday.
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    The Saugus Union School District said goodbye to two long serving Governing Board members at the District’s final meeting of 2018. Judy Egan Umeck, who served for 22 years, and Paul De La Cerda, who served for 13 years, left the Board following ceremonies at the Dec. 11, 2018 special meeting.
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    Three members of the William S. Hart Union High School District Governing Board re-elected last month were sworn in for their next four-year terms Wednesday night at the board’s annual re-organizational meeting

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