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The Sept. 18 meeting agenda for the next regular meeting of the William S. Hart Union High School District Governing Board has been posted by district officials.

In a closed session starting at 5:45 p.m., board members will consider settlement agreements; discuss negotiations regarding lease or sale of five properties; and negotiate with teachers’ unions.

In the regular meeting, board members will recognize a Teacher of the Year for each Hart District school; consider approval of Resolution No. 19/20-6 recognizing October 13-19, 2019, as the “Week of the School Administrator”; consider an agreement between the district and Apex Learning for an increase of 25 additional licenses for Valencia High School, each year for three years; and consideration of a fee proposal from Broadcast Design International, Inc., for studio set design services for the Canyon High School Studio (E-2) Set Design Project.

The Sept. 18 meeting will take place at the Administrative Center, located at 21380 Centre Pointe Parkway, Santa Clarita 91350.

The full Sept. 18 agenda can be viewed below:

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Sept. 18 Closed Session Items
II.B.1. Settlement Agreement No. 19/20-03SE (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Settlement Agreement No. 19/20-03SE.  Documentation is confidential and maintained in District files.
II.B.2. Settlement Agreement No. 19/20-04SE (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Settlement Agreement No. 19/20-04SE.  Documentation is confidential and maintained in District files.
II.B.3. Potential Sale of Real Property (per Government Code Section 54956.8). Real Property: Five Properties. Conference with Real Property Negotiator: Collyn Nielsen. Under Negotiation: Sale or Lease of Five Properties

Quick Summary / Abstract:
Real property negotiations. APNs 2813-018-900, 901, 902, 903; 2853-002-900; 3231-001-900, 901, 902.
II.B.4. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.B.5. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.6. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with California School Employees Association.
II.B.7. Student Expulsion Report No. 19/20-01 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 19/20-01.  Documentation is confidential and maintained in District files.
II.B.8. Student Expulsion Report No. 19/20-02 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 19/20-02.  Documentation is confidential and maintained in District files.
II.B.9. Student Expulsion Report No. 19/20-03 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 19/20-03.  Documentation is confidential and maintained in District files.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes

Quick Summary / Abstract:
Minutes of the Regular Meeting of September 4, 2019, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of September 4, 2019.
Attachments:
Minutes – Regular Meeting – September 4, 2019
IV. Sept. 18 Recognitions by Board
IV.A. Recognition of District Teachers of the Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Each school has selected a Teacher of the Year for the 2019/20 school year and these worthy teachers are being recognized this evening.
Rationale:
The California Teacher of the Year program, which began in 1972, has brought recognition to exemplary teachers, paying tribute to their resolute efforts.  With the District’s many outstanding teachers, staff takes pride in identifying and honoring its own heroes of Hart District classrooms.  Selection criteria include personal growth, commitment, personal attributes, and professional skills.

Being honored tonight as Teachers of the Year by their individual schools are:  Mike Koegle, Academy of the Canyons; Kelvin Flores, Arroyo Seco Junior High School; Christine Desuse, Bowman High School; Laurel Priesz, Canyon High School; Yara Wright, Golden Oak Adult School; Shanna Mann, Golden Valley High School; Kathryn Smith, Hart High School; Kamalinphol Punpanichgul, La Mesa Junior High School; Bree Hammer, Placerita Junior High School; Aubrie Fairbanks, Rancho Pico Junior High School; Stephanie Sosa, Rio Norte Junior High School; Wendy Noonan, Saugus High School; Brandy Abernethy, Sequoia School; David Drabinski, Sierra Vista Junior High School; Tamara Desso, Valencia High School; and Terri Sage, West Ranch High School.

For the 2019/20 school year, The Hart District recognizes Laurel Priesz from Canyon High School as the Hart District Teacher of the Year.  Laurel is nothing short of spectacular in all realms of the educational world.   She is smart, hardworking, inspirational, compassionate, and a true educational leader.  She has a clear student-centered vision and never loses sight of how important it is to help each and every individual student she encounters.  As Canyon High School’s instructional leader and member of the professional development team she has made it her mission to support positive, productive classrooms that embrace the diverse needs of all learners.  She works tirelessly with warmth and grace to ensure the very best outcome for every stakeholder. Laurel defines the word “Teacher” with a heart full of passion and love.

Honorees and their school principals have been invited to the Board meeting.

V. Communications
V.A. Board Member Reports
V.B. Employee Association Leadership
V.B.1. Hart District Teachers Association (HDTA) President John Minkus
V.B.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
V.C. School Site Report – Placerita Junior High School

Speaker:
Mike Kuhlman, Deputy Superintendent
Quick Summary / Abstract:
Placerita Junior High School Principal John Turner will give a presentation on the unique ways the school is working to increase family engagement.
VI. Sept. 18 Special Items
VI.A. Safety Award – Sierra Vista Junior High School Classroom Addition Project

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Representatives from Keenan will present a safety award to the District and to TELACU Construction Management, Inc., for the Sierra Vista Junior High School Classroom Addition Project.
Rationale:
The Statewide Educational Wrap Up Program (SEWUP) provides a dedicated construction insurance program exclusively for school and community college districts.  This owner controlled insurance program is administered by Keenan. The purpose of SEWUP is to protect districts from the job-site risks of their general contractor, contractors, and subcontractors of all tiers.

Representatives from Keenan will present a safety award to the District and to TELACU Construction Management, Inc., for the Sierra Vista Junior High School Classroom Addition Project.

VII. Sept. 18 Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
VIII.A. Wellness Centers Update

Speaker:
Kathy Hunter, Director of Student Services
Quick Summary / Abstract:
A review of the opening of the wellness centers will be presented.
Rationale:
Wellness was prioritized by the Governing Board in 2018/19.  As a direct result, the District created and opened wellness centers in August 2019 at the Canyon High and West Ranch High School campuses.  The District Wellness Coordinator, Sarah Gilberts, will provide an update on the initiatives and will highlight additional wellness developments across the District.
VIII.B. Sept. 18 Facilities and Maintenance Project Update

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Dr. Nielsen will give a presentation on the different facilities and maintenance summer projects.
Attachments:
Summer Project Update
VIII.C. Revised Board Policies and Administrative Regulations – First Reading

Speaker:
Mike Kuhlman, Deputy Superintendent
Quick Summary / Abstract:
Revised Board policies (BP) and administrative regulations (AR) are being brought to the Board for a first reading. Changes can be requested prior to the second reading.
Rationale:
A first reading is being held on the following Board policies and administrative regulations:

BP 0410 – Nondiscrimination in District Programs and Activities

BP and AR 5116.1 – Intradistrict Open Enrollment

BP and AR 6145 – Extracurricular and Cocurricular Activities

BP and AR 6173.1 Education For Foster Youth

Requests for changes can be made prior to the second reading on October 2, 2019.

Attachments:
AR 5116.1 Intradistrict Open Enrollment
AR 6145 Extracurricular and Cocurricular Activities
AR 6173.1 Education for Foster Youth First Reading
BP 0410 Non Discrimination in District Programs and Activities
BP 5116.1 Intradistrict Open Enrollment
BP 6145 Extracurricular and Cocurricular Activities
BP 6173.1 Education for Foster Youth First Reading
IX. Action Items
IX.A. Resolution No. 19/20-6 – Recognizing the Second Full Week of October as the “Week of the School Administrator”

Speaker:
Mike Kuhlman, Deputy Superintendent
Quick Summary / Abstract:
Approval of Resolution No. 19/20-6 recognizing October 13-19, 2019, as the “Week of the School Administrator.”
Rationale:
“Week of the School Administrator” is occurring October 13-19, 2019, in observance of the importance of educational leadership. Those being recognized include the superintendents, assistant superintendents, principals, assistant principals, special education and adult education leaders, curriculum and assessment leaders, school business officials, classified educational leaders, and other school district employees who are considered administrators. Resolution No. 19/20-6 is attached and it addresses the valuable services made to education by school administrators.
Recommended Sept. 18 Motion:
Adopt Resolution No. 19/20-6 of the William S. Hart Union High School District Governing Board recognizing the second full week of October as the “Week of the School Administrator.”
Attachments:
Resolution No. 19.20.6 Week of the School Administrator
IX.B. Change Order No. 2 – Hart High School Infrastructure Phase 2B Project (Bid Package No. WSH1812A-01 – Taft Electric Company)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Change Order No. 2 for the Hart High School Infrastructure Phase 2B Project (Bid Package No. WSH1812A-01 – Taft Electric Company) is presented for approval.

Rationale:

The main campus transformers and panels were replaced with all new electrical equipment over the summer. This process took approximately six weeks. During this time, the entire campus did not have power. Several critical buildings (Administration Building, Library, Gymnasium, Print Shop) had to remain operational and were powered by generators. The cost for this work was not included in the bid documents. Contractor is seeking compensation to cover the cost associated to procure, install, fuel, and remove the generators needed.

The initial cost was estimated at approximately $150,000. Due to the school’s assistance in reducing the generators time of use and the number of buildings served by the generators, the final cost for the use of the generators was substantially reduced.

Lundgren Management has thoroughly reviewed these change order requests and was successful in negotiating lower costs than originally requested by the contractor.

Financial Impact:

$76,768 from Measure SA (Fund 21).

Recommended Sept. 18 Motion:
Approve Change Order No. 2 for the Hart High School Infrastructure Phase 2B Project (Taft Electric Company).
Attachments:
CO 2 Hart LM
IX.C. Revised Board Policy and Administrative Regulation and Board Bylaw – Second Reading

Speaker:
Mike Kuhlman, Deputy Superintendent
Quick Summary / Abstract:
Revised Board Policy and Administrative Regulation 1312.4 – Williams Uniform Complaint Procedures and Board Bylaw 9321 are being brought back for a second reading and approval of Board Policy 1312.4. and Board Bylaw 9321. No changes were requested since the first reading on August 21, 2019.
Recommended Sept. 18 Motion:
Authorize revision of Board Policy 1312.4 – Williams Uniform Complaint Procedures; and authorize revision of Board Bylaw 9321 – Closed Session.
Attachments:
AR 1312.4 Williams Uniform Complaint Procedures Second Reading
BB 9321 Board Bylaw – Closed Session – Second Reading
BP 1312.4 Williams Uniform Complaint Procedures Second Reading
X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves all the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 19/20-5

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 19/20-5 regarding certificated, non-certificated, classified and non-classified employees is presented for approval.
Recommended Sept. 18 Motion:
Approve Personnel Report No. 19/20-5.
Attachments:
19/20 -5 Personnel Report
X.B.2. Clinical Practice Teaching Assignment Agreement Between the William S. Hart Union High School District and TEACH-NOW

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
A clinical practice teaching assignment agreement between the William S. Hart Union High School District and TEACH-NOW Graduate School of Education regarding practice teaching experience for students in the TEACH-NOW program is presented for approval.
Recommended Sept. 18 Motion:
Approve the clinical practice teaching agreement between the William S. Hart Union High School District and TEACH-NOW.
Attachments:
TEACH-NOW MOU
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Requests for Overnight/Out-of-State Trips – Hart and Valencia High Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Hart High School (Girls Volleyball) and Valencia High School (Medical Science Academy (MSA), Distributive Education Clubs of America (DECA)).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  The trip requests signed by Hart High School Principal Jason d’Autremont and Valencia High School Principal Steve Ford are attached.
Recommended Sept. 18 Motion:
Approve trip:  HHS Girls Volleyball, Santa Barbara, 9/20-21/19; VHS MSA, San Francisco/Santa Clara, 10/6-9/19; VHS DECA, Anaheim, 11/8-10/19.
Attachments:
Trip Approvals for 9-18-19 Board Meeting
X.C.2. Subscription Agreement with Ellevation Inc.

Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
A one-year subscription agreement between the William S. Hart Union High School District and Ellevation Inc. for student engagement software through August 31, 2020, is presented for approval.
Rationale:
Ellevation provides a comprehensive online software program specifically designed for educators and English Learner students.  Teachers and administrators are able to view a student’s language level, English Language status, history, and relevant student data all in one place, as well as review and group students by proficiency level.  EL staff are able to track student progress, manage the monitoring of recently reclassified EL students, and share information with EL team members and families of English Learners.  Ellevation also has the ability to automatically generate required Title III parent letters in 34 different languages.

Ellevation provides teachers with tools for improved language instruction by offering over 80 classroom activities that teachers can incorporate into lessons, ensuring best-practice instruction for English Language Learners. Teachers are empowered to personalize instruction with key student information, language supports, differentiated instruction, and instructional resources.

Financial Impact:
$23,900.00 to be paid from Title III Goal 9 funds.
Recommended Sept. 18 Motion:
Approve the subscription agreement between the William S. Hart Union High School District and Ellevation for student engagement software effective September 1, 2019, through August 31, 2020.
Attachments:
Ellevation Inc. Agreement 9/1/19
X.C.3. Apex Learning Agreement

Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
An agreement between the William S. Hart Union High School District and Apex Learning for an increase of 25 additional licenses for Valencia High School, each year for three years, is presented for approval.
Rationale:
Apex Learning digital curriculum is currently used in several District programs including Hart-at-Home and Golden Oak Adult School.  Valencia High School will be adding 25 licenses for use of the Apex curriculum in parallel support classes within the regular school day for students to earn credit recovery, reduce dropout rates, and improve on-time graduation rates.

The Apex digital curriculum provides rigorous standards, actionable data, tutorials for adaptive remediation to close learning gaps for students, and support for struggling students.  The Apex Learning courses address the required State academic standards to meet strict high school graduation requirements with an engaging content keeps students interested and motivated to succeed.  Apex courses provide a personalized learning experience allowing students to learn and achieve at their own pace.

Financial Impact:
To be paid from intervention funds as listed below.

$3,500.00 for Unlimited Enrollment Subscription through 6/16/2020.

$3,500.00 for Unlimited Enrollment Subscription from 6/17/2020 through 6/16/2021.

$3,500.00 for Unlimited Enrollment Subscription from 6/17/2021 through 6/16/2022.

Recommended Motion:
Approve the Apex Learning Agreement for an increase of 25 additional licenses for Valencia High School for three years.
Attachments:
Apex Learning Agreement
X.C.4. Revisions to Single Plan for Student Achievement: 2019/20

Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
State and federal laws require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.
Rationale:
State and federal laws require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.  As required by Senate Bill 374, the school leadership, site councils, and advisory committees conducted comprehensive needs assessments as well as an analysis of student achievement data based on the California Dashboard in the fall of 2018 to develop objectives for their action plan.

Analysis of the plan reveals necessary updates and revisions. The school site council has approved its revisions, after consulting with school leadership teams and advisory councils, and recommends them to the Board for approval.  All legal requirements remain in place for each plan that was approved in June 2019.  Annual evaluations conducted at that time meet the requirements of Board Policy 6190.

Attached are the revisions for the school plan of Bowman High School for the 2019/20 school year.  Goals and action plans remain aligned with LCAP District goals and school goals for increased student achievement.

Recommended Motion:
Approve 2019/20 revisions to the Single Plan for School Achievement for Bowman High School.
Attachments:
Bowman 2019/20 SPSA Addendum 9/6/2019
X.C.5. Contract for Positive Behavior Interventions and Supports Consulting and Training Services

Speaker:
Kathy Hunter, Director of Student Services
Quick Summary / Abstract:
A contract for Positive Behavior Interventions and Supports consulting and training services, effective August 6, 2019, through June 30, 2020, is presented for approval.
Financial Impact:
$31,200.00 from the SUMS Grant.
Recommended Motion:
Approve the contract with the Los Angeles County Office of Education for Positive Behavior Interventions and Supports consulting and training services effective August 6, 2019, through June 30, 2020.
Attachments:
Contract for Positive Behavior Interventions and Supports
X.D. Consent Calendar-Business Services
X.D.1. Purchase Order Report

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratification of the August 2019 Purchase Order Report is requested.
Rationale:
Staff requests the Governing Board ratify the attached Purchase Order Report, which covers purchases, as specified, for the period August 1, 2019, through August 31, 2019.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Financial Impact:
The attached report shows amounts and funding sources for purchase orders processed in August 2019, as well as purchase orders greater than or equal to $50,000.
Recommended Motion:
Ratify Purchase Order Report for the period of August 1, 2019, through August 31, 2019.
Attachments:
PO Board Report August 2019
X.D.2. Warrant Register and Revolving Cash Payments

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approval and ratification of Warrant Register and Revolving Cash payments is requested.
Rationale:
8/1/19 – 8/15/19
Payroll Warrant Register   $3,030,839.2
Commercial Warrants – General Fund  $8,967,288.12
Commercial Warrants – All Other Funds    $2,627,322.42
Revolving Cash Fund $5,200.00
8/16/19 – 8/30/19
Payroll Warrant Register   $8,760,649.66
Commercial Warrants – General Fund  $1,445,672.83
Commercial Warrants – All Other Funds $0.00
Revolving Cash Fund  $0.00
Recommended Motion:
Approve and ratify the above listed Warrant Register and Revolving Cash payments issued between August 1, 2019, through August 31, 2019, and order the items filed for audit.
Attachments:
Commercial Warrants 8/1/19 – 8/15/19
Commercial Warrants 8/16/19 – 8/31/19
Payroll Warrants 8/1/19 – 8/31/19
Revolving Cash Warrants 8/1/19 – 8/31/19
X.D.3. Agreement for Supplemental Transportation Services (Zum Services, Inc.)

Speaker:
Brad Renison, Director of Transportation
Quick Summary / Abstract:
An agreement between the William S. Hart Union High School District and Zum Services, Inc., for supplemental transportation services is presented for approval.
Rationale:
Zum Services, Inc., (ZUM) specializes in transporting students with special needs. Serving students with special needs that require individualized transportation presents the District with logistical challenges that may extend beyond the District’s current transportation resources.

In order to ensure uninterrupted transportation services to students with special needs, the District is seeking the professional services of ZUM transportation as a alternative method.

ZUM is a supplemental service used by over 4,000 schools and districts to help them solve difficult transportation issues. Drivers are trained to work with special needs and have been properly vetted.

Financial Impact:
Annual cost of $10,000 to be paid from the Transportation budget.
Recommended Motion:
Approve the agreement between the William S. Hart Union High School District and Zum Services, Inc., for supplemental transportation services.
Attachments:
Zum transportation agreement
X.D.4. Sub-Award Agreement for Middle College High School Program Grant (Santa Clarita Community College District)

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Ratification of a sub-award agreement between the William S. Hart Union High School District and the Santa Clarita Community College District (COC) to implement the Middle College High School Program (MCHS) is presented for approval.
Rationale:
The Hart District and COC share a strong partnership with a history of supporting concurrent enrollment opportunities for the Santa Clarita Valley.  The grant to implement the Middle College High School Program at Academy of the Canyons serves grades nine through twelve with over 400 students attending.

The grant award may be used for: printing of MCHS materials, costs related to parental and community involvement and student recruitment activities, professional development and attendance at MCHS Initiative meetings, conferences and workshops, and stipends for faculty and staff for staff development/training and site planning committee members.

The agreement term is July 1, 2019, through June 30, 2020.

Recommended Motion:
Ratify the sub-award agreement between the William S. Hart Union High School District and the Santa Clarita Community College District to implement the Middle College High School Program.
Attachments:
Sub-Award COC_AOC 2019_20
X.D.5. Ratification of Agreement with Pear Deck for Student Engagement Software

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
A licensing agreement between the William S. Hart Union High School District and Pear Deck, Inc., for student engagement software effective September 1, 2019, through August 31, 2020, is presented for ratification.
Rationale:
Pear Deck is an application that allows students to interact with a slideshow.  Instead of just static, informational slides, teachers can make interactive slides that let every student participate in questions or prompts right from their own devices.  It allows for formative assessments and higher engagement.
Financial Impact:
$2,100 paid by the La Mesa Junior High Title 1 funds.
Recommended Motion:
Ratify the licensing agreement between the William S. Hart Union High School District and Pear Deck, Inc., for student engagement software effective July 1, 2019, through June 30, 2020.
Attachments:
Pear Deck LM JHS
X.D.6. Acceptance of Donation

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Academy of the Canyons parents would like to present Academy of the Canyons with a donation of $6300 for student scholarships.
Financial Impact:
Accept the donation of $6300 from Academy of the Canyons parents for student scholarships.
X.D.7. Award of Scholarships

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Authorization is requested for scholarship awards for the 2017/2018 and 2018/2019 school years.
Rationale:
The information listed on the attachment regarding scholarship award recipients is submitted to the Board for approval.
Recommended Motion:
Following verification of registration/receipt of grades, authorize payment of awards to the students listed in the amount indicated for each student.
Attachments:
Award of Scholarships
X.D.8. Disposition of Surplus/Obsolete Equipment

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Authorization is requested for the disposition of surplus/obsolete equipment.
Rationale:
Pursuant to California Education Code Section 17545(b), the value of the following equipment will be sold through public auction, and if not sold, disposed of as surplus/obsolete equipment pursuant to Education Code Section 17545 (b).

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1. Laser engraver (QTY 1, Saugus High School)

2. Vertical 2- drawer file cabinet (QTY 1, Bowman High School)

3. Metal teacher desk (QTY 1, Bowman High School)

4. Student chairs (QTY 7, Bowman High School)

5. Rolling cart (QTY 1, Bowman High School)

6. Freezer (QTY 1, Arroyo Seco Junior High School)

7. Marquee (QTY 1, Arroyo Seco Junior High School)

8. Safe (QTY 1, Valencia High School)

Recommended Motion:
Authorize staff to dispose of specified equipment pursuant to California Education Code Sections 17545(b) and 17546(c).
X.E. Consent Calendar-Operations
X.E.1. Fee Proposal – Canyon High School Studio (E-2) Set Design Proposal (Broadcast Design International, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
A fee proposal from Broadcast Design International, Inc., for studio set design services for the Canyon High School Studio (E-2) Set Design Project is presented for approval.
Rationale:

The District’s Career Technical Education program has allocated funding for the re-design and upgrade of the studio set at Canyon High School, Room E-2. The instructor has solicited proposals from three companies: FX Design Group, Povost Studio, and Broadcast Design International, Inc. The instructor would like to proceed with the proposal from Broadcast Design International, Inc.

Financial Impact:

$13,140 from Career Technical Education Incentive Grant.

Recommended Motion:
Approve the fee proposal from Broadcast Design International, Inc., for studio set design services for the Canyon High School Studio (E-2) Set Design Project.
Attachments:
FP Canyon Broad
X.E.2. Ratification of Agreement for Castaic High School Private Fire Watch Services (Sterling General Security Services, Inc.)

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Ratification of an agreement for Castaic High School private fire watch services from Sterling General Security Services, Inc., is presented for approval.
Rationale:
The Division of the State Architect and the Los Angeles County Fire Marshal require that fire alarm systems be functional prior to occupancy.  Due to unexpected delays during the construction of Castaic High School, the fire alarm system was not functional for the buildings occupied at the start of school.  Therefore, the District was required to enter into an agreement to provide private fire watch services.  Services were required beginning August 5, 2019, and are expected to continue through October 15, 2019.

Staff recommends ratification of the Private Fire Watch Agreement with Sterling General Security Services, Inc.

Financial Impact:
$30,000 from Measure SA (Fund 21).
Recommended Motion:
Ratify agreement for Castaic High School private fire watch services from Sterling General Security Services, Inc.
Attachments:
Fire Watch Agreement
X.E.3. Ratification of Change Order No. 4 for the Hart High School Two-Story Modular Classroom Building Project (American Modular Systems, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Ratify Change Order No. 4 for the Hart High School Two-Story Modular Classroom Building Project (American Modular Systems, Inc.).

Rationale:

Due to rain delays in the construction of the foundations on the two-story modular classroom building last winter, phasing had to be modified in order to keep the building completion on schedule. The initial  phasing plan required only half of the modules to be stored on the site at one time. The modified phasing plan, which allowed the schedule to be maintained, required that all modules be stored on site prior to them being set in place. This modified phasing plan required more street staging as they were being delivered. This resulted in additional City of Santa Clarita street use permit and traffic control costs.

Financial Impact:
$3,907 from Measure SA (Fund 21).
Recommended Motion:
Ratify Change Order No. 4 for the Hart High School Two-Story Modular Classroom Building Project (American Modular Systems, Inc.).
Attachments:
CO 4 Hart AMS
X.E.4. Ratification of Change Order No. 5 for the Hart High School Two-Story Modular Classroom Building Project (American Modular Systems, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Ratify Change Order No. 5 for the Hart High School Two-Story Modular Classroom Building Project (American Modular Systems, Inc.).

Rationale:

The center concrete piers of the foundation for the north building were poured to short by the concrete contractor. To fix the problem, American Modular Systems, Inc., (AMS) dispatched welders to shim the short piers prior to the building modules being set on the foundation. AMS dispatched and paid the welder, but the concrete contractor will be charged with this cost due to their mistake.

The District will pay this change order to AMS since the District has a contract with AMS; however, the District will recover this cost from the concrete contractor.

Financial Impact:

$4,195 from Measure SA (Fund 21). However, this cost will be charged back to the concrete contractor and will result in a zero net cost to the District.

Recommended Motion:
Ratify Change Order No. 5 for the Hart High School Two-Story Modular Classroom Building Project (American Modular Systems, Inc.).
Attachments:
CO 5 Hart AMS
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of item II – First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
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