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The next regular-organizational meeting of the Governing Board of the William S. Hart Union High School District is set for Wednesday, Dec. 12, at the Administrative Center, 21380 Centre Pointe Parkway, Santa Clarita 91350.

A closed session will start at 5:30 p.m. and the regular meeting will follow at 7 p.m.

The complete agenda follows:

PLEASE NOTE: A Regular Meeting of the William S. Hart Joint School Financing Authority will immediately follow the Governing Board Meeting

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Student Expulsion Report No. 18/19-09 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 18/19-10.  Documentation is confidential and maintained in District files.
II.B.2. Student Expulsion Report No. 18/19-10 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 18/19-10.  Documentation is confidential and maintained in District files.
II.B.3. Rejection of Claim No. 17/18-17L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Rejection of claim.
II.B.4. Rejection of Claim No. 18/19-03L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Claim No. 18/19-03L.  Documentation is confidential and maintained in District files.
II.B.5. Rejection of Claim No. 18/19-04L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Claim No. 18/19-04L.  Documentation is confidential and maintained in District files.
II.B.6. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes

Quick Summary / Abstract:
Minutes of the Regular Meeting of November 7, 2018, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of November 7, 2018.
Attachments:
Minutes – Regular Meeting – November 7, 2018
IV. Recognitions by Board
V. Communications
V.A. Board Member Reports
V.B. Student Board Member Report
V.C. Employee Association Leadership
V.C.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.C.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
VI. Special Items
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
IX. Action Items
IX.A. First Interim Financial Report

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Presentation and approval of the 2018/19 First Interim Financial Report.
Rationale:
California Education Code Sections 42130 and 42131 require each school district to file interim financial reports twice a year.  The first report covers the financial and budgetary status of the District for the period ending October 31st. The second report covers the period ending January 31st.  Both interim reports require Governing Board approval and certification of the District’s financial condition.  The purpose of the interim reporting process is to raise early warning flags for districts that will not be able to meet financial obligations for the current or two subsequent fiscal years.

The interim report includes the following documents:
– First Period Financial Report (Fund Forms 01,11,13,14,17,21,25,35,40,49,52,67,73)
– Attendance Summary (Form AI)
– Multi-Year Financial Projections
– Criteria and Standards

The 2018/19 First Interim Financial Report for the period ending October 31, 2018, is before the Governing Board for approval.  The Statute requires the Governing Board to certify in writing whether or not the District is able to meet its financial obligations for the remainder of the fiscal year, and based on current forecasts, for the subsequent fiscal year.  The First Interim Financial Report reflects all changes resulting from the state’s budget adoption, as well as other expenditure and revenue adjustments since the District adopted its 2018/19 budget in June 2018.  Staff will make a presentation on these adjustments at the Governing Board meeting.

Based on current revenue and expenditure assumptions, staff recommends a positive certification of the 2018/19 First Interim Financial Report.

Financial Impact:
As reflected in the attached report.
Recommended Motion:
Staff recommends the Governing Board approve the 2018/19 First Interim Financial Report and adopt a positive certification pursuant to California Education Code Section 42131.
Attachments:
2018-19 First Interim
First Interim PPT Report
IX.B. Resolution No. 18/19-20 – District Intent to Enroll in the State of California Classified Employee Summer Assistance Program

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Adoption of Resolution No. 18/19-20 for the District to enroll in the State of California Classified Employee Summer Assistance Program.
Rationale:
The State of California has enacted the 2018 Education Omnibus Bill  (AB 1808) which includes the establishment of the Classified School Employee Summer Assistance Program.  The program shall provide up to one dollar ($1) for each one dollar ($1) that a classified employee elects to have withheld from his or her paycheck pursuant to the provision of the program at no cost to the District.
Recommended Motion:
Adopt Resolution No. 18/19-20 signifying the District’s intent to enroll in the State of California Classified Employee Summer Assistance Program.
Attachments:
Resolution No. 18/19-20 
IX.C. Award of Prime Contractor Bids – (HA1811A-01 through HA1811A-08) – Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project (Multiple Prime Contractors)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Award of prime contractor bids for Bid Packages HA1811A-01 through HA1811A-08 for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project to the lowest responsive/responsible bidders.

Rationale:

On November 15, 2018, bids were opened for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project (Bid No. HA1811A). The project delivery method is construction management multiple-prime with Lundgren Management as the construction manager. This type of construction delivery method is structured with several “prime” contractors managed by a District-hired construction manager.

Bids have been reviewed and analyzed by Lundgren Management and the District for responsiveness and completeness. The list of the lowest responsive/responsible bidders is listed below by bid package number.

Bid Package

Scope of Work

Company Name

Base Bid

Alternate

HA1811A-01

Demolition and Earthwork

Golden Phoenix

$342,000

N/A

HA1811A-02

Site Concrete and AC Paving

Martinez Landscape

$1,032,000

$40,500

HA1811A-03

Structural Concrete

Santa Clarita Concrete

$1,184,000

N/A

HA1811A-04

Underground Site Utilities and Plumbing

HPS Mechanical

$275,184

N/A

HA1811A-05

Electrical and Low Voltage

Taft Electric Company

$1,257,000

N/A

HA1811A-06

Landscape and Irrigation

Martinez Landscape

$175,000

N/A

HA1811A-07

Support and Misc. Construction

Golden Phoenix

$292,000

N/A

HA1811A-08

Tennis Courts and Resurfacing

Golden Phoenix

$212,000

N/A

TOTAL    

$4,809,684 (includes Alternative)

Financial Impact:
$4,809,684 from Lease Revenue Bonds.
Recommended Motion:

Award prime contractor bids and alternate for Bid Packages HA1811A-01 through HA1811A-08 for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project to the lowest responsive/responsible bidders.

Attachments:
Bid Comp Hart 20181119
IX.D. Award Bid Package SACP1811A – Saugus High School Auto Shop Improvement Project (Chalmers Construction Services, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Award of Bid Package SACP1811A for the Saugus High School Auto Shop Improvement Project to the lowest responsive/responsible bidder, Chalmers Construction Services, Inc.

Rationale:
On November 29, 2018, bids were received for the Saugus High School Auto Shop Improvement Project. Four bids were received for the project. Staff and Lundgren Management recommend awarding this bid to Chalmers Construction Services, Inc., the lowest responsive/responsible bidder, for $96,000.
Financial Impact:
$ 96,000 from Career Technical Education Incentive Grant.
Recommended Motion:
Award Bid Package SACP1811A for the Saugus High School Auto Shop Improvement Project to the lowest responsive/responsible bidder, Chalmers Construction Services, Inc.
Attachments:
Bid Comp-SH Auto Shop Imp 2018
IX.E. Fee Amendment No. 1 – Division of the State Architect Inspection Services for Sierra Vista Junior High School Classroom Addition Project (Knowland Constructions Services)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approval of Fee Amendment No. 1 from Knowland Constructions Services for Division of the State Architect (DSA) inspection services for the Sierra Vista Junior High School Classroom Addition Project.
Rationale:

On March 14, 2018, the Governing Board approved a proposal from Knowland Construction Services for DSA inspection services for the Sierra Vista Junior High School Classroom Addition Project. That initial proposal was for a total of $84,480. DSA requires the District to hire an independent DSA inspector to ensure that the entire project is built according to the DSA approved plans and specifications. This fee amendment is intended to cover the costs of the DSA inspector through the balance of the project.

This fee amendment is a direct result of the buildings taking longer to manufacture than anticipated. The work on the site has also been impacted by the delay in getting the buildings late from the manufacturer.

Financial Impact:
$73,600 from Measure SA (Fund 21).
Recommended Motion:
Approve Fee Amendment No. 1 from Knowland Constructions Services for Division of the State Architect inspection services for the Sierra Vista Junior High School Classroom Addition Project.
Attachments:
Fee Amendment No. 1
X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves all the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 18/19-8

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 18/19-8 regarding certificated, non-certificated, classified and non-classified employees.
Recommended Motion:
Approve Personnel Report No. 18/19-8.
Attachments:
18/19 – 8 Personnel Report
X.B.2. Memorandum of Understanding Between the William S. Hart Union High School District and Hart District Teachers Association Regarding Parental Leave

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
A Memorandum of Understanding (MOU) between the Hart District Teachers Association (HDTA) and the Wm. S. Hart Union High School District regarding Parental Leave is presented for approval.
Rationale:
The MOU will amend section 13.18.2 in the Hart District Teacher’s Association Contract to add a minimum of fifty percent (50%) of the teacher’s regular salary, which ever is greater during parental leave.
13.18.2

When the unit member has exhausted all available sick leave, and continues to be absent from his or her duties on account of parental leave pursuant to the California Family Right Act (“CFRA,” Government Code 12945.2), the unit member shall receive differential pay, or fifty percent (50%) of his or her regular salary, whichever is greater, for the remaining portion of the 12-workweeks of parental leave.

Recommended Motion:
Approve the Memorandum of Understanding between the Hart District Teachers Association and the William S. Hart Union High School District regarding parental leave.
Attachments:
MOU with HDTA Parental Leave
X.B.3. Memorandum of Understanding Between the William S. Hart Union High School District and California School Employee Association Chapter 349 Regarding Confidential Positions 

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
A Memorandum of Understanding (MOU) between the California School Employees Association (CSEA) and the Wm. S. Hart Union High School District regarding confidential positions is presented for approval.
Recommended Motion:
Approve the MOU between CSEA and the Wm. S. Hart Union High School District regarding confidential positions.
Attachments:
CASE MOU re: Confidential Positions
X.B.4. Memorandum of Understanding Between the William S. Hart Union High School District and California School Employee Association Chapter 349 Regarding Instructional Assistant Classifications During Summer School

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
A Memorandum of Understanding (MOU) between the California School Employees Association (CSEA) and the Wm. S. Hart Union High School District regarding Instructional Assistant positions during summer school is presented for approval.
Recommended Motion:
Approve the MOU between CSEA and the Wm. S. Hart Union High School District regarding Instructional Assistant positions during summer school.
Attachments:
CSEA MOU re: Instructional Assistants Summer School
X.B.5. Memorandum of Understanding Between the William S. Hart Union High School District and California School Employee Association Chapter 349 Regarding Vacant Bus Assistant Positions 

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
A Memorandum of Understanding (MOU) between the California School Employees Association (CSEA) and the Wm. S. Hart Union High School District regarding filling vacant bus assistant positions is presented for approval.
Recommended Motion:
Approve the MOU between CSEA and the Wm. S. Hart Union High School District regarding filling vacant bus assistant positions.
Attachments:
CSEA MOU re: Bus Assistants
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Final Adoption of Textbooks/Instructional Materials, 2018/19

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
Textbooks have been recommended for final adoption for the 2018/19 school year.
Rationale:
Emergency Medical Responder: Your First Response in Emergency Care, Sixth Edition – Publisher: Jones & Bartlett – Author: Pollak – Course Area: – Emergency Medical Response – Grade: 9-12 –  Based on the National EMS Education Standards and endorsed by the American Academy of Orthopedic Surgeons, Emergency Medical Responder: Your First Response in Emergency Care, Sixth Edition offers complete coverage of every competency statement with clarity and precision in a concise format that ensures student comprehension and encourages critical thinking. The experienced author team and the AAOS medical editors have transformed the Education Standards into a training program that reflects best practices. Using clear, accessible language and proven pedagogical features, the Sixth Edition is the only way to prepare law enforcement personnel, fire fighters, rescue squad personnel, athletic trainers, college students, and laypersons for the challenges they will face in the field.

Legend (Legend Triology, Book 1) – Publisher: Putnam Juvenille – Author: Lu – Course Area: – Strategic Reading – Grade: 7-8 –  What was once the western United States is now home to the Republic, a nation perpetually at war with its neighbors. Born into an elite family in one of the Republic’s wealthiest districts, fifteen-year-old June is a prodigy being groomed for success in the Republic’s highest military circles. Born into the slums, fifteen-year-old Day is the country’s most wanted criminal. But his motives may not be as malicious as they seem. From very different worlds, June and Day have no reason to cross paths – until the day June’s brother, Metias, is murdered and Day becomes the prime suspect. Caught in the ultimate game of cat and mouse, Day is in a race for his family’s survival, while June seeks to avenge Metias’s death. But in a shocking turn of events, the two uncover the truth of what has really brought them together, and the sinister lengths their country will go to keep its secrets. Full of nonstop action, suspense, and romance, this novel is sure to move readers as much as it thrills.

Legend (Legend Triology, Book 2) – Publisher: Putnam Juvenille – Author: Lu – Course Area: – Strategic Reading – Grade: 7-8 –  June and Day arrive in Vegas just as the unthinkable happens: the Elector Primo dies, and his son Anden takes his place. With the Republic edging closer to chaos, the two join a group of Patriot rebels eager to help Day rescue his brother and offer passage to the Colonies. They have only one request—June and Day must assassinate the new Elector.  It’s their chance to change the nation, to give voice to a people silenced for too long.  But as June realizes this Elector is nothing like his father, she’s haunted by the choice ahead. What if Anden is a new beginning? What if revolution must be more than loss and vengeance, anger and blood—what if the Patriots are wrong?

Legend (Legend Triology, Book 3) – Publisher: Putnam Juvenille – Author: Lu – Course Area: – Strategic Reading – Grade: 7-8 –  June and Day have sacrificed so much for the people of the Republic—and each other—and now their country is on the brink of a new existence. June is back in the good graces of the Republic, working within the government’s elite circles as Princeps Elect while Day has been assigned a high level military position. But neither could have predicted the circumstances that will reunite them once again. Just when a peace treaty is imminent, a plague outbreak causes panic in the Colonies, and war threatens the Republic’s border cities. This new strain of plague is deadlier than ever, and June is the only one who knows the key to her country’s defense. But saving the lives of thousands will mean asking the one she loves to give up everything he has. With heart-pounding action and suspense, Marie Lu’s bestselling trilogy draws to a stunning conclusion.

Financial Impact:
Funding from School Formula Accounts and College & Career Readiness (CCR) Funds.
Recommended Motion:
Approve textbooks, as referenced above, for use beginning in the 2018/19 year.
X.C.2. New/Revised Course Adoptions, 2018/19

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
Courses are being recommended for adoption for use beginning in the 2018/19 school year.
Rationale:
Course Name:  JH American Sign Language (ASL) 1
Grade: 7-8
Department: Electives

This one-semester course teaches communication in sign language through knowledge of vocabulary and syntactical principles of American Sign Language.  The focus of this class is beginning to develop both expressive and receptive skills within the language.  Students will learn, as well as, discuss values and beliefs held by people part of American Deaf Culture.  The emphasis in the classroom is on communicating through American Sign Language by functional language use in the target language.  This allows students to develop language skill, as well language functions, in interactive contexts. This class provides opportunity for language to be used in communicative, realistic situations.  Students will be able to develop conversational skills in sharing information, confirming and correcting information, expressing degrees of uncertainty, asking for clarification and repetition, and culturally appropriate practices.

Course Name:  JH American Sign Language (ASL) 2
Grade: 7-8
Department: Electives

This one-semester course builds on the material mastered in JH American Sign Language (ASL) 1. The emphasis in the classroom is on communicating solely through American Sign Language.  The course is designed around themes such as describing people, places, and things.  This ensures that language is used in communicative, realistic situations.  Students will continue to practice translation development and begin to develop storytelling skills.  Students will continue to learn about the Deaf community and history.

Course Name:  Health Science Emergency Medicine AB
Grade: 12
Department: Practical Arts/Electives

This two-semester, competency-based course is designed to prepare students for entry-level positions into the health care industry and the vocabulary to enter any advanced health science pathway.  This is a preparatory course for the EMT (Emergency Medical Technician) program.  The course takes students on a fascinating journey beginning with the history, future, and components of the emergency system, the well being of the first responders, legal issues, medical terminology, and abbreviations.  The course provides students with a comprehensive understanding of anatomy, physiology, and pathophysiology of the human body.  These concepts are solidifying the foundational knowledge for specific medical emergencies.  The course also gives students a genuine context for the application of the knowledge used to help patients in the field.  The course begins with basic knowledge of anatomy and physiology, first aid, CPR, and safety practices and ends with a thorough understanding of medical emergencies.  The course presents the tools for students to understand the importance of pre-hospital care and delivers a thorough understanding of the proper use of medical equipment necessary to provide appropriate care.  Students must also complete 30 hours of community service to get credit for this course.

Recommended Motion:
Approve courses, as referenced above, for use beginning in 2018/19.
X.C.3. Authorization to Attend Out-of-State Events – Academy of the Canyons, Valencia High and West Ranch High Schools

Speaker:
Mike Kuhlman, Deputy Superintendent
Quick Summary / Abstract:
Authorization to attend out-of-state events is being requested by employees from Academy of the Canyons, Valencia High and West Ranch High Schools.
Rationale:
Jerome Malkowski, a teacher at Academy of the Canyons, is requesting authorization to attend the 2019  National Intramural and Recreational Sports Association conference, in Boston, Massachusetts, February 15-19, 2019.

Kara Grimes, a teacher at Valencia High School, is requesting authorization to attend SolidWorks World 2019, in Dallas, Texas, February 10-13, 2019.

Kara Grimes and Valencia High School teacher Lauren Whempner are requesting authorization to attend Adobe Summit 2019, in Las Vegas, Nevada, March 25-28, 2019.

Christine Hirst, a teacher at West Ranch High School, is requesting authorization to attend the Space Exploration Conference at NASA’s Space Center, in Houston, Texas, February 7-9, 2019.

Christine Hirst is also requesting authorization to attend the American Astronomical Society Conference in Seattle, Washington, January 6-10, 2019.

Financial Impact:
Five hundred dollars of the $820 registration fee for Jerome Malkowski to attend the 2019  National Intramural and Recreational Sports Association (NIRSA) conference, in Boston, Massachusetts, February 15-19, 2019, will be paid by the Hart District Teachers Association (HDTA), and the remaining $320 will be paid from the Academy of the Canyons Grant.  The HDTA will also pay an additional $1,325 to cover travel, food, lodging, and other expenses.

All expenses for Kara Grimes to attend SolidWorks World 2019, in Dallas, Texas, February 10-13, 2019, will be paid from the California Career Pathways Trust Grant.

All expenses for Kara Grimes and Lauren Whempner to attend Adobe Summit 2019, in Las Vegas, Nevada, March 25-28, 2019, will be paid from the California Career Pathways Trust Grant.

All expenses for Christine Hirst to attend the Space Exploration Conference at NASA’s Space Center, in Houston, Texas, February 7-9, 2019, will be paid from the Specialized Secondary Program (SSP) Grant.

All expenses for Christine Hirst to attend the American Astronomical Society Conference in Seattle, Washington, January 6-10, 2019, will be paid from the Specialized Secondary Program (SSP) Grant.

Recommended Motion:
Authorize Jerome Malkowski to attend the 2019  National Intramural and Recreational Sports Association (NIRSA) conference, in Boston, Massachusetts, February 15-19, 2019.

Authorize Kara Grimes to attend SolidWorks World 2019, in Dallas, Texas, February 10-13, 2019.

Authorize Kara Grimes to attend Adobe Summit 2019, in Las Vegas, Nevada, March 25-28, 2019.

Authorize Lauren Whempner to attend Adobe Summit 2019, in Las Vegas, Nevada, March 25-28, 2019.

Authorize Christine Hirst to attend the Space Exploration Conference at NASA’s Space Center, in Houston, Texas, February 7-9, 2019.

Authorize Christine Hirst to attend the American Astronomical Society Conference in Seattle, Washington, January 6-10, 2019.

X.C.4. Requests for Overnight/Out-of-State Trips – Hart High, Valencia High, West Ranch High, and Placerita Junior High Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Hart High School (Choir), Valencia High School (Boys Basketball, Vocal Jazz, Distributive Education Clubs of America (DECA), Boys Volleyball, Band and Color Guard, Medical Science Academy (MSA)), West Ranch High School (Band/Choir, Colorguard), and Placerita Junior High School (Kid Flix).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by Hart High School Principal Jason d’Autremont, Valencia High School Principal Stephen Ford, West Ranch High School Principal Mark Crawford, and Placerita Junior High School Principal John Turner are attached.
Recommended Motion:
Approve trips:  HHS Choir, NY, NY, 3/20-24/19; VHS Boys Basketball, Covina, 12/26-12/29/18; VHS Vocal Jazz, Folsom, 1/25-27/19; VHS DECA, Anaheim, 2/28-3/3/19: VHS Boys Volleyball, San Diego, 3/8-9/19; VHS Band and Color Guard, Hasbrouck Heights, NJ, 3/13-18/19; VHS MSA, Sacramento, 3/26-31/19; VHS MSA, Sacramento, 3/27-31/19; VHS Boys Volleyball, Las Vegas, NV, 4/14-16/19; VHS MSA, Orlando, FL, 6/18-23/19; WRHS Band/Choir, Honolulu, HI, 2/13-18/19; WRHS Colorguard, Las Vegas, NV, 3/22-24/19; WRHS Colorguard, Fairborn, OH, 4/1-7/19; PJHS Kid Flix, Seattle, WA, 3/27-4/3/19.
Attachments:
Trip Approvals for 12-12-18 Board Meeting
X.C.5. Requests for Overnight/Out-of-State Trip (Ratification) – Golden Valley, Saugus, and West Ranch High Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve ratification of overnight/out-of-state student trip requests from Golden Valley High School (Cross Country), Saugus High School (Cross Country, Girls Soccer), and West Ranch High School (Cross Country).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  The trip requests signed by Golden Valley High School Principal Sal Frias, Saugus High School Principal Vince Ferry, and West Ranch High School Principal Mark Crawford are attached.
Recommended Motion:
Approve trips:  GVHS Cross Country, Riverside, 11/8-9/18; SHS Cross Country, Fresno, 11/23-24/18; SHS Girls Soccer, Oxnard, 12/6-8/18; WRHS Cross Country, Fresno, 11/23-25/18.
Attachments:
Ratification of Trip Request for 12-12-18 Board
X.C.6. Flippen Group Training Confirmation Agreement, January 10-11, 2019

Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
The Flippen Group is being contracted to provide Capturing Kids Hearts 1 training at Canyon High School on January 10-11, 2019.
Rationale:
Capturing Kids Hearts, developed by the Flippen Group, is implemented at numerous schools throughout the District and focuses on school climate and school culture.  Canyon High School would like to implement the program throughout their campus.
Financial Impact:
Training cost is $23,000.00 to be paid from the 2018-19 Title 1 Goal 1.1A and 1.1B allocation for Canyon High School.
Recommended Motion:
Approve the training confirmation agreement with the Flippen Group at Canyon High School.
Attachments:
Flippen Training Confirmation Agreement 
X.C.7. Revisions to Single Plan for Student Achievement: 2017/18

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
State and federal law require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.
Rationale:
State and federal laws require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.  As required by Senate Bill 372, the school leadership, site councils, and advisory committees conducted comprehensive needs assessments as well as an analysis of student achievement data based on the California Dashboard in the fall of 2017 to develop objectives for their action plans.

Analysis of each plan reveals necessary updates and revisions.  Each school site council has approved its respective revisions after consulting with school leadership teams and advisory councils and recommends them to the Board for approval.  All legal requirements remain in place for each plan that was approved in November 2017.  Annual evaluations conducted at that time meet the requirements of Board Policy 6190.

Attached are the revisions for spending the remaining Title I funds for each school plan from the 2017/2018 school year. Goals and action plans remain aligned with Local Control and Accountability Plan (LCAP) District goals and school goals for increased student achievement.

Financial Impact:
School Plans account for the spending of Title 1 federal grant money allocated to school sites specifically for increasing student achievement at schools with 40 percent socioeconomically disadvantaged families.  Allocated costs have not changed.  The revisions simply modify the plan guiding how the funds will be spent on the school site.
Recommended Motion:
Approve 2017/2018 revisions to the Single Plan for School Achievement for Sequoia School, Golden Valley High School and Bowman High School.
Attachments:
Bowman SPSA Addendum 11/13/2018
Golden Valley SPSA Addendum 11/6/2018
Sequoia SPSA Addendum 11/13/2018
X.C.8. Revisions to Single Plan for Student Achievement: 2018/19

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
State and federal law require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.
Rationale:
State and federal laws require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.  As required by Senate Bill 374, the school leadership, site councils, and advisory committees conducted comprehensive needs assessments as well as an analysis of student achievement data based on the California Dashboard in the fall of 2017 to develop objectives for their action plan.

Analysis of each plan reveals necessary updates and revisions.  Each school site council has approved its respective revisions, after consulting with school leadership teams and advisory councils, and recommends them to the Board for approval.  All legal requirements remain in place for each plan that was approved in May 2018.  Annual evaluations conducted at that time meet the requirements of Board Policy 6190.

Attached are the revisions for each school plan for the 2018/19 school year.  Goals and action plans remain aligned with LCAP District goals and school goals for increased student achievement.

Financial Impact:
School Plans account for the spending of Title I federal grant money allocated to school sites specifically for increasing student achievement at schools with 40 percent socioeconomically disadvantaged families.  Allocated costs have not changed.  The revisions simply modify the plan guiding how the funds will be spent on the school site.
Recommended Motion:
Approve 2018/19 revisions to the Single Plan for School Achievement for Sierra Vista Junior High School, Golden Valley High School, Bowman High School, and Canyon High School.
Attachments:
Bowman SPSA 11/7/2018
Canyon SPSA Addendum 12/01/2018
Golden Valley SPSA 11/26/2018
Sierra Vista SPSA Addendum 11/19/2018
X.C.9. District English Learner Advisory Committee (DELAC) Meeting Minutes

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
The District is required to have District English Learner Advisory Committee (DELAC) meetings during the school year.  The DELAC committee consists of parents and English Language Development administrators and coordinators. Minutes of the September 25, 2018, DELAC meeting are submitted for review.
Recommended Motion:
Review minutes of the September 25, 2018, DELAC meeting.
Attachments:
Minutes DELAC Meeting 9/25/2018
X.D. Consent Calendar-Business Services
X.D.1. Purchase Order Report

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratify the Purchase Order Reports for October 1, 2018, through November 30, 2018.
Rationale:
Staff requests the Governing Board ratify the attached Purchase Order Reports, which cover purchases, as specified, for the period of October 1, 2018, through November 30, 2018.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Financial Impact:
Attached report shows amounts and funding sources for purchase orders processed October 1, 2018, through November 30, 2018, as well as purchase orders greater than or equal to $50,000.
Recommended Motion:
Ratify Purchase Order Report for the periods of October 1, 2018, through November 30, 2018.
Attachments:
November 2018 PO Board Report
October 2018 PO Board Report
X.D.2. Warrant Register and Revolving Cash Payments

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approve and ratify Warrant Register and Revolving Cash payments.
Rationale:
10/1/18 – 10/15/18
 Payroll Warrant Register $4,326,586.44
 Commercial Warrants – General Fund $11,968,937.52
 Commercial Warrants – All Other Funds $1,096,491.30
 Revolving Cash Fund $0.00
10/16/18 – 10/31/18
 Payroll Warrant Register $8,835,925.87
 Commercial Warrants – General Fund $7,816,955.83
 Commercial Warrants – All Other Funds $6,034,493.04
 Revolving Cash Fund $0.00
 11/1/18 – 11/15/18
 Payroll Warrant Register $3,804,894.88
 Commercial Warrants – General Fund $9,780,065.48
 Commercial Warrants – All Other Funds $4,152,043.65
 Revolving Cash Fund $0.00
 11/16/18 – 11/30/18
 Payroll Warrant Register $8,989,165.50
 Commercial Warrants – General Fund $4,746,472.51
 Commercial Warrants – All Other Funds $11,840,609.51
 Revolving Cash Fund $0.00
Recommended Motion:
Approve and ratify the above listed Warrant Register and Revolving Cash payments issued between October 1, 2018, through November 30, 2018, and order the items filed for audit.
Attachments:
Commercial Warrants 10/01/18-10/15/18
Commercial Warrants 10/16/18-10/31/18
Commercial Warrants 11/01/18-11/15/18
Commercial Warrants 11/16/18-11/30/18
Payroll Warrants 10/01/18-10/31/18
Payroll Warrants 11/01/18-11/30/18
X.D.3. Budget Revisions (First Interim Financial Report)

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approval of budget revisions reflecting 2018/19 First Interim Financial Report adjustments.
Rationale:
The attached Budget Adjustment Summary forms reflect the expenditure and revenue adjustments projected in the District’s 2018/19 First Interim Financial Report.
Financial Impact:
As reflected in the attached in the Budget Adjustment Summary forms.
Recommended Motion:
Approve budget revisions to adjust the District’s current budget to the projected totals reflected in the 2018/19 First Interim Financial Report.
Attachments:
Fund 01.0 Restricted Budget Adjustment Summary
Fund 01.0 Unrestricted Budget Adjustment Summary
Fund 11.0 Budget Adjustment Summary
Fund 14.0 Budget Adjustment Summary
Fund 17.0 Budget Adjustment Summary
Fund 21.2 Budget Adjustment Summary
Fund 21.3 Budget Adjustment Summary
Fund 25.0 Budget Adjustment Summary
Fund 40.0 Budget Adjustment Summary
Fund 40.3 Budget Adjustment Summary
Fund 40.5 Budget Adjustment Summary
Fund 49.1 Budget Adjustment Summary
Fund 49.2 Budget Adjustment Summary
Fund 49.5 Budget Adjustment Summary
Fund 49.6 Budget Adjustment Summary
Fund 49.7 Budget Adjustment Summary
Fund 49.8 Budget Adjustment Summary
Fund 49.9 Budget Adjustment Summary
Fund 52.0 Budget Adjustment Summary
Fund 52.1 Budget Adjustment Summary
Fund 52.2 Budget Adjustment Summary
Fund 52.3 Budget Adjustment Summary
Fund 52.5 Budget Adjustment Summary
Fund 52.7 Budget Adjustment Summary
Fund 52.8 Budget Adjustment Summary
Fund 52.9 Budget Adjustment Summary
Fund 67.0 Budget Adjustment Summary
Fund 73.1 Budget Adjustment Summary
X.D.4. Disposition of Surplus/Obsolete Equipment 

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Disposition of Surplus/Obsolete Equipment.
Rationale:
Pursuant to California Education Code Section 17545(b), the value of the following equipment will be sold through public auction, and if not sold, disposed of as surplus/obsolete equipment pursuant to Education Code Section 17545 (b).

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1. Round activity table (QTY 5, Placerita Junior High School)

2. Multipurpose room chair (QTY 18, Placerita Junior High School)

Recommended Motion:
Authorize staff to dispose of specified equipment pursuant to California Education Code Sections 17545(b) and 17546(c).
X.D.5. Agreement for Fiscal and Budget Services (School Services of California, Inc.)

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approval of an agreement for fiscal and budget services for one year from January 1, 2019, to December 31, 2019.
Rationale:
School Services of California, Inc. (SSC), provides the District with assistance regarding issues of school finance, legislation, school budgeting, and general fiscal issues. The agreement provides for the following: access to SSC Fiscal Reports and other tools on the SSC website, analyses of all major school finance/fiscal legislation, up to eight (8) hours of service annually, as specified, and participation at the SSC conferences and workshops at the client rate.

The agreement’s term is for the period of one year, from January 1, 2019, to December 31, 2019, and may be terminated by either party with a thirty (30) days’ written notice.

Financial Impact:
$3,300 payable from the General Fund (01.0), plus expenses, and an additional $650 for a Comparative Analysis of District Income and Expenditures (CADIE) and a Salary and Benefits Report (SABRE).  Any services above those noted will be charged at the applicable hourly rate for the person(s) performing the requested services.
Recommended Motion:
Approve agreement with School Services of California, Inc., for fiscal and budget services in 2018.
Attachments:
2018 SSC
X.D.6. Fair Market Value Appraisal for Existing Solar Equipment

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Contract for appraisal/valuation services to determine the value of Phase 1 solar equipment.
Rationale:
As part of our solar power purchase agreement, the District, as the buyer may exercise the purchase option at the seventh-anniversary date of the contract.

Article 13.2 stipulates that both parties will engage an independent third party appraisal to develop a fair market value of the system.

The cost of this appraisal shall be shared between HSD Solar Holdings, LLC, and the District.

Financial Impact:
Estimated cost of valuation services – $16,000
Recommended Motion:
Approve proposal from Duff & Phelps to provide valuation services in connection with the fair market value of the Phase 1 solar equipment owned by HSD Solar Holdings LLC.
Attachments:
HSD Solar Holding
X.D.7. Agreement for High School Robotics Program

Speaker:
Ralph Peschek, Chief Financial Officier
Quick Summary / Abstract:
Approval of Agreement with Santa Clarita Community College District for $3000 grant to purchase robotics equipment to be used in classroom and robotics team activities.
Rationale:
This agreement supports the development of the future advanced technologies workforce by providing financial support to the Hart High School and West Ranch High School robotics program during the 2018/19 school year.
Recommended Motion:
Approve program support agreement for the Hart High School and West Ranch High School Robotics Programs.
Attachments:
2018 HA Robotics
2018 WR Robotics
X.D.8. Clinical Practicum Agreement Between William S. Hart Union High School District and California State University Northridge 

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Clinical Practicum Agreement between William S. Hart Union High School District and California State University Northridge is presented for approval .
Recommended Motion:
Approve the Clinical Practicum Agreement between William S. Hart Union High School District and California State University Northridge.
Attachments:
CSUN Agreement
X.E. Consent Calendar-Operations
X.E.1. Award of Contract – Canyon High School Room S-3 Digital Equipment Additions (Digital Networks Group)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Award of contract for Canyon High School Room S-3 Digital Equipment Additions to the lowest responsive/responsible quote, Digital Networks Group.
Rationale:

On August 15, 2018, the Governing Board adopted California Uniform Public Construction Cost Accounting (CUPCCA). CUPCCA allows districts to solicit quotes from contractors for projects under $45,000 without going through a formal public works bidding process. Staff used the CUPCCA process to solicit quotes from multiple contractors on this project. Staff recommends awarding this project to Digital Networks Group, the lowest responsive/responsible quote, for $26,239.10.

The purpose of this project is add digital control equipment and large LCD TVs to the programming classroom, Room S-3, at Canyon High School. The infrastructure for this equipment was added last summer.

Financial Impact:
$26,239.10 plus reimbursables from Career Technical Education Incentive Grant.
Recommended Motion:
Award the contract for Canyon High School Room S-3 Digital Equipment Additions to the lowest responsive/responsible quote, Digital Networks Group.
Attachments:
Digital Networks Group Proposal
X.E.2. Award of Contract – Canyon High School Room E-2 Improvements (Y.Ko Construction)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Award of contract for Canyon High School Room E-2 Improvements to the lowest responsive/responsible quote, Y. Ko Construction.

Rationale:

On August 15, 2018, the Governing Board adopted California Uniform Public Construction Cost Accounting (CUPCCA). CUPCCA allows districts to solicit quotes from contractors for projects under $45,000 without going through a formal public works bidding process. Staff used the CUPCCA process to solicit quotes from multiple contractors on this project. Staff and Lundgren Management recommend awarding this project to Y. Ko Construction, the lowest responsive/responsible quote for $27,500.

The purpose of this project is to make safety and functional improvements to the school’s video studio by adding a ceiling mounted cable tray, removing a portion of a wall partition and making flooring modifications.

Financial Impact:
$27,500 plus reimbursables from Career Technical Education Incentive Grant.
Recommended Motion:
Award the contract for Canyon High School Room E-2 Improvements to the lowest responsive/responsible quote, Y. Ko Construction.
Attachments:
YKO Construction Proposal
X.E.3. Ratification – Pole Vault Runway Repair – Canyon High School (E&E Engineering, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Approval of ratification for pole vault runway repair at Canyon High School to the lowest responsive/responsible quote, E&E Engineering, Inc.

Rationale:

On August 15, 2018, the Governing Board adopted California Uniform Public Construction Cost Accounting (CUPCCA). CUPCCA allows districts to solicit quotes from contractors for projects under $45,000 without going through a formal public works bidding process. Staff used the CUPCCA process to solicit quotes from multiple contractors on this project. E&E Engineering, Inc., was the lowest responsive/responsible quote for $27,500.

Financial Impact:
$27,500 plus reimbursables from Maintenance & Operations.
Recommended Motion:
Approve ratification for pole vault runway repair at Canyon High School to the lowest responsive/responsible quote, E&E Engineering, Inc.
Attachments:
E&E Engineering Proposal
X.E.4. Proposal for Division of the State Architect In-plant Inspection for Elevator and Elevator Machine Room – Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project (North American Technical Services)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Approval of fee proposal for Division of the State Architect (DSA) in-plant inspection services for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project from North American Technical Services (NATS).

Rationale:

It is a requirement of DSA that elevators and elevator machine rooms in modular classroom buildings be inspected by an in-plant inspector. NATS provides DSA in-plant inspection for districts constructing modular classroom buildings and is recommended by American Modular Systems, the company fabricating the two-story modular classroom building for Hart High School.

Financial Impact:
$7,000 from Lease Revenue Bonds.
Recommended Motion:

Approve fee proposal for Division of the State Architect in-plant inspection services for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project from North American Technical Services.

Attachments:
NATS Proposal
X.E.5. Proposal for Storm Water Pollution and Prevention Plan, Qualified Storm Water Prevention Plan Practitioner Services, and Construction Monitoring – Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project (Earth Resources, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Approval of fee proposal for storm water pollution and prevention plan (SWPPP), qualified storm water plan prevention practitioner, and construction monitoring for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project from Earth Resources, Inc.

Rationale:
The State Water Resources Control Board (SWRCB) requires that all construction projects in California involving grading or other ground-disturbing activities greater than one acre in size, prepare and maintain a SWPPP. This proposal is to provide weekly SWPPP monitoring and qualified services during the course of construction as mandated by State law, and to keep the District in compliance with SWRCB.
Financial Impact:
$37,843 from Lease Revenue Bonds.
Recommended Motion:
Approve fee proposal for storm water pollution and prevention plan, qualified storm water plan prevention practitioner, and construction monitoring for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project from Earth Resources, Inc.
Attachments:
ERI QSP Monitoring Proposal
X.E.6. Award of Contract – Hart High School Infrastructure Phase 2A Project (Oakridge Landscape, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Award of contract for Hart High School Infrastructure Phase 2A Project to the lowest responsive/responsible quote, Oakridge Landscape, Inc.
Rationale:

On August 15, 2018, the Governing Board adopted California Uniform Public Construction Cost Accounting (CUPCCA). CUPCCA allows districts to solicit quotes from contractors for projects under $45,000 without going through a formal public works bidding process. Staff used the CUPCCA process to solicit quotes from multiple contractors on this project. Staff and Lundgren Management recommend awarding this project to Oakridge Landscape, the lowest responsive/responsible quote of $22,750.

The purpose of this project is to separate the domestic and irrigation water systems on campus.

Financial Impact:
$22,750 from Lease Revenue Bonds.
Recommended Motion:

Award the contract for Hart High School Infrastructure Phase 2A Project to the lowest responsive/responsible quote, Oakridge Landscape, Inc.

Attachments:
Oakridge Landscape Proposal
X.E.7. Ratification – Placerita Junior High School Installation of Acoustic Ceiling Panels in Pilot Classroom (Coustic-Glo)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Ratification of installation of acoustic ceiling panels in the Placerita Junior High School pilot classroom to the lowest responsive/responsible quote, Coustic-Glo.

Rationale:

On August 15, 2018, the Governing Board adopted California Uniform Public Construction Cost Accounting (CUPCCA). CUPCCA allows districts to solicit quotes from contractors for projects under $45,000 without going through a formal public works bidding process. Staff used the CUPCCA process to solicit quotes from multiple contractors on this project. Coustic-Glo was the lowest responsive/responsible quote for $2,217.

The purpose of this project was to outfit one of the new Growthpoint classrooms (Room 12) with a number of acoustic ceiling panels to reduce the acoustic reverberation. The installation will be evaluated and, if satisfactory, staff will have the remaining Growthpoint classrooms outfitted with these acoustic ceiling panels.

Financial Impact:
$2,217 from Measure SA (Fund 21).
Recommended Motion:
Ratification of installation of acoustic ceiling panels in the Placerita Junior High School pilot classroom to the lowest responsive/responsible quote, Coustic-Glo.
Attachments:
Coustic-Glo Proposal
X.E.8. Award of Contract – Placerita Junior High School Grading Project (Cody & Noah Construction dba Foster Construction)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Award of contract for the Placerita Junior High School Grading Project to the lowest responsive/responsible quote, Cody & Noah Construction dba Foster Construction.

Rationale:

On August 15, 2018, the Governing Board adopted California Uniform Public Construction Cost Accounting (CUPCCA). CUPCCA allows districts to solicit quotes from contractors for projects under $45,000 without going through a formal public works bidding process. Staff used the CUPCCA process to solicit quotes from multiple contractors on this project. Staff recommends awarding this project to Cody & Noah Construction dba Foster Construction, the lowest responsive/responsible quote for $44,850.

The purpose of this project is to restore an area of the campus that was being used to store excess dirt during the Placerita Junior High School Classroom Addition Project.

Financial Impact:
$44,850 from Special Reserve Fund for Capital Outlay Projects (Fund 40.3).
Recommended Motion:
Award the contract for the Placerita Junior High School Grading Project to the lowest responsive/responsible quote, Cody & Noah Construction dba Foster Construction for $44,850.
Attachments:
Foster Construction Proposal
X.E.9. Proposal for Division of the State Architect Geotechnical Monitoring – Saugus High School Auto Shop Equipment Addition Project (Koury Engineering & Testing, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approval of a proposal for Division of the State Architect (DSA) geotechnical monitoring for the Saugus High School Auto Shop Equipment Addition Project from Koury Engineering & Testing, Inc.
Rationale:

District construction projects must comply with  DSA guidelines. DSA requires the District to hire an independent DSA approved geotechnical engineer to provide geotechnical testing and monitoring of grading operations at the site. These guidelines are in place to assure that construction being done at a school site is consistent with the approved DSA plans and specifications.

DSA has required that the soil compaction beneath the new lift be monitored and tested by a certified DSA geotechnical monitoring company. Koury Engineering & Testing, Inc., authored the soils report for the Building D Modernization Project and is the most knowledgeable company regarding the soils and compaction requirement for this project.

Financial Impact:
$5,189.20 from Career Technical Education Incentive Grant.
Recommended Motion:
Approve the proposal for Division of the State Architect geotechnical monitoring for the Saugus High School Auto Shop Equipment Addition Project from Koury Engineering & Testing, Inc.
Attachments:
Koury Engineering Proposal
X.E.10. Proposal for Division of the State Architect, Materials Testing and Inspection Services – Saugus High School Auto Shop Equipment Addition Project (Ninyo & Moore) 

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approval of a proposal for Division of the State Architect (DSA) materials testing and inspection services for the Saugus High School Auto Shop Equipment Addition Project from Ninyo & Moore.
Rationale:

District construction projects such as this one must comply with DSA guidelines because structural work is involved. DSA requires the District to hire an independent DSA materials testing lab to work with the inspector of record/project inspector to perform any DSA mandated materials tests either required by the DSA or the inspector of record/project inspector. For this project, DSA is requiring that the concrete, concrete reinforcement bars (rebar) and bolts that are going to be installed for the new lift be tested by a certified testing company.

Financial Impact:
$7,416 from Career Technical Education Incentive Grant.
Recommended Motion:
Approve the Proposal for Division of the State Architect materials testing and inspection services for the Saugus High School Auto Shop Equipment Addition Project from Ninyo & Moore.
Attachments:
Ninyo & Moore Proposal
X.E.11. Proposal for Division of the State Architect Project Inspector – Saugus High School Auto Shop Equipment Addition Project (RS Martin Construction Services)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approval of fee proposal for Division of the State Architect (DSA) inspection services for the Saugus High School Auto Shop Equipment Addition Project from RS Martin Construction Services.
Rationale:

All construction that the District is engaged in must comply with DSA guidelines. DSA guidelines cover three basic areas of building design and construction: (1) accessibility, (2) life safety, and (3) structural. The District is required to hire an independent DSA inspector to certify that any construction being done at a school site is consistent with the approved DSA plans and specifications.  While hired by the District, the project inspector is the DSA’s representative on the jobsite during the construction of District facilities. It is the responsibility of the project inspector to perform tasks required of them by DSA and the District such as performing periodic inspection of the work, advising the contractor of non-conforming work, keeping accurate records, and certifying that the completed work has been done in accordance with the plans and specifications.

RS Martin Construction Services is a certified DSA inspection company that provides DSA inspection services.

Financial Impact:
$1,824 from Career Technical Education Incentive Grant.
Recommended Motion:
Approve fee proposal for Division of the State Architect inspection services for the Saugus High School Auto Shop Equipment Addition Project from RS Martin Construction Services.
Attachments:
RS Martin Proposal
X.E.12. Fee Amendment No. 1 – Saugus High School Auto Shop Equipment Addition Project (Architecture Plus, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approval of Fee Amendment No. 1 from Architecture Plus, Inc., for the Saugus High School Auto Shop Equipment Addition Project.
Rationale:
On May 2, 2018, the Board approved a proposal from Architecture Plus, Inc., to provide bid documents for the Saugus High School Auto Shop Equipment Addition Project.  That initial proposal did not include construction administration for the project. This fee amendment adds 16 hours of the architect’s time to visit the site and give the contractor direction during construction, if necessary.
Financial Impact:
$2,000 from Career Technical Education Incentive Grant.
Recommended Motion:
Approve Fee Amendment No. 1 from Architecture Plus, Inc., for the Saugus High School Auto Shop Equipment Addition Project.
Attachments:
Fee Amendment No.1
X.E.13. Award of Contract – Sierra Vista Junior High School Classroom Addition Project Glass Tinting (Luxury Glass Tinting)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Award of contract for Sierra Vista Junior High School Classroom Addition Project glass tinting to the lowest responsive/responsible quote, Luxury Glass Tinting.
Rationale:

On August 15, 2018, the Governing Board adopted California Uniform Public Construction Cost Accounting (CUPCCA). CUPCCA allows districts to solicit quotes from contractors for projects under $45,000 without going through a formal public works bidding process. Staff used the CUPCCA process to solicit quotes from multiple contractors on this project. Staff recommends awarding this project to Luxury Glass Tinting for $20,777, the lowest responsive/responsible quote.

The purpose of this project is provide and install window tinting for all of the windows on the Growthpoint modular classroom buildings currently being installed at Sierra Vista Junior High School.

Financial Impact:
$20,777 from Measure SA (Fund 21).
Recommended Motion:
Award the contract for Sierra Vista Junior High School Classroom Addition Project glass tinting to the lowest responsive/responsible quote, Luxury Glass Tinting.
Attachments:
Luxury Glass Tinting
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar 
X.H. Items Removed from Consent Calendar
XI. Organizational Meeting Items
XI.A. Administration of Oaths

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Mrs. Engbrecht will administer the Oath of Office to Board Members Robert Jensen, Jr., Joseph Messina, and Cherise Moore who will begin new four-year terms.
XI.B. Election of Board Officers – December 2018 to Organizational Meeting 2019

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
The Board will nominate and elect the following positions for the term of December 2018 to December 2019: president, clerk, and assistant clerk.
Recommended Motion:
The Board will entertain the following actions for the period of December 2018 to the Organizational Meeting of 2019:

1.  Nomination and election of president

2.  Nomination and election of clerk

3.  Nomination and election of assistant clerk

XI.C. Presentation to Past President

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Board and community to recognize Mr. Sturgeon for his service as president of the Board in 2018.
XI.D. Appointment of Secretary to the Board

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Board Bylaw 9100 stipulates that a secretary to the Board will be appointed at the Organizational Meeting each year.
Recommended Motion:
Designate Mrs. Engbrecht as secretary to the Board.
XI.E. Resolution No. 18/19-15 – Certification of Signatures

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Resolution No. 18/19-15 certifies the verification of authorized signatures for the period of December 13, 2018, through December 31, 2019.
Rationale:
In accordance with California Education Code Sections 42632 and 42633, the Governing Board is required to file with the County Superintendent of Schools the verified signature of each person, including members of the Governing Board, authorized to sign any of the following for the period of December 13, 2018, through December 31, 2019: (1) notices of employment, (2) contracts, and/or (3) orders drawn on the funds of the school district.  This action takes place at the annual organizational meeting to elect Governing Board officers for the new year.

Resolution No. 18/19-15 identifies the following District staff as authorized signers:

Vicki Engbrecht, Superintendent; Michael Vierra, Assistant Superintendent-Human Resources; Michael Kuhlman, Deputy Superintendent; Ralph Peschek, Chief Financial Officer; Collyn Nielsen, Chief Administrative Officer; Brittany Kruczynski, Director of Fiscal Services and Leigh Hansen, Director of Purchasing and Warehouse (purchase orders only).

Recommended Motion:
Adopt Resolution No. 18/19-15 certifying the verified signatures of individuals authorized to sign orders in the Governing Board’s name for the period of December 13, 2018, through December 31, 2019, and thereby directing staff to file the certification of signatures with the County Superintendent of Schools.
Attachments:
Certification of signatures
XI.F. Resolution No. 18/19-16 – Compensation for Governing Board Members Excused from Meetings in 2019

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Resolution No. 18/19-16 authorizes compensation to Governing Board members excused from meetings during the 2019 calendar year, as necessary, for the following reasons pursuant to Assembly Bill 1201 (Chapter 1148, Statutes of 1996): performing school-related service on behalf of the Governing Board, illness, jury duty, or hardship deemed acceptable to the Governing Board.
Recommended Motion:
Adopt Resolution No. 18/19-16 authorizing compensation for Governing Board members excused as specified from meetings during the 2019 calendar year.
Attachments:
Resolution No. 18/19-16 – Compensation for Governing Board Members Excused From Meetings
XI.G. Resolution No. 18/19-17 – Board Member Travel Authorization

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Resolution authorizing blanket approval for Governing Board travel reimbursements.
Rationale:
Resolution No. 18/19-17 authorizes the reimbursement of actual and necessary expenses for the Governing Board when attending meetings or conferences in connection with District business.  This blanket authorization covers the period from December 13, 2018, through December 31, 2019, and eliminates the need for Governing Board approval specific to each and every travel reimbursement during the noted period.
Financial Impact:
Approximately $15,000 payable from the General Fund (01.0).
Recommended Motion:
Adopt Resolution No. 18/19-17 authorizing reimbursement to the Governing Board for actual and necessary travel expense reimbursements for the period December 13, 2018, through December 31, 2019.
Attachments:
Resolution No. 18/19-17 – Board Member Travel Authorization
XI.H. Resolution No. 18/19-18 – Appointment of Representatives to Santa Clarita Valley Facilities Foundation

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Approval of resolution to appoint representatives to the Board of Directors of the Santa Clarita Valley Facilities Foundation.
Rationale:
The first amendment to the bylaws of the Santa Clarita Valley Facilities Foundation allows no less than five (5) and up to seven (7) directors. One such director shall be the president of the Governing Board of the William S. Hart Union High School District (Hart Board) or, if the president declines to serve as a director, a member of the Board, selected by a majority vote of the members of the Board, for a one (1) year term. Additionally, one director, representing District administration, shall be the Superintendent of the William S. Hart Union High School District (District) or a designee appointed by the Superintendent for a one (1) year term. This designation does not prohibit the current Superintendent of the District from continuing in the capacity of an at-large director.

Currently, Cherise Moore serves as the Governing Board’s representative to the Foundation Board of Directors, and Superintendent Vicki Engbrecht serves as the District’s representative to the Foundation Board.

The attached resolution presents the opportunity to appoint the Governing Board president or, should the president decline, select a Governing Board member by a majority vote to serve as the Governing Board’s representative and for the Superintendent to appoint a designee to serve as the Superintendent’s alternate.

Recommended Motion:
Adopt Resolution 18/19-18  – Appointment of Representatives to Santa Clarita Valley Facilities Foundation and take action to appoint representatives to the Foundation.
Attachments:
Res. 18-19-18 Appt SCV Fac Found
XI.I. Resolution No. 18/19-19 – Appointment of Representatives to Saugus/Hart School Facilities Financing Authority

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Resolution to appoint representatives to the Saugus/Hart School Facilities Financing Authority.
Rationale:
At the meeting on November 17, 1999, the Governing Board approved Resolution No. 99/00-34 Approving the Joint Exercise of Powers Agreement Creating the Saugus/Hart School Facilities Financing Authority, Appointing Member and Alternate Member to the Governing Board Thereof, and Taking Other Actions Related Thereto.

Currently, the Hart District representatives are Superintendent Vicki Engbrecht and Governing Board member Robert Jensen. These appointments remain in effect until the Board determines otherwise or the representatives are no longer members of the Board.

The attached resolution presents the opportunity to appoint a District representative and to appoint an alternate or to name a new representative and alternate.

Recommended Motion:
Adopt Resolution No. 18/19-19 – Appointment of Representatives to Saugus/Hart School Facilities Financing Authority and take action to appoint representatives to the Financing Authority.
Attachments:
Resolution No. 18/19-18 – Appointment to SUSD/WSHUHSD School Facilities Financing Authority
XI.J. Appointment of Representatives to Audit and Finance Committee

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Request appointment of Governing Board representatives to the Audit and Finance Committee.
Rationale:
The Audit and Finance Committee has met throughout the past year to review issues relating to the District’s finances, and is comprised of two Governing Board members, currently Mr. Robert Jensen and Dr. Cherise Moore, the Superintendent, the Chief Financial Officer, and the Director of Fiscal Services. The two Governing Board members will serve one-year terms on the Committee.
Recommended Motion:
Appoint two Governing Board members to serve one-year terms on the Audit and Finance Committee.
XI.K. Appointment of Representatives to Facility Modernization/Construction Monitoring Committee

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Request appointment of Board representatives to the Facility Modernization/Construction Monitoring (FM/CM) Committee.
Rationale:
The FM/CM Committee has met throughout the past year to study issues related to Castaic High School, the Canyon High and Saugus High School’s auditoriums, classroom additions at Placerita Junior High, Sierra Vista Junior High and Hart High Schools, and the proposed Newhall Ranch Development. The FM/CM Committee will continue in 2019 to study demographic projections and the related impact on school attendance boundaries.

The FM/CM Committee is comprised of two Board members, currently Mr. Messina and Mr. Sturgeon, and the Superintendent. The two Board members will serve a one-year term on the Committee.

Recommended Motion:
Appoint two Board members to serve a one-year term on the Facility Modernization/Construction Monitoring Committee.
XI.L. Appointment of Representatives to Board Policy Review Committee

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Request appointment of Board representatives to the Board Policy Review Committee.
Rationale:
The Board Policy Review Committee considers and suggests changes to the the District’s Board policies and administrative regulations. The Committee is comprised of two Board members, currently Dr. Cherise Moore and Mrs. Linda Storli.
Recommended Motion:
Appoint two Board members to serve a one-year term on the Board Policy Review Committee for 2019.
XI.M. Appointment of Representatives to Citizens’ Oversight Committees’ Membership Selection Committee

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Request to appoint two Board members to serve on the Citizens’ Oversight Committees’ Membership Selection Committee.
Rationale:
Administrative Regulation 7214(c) stipulates that the Board appoint an ad hoc committee consisting of two Board members, the Superintendent, or the Superintendent’s designee, and a member of the public to be determined by the Board, which shall review applications submitted to the Hart District for Citizens’ Oversight Committee membership and make recommendations to the Board to assist the Board in appointing committee members.

Mr. Messina and Mrs. Storli served as the Board representatives to the ad hoc committee in 2018.

Recommended Motion:
Appoint two Board members to serve a one-year term on the Citizens’ Oversight Committees’ Membership Selection Committee.
XI.N. Appointment of Representative to WiSH Education Foundation

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Appoint a representative to serve a one-year term on the WiSH Education Foundation Board of Directors.
Rationale:
In July 2011, the Hart District launched the WiSH Education Foundation dedicated to providing quality education and opportunities for all students in the Hart District.  The vision statement of the WiSH Education Foundation is, “The William S. Hart Education Foundation is dedicated to quality education for all students. Through the generosity of our caring community and corporate partners, we fund programs and initiatives that go beyond what tax dollars provide and help elevate and prepare our students for life. WiSH is the official private-fundraising organization for the support of the William S. Hart Union High School District’s educational programs.”

Dr. Cherise Moore served as the representative for 2018.

Recommended Motion:
Appoint a representative to serve a one-year term on the WiSH Education Foundation Board of Directors.
XI.O. Appointment of Representatives to Los Angeles County Committee on School District Organization (2019)

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Board to appoint a representative and alternate to the Los Angeles County Committee on School District Organization (County Committee) for 2019.
Rationale:
The County Committee holds its annual meeting/election of officers in conjunction with the fall meeting of the Los Angeles County School Trustees Association. Mrs. Linda Storli served as the Board’s representative in 2018. It would seem prudent to appoint the same representative and alternate to the County Committee as well as the Los Angeles School Trustees Association (next agenda item).
Recommended Motion:
Appoint a Board member representative and alternate to serve on the Los Angeles County Committee on School District Organization for 2019.
XI.P. Appointment of Representatives to Los Angeles County School Trustees Association (2019)

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Board to appoint a representative and alternate to the Los Angeles County School Trustees Association (LACSTA) for 2019.
Rationale:
In 2018, Mrs. Storli and Mr. Jensen served as the Board’s representative and alternate, respectively, to the LACSTA.

Because the Los Angeles County Committee on School District Organization (County Committee) holds its annual meeting/election of officers (see previous agenda item) in conjunction with the fall meeting of the LACSTA, it would seem prudent to appoint the same representative and alternate to both the LACSTA and the County Committee.

Recommended Motion:
Appoint a Board member representative and an alternate to serve on the Los Angeles County School Trustees Association for 2019.
XI.Q. Appointment of Representatives to Special Education Board Liaison Committee (2019)

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Board to appoint a representative and alternate to the Special Education Board Liaison Committee for 2019. Mrs. Storli and Mr. Jensen served, respectively, as representative and alternate to the Special Education Board Liaison Committee in 2018.
Recommended Motion:
Appoint a Board member representative and an alternate to serve on the Special Education Board Liaison Committee for 2019.
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of item II – First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
XIV. Conduct a Regular Meeting of the William S. Hart Joint School Financing Authority
XIV.A. Call to Order
XIV.B. Roll Call and Establishment of Quorum
XIV.C. Approval of Agenda

Recommended Motion:
Approve the agenda of the Regular Meeting of the William S. Hart Joint School Financing Authority.
XIV.D. Approval of Minutes
XIV.D.1. Approval of Minutes of the Special Meeting of June 13, 2018

Quick Summary / Abstract:
Minutes of the Special Meeting of June 13, 2018 presented for approval.
Recommended Motion:
Approve the minutes of the Special Meeting of the William S. Hart Joint School Financing Authority of June 13, 2018.
Attachments:
JSFA Minutes – Special Meeting – 6/13/18
XIV.D.2. Approval of Minutes of the Regular Meeting of July 18, 2018

Quick Summary / Abstract:
Minutes of the Regular Meeting of July 18, 2018, presented for approval.
Recommended Motion:
Approve the minutes of the William S. Hart Joint School Finance Authority Regular Meeting of July 18, 2018.
Attachments:
JSFA Minutes – Regular Meeting – 7/18/18
XIV.E. Public Comments

Quick Summary / Abstract:
Members of the public who wish to make comment to the Board of Directors of the William S. Hart Joint School Financing Authority are invited to identify themselves and may present comments at this time. Under the requirements of State law, the Board cannot take action on items not identified on the agenda and will not make decisions on such matters. Individual speakers shall be allowed to speak for two minutes on any agenda item.
XIV.F. Election of Authority Officers

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Elect Authority officers and appoint Chief Executive Officer and Treasurer/Chief Financial Officer pursuant to the Joint Exercise of Powers Agreement.
Rationale:
The Authority has four principal officers: President, Vice-President, Treasurer, and Secretary.  The President and Vice-President are elected by the Board, and the Treasurer and Secretary are appointed by action of the Board.  The Board may also appoint additional officers as it deems necessary, and one such additional officer is recommended for appointment by the action of the Board (Chief Executive Officer).  Authority Officers are elected for one-year terms and are re-elected at the annual meeting of the Board.
Recommended Motion:
Elect Authority officers and appoint Secretary, Chief Executive Officer, and Treasurer/Chief Financial Officer pursuant to the Joint Exercise of Powers Agreement.  The proposed officers of the Authority are:

  1. The sitting President of the Governing Board of the William S. Hart Union High School District (“School District”) shall act as the President of the Authority Board;
  2. Dr. Cherise Moore of the Governing Board of the School District shall act as the Vice President of the Authority Board;
  3. The Clerk of the Governing Board of the School District shall act as the Secretary of the Authority Board; and
  4. Appoint Vicki Engbrecht, Superintendent of the School District, to act as the Authority Chief Executive Officer; and
  5. Appoint Ralph Peschek, Chief Financial Officer of the School District, to act as the Authority Treasurer/Chief Financial Officer.
XIV.G. Authorization for Authority to Prepare Audit Report

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Under the provisions of the Joint Exercise of Powers Agreement, dated November 9, 1994 (“JPA”) to form the Authority, the Authority is required to complete an annual audit of its finances and financing transactions in which it has participated.
Rationale:
Under the provisions of the Joint Exercise of Powers Agreement, dated November 9, 1994 (“JPA”) to form the Authority, the Authority is required to complete an annual audit of its finances and financing transactions in which it has participated.  The audit will be prepared by Vavrinek, Trine, Day & Co. for Fiscal Year 2018-2019 (which ends on June 30, 2019).  The audit for the Authority is incorporated into the William S. Hart Joint School District’s annual audit (which is also expected to be presented to the School District’s Governing Board in January 2020).  Once prepared, the Authority’s annual audit will be presented to the Board at the next occurring Board meeting.
Recommended Motion:
Authorize the Authority officers to prepare and present to the Authority Board an audit report for the Authority for fiscal year 2018/19.
XIV.H. Authorization for Authority Officers to Complete Current and Pending Filing and Reporting Requirement

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Under the provisions of California law, the Authority is required to make various filings as to its current officers, financing filings and related matters.  This specifically includes a Statement of Facts filing with the California Secretary of State’s office based upon the election of the new officers of the Authority.
Recommended Motion:
Authorize the Authority officers to complete current and pending filing and reporting requirements and take any related actions.
XIV.I. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
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