The interim report includes the following documents:
– First Period Financial Report (Fund Forms 01,11,13,14,17,21,25,35,40,49,52,67,73)
– Attendance Summary (Form AI)
– Multi-Year Financial Projections
– Criteria and Standards

The 2018/19 First Interim Financial Report for the period ending October 31, 2018, is before the Governing Board for approval.  The Statute requires the Governing Board to certify in writing whether or not the District is able to meet its financial obligations for the remainder of the fiscal year, and based on current forecasts, for the subsequent fiscal year.  The First Interim Financial Report reflects all changes resulting from the state’s budget adoption, as well as other expenditure and revenue adjustments since the District adopted its 2018/19 budget in June 2018.  Staff will make a presentation on these adjustments at the Governing Board meeting.

Based on current revenue and expenditure assumptions, staff recommends a positive certification of the 2018/19 First Interim Financial Report.

Award of prime contractor bids for Bid Packages HA1811A-01 through HA1811A-08 for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project to the lowest responsive/responsible bidders.

On November 15, 2018, bids were opened for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project (Bid No. HA1811A). The project delivery method is construction management multiple-prime with Lundgren Management as the construction manager. This type of construction delivery method is structured with several “prime” contractors managed by a District-hired construction manager.

Bids have been reviewed and analyzed by Lundgren Management and the District for responsiveness and completeness. The list of the lowest responsive/responsible bidders is listed below by bid package number.

Award prime contractor bids and alternate for Bid Packages HA1811A-01 through HA1811A-08 for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project to the lowest responsive/responsible bidders.

Award of Bid Package SACP1811A for the Saugus High School Auto Shop Improvement Project to the lowest responsive/responsible bidder, Chalmers Construction Services, Inc.

On March 14, 2018, the Governing Board approved a proposal from Knowland Construction Services for DSA inspection services for the Sierra Vista Junior High School Classroom Addition Project. That initial proposal was for a total of $84,480. DSA requires the District to hire an independent DSA inspector to ensure that the entire project is built according to the DSA approved plans and specifications. This fee amendment is intended to cover the costs of the DSA inspector through the balance of the project.

This fee amendment is a direct result of the buildings taking longer to manufacture than anticipated. The work on the site has also been impacted by the delay in getting the buildings late from the manufacturer.

When the unit member has exhausted all available sick leave, and continues to be absent from his or her duties on account of parental leave pursuant to the California Family Right Act (“CFRA,” Government Code 12945.2), the unit member shall receive differential pay, or fifty percent (50%) of his or her regular salary, whichever is greater, for the remaining portion of the 12-workweeks of parental leave.

Legend (Legend Triology, Book 1) – Publisher: Putnam Juvenille – Author: Lu – Course Area: – Strategic Reading – Grade: 7-8 –  What was once the western United States is now home to the Republic, a nation perpetually at war with its neighbors. Born into an elite family in one of the Republic’s wealthiest districts, fifteen-year-old June is a prodigy being groomed for success in the Republic’s highest military circles. Born into the slums, fifteen-year-old Day is the country’s most wanted criminal. But his motives may not be as malicious as they seem. From very different worlds, June and Day have no reason to cross paths – until the day June’s brother, Metias, is murdered and Day becomes the prime suspect. Caught in the ultimate game of cat and mouse, Day is in a race for his family’s survival, while June seeks to avenge Metias’s death. But in a shocking turn of events, the two uncover the truth of what has really brought them together, and the sinister lengths their country will go to keep its secrets. Full of nonstop action, suspense, and romance, this novel is sure to move readers as much as it thrills.

Legend (Legend Triology, Book 2) – Publisher: Putnam Juvenille – Author: Lu – Course Area: – Strategic Reading – Grade: 7-8 –  June and Day arrive in Vegas just as the unthinkable happens: the Elector Primo dies, and his son Anden takes his place. With the Republic edging closer to chaos, the two join a group of Patriot rebels eager to help Day rescue his brother and offer passage to the Colonies. They have only one request—June and Day must assassinate the new Elector.  It’s their chance to change the nation, to give voice to a people silenced for too long.  But as June realizes this Elector is nothing like his father, she’s haunted by the choice ahead. What if Anden is a new beginning? What if revolution must be more than loss and vengeance, anger and blood—what if the Patriots are wrong?

Legend (Legend Triology, Book 3) – Publisher: Putnam Juvenille – Author: Lu – Course Area: – Strategic Reading – Grade: 7-8 –  June and Day have sacrificed so much for the people of the Republic—and each other—and now their country is on the brink of a new existence. June is back in the good graces of the Republic, working within the government’s elite circles as Princeps Elect while Day has been assigned a high level military position. But neither could have predicted the circumstances that will reunite them once again. Just when a peace treaty is imminent, a plague outbreak causes panic in the Colonies, and war threatens the Republic’s border cities. This new strain of plague is deadlier than ever, and June is the only one who knows the key to her country’s defense. But saving the lives of thousands will mean asking the one she loves to give up everything he has. With heart-pounding action and suspense, Marie Lu’s bestselling trilogy draws to a stunning conclusion.

Course Name:  JH American Sign Language (ASL) 2
Grade: 7-8
Department: Electives
This one-semester course builds on the material mastered in JH American Sign Language (ASL) 1. The emphasis in the classroom is on communicating solely through American Sign Language.  The course is designed around themes such as describing people, places, and things.  This ensures that language is used in communicative, realistic situations.  Students will continue to practice translation development and begin to develop storytelling skills.  Students will continue to learn about the Deaf community and history.

Course Name:  Health Science Emergency Medicine AB
Grade: 12
Department: Practical Arts/Electives
This two-semester, competency-based course is designed to prepare students for entry-level positions into the health care industry and the vocabulary to enter any advanced health science pathway.  This is a preparatory course for the EMT (Emergency Medical Technician) program.  The course takes students on a fascinating journey beginning with the history, future, and components of the emergency system, the well being of the first responders, legal issues, medical terminology, and abbreviations.  The course provides students with a comprehensive understanding of anatomy, physiology, and pathophysiology of the human body.  These concepts are solidifying the foundational knowledge for specific medical emergencies.  The course also gives students a genuine context for the application of the knowledge used to help patients in the field.  The course begins with basic knowledge of anatomy and physiology, first aid, CPR, and safety practices and ends with a thorough understanding of medical emergencies.  The course presents the tools for students to understand the importance of pre-hospital care and delivers a thorough understanding of the proper use of medical equipment necessary to provide appropriate care.  Students must also complete 30 hours of community service to get credit for this course.

Kara Grimes, a teacher at Valencia High School, is requesting authorization to attend SolidWorks World 2019, in Dallas, Texas, February 10-13, 2019.

Kara Grimes and Valencia High School teacher Lauren Whempner are requesting authorization to attend Adobe Summit 2019, in Las Vegas, Nevada, March 25-28, 2019.

Christine Hirst, a teacher at West Ranch High School, is requesting authorization to attend the Space Exploration Conference at NASA’s Space Center, in Houston, Texas, February 7-9, 2019.

Christine Hirst is also requesting authorization to attend the American Astronomical Society Conference in Seattle, Washington, January 6-10, 2019.

All expenses for Kara Grimes to attend SolidWorks World 2019, in Dallas, Texas, February 10-13, 2019, will be paid from the California Career Pathways Trust Grant.

All expenses for Kara Grimes and Lauren Whempner to attend Adobe Summit 2019, in Las Vegas, Nevada, March 25-28, 2019, will be paid from the California Career Pathways Trust Grant.

All expenses for Christine Hirst to attend the Space Exploration Conference at NASA’s Space Center, in Houston, Texas, February 7-9, 2019, will be paid from the Specialized Secondary Program (SSP) Grant.

All expenses for Christine Hirst to attend the American Astronomical Society Conference in Seattle, Washington, January 6-10, 2019, will be paid from the Specialized Secondary Program (SSP) Grant.

Authorize Kara Grimes to attend SolidWorks World 2019, in Dallas, Texas, February 10-13, 2019.

Authorize Kara Grimes to attend Adobe Summit 2019, in Las Vegas, Nevada, March 25-28, 2019.

Authorize Lauren Whempner to attend Adobe Summit 2019, in Las Vegas, Nevada, March 25-28, 2019.

Authorize Christine Hirst to attend the Space Exploration Conference at NASA’s Space Center, in Houston, Texas, February 7-9, 2019.

Authorize Christine Hirst to attend the American Astronomical Society Conference in Seattle, Washington, January 6-10, 2019.

Analysis of each plan reveals necessary updates and revisions.  Each school site council has approved its respective revisions after consulting with school leadership teams and advisory councils and recommends them to the Board for approval.  All legal requirements remain in place for each plan that was approved in November 2017.  Annual evaluations conducted at that time meet the requirements of Board Policy 6190.

Attached are the revisions for spending the remaining Title I funds for each school plan from the 2017/2018 school year. Goals and action plans remain aligned with Local Control and Accountability Plan (LCAP) District goals and school goals for increased student achievement.

Analysis of each plan reveals necessary updates and revisions.  Each school site council has approved its respective revisions, after consulting with school leadership teams and advisory councils, and recommends them to the Board for approval.  All legal requirements remain in place for each plan that was approved in May 2018.  Annual evaluations conducted at that time meet the requirements of Board Policy 6190.

Attached are the revisions for each school plan for the 2018/19 school year.  Goals and action plans remain aligned with LCAP District goals and school goals for increased student achievement.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1. Round activity table (QTY 5, Placerita Junior High School)

2. Multipurpose room chair (QTY 18, Placerita Junior High School)

The agreement’s term is for the period of one year, from January 1, 2019, to December 31, 2019, and may be terminated by either party with a thirty (30) days’ written notice.

Article 13.2 stipulates that both parties will engage an independent third party appraisal to develop a fair market value of the system.

The cost of this appraisal shall be shared between HSD Solar Holdings, LLC, and the District.

On August 15, 2018, the Governing Board adopted California Uniform Public Construction Cost Accounting (CUPCCA). CUPCCA allows districts to solicit quotes from contractors for projects under $45,000 without going through a formal public works bidding process. Staff used the CUPCCA process to solicit quotes from multiple contractors on this project. Staff recommends awarding this project to Digital Networks Group, the lowest responsive/responsible quote, for $26,239.10.

The purpose of this project is add digital control equipment and large LCD TVs to the programming classroom, Room S-3, at Canyon High School. The infrastructure for this equipment was added last summer.

Award of contract for Canyon High School Room E-2 Improvements to the lowest responsive/responsible quote, Y. Ko Construction.

On August 15, 2018, the Governing Board adopted California Uniform Public Construction Cost Accounting (CUPCCA). CUPCCA allows districts to solicit quotes from contractors for projects under $45,000 without going through a formal public works bidding process. Staff used the CUPCCA process to solicit quotes from multiple contractors on this project. Staff and Lundgren Management recommend awarding this project to Y. Ko Construction, the lowest responsive/responsible quote for $27,500.

The purpose of this project is to make safety and functional improvements to the school’s video studio by adding a ceiling mounted cable tray, removing a portion of a wall partition and making flooring modifications.

Approval of ratification for pole vault runway repair at Canyon High School to the lowest responsive/responsible quote, E&E Engineering, Inc.

On August 15, 2018, the Governing Board adopted California Uniform Public Construction Cost Accounting (CUPCCA). CUPCCA allows districts to solicit quotes from contractors for projects under $45,000 without going through a formal public works bidding process. Staff used the CUPCCA process to solicit quotes from multiple contractors on this project. E&E Engineering, Inc., was the lowest responsive/responsible quote for $27,500.

Approval of fee proposal for Division of the State Architect (DSA) in-plant inspection services for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project from North American Technical Services (NATS).

It is a requirement of DSA that elevators and elevator machine rooms in modular classroom buildings be inspected by an in-plant inspector. NATS provides DSA in-plant inspection for districts constructing modular classroom buildings and is recommended by American Modular Systems, the company fabricating the two-story modular classroom building for Hart High School.

Approve fee proposal for Division of the State Architect in-plant inspection services for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project from North American Technical Services.

Approval of fee proposal for storm water pollution and prevention plan (SWPPP), qualified storm water plan prevention practitioner, and construction monitoring for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project from Earth Resources, Inc.

On August 15, 2018, the Governing Board adopted California Uniform Public Construction Cost Accounting (CUPCCA). CUPCCA allows districts to solicit quotes from contractors for projects under $45,000 without going through a formal public works bidding process. Staff used the CUPCCA process to solicit quotes from multiple contractors on this project. Staff and Lundgren Management recommend awarding this project to Oakridge Landscape, the lowest responsive/responsible quote of $22,750.

The purpose of this project is to separate the domestic and irrigation water systems on campus.

Award the contract for Hart High School Infrastructure Phase 2A Project to the lowest responsive/responsible quote, Oakridge Landscape, Inc.

Ratification of installation of acoustic ceiling panels in the Placerita Junior High School pilot classroom to the lowest responsive/responsible quote, Coustic-Glo.

On August 15, 2018, the Governing Board adopted California Uniform Public Construction Cost Accounting (CUPCCA). CUPCCA allows districts to solicit quotes from contractors for projects under $45,000 without going through a formal public works bidding process. Staff used the CUPCCA process to solicit quotes from multiple contractors on this project. Coustic-Glo was the lowest responsive/responsible quote for $2,217.

The purpose of this project was to outfit one of the new Growthpoint classrooms (Room 12) with a number of acoustic ceiling panels to reduce the acoustic reverberation. The installation will be evaluated and, if satisfactory, staff will have the remaining Growthpoint classrooms outfitted with these acoustic ceiling panels.

Award of contract for the Placerita Junior High School Grading Project to the lowest responsive/responsible quote, Cody & Noah Construction dba Foster Construction.

On August 15, 2018, the Governing Board adopted California Uniform Public Construction Cost Accounting (CUPCCA). CUPCCA allows districts to solicit quotes from contractors for projects under $45,000 without going through a formal public works bidding process. Staff used the CUPCCA process to solicit quotes from multiple contractors on this project. Staff recommends awarding this project to Cody & Noah Construction dba Foster Construction, the lowest responsive/responsible quote for $44,850.

The purpose of this project is to restore an area of the campus that was being used to store excess dirt during the Placerita Junior High School Classroom Addition Project.

District construction projects must comply with  DSA guidelines. DSA requires the District to hire an independent DSA approved geotechnical engineer to provide geotechnical testing and monitoring of grading operations at the site. These guidelines are in place to assure that construction being done at a school site is consistent with the approved DSA plans and specifications.

DSA has required that the soil compaction beneath the new lift be monitored and tested by a certified DSA geotechnical monitoring company. Koury Engineering & Testing, Inc., authored the soils report for the Building D Modernization Project and is the most knowledgeable company regarding the soils and compaction requirement for this project.

District construction projects such as this one must comply with DSA guidelines because structural work is involved. DSA requires the District to hire an independent DSA materials testing lab to work with the inspector of record/project inspector to perform any DSA mandated materials tests either required by the DSA or the inspector of record/project inspector. For this project, DSA is requiring that the concrete, concrete reinforcement bars (rebar) and bolts that are going to be installed for the new lift be tested by a certified testing company.

All construction that the District is engaged in must comply with DSA guidelines. DSA guidelines cover three basic areas of building design and construction: (1) accessibility, (2) life safety, and (3) structural. The District is required to hire an independent DSA inspector to certify that any construction being done at a school site is consistent with the approved DSA plans and specifications.  While hired by the District, the project inspector is the DSA’s representative on the jobsite during the construction of District facilities. It is the responsibility of the project inspector to perform tasks required of them by DSA and the District such as performing periodic inspection of the work, advising the contractor of non-conforming work, keeping accurate records, and certifying that the completed work has been done in accordance with the plans and specifications.

RS Martin Construction Services is a certified DSA inspection company that provides DSA inspection services.

On August 15, 2018, the Governing Board adopted California Uniform Public Construction Cost Accounting (CUPCCA). CUPCCA allows districts to solicit quotes from contractors for projects under $45,000 without going through a formal public works bidding process. Staff used the CUPCCA process to solicit quotes from multiple contractors on this project. Staff recommends awarding this project to Luxury Glass Tinting for $20,777, the lowest responsive/responsible quote.

The purpose of this project is provide and install window tinting for all of the windows on the Growthpoint modular classroom buildings currently being installed at Sierra Vista Junior High School.

1.  Nomination and election of president

2.  Nomination and election of clerk

3.  Nomination and election of assistant clerk

Resolution No. 18/19-15 identifies the following District staff as authorized signers:

Vicki Engbrecht, Superintendent; Michael Vierra, Assistant Superintendent-Human Resources; Michael Kuhlman, Deputy Superintendent; Ralph Peschek, Chief Financial Officer; Collyn Nielsen, Chief Administrative Officer; Brittany Kruczynski, Director of Fiscal Services and Leigh Hansen, Director of Purchasing and Warehouse (purchase orders only).

Currently, Cherise Moore serves as the Governing Board’s representative to the Foundation Board of Directors, and Superintendent Vicki Engbrecht serves as the District’s representative to the Foundation Board.

The attached resolution presents the opportunity to appoint the Governing Board president or, should the president decline, select a Governing Board member by a majority vote to serve as the Governing Board’s representative and for the Superintendent to appoint a designee to serve as the Superintendent’s alternate.

Currently, the Hart District representatives are Superintendent Vicki Engbrecht and Governing Board member Robert Jensen. These appointments remain in effect until the Board determines otherwise or the representatives are no longer members of the Board.

The attached resolution presents the opportunity to appoint a District representative and to appoint an alternate or to name a new representative and alternate.

The FM/CM Committee is comprised of two Board members, currently Mr. Messina and Mr. Sturgeon, and the Superintendent. The two Board members will serve a one-year term on the Committee.

Mr. Messina and Mrs. Storli served as the Board representatives to the ad hoc committee in 2018.

Dr. Cherise Moore served as the representative for 2018.

Because the Los Angeles County Committee on School District Organization (County Committee) holds its annual meeting/election of officers (see previous agenda item) in conjunction with the fall meeting of the LACSTA, it would seem prudent to appoint the same representative and alternate to both the LACSTA and the County Committee.

1. The sitting President of the Governing Board of the William S. Hart Union High School District (“School District”) shall act as the President of the Authority Board;
2. Dr. Cherise Moore of the Governing Board of the School District shall act as the Vice President of the Authority Board;
3. The Clerk of the Governing Board of the School District shall act as the Secretary of the Authority Board; and
4. Appoint Vicki Engbrecht, Superintendent of the School District, to act as the Authority Chief Executive Officer; and
5. Appoint Ralph Peschek, Chief Financial Officer of the School District, to act as the Authority Treasurer/Chief Financial Officer.