The next regular meeting of the Governing Board of the William S. Hart Union High School District is set for Wednesday, Nov.7, at the Administrative Center, 21380 Centre Pointe Parkway, Santa Clarita 91350.

A closed session will begin at 5:30 p.m. and the regular meeting will follow at 7:00 p.m.

Please note: This meeting will include a Public Hearing for item IX-A – Adoption of the William S. Hart Union High School District’s Initial Proposal – Reopeners for Negotiations with California School Employee Association Chapter 349 for the 2017/18 School Year.

The complete agenda is as follows:

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items
Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).

II.B. First Closed Session Items
II.B.1. Student Expulsion Report No. 18/19-07 (Ratification) (per Education Code Section 48918(c))
Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 18/19-07. Documentation is confidential and maintained in District files.

II.B.2. Student Expulsion Report No. 18/19-08 (Ratification) (per Education Code Section 48918(c))
Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 18/19-08. Documentation is confidential and maintained in District files.

II.B.3. Conference with Legal Counsel – Existing Litigation (Paragraph (1) of Subdivision (d) of Section 54956.9) Case Name Unspecified: Disclosure Would Jeopardize Existing Settlement Negotiations
Quick Summary / Abstract:
Conference with legal counsel.

II.B.4. Conference with Legal Counsel – Existing Litigation (per Government Code 54956.9(d)(1)) – OAH Case No. 2018060606
Quick Summary / Abstract:
Conference with legal counsel.

II.B.5. Settlement Agreement No. 16/17-16L (per Government Code Section 54956.9)
Quick Summary / Abstract:
Action to be taken on Settlement Agreement No. 16/17-16L. Documentation is confidential and maintained in District files.

II.B.6. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)
Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.

II.B.7. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)
Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.

II.B.8. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6)
Quick Summary / Abstract:
Negotiations with California School Employees Association.

II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes
Quick Summary / Abstract:
Minutes of the Regular Meeting of October 24, 2018, presented for approval.

Recommended Motion:
Approve the minutes of the Regular Meeting of October 24, 2018.

Attachments:
Minutes – Regular Meeting – October 24, 2018
IV. Recognitions by Board
V. Communications
V.A. Board Member Reports
V.B. Student Board Member Report
V.C. Employee Association Leadership
V.C.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.C.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
V.D. School Site Report – Placerita Junior High School
Speaker:
Mike Kuhlman, Deputy Superintendent
Quick Summary / Abstract:
Placerita Junior High School Principal John Turner will give a presentation on the school’s unique programs that support the safety and wellness of students, staff, and families.

Attachments:
Placerita Presentation
VI. Special Items
VII. Public Comments
Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak. If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.

VIII. Discussion Items
VIII.A. English Language Development Program Update
Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
Staff will provide a brief update on the District’s English Language Development (ELD) Program.

Attachments:
ELD Board Update 11/7/2018
VIII.B. Family Support Services: Social Workers
Speaker:
Kathy Hunter, Director of Student Services
Quick Summary / Abstract:
Staff will provide a brief update on how the District’s social workers support student wellness and family engagement in the Hart District.

VIII.C. New Board Policy – First Reading
Speaker:
Mike Kuhlman, Deputy Superintendent
Quick Summary / Abstract:
New Board Policy 4033 – Lactation Accommodation is being presented for a first reading.

Rationale:
New Board Policy 4033 – Lactation Accommodation is being presented for a first reading. Governing Board members may request revisions prior to the second reading at the November 28, 2018, Governing Board meeting.

Attachments:
Board Policy 4033 – Lactation Accommodations
VIII.D. Initial Bargaining Proposal – Reopener from the William S. Hart Union High School District to the California School Employees Association Chapter 349 for the 2017/18 School Year
Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Initial Bargaining Proposal – Reopener from the William S. Hart Union High School District to the California School Employees Association Chapter 349 for the 2017/18 school year.

Rationale:
Government Code Section 3547 requires that the initial bargaining proposals of the District and its employee unions be presented in public session during a Board meeting and that they are thereafter public records. Section 3547 also states that negotiations cannot begin on these proposals until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer. The District has made the initial proposals available for public review at the District Administrative Center and on the District website.

Attachments:
District to CSEA reopener Sunshine Propsal 11.7.18
IX. Action Items
IX.A. Public Hearing and Adoption of the William S. Hart Union High School District’s Initial Proposal – Reopeners for Negotiations with California School Employee Association Chapter 349 for the 2017/18 School Year
Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Public hearing and adoption of the William S. Hart Union High School District’s initial proposal – reopeners for negotiations to California School Employees Association Chapter 349 for the 2017/18 school year.

Rationale:
The proposal is being presented this evening for public hearing and adoption by the Governing Board.

Recommended Motion:
Adopt the bargaining proposal from the William S. Hart Union High School District to CSEA Chapter 349 for the 2017/18 school year.

Attachments:
District to CSEA reopener Sunshine Propsal 11.7.18
IX.B. Public Disclosure of Proposed Compensation Increase for Hart District Teachers Association
Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Public disclosure of the financial impact of a proposed compensation increase for Hart District Teachers Association represented employees.

Rationale:
Prior to entering into an agreement with an employee group, California Government Code Section 3547.5 requires a public school employer to publicly disclose the major provisions of a collective bargaining agreement, including but not limited to, the costs incurred in the current and subsequent fiscal years. This requirement ensures the public is adequately informed and has an opportunity to comment on an agreement’s impact before provisions become binding on the district. Statute further requires the district superintendent and the chief business official to certify in writing that the district can meet the agreement’s costs for the specified term (page 9 of the AB 1200 Disclosure).

The attached Los Angeles County Office of Education (LACOE)-required public disclosure documents were submitted to LACOE for review, and the county’s response letter is also attached.

Financial Impact:
$4,214,391 as indicated on Form AB 1200.

Recommended Motion:
Accept the public disclosure of the financial impact of a proposed compensation increase for unrepresented employees.

Attachments:
AB 1200 HDTA
LACOE AB1200 Letter
IX.C. Ratification of 2017/18 Collective Bargaining Agreement Between the Hart District and the Hart District Teachers Association
Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
The District and the Hart District Teachers Association (HDTA) have agreed upon terms for contract negotiations for the 2017/18 academic year. HDTA unit members have voted to ratify the tentative agreement, and staff is recommending the Board approve contract revisions as indicated in the attachment

Financial Impact:
As indicated on AB 1200 document.

Recommended Motion:
Approve the tentative agreement between Hart District Teachers Association and the Wm. S. Hart Union High school District for the 2017/18 academic year.

Attachments:
HDTA Tentative Agreement 2018
IX.D. Public Disclosure of Tentative Agreement with Unrepresented Employees
Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Public disclosure of the terms and conditions, including financial impact, of a tentative agreement with Hart District unrepresented staff.

Rationale:
Prior to entering into an agreement with an employee group, California Government Code Section 3547.5 requires a public school employer publicly disclose the major provisions of a collective bargaining agreement, including but not limited to, the costs incurred in the current and subsequent fiscal years. This requirement ensures the public is adequately informed and has an opportunity to comment on an agreement’s impact before provisions become binding on the district. Statute further requires the district superintendent and the chief business official certify in writing that the district can meet the agreement’s costs for the specified term (page 9 of the AB 1200 Disclosure).

The attached Los Angeles County Office of Education (LACOE)-required public disclosure documents were submitted to LACOE for review, and the county’s response letter is also attached.

Financial Impact:
$134,216 as indicated on Form AB 1200.

Recommended Motion:
Accept the public disclosure of the terms and conditions, including financial impact, of the tentative agreement with unrepresented staff.

Attachments:
AB 1200 LACOE Letter
Unrepresented staff AB 1200
IX.E. Compensation Adjustment for Employee Groups Outside of California School Employees Association and Hart District Teachers Association
Speaker:
Michael Vierra, Assistant Superintenent, Human Resources
Quick Summary / Abstract:
Compensation adjustments for unrepresented employees.

Rationale:
Each employee in the unrepresented group will receive a one-time, off salary schedule payment equal to one percent (1%) of the employee’s 2017/18 annual base salary as of July 1, 2017. Payment will be made for each unrepresented employee employed by the District on the date this compensation adjustment is approved by the District’s Governing Board.

Financial Impact:
As indicated on AB 1200 document.

Recommended Motion:
Approve compensation adjustment for unrepresented employees.

IX.F. Site Based Decision Sequoia School
Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Request for approval of site-based decision at Sequoia School.

Rationale:
On Monday, October 15, 2018, the certificated faculty of Sequoia School held a vote for a site-based decision regarding the implementation of a seven (7) period daily schedule, effective January 2019. The proposal passed with a 100 percent yes vote. The Hart District Teachers Association approved this schedule on Monday, October 22, 2018.

Recommended Motion:
Approve the Sequoia School site-based decision regarding a seven (7) period daily schedule, effective January 2019.

Attachments:
2018 Sequoia Site Based Decision
IX.G. Authorization to Award Contract for Procurement Management Software (PlanetBids, Inc.)
Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Request for authorization to award a contract to PlanetBids, Inc., for procurement management software.

Rationale:
This request is to obtain procurement management software from PlanetBids, Inc., to manage the District’s procurement environment, including vendor management, bid management, contract management, insurance certificate management and prequalification management modules. Plant Bids, Inc., will replace the Quality Bidder software currently used by the District.

Financial Impact:
The first-year cost of the four modules is $29,697.00, inclusive of a one-time set-up fee of $8500. Year-two cost will be $26,651.12, year-three cost will be $27,450.78, year-four cost will be $28,274.31 and year-five cost will be $29,122.54.

Recommended Motion:
Authorize the contract to PlanetBids, Inc., for procurement management software.

Attachments:
PlanetBids, Inc. agreement
IX.H. Resolution No. 18/19-13 – Declaring Certain Repair Projects Exempt from Competitive Bidding and Directing the Negotiation of a Contract for Such Repairs
Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
A resolution to declare certain repair projects exempt from competitive bidding and direct the negotiation of a contract for those repairs is presented for approval.

Rationale:
New all-weather tracks were installed in the summer of 2015 at Valencia and Canyon High Schools. Subsequently, the construction company who installed the tracks went out of business. Earlier this year, the District discovered multiple defects at each of the tracks and submitted claims to our insurer, Zurich American Insurance Company (“Zurich”). Zurich has identified Beynon Sports Surfaces Inc. (“Beynon”) as the top-rated track repair and installation company and have prepared settlement agreements based on the amount for which Beynon will repair the tracks at each school. Bidding this work competitively after the insurance settlement might result in bid amounts exceeding the settlement amounts awarded by Zurich.

Competitively bidding the repair of the Canyon and Valencia High School tracks would not obtain the best economic result for the public because (1) Zurich prepared the settlement amounts based on quotes it obtained from Beynon to perform the repair work; and (2) Zurich will issue the settlement amounts to compensate the District for the District’s claims on the projects, and so the settlement amounts are not funds that originate out of the District’s accounts.

Recommended Motion:
Adopt Resolution No. 18/19-13 – Declaring Certain Repair Projects Exempt from Competitive Bidding and Directing the Negotiation of a Contract for Such Repairs.

Attachments:
Res. 18-19-13 Beynon
IX.I. Resolution No. 18/19-14 – Declaring Certain Properties to be Surplus and Declaring Certain Exemptions for Such Properties
Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
The District owns properties not currently in use as school sites. Five of these properties should be declared as surplus and: to be exempt from the California Environmental Quality Act (CEQA) should they be sold; to be exempt from the appointment of a Surplus Property Advisory Committee; and to be exempt from the provisions of the Naylor Act.

Rationale:
The District-owned, undeveloped properties will not be needed in the forseeable future for classrooms or other District purposes. These properties are also not an area of statewide, regional, or areawide concern as specified in the CEQA guidelines, do not contain school buildings, and have not been used as a recreational facility in the eight years immediately preceding this resolution.

The properties are named and located as follows:

Sierra Estates (APN 2813-018-903) – North of the intersection of Sierra Highway and The Old Dirt Road
Sierra Estates II (APN 2813-018-900, 2813-018-901, 2853-002-900) – On the west at approximately the intersection of Burton Way and Wesley Road
The Ranch (APN 2813-018-902) – 15365 Sierra Highway
Vasquez Canyon [Catterall] (APN 3231-001-900, 3231-001-901) – At approximately 16698 Vasquez Canyon Road
Vasquez Canyon [Coulson] (APN 3231-001-902) – West of the intersection of Vasquez Canyon Road and Burton Way

Recommended Motion:
Adopt Resolution No. 18/19-14 – Declaring Certain Properties to be Surplus and Declaring Certain Exemptions for Such Properties.

Attachments:
Res 18-19-14 Prop
IX.J. Construction Management Services Proposal for Saugus High School Auto Shop Improvements Project (Lundgren Management)
Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request for approval of attached construction management services proposal from Lundgren Management for the Saugus High School Auto Shop Improvements Project.

Rationale:
Bid documents have been completed that include the addition of an auto lift and utilities for several pieces of equipment for the Saugus High School Auto Shop. In preparation for going to bid and starting construction on this project, Lundgren Management has provided the attached proposal for construction management services. The proposal includes all tasks required to prepare budget estimates and complete the construction of this project.

Financial Impact:
$28,656 plus reimbursable expenses from the Career Technical Education Incentive Grant (CTEIG).

Recommended Motion:
Approve the construction management services proposal from Lundgren Management for the Saugus High School Auto Shop Improvements Project.

Attachments:
Lundgren Proposal
IX.K. Award of Bid No. SV1810A – Sierra Vista Junior High School Low Voltage Audio/Video System for the Sierra Vista Junior High School Classroom Addition Project (Pathway Communications)
Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request for approval to award Bid No. SV1810A – Sierra Vista Junior High School Low Voltage Audio/Video System to the lowest responsive/responsible bidder, Pathway Communications.

Rationale:
The Sierra Vista Junior High School Classroom Addition Project is currently underway. The final portion of the work, the low voltage audio/video system, was put out to bid. The ads were published on October 11, 2018 and October 18, 2018. Bids were opened on October 29, 2018, and the lowest responsive/responsible bidder was Pathway Communications.

Staff, WLC Architects and TELACU recommend award of this bid to Pathway Communications.

Financial Impact:
$196,149 from Measure SA (Fund 21).

Recommended Motion:
Award Bid No. SV1810A – Sierra Vista Junior High School Low Voltage Audio/Video System for the Sierra Vista Junior High School Classroom Addition Project to the lowest responsive/responsible bidder, Pathway Communications.

Attachments:
Bid Tabulation
IX.L. Fee Amendment No. 1 – Division of the State Architect Testing Lab Inspection Services for the Sierra Vista Junior High School Classroom Addition Project (Ninyo & Moore)
Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request for approval of Fee Amendment No.1 for Division of the State Architect (DSA) testing lab inspection services from Ninyo & Moore for the Sierra Vista Junior High School Classroom Addition Project.

Rationale:
On April 19, 2017, the Governing Board approved a proposal from Ninyo & Moore for DSA testing lab inspection services for the Sierra Vista Junior High School Classroom Addition Project. That initial proposal was for a total of $159,240. DSA requires the District to hire an independent DSA approved in-plant inspector to ensure that the modular buildings are built according to the DSA approved plans and specifications.

This fee amendment is a direct result of the buildings taking longer to manufacture than anticipated. The initial proposal was based on the manufacture of 77 building modules in 20 weeks. Currently, 52 building modules have been fabricated and delivered with 25 modules in production. Those last 25 modules are anticipated to be completed by December 14, 2018.

Financial Impact:
$119,804 from Measure SA (Fund 21).

Recommended Motion:
Approval of Fee Amendment No. 1 for Division of the State Architect testing lab inspection services by Ninyo & Moore for the Sierra Vista Junior High School Classroom Addition Project.

Attachments:
Fee Amendment No. 1 (Ninyo & Moore)
IX.M. Award of Bid No. VACP1810A – Valencia High School Security Fencing Project (California Fencing Inc.)
Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request to award lowest responsive/responsible bid for the Valencia High School Security Fencing Project to California Fencing Inc.

Rationale:
Currently, 22 portable classrooms make up the 900 Buildings at Valencia High School. The 900 Buildings can currently be accessed from Decoro Drive and the faculty parking lot directly without entering the campus. Staff is proposing the installation of a security fence and gates that would enclose the 900 Buildings within the perimeter of the campus. Bid documents for the work were prepared and the project has been bid. Five bids were submitted to the District for this project at the bid deadline on October 31, 2018. Staff recommends awarding this project to the lowest responsive/responsible bidder, California Fencing Inc.

Financial Impact:
$ 111,000 from Community Facilities District Funding.

Recommended Motion:
Award Bid Package No. VACP1810A – Valencia High School Security Fencing Project to the lowest responsive/responsible bidder, California Fencing Inc.

Attachments:
Valencia Fencing Proj Bid Results
IX.N. Governing Board Organizational Meeting Date – 2018
Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
The Organizational Meeting of the Governing Board must occur within a specified period in the month of December. The Organizational Meeting is calendared for December 12, 2018, 7:00 p.m., on the 2018/19 Board meeting schedule which was approved last spring.

Recommended Motion:
Approve the Organizational Meeting of the Governing Board for December 12, 2018, at 7:00 p.m.

IX.O. Call for Nominations for California School Boards Association Delegate Assembly
Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
The California School Boards Association is calling for Delegate Assembly nominations for a two-year term, beginning April 1, 2019, through March 31, 2021.

Rationale:
The California School Boards Association (CSBA) is calling for nominations for the Delegate Assembly. Information pertaining to this process is attached. Please note the following points:

The Board is eligible to nominate Board members within Region 22, where three current members’ terms are expiring in 2019. The Board may nominate as many individuals as it chooses; nominees must be on a CSBA member board (district has an institutional membership in CSBA).
According to CSBA bylaws, all nominations and biographical sketch forms must be received at the CSBA office by January 7, 2019.
Delegates serve two-year terms (April 1, 2019-March 31, 2021).
There are two required meetings each year, one in May and one preceding the CSBA Annual Education Conference in December.
Mr. Sturgeon is currently serving as a CSBA Delegate for Region 22; his term expires in 2019.

Recommended Motion:
Nominate an individual(s) to run for the CSBA Delegate Assembly with a two-year term of April 1, 2019, through March 31, 2021.

Attachments:
CSBA Delegate Assembly Nominations 2019
X. Consent Calendar
Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves all the items at one time.

X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 18/19-7
Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 18/19-7 regarding certificated, non-certificated, classified and non-classified employees.

Recommended Motion:
Approve Personnel Report No. 18/19-7.

Attachments:
18/19 – 7 Personnel Report
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Recommendation of Textbooks/Instructional Materials Adoption, 2018/19
Quick Summary / Abstract:
Textbooks have been recommended for adoption for the 2018/19 school year.

Rationale:
Legend (Legend Triology, Book 1) – Publisher: Putnam Juvenille – Author: Lu – Course Area: – Strategic Reading – Grade: 7-8 – What was once the western United States is now home to the Republic, a nation perpetually at war with its neighbors. Born into an elite family in one of the Republic’s wealthiest districts, fifteen-year-old June is a prodigy being groomed for success in the Republic’s highest military circles. Born into the slums, fifteen-year-old Day is the country’s most wanted criminal. But his motives may not be as malicious as they seem. From very different worlds, June and Day have no reason to cross paths – until the day June’s brother, Metias, is murdered and Day becomes the prime suspect. Caught in the ultimate game of cat and mouse, Day is in a race for his family’s survival, while June seeks to avenge Metias’s death. But in a shocking turn of events, the two uncover the truth of what has really brought them together, and the sinister lengths their country will go to keep its secrets. Full of nonstop action, suspense, and romance, this novel is sure to move readers as much as it thrills.

Legend (Legend Triology, Book 2) – Publisher: Putnam Juvenille – Author: Lu – Course Area: – Strategic Reading – Grade: 7-8 – June and Day arrive in Vegas just as the unthinkable happens: the Elector Primo dies, and his son Anden takes his place. With the Republic edging closer to chaos, the two join a group of Patriot rebels eager to help Day rescue his brother and offer passage to the Colonies. They have only one request—June and Day must assassinate the new Elector. It’s their chance to change the nation, to give voice to a people silenced for too long. But as June realizes this Elector is nothing like his father, she’s haunted by the choice ahead. What if Anden is a new beginning? What if revolution must be more than loss and vengeance, anger and blood—what if the Patriots are wrong?

Legend (Legend Triology, Book 3) – Publisher: Putnam Juvenille – Author: Lu – Course Area: – Strategic Reading – Grade: 7-8 – June and Day have sacrificed so much for the people of the Republic—and each other—and now their country is on the brink of a new existence. June is back in the good graces of the Republic, working within the government’s elite circles as Princeps Elect while Day has been assigned a high level military position. But neither could have predicted the circumstances that will reunite them once again. Just when a peace treaty is imminent, a plague outbreak causes panic in the Colonies, and war threatens the Republic’s border cities. This new strain of plague is deadlier than ever, and June is the only one who knows the key to her country’s defense. But saving the lives of thousands will mean asking the one she loves to give up everything he has. With heart-pounding action and suspense, Marie Lu’s bestselling trilogy draws to a stunning conclusion.

Financial Impact:
Funding from School Formula Accounts.

Recommended Motion:
Approve textbooks, as referenced above, for public review.

X.C.2. Authorization to Attend Out-of-State Event – Valencia High School
Speaker:
Mike Kuhlman, Deputy Superintendent
Quick Summary / Abstract:
Jonathan Gedalia, an Emergency Medical Services teacher at Valencia High School, is requesting to attend the National Association of Emergency Medical Services (EMS) Educators Level 1 Instructor Course in Oklahoma City, Oklahoma, from December 6 through December 9, 2018.

Financial Impact:
All expenses for Jonathan Gedalia’s attendance at the National Association of Emergency Medical Services (EMS) Educators Level 1 Instructor Course in Oklahoma City, Oklahoma, from December 6 through December 9, 2018, will be paid from the Perkins grant.

Recommended Motion:
Approve Jonathan Gedalia’s attendance at the National Association of Emergency Medical Services (EMS) Educators Level 1 Instructor Course in Oklahoma City, Oklahoma, from December 6 through December 9, 2018.

X.C.3. Requests for Overnight/Out-of-State Trips – Saugus High, Valencia High, and West Ranch High Schools
Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Saugus High School (Dance, Saugus News Network), Valencia High School (Distributive Education Clubs of America (DECA)) and West Ranch High School (Every 15 Minutes, Boys Cross Country).

Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1. The trip requests signed by Saugus High School Principal Vince Ferry, Valencia High School Principal Steve Ford, and West Ranch High School Principal Mark Crawford are attached.

Recommended Motion:
Approve trips: SHS Dance, Lake Buena Vista, FL, 2/28-3/5/19; SHS Dance, Long Beach, 3/15-17/19; SHS Saugus News Network, Seattle, WA, 3/27-31/19; VHS DECA, Garden Grove, 1/11-13/19; WRHS Every 15 Minutes, Valencia, 11/15-16/18; WRHS Boys Cross Country, Tigard, OR, 11/29-12/2/18.

Attachments:
Trip Approvals for 11-7-18 Board Meeting
X.C.4. Accrediting Commission for Schools, Western Association of Schools and Colleges Service Agreement
Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
Accrediting Commission for Schools, Western Association of Schools and Colleges (ACS WASC), has been contracted to provide training services for two days for West Ranch High School and Hart High School.

Rationale:
ACS WASC provides training and/or consulting services for schools preparing for self-study reports and WASC visits in their upcoming WASC accreditation cycle. Two days of training will be provided for both schools’ leadership teams and focus group leaders (combined) as they conduct their respective analysis of school-wide data, in-depth self-assessment of school-wide programs, and areas for growth and improvement to increase student achievement.

Financial Impact:
Training costs of $500 per day plus a one-time administrative fee of $50 are to be paid from Special Programs WASC budget.

Recommended Motion:
Approve the Accrediting Commission of Schools, Western Association of Schools and Colleges Service Agreement for training for West Ranch High School and Hart High School on December 1, 2018 and one additional date to be determined.

Attachments:
ACS WASC Service Agreement
X.C.5. Staff Development for Educators Service Agreement
Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
Staff Development for Educators (SDE) has been contracted to provide on-site staff development training with Rick Wormeli for 100 teachers for two days on January 10-11, 2019.

Rationale:
Rick Wormeli, one of the first National Board Certified teachers in the United States, is an American educator, national educational consultant, and best-selling author. He is a leading expert on differentiated instruction nationwide, and has presented workshops for school districts in all 50 states, as well as 9 countries worldwide, and the White House. He won the 1996 Disney’s American Teacher Award for Outstanding English Teacher of the Nation as well as several other impressive awards over his 39 years of teaching. He brings innovation, energy, validity, and high standards to his presentations, instructional practices, and coaching of teachers and principals. Rick’s two-day training will focus on differentiated instruction to increase learning for all students in integrated and inclusive classes through 12 hours of intensive foundational professional learning. All attendees will receive a copy of Rick’s latest book, “Fair Isn’t Always Equal (2nd Edition).”

Financial Impact:
Training costs of $6,000 per day, plus travel expenses of $1,700, and $3,000 for the purchase of 100 books for attendees are to be paid from the Title II budget.

Recommended Motion:
Approve the Staff Development for Educators service agreement for staff development for 100 teachers on January 10-11, 2019, provided by Rick Wormeli.

Attachments:
SDE Service Agreement
X.C.6. Ratification of Joint Venture Training Agreement with Careers through Culinary Arts Program (C-CAP) for 2018/19 School Year
Speaker:
Mariane Doyle, Ph.D., Director of Career Technical Education
Quick Summary / Abstract:
Ratification of agreement to continue a Joint Venture Training Agreement with Careers through Culinary Arts Program (C-CAP) for the 2018/19 school year.

Rationale:
This agreement with Careers through Culinary Arts Program (C-CAP) will be in place through August 2019 and will provide an instructional package with C-CAP approved Rouxbe plus summer job training programs for students in July – August 2019. Only the Valencia High School culinary arts program is included in this agreement.

Financial Impact:
The total package for the Careers through Culinary Arts Program (C-CAP) is $3,640.00, funded through Perkins.

Recommended Motion:
Approve Joint Venture Training Agreement with Careers through Culinary Arts Program (C-CAP) through August 30, 2019, for Valencia High School.

Attachments:
C-CAP agreement
X.D. Consent Calendar-Business Services
X.D.1. Procurement for Diesel and Gasoline Fuel (Falcon Fuels, Inc., County of Los Angeles Piggyback Contract No. MA-IS-1640101-15)
Speaker:
Brad Renison, Director of Transportation
Quick Summary / Abstract:
Approval to use the County of Los Angeles Piggyback Contract No. MA-IS-1640101-15 for diesel and gasoline purchases from Falcon Fuels, Inc., for the period of November 1, 2018, to October 30, 2019 is requested.

Rationale:
On November 18, 2015, the Governing Board approved the procurement of diesel and gasoline fuel per the terms of the County of Los Angeles Piggyback Contract award of Project No. MA-IS-1640101-3 for the period of November 1, 2015, to October 31, 2018.

The District historically has purchased diesel and gasoline fuel through a Los Angeles County (County) piggyback contract. The above mentioned County contract with Falcon Fuels, Inc., expired on October 31, 2018. The County extended the contract (No. MA-IS-1640101-15) to the same vendor, Falcon Fuels, Inc., for the period of November 1, 2018, to October 30, 2019. Staff recommends the District continue to utilize this piggyback contract extension for the purchase of diesel and gasoline fuel for the noted term.
The term “piggyback” refers to procurement specific to Public Contract Code Section 20118, which allows public entities to purchase materials, supplies, equipment, vehicles, and other personal property by participating in another public entity’s existing contract or by using the other public entity’s contract terms to purchase directly from the vendor, provided the board has determined it to be in the district’s best interest. Hart District Board Policy and Administrative Regulation 3311 authorize the District’s use of piggyback contracts consistent with Public Contract Code Section 20118.

Financial Impact:
Total cost of $150,000 to be paid from the General Fund (01.0) for the remainder of 2018/19. This expenditure is currently included within the General Fund Maintenance and Transportation budgets.

Recommended Motion:
Authorize procurement of diesel and gasoline fuel per the terms of the County of Los Angeles Piggyback Contract Extension No. MA-IS-1640101-15 for the period of November 1, 2018, to October 30, 2019.

Attachments:
Falcon Fuels, Inc. 2018/19
X.D.2. Program Support Agreement for High School Robotics Program
Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Ratification of program support agreement in acceptance of a $3,000 grant from Santa Clarita Community College District to the Hart High School robotics program.

Rationale:
This agreement supports the development of the future advanced technologies workforce by providing financial support to the Hart High School robotics program during the 2018-2019 school year. Grant funds will be used to purchase robotics equipment for use in classroom and robotics team activities.

Recommended Motion:
Ratify program support agreement with Santa Clarita Community College District for Hart High School Robotics Program.

Attachments:
Robotics Program
X.D.3. Acceptance of Donations
Speaker:
Brad Renison, Director of Transportation
Quick Summary / Abstract:
Acceptance of donations of a cargo trailer and a golf cart for Saugus High School.

Rationale:
Oscar Hernandez would like to present the Saugus High School marching band booster club with a cargo trailer donation. The trailer is a 2016 TNT 20-foot cargo trailer, with vehicle identification number (VIN) 5WBBE2024GW012418 and California license plate number 4PM8417.

Carol and/or Ted Durden would like to present the Saugus High School athletic training program with an electric golf cart donation. The electric golf cart is a 2006 Yamaha G22EC Electric Cart, with vehicle identification number (VIN) JU2-206414.

Financial Impact:
The value of the cargo trailer donation is $5,600.

The value of the golf cart donation is $3,500.

Recommended Motion:
Accept donations of a cargo trailer from Oscar Hernandez for the Saugus High School marching band booster club and a golf cart from Carol and/or Ted Durden for the Saugus High School athletic training program and send acknowledgement letters to the donors.

X.D.4. Disposition of Surplus/Obsolete Equipment
Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Disposition of Surplus/Obsolete Equipment.

Rationale:
Pursuant to California Education Code Section 17545(b), the value of the following equipment will be sold through public auction, and if not sold, disposed of as surplus/obsolete equipment pursuant to Education Code Section 17545 (b).

1. Tire balancing machine (QTY 1, Canyon High School)
2. Tire removal machine (QTY 1, Canyon High School)
3. Engine stand (QTY 1, Canyon High School)
4. Fuel service system (QTY 1, Canyon High School)
5. Drill press (QTY 1, Canyon High School)

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump. All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1. Student combo desk (QTY 32, Placerita Junior High School)
2. Stool (QTY 2, Placerita Junior High School)
3. LG Anderson Hickey cabinet (QTY 1, Placerita Junior High School)
4. Exercise bike (QTY 1, Sequoia School)
5. Punching bag (QTY 1, Sequoia School)
6. Miscellaneous weights (QTY 1 lot, Sequoia School)
7. Storage cabinet (QTY 1, Sequoia School)
8. 4-drawer vertical file cabinet (QTY 7, Golden Oak Adult School)
9. Gas range (QTY 2, West Ranch High School)
10. Gas range (QTY 5, Rio Norte Junior High School)

Recommended Motion:
Authorize staff to dispose of specified equipment pursuant to California Education Code Sections 17545(b) and 17546(c).

X.E. Consent Calendar-Operations
X.E.1. Prequalification List Per Public Contract Code Section 20111.6 (October 2018)
Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratify general contractors and subcontractors prequalified in October 2018 application process to bid on certain District public works projects pursuant to Public Contract Code Section 20111.6.

Rationale:
Pursuant to Public Contract Code Section 20111.6 (as enacted by Assembly Bills 1565 and 1581), general contractors and mechanical, electrical, and plumbing subcontractors (as defined) planning to bid on certain public projects must be prequalified prior to submitting bids for such projects. Specifically, the District must prequalify bidders on all public projects with an expenditure of one million dollars ($1,000,000) or more, and using funds received under the Leroy F. Greene School Facilities Act of 1998 or any funds from a future state school bond.

The District currently accepts prequalification applications on a quarterly basis, and recently issued a notice inviting prequalification (RFQ18-10A) for the October application period (October 1, 2018, to October 10, 2018).

The attached list reflects the addition of the contractors approved during the October 2018 application window.

Recommended Motion:
Ratify the attached list to include general contractors and subcontractors prequalified in the October 2018 application process to bid on certain District public works projects pursuant to Public Contract Code Section 20111.6.

Attachments:
Approved Contractors Prequalification 2018 October
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session
Quick Summary / Abstract:
This Closed Session will be used as an extension of item II – First Closed Session, if needed.

XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.