1910 - Newhall (Auto) Tunnel opens, bypassing Beale's Cut [ story]
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The Newhall School District’s next Regular Board Meeting is Tuesday, October 17 at 6:15 p.m. at the Newhall School District headquarters, 25375 Orchard Village Rd., #200 Valencia, CA 91355.
Consent calendar item No. 15.2.2
Here are the supporting documents:
Raising the Curtain Foundation Articles of Incorp.
Raising the Curtain Foundation Bylaws
Theater Application for Facility-Use
Theater Rental Process
Theater User Agreement
The rest of the October 17 agenda follows.
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Any citizen may address the Board on items of interest to the public that are within the jurisdiction of the Board. No action will be taken on any item not appearing on the agenda. |
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Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the items are approved at one time by the Governing Board. The action taken by the Board in approving Consent items is set forth in the explanation of individual items. |
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Consideration of approving Purchase Orders through #18-00552, B warrants 24073492-24096383; all payroll warrants issued through October 16, 2017; 208.50 overtime hours for September 2017. |
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Warrant List |
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Jeff Pelzel |
The District is transitioning to SMART Notebook 17.1 (updated software). This contract will allow Instructional Services to provide 6 after school training sessions for 40 teachers. The sessions will be differentiated from beginner to expert level. Teachers will be paid extra hourly to attend the sessions. |
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The total cost of the contract is $1750 paid for out of District Title II funds. The teacher extra hourly will be paid for out of Instructional Staff Development funds and will not exceed $7680. |
CSI Contract |
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Jeff Pelzel |
State data is not available for some priority areas identified in the California School Dashboard. For these priority areas, the State Board of Education approved the local indicators, which are based on information that educational agencies collect. The local indicators are:
- Basic Services
- Implementation of State Academic Standards
- Parent Engagement
- School Climate
Local educational agencies receive one of three ratings based on whether they have measured and reported their progress through the Dashboard using locally collected data. The ratings are: Met, Not Met, or Not Met for Two or More Years.
For example, on the local indicator for Implementing State Academic Standards the local educational agency would receive a “Met” rating if it:
- Annually measures its progress
- Reports the results at a regularly scheduled meeting of the local governing board
- Reports the results to stakeholders through the Dashboard
For local educational agencies that receive a “Met” rating, the local data that they collected will be included in a Detailed Report within the Dashboard.
The Dashboard includes self-reflection tools that the State Board of Education approved as part of the new accountability system. Local educational agencies complete those self-reflection tools and can upload the information to be displayed through the Dashboard.
Newhall School District is recommending using the following metrics for our local indicator data:
State Indicators |
Local Performance Indicator |
Basic Services |
Williams documentation and SARCs |
Implementation of State Standards |
State reflection tool administered with Curriculum Council, EL Committee, Writing Committee, Science Committee, and ADCO |
Parent Engagement |
School Effectiveness Survey Indicators in LCAP
LCAP Stakeholder Meetings
DELAC Meetings
GDAC Meetings
Volunteer hours
Parent Participation at Conferences
Site Council Meetings |
School Climate |
California Healthy Kids Survey LCAP Indicators |
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Jeff Pelzel |
Board Policy 6158 on Independent Study and Independent Home Study provides students who are absent for a short or an extended period of time (5-15 days) an opportunity to complete equivalent work while absent from school. Once students complete the assigned work, the District is able to receive ADA credit for days missed. The current policy was last reviewed and updated in 2005 and the forms for the program were revised in 2000 and 2001. To better align with the shifts in the instructional programs, staff have updated these forms and aligned the permissible days absent at all grade levels, TK-6. |
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AR 6158
Board Policy 6158
New Independent Study Forms |
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Deo Persaud / Tom Lund |
When running a theatre company or performing arts center, the biggest source of funding comes from grants and donations. In order to ensure donations are tax deductible as well as apply for certain grants, a 501(c)(3) non-profit organization must be established. The non-profit must have by-laws that govern its work.To rent the facility a user guide which outlines rules and regulations as well as rental cost needs to be in place. The rental guide and fee schedule were created using comparative rates from the Santa Clarita Performing Arts Center at College of the Canyons and the William S. Hart Union High School District. Companion to the user guide are an application for rental and a user agreement. |
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Cost of $1,729.00 for filing Articles of Incorporation and Nonprofit designation through Legal Zoom to be paid out of the Unrestricted General Fund/Theater Management Budget. |
Raising the Curtain Foundation Articles of Incorp.
Raising the Curtain Foundation Bylaws
Theater Application for Facility-Use
Theater Rental Process
Theater User Agreement |
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Deo Persaud |
On September 15, 2017, the District issued bid notice NSD 17/18-1R for Fencing Ornamental Iron and Chain Link, Multiple Sites (Meadows, Newhall, Pico Canyon), Fall 2017. Bids were due October 11, 2017 by 2:00 pm and a public bid opening was conducted in the Board Room at that time.The bids received were reviewed for responsiveness and tabulated with a recommendation to award the bid to the lowest responsible, responsive bidder. The bids were awarded to:
- Meadows and Newhall Elementary Schools – Western Fencing & Supply, Inc. dba Pilgrim Fence
- Pico Canyon Elementary School – Fence Corp
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Potential cost of up to $637,000, charged to Fund 40. |
Bid Summary NSD 17/18-1R Fencing Rebid |
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Deo Persaud / Jeff Pelzel |
The 2017-18 resolution and contract with CDE for the State preschool program was Board approved on June 13, 2017. The CDE has since made the following amendments to the original contract:
- The maximum rate per child day of enrollment has increased from $40.45 to $45.73.
- The new maximum reimbursable amount has increased from $590,852.00 to $667,978.00.
- Changes to rates will be effective July 1, 2017
All other terms shall remain the same. |
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As noted in the amendment |
CDE Preschool Contract Amendment 01 |
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Deo Persaud |
The following Change Orders are presented for the Newhall Elementary School Auditorium Renovation:
CO# 006-45 J Noble Binns Plumbing $2,735.72
This change order covers the cost for supply, labor, material and equipment to dig and install catch basin, run 6′ Storm Drain line and reroute condensate pipe not shown on plans. $551.38 of this change order will be paid through the contract’s remaining allowance amount.
This change order represent an increase over the original contract of $2,735.72 or 1.35%, and cumulative 30.67%.
CO# 009-49 IES Commercial $1,315.00
An additional site visit was necessary for this contractor due to the delay in the wood panel installation. This is the cost for the site visit to be paid for by the General Construction Contractor. No Cost to the District.
This change order represents an increase over the original contract of $1315.00 or 0.70%, and cumulative 5.64%.
CO# 015-47 RDM Electric $1,297.00
This Change Order is comprised of two separate changes that were completed on a Time & Material Basis. The first was in regards to RFI #236 that advised the contractor add a keyed switch for control of the retrofit entrance lights ($236). The second issue was an Owner Request to change out the white duplex outlets with black duplex outlets to match the brass coverplates ($1079).
This change order represents an increase over the original contract of $1,297.00 or 0.25%, and cumulative 9.55%.
CO# 031-40 Harik Construction ($1,315.00)
An additional site visit was necessary for this contractor due to the delay in the wood panel installation. This is the cost for the site visit to be paid for by the General Construction Contractor. No Cost to the District.
This change order represent a decrease over the original contract of ($1,315.00) or -0.11%, and cumulative 5.17%.
CO# 001-50 Climatec $2,697.00
This change order is comprised of two separate changes. The first one was incurred because the mechanical sheets did not show the wiring from the Alerton unit to the outside condenser unit so this was not included in the contract bid ($1005). The second change order was for an Owner Request to add a return air sensor to the controls for the FCU-3 serving at the stage. RFI #241 was asked regarding the location for this sensor and it was added per the Architect & Engineer’s response ($1692).
This change order represents an increase over the original contract of $2,697.00 or 4.59%, and cumulative 4.59%.
CO# 005-48 SSI Salco $558.96
Door sweeps were not shown on the plans to be included on the doors from the lobby to the auditorium. During the punchwalk it was determined these would need to be added to prevent light from entering in from the lobby to the auditorium during performances. This is the cost for the labor and material to add these sweeps to the doors.
This change order represents an increase over the original contract of $558.96 or 0.74%, and cumulative 31.43%. |
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Increased cost to Measure E of $7,288.38 |
CO 001-50 Climatec
CO 06-45 J Noble Binns
CO 09-49 IES Commercial
CO 15-47 RDM Electric
CO 31-40 Harik Construction
CO# 05-48 SSI Salco |
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Deo Persaud / Helena Jubany |
NAC Architecture has provided the District a final summary of the fees for the Newhall Elementary 2-Story Classroom and the Peachland Elementary School Projects. The District negotiated pricing with NAC Architecture to account for scope additions and issues that arose during the project. This resulted in credits to the District totaling $105,000.00 for these two projects that will go towards the remaining contract balances. Below are the current balances owed to NAC after credits:Peachland Elementary Project – $8,772.37
Newhall Elementary Project – $10,942.92 |
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Combined balance of $19,715.29 for Newhall Elementary and Peachland Elementary Meaure E Projects to be paid to NAC Architecture out of the Measure E funds. |
Newhall/Peachland Summary of Fees |
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Deo Persaud / Helena Jubany |
At the request of the District, NAC Architecture completed additional services to the Measure E Old Orchard Project totaling $4,797. The work included architectural and engineering services for 11 exterior light poles which provide security at the playfield hardscape areas. |
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Additional cost of $4,797.00 paid to NAC Architecture out of Measure E funds. |
NAC Additional services for Old Orchard Project |
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Paul Cordeiro, Governing Board Members |
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LOCAL SCHOOL LINKS
Newhall School Trustees Name Ernesto Smith 2025 Board President Dec. 8: 'Charles Phoenix Holidayland' at Newhall Family Theatre Nov. 16: Raising the Curtain Foundation presents 'The Golden Goose', 'Strega Nona' State Awards Safety, Infrastructure Funding to SCV Schools Oct. 19: Newhall Family Theatre Hosts Bob Baker Marionettes' 'Hallowe’en Spooktacular'
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