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The William S. Hart Governing Board Agenda Regular Meeting is scheduled for March 1, 2017 at 7 p.m. Agenda topics include Albert Einstein Renewal Petition Request, construction of new classrooms on certain campuses, and authorization to attend out-of-state conferences for two high schools.

Regular Meeting of the Governing Board
William S. Hart Union HSD
March 01, 2017 7:00PM
(Closed Session 6:00 p.m.) Administrative Center 21380 Centre Pointe Parkway Santa Clarita, California

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Conference with Legal Counsel — Anticipated Litigation, Significant Exposure to Litigation (per Government Code Section 54956.9(d)(2)) One potential case – Teacher Separation

Quick Summary / Abstract:
Conference with legal counsel.
II.B.2. Conference with Legal Counsel – Existing Litigation (per Government Code section 54956.9) Case No. BS157804

Quick Summary / Abstract:
Conference with legal counsel.
II.B.3. Public Employee Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public Employee Discipline/Dismissal/Release/Reassignment/Non-reelection.
II.B.4. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.5. Conference with Legal Counsel – Anticipated Litigation, Significant Exposure To Litigation (per Government Code 54956.9(d)(2)) – (16/17-C)

Quick Summary / Abstract:
Conference with legal counsel.
II.C. Reconvene to Public Session

Quick Summary / Abstract:
The Board will return to Public Session at 7:00 p.m.
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes

Quick Summary / Abstract:
Minutes of the Regular Meeting of February 15, 2017, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of February 15, 2017.
Attachments:
Minutes – Regular Meeting – February 15, 2017
IV. Recognitions by Board
V. Communications
V.A. Board Member Reports
V.B. Student Board Member Report
V.C. Employee Association Leadership
V.C.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.C.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
VI. Special Items
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak. If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
IX. Action Items
IX.A. Albert Einstein Academy for Letters, Arts, and Sciences Charter Renewal Petition Request

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Albert Einstein Academy for Letters, Arts and Sciences’ charter renewal petition will be considered.
Recommended Motion:
Deny petition for renewal for Albert Einstein Academy for Letters, Arts and Sciences charter school.
Attachments:
AEALAS Report Final 3.1.17
IX.B. Resolution No. 16/17-33 – Reduction or Elimination of Particular Kinds of Services

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Resolution No. 16/17-33 authorizing the reduction or eliminations of particular kinds of services in the William S. Hart Union High School District is presented for Board approval.
Rationale:
The District has determined to reduce particular kinds of services for the 2017/18 school year.  On or before March 15, 2017, employees directly affected by any decision to reduce or eliminate particular kinds of services must receive notice as specified in the Education Code.
Recommended Motion:
Adopt Resolution No. 16/17-33 to authorize the reduction or elimination of particular kinds of services for the 2017/18 school year.
Attachments:
Resolution 16/17-33
IX.C. Resolution No. 16/17-34 – Establishment of Criteria for Order of Layoff and Reemployment Following Layoff for Employees With Equal Seniority

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Resolution No. 16/17-34 authorizing the establishment of the criteria for the order of layoff and reemployment following layoff is presented for Board approval.
Rationale:
In order to implement a reduction in force for the 2017/18 school year, it may be necessary to apply tie-breaker criteria to distinguish among permanent and probationary employees who first rendered paid service to the District on the same date.
Recommended Motion:
Adopt resolution No. 16/17-34 to authorize the establishment of criteria for order of layoff and reemployment following layoff for employees with equal seniority.
Attachments:
Resolution 16/17-34
IX.D. Resolution No. 16/17-32 – Approval of the Use of Junior High School Pupil Grant Eligibility for the Saugus and Hart High School Projects

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Resolution No. 16/17-32 will enable the District to use junior high school grant eligibility for the construction of the new high school classrooms at Saugus and Hart High Schools to maximize the amount of state funding for those projects.
Rationale:
BACKGROUND

The District will be constructing two new high school classrooms as part of the auditorium project at Saugus High School and increasing the number of classrooms at Hart High School by eight classrooms (collectively, the “Projects”) and will soon apply and eventually receive approval for funding from the Office of Public School Construction/State Allocation Board under the School Facilities New Construction Program.

Typically, in order to receive funding from the state, a district must have new construction grant eligibility at the grade level of the students for which the project will house.  The District does not have any ninth through twelfth grade eligibility as it utilized all of the high school pupil eligibility for the application for state funding of the new Castaic High School in order to maximize the state grants for that project.  The state School Facilities Program does, however, allow districts to request new construction grant funding utilizing eligibility determined at a different grade level for all or a portion of proposed projects.  In order to do so, the state requires a district’s governing board to publicly acknowledge by adopting a resolution and “housing plan” that the district is using state funding eligibility in an alternative manner.

STAFF ANALYSIS

The District proposes to utilize its junior high school grade level pupil eligibility to request state funding for the Projects.  The use of junior high school eligibility will result in the following estimated state new construction grants:

Saugus High School project:   $1.0 million

Hart High School project:        $2.6 million*

* In addition to the New Construction Program funds for Hart High School, the District will also be requesting $9.28 million in Modernization Program funds for a total state grant request of $11.88 million between the two sources of state funding.

If the Governing Board chooses not to utilize the junior high school eligibility to construct the high school classrooms:

  • The District would not be able to submit an application for funding for the Saugus High School project resulting in zero dollars in state grants.
  • For the Hart High School project, the District’s request for state grants will be limited to the Modernization Program funds of $9.28 million, or a reduction of $2.6 million in state funding.

If the Governing Board chooses to pursue the New Construction Program funds in this alternative manner, it is also important to note the following:

  • While the junior high school pupil eligibility will be reduced as a result of these high school projects, there will still be sufficient junior high school eligibility to seek state funding for the projects at Placerita and Sierra Vista Junior High Schools.
  • The District’s use of junior high school eligibility and request for state funding would be submitted when there is sufficient bond authority within the New Construction Program.  If the District is concerned with using junior high school eligibility to construct these high school classrooms, there is no guarantee that the eligibility would remain in the future.  The state program rules require that a district’s eligibility be updated in the year in which it requests funding.  In other words, there’s no guarantee that the untapped junior high school eligibility will be available in subsequent years.
Financial Impact:

State reimbursement from the State Facilities Program to be increased by approximately $3.6 million.

Recommended Motion:
Recommend approval of Resolution No. 16/17-32 to enable the District to use junior high school grant eligibility for the construction of the new high school classrooms at Saugus and Hart High Schools to maximize the amount of state funding for those projects.
Attachments:
Resolution No. 16/17-32
Use of Grants – Housing Plan
IX.E. New Board Policy and Administrative Regulations – Second Reading

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
New Board Policy (BP) 3470 and Administrative Regulation (AR) 3470 – Debt Issuance and Management, and new Administrative Regulation (AR) 3311.2 – Lease-Leaseback Contracts, are being presented for a second reading and adoption of BP 3470 – Debt Issuance and Management. No changes were made since the first reading on February 15, 2017.
Recommended Motion:
Adopt Board Policy 3470 – Debt Issuance and Management.
Attachments:
AR 3311.2 Lease-Leaseback Contracts
AR 3470 Debt Management
BP 3470 Debt Management
X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 16/17-13

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 16/17-13 regarding certificated, non-certificated, classified and non-classified employees, and Workability Program.
Recommended Motion:
Approve Personnel Report No. 16/17-13.
Attachments:
Personnel Report No. 16-17-13
X.B.2. Competitive Sports Authorizations

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Resolution No. 16/17-31 – Competitive Sports Authorization allowing specific teachers without physical education credentials to cover one period of coaching.
Rationale:
Education Code Section 44258.7(b) allows a full-time teacher who holds a credential in a subject other than physical education to coach a competitive sport for which the students receive physical education credit for one period a day, if the teacher has completed a minimum of 20 clock hours of first aid instruction appropriate to the specific sport.
Recommended Motion:
Adopt Resolution No. 16/17-31 – Competitive Sports Authorizations allowing single period coaching assignments.
Attachments:
Competitive Sports Authorizations
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Authorization to Attend Out-of-State Conferences – Golden Valley High and Valencia High Schools

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
A Golden Valley High School counselor and two teachers from Valencia High School are requesting authorization to attend out-of-state conferences.
Rationale:
Sherry Hulien Cardenas, a Golden Valley High School counselor, is requesting authorization to attend a Grand Canyon University tour, March 12-14, 2017, in Phoenix, Arizona.

Cindy Pharis and Faye Valentine, Valencia High School teachers, are requesting authorization to attend the National Arts Education Association convention, March 2-5, 2017, in New York, New York.

Financial Impact:
All expenses for Sherry Hulien’s Grand Canyon University tour, March 12-14, 2017, in Phoenix, Arizona, will be paid by Grand Canyon University.

Travel and lodging for Cindy Pharis and Faye Valentine, Valencia High School teachers, to attend the National Arts Education Association convention, March 2-5, 2017, in New York, New York, will be paid by the Hart District Teachers Association, and their two days of substitute coverage will be charged to Valencia High School’s School Formula Account.

Recommended Motion:
Authorize Sherry Hulien’s request to attend a Grand Canyon University tour, March 12-14, 2017, in Phoenix, Arizona; and authorize Cindy Pharis and Faye Valentine’s request to  attend the National Arts Education Association convention, March 2-5, 2017, in New York, New York .
X.C.2. Requests for Overnight/Out-of-State Trips – Canyon High, Hart High, Valencia High, West Ranch High, Arroyo Seco Junior High and Rio Norte Junior High Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Canyon High School (Choir and Band), Hart High School (Robotics Club, Film Club), Valencia High School (Distributive Education Clubs of America (DECA)), West Ranch High School (Boys Volleyball, Associated Student Body (ASB), Robotics Team, Future Business Leaders of America (FBLA)), Arroyo Seco Junior High School (Video Production), and Rio Norte Junior High School (Music Department).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by Canyon High School Principal Jason d’Autremont, Hart High School Principal Collyn Nielsen, Valencia High School Principal John Costanzo, West Ranch High School Principal Mark Crawford, Arroyo Seco Junior High School Principal Rhondi Durand, and Rio Norte Junior High School Principal Vince Ferry are attached.
Recommended Motion:
Approve trips: CHS Choir and Band, Anaheim, 3/24-26/17; HHS Robotics Club, Ventura, 3/17-18/17; HHS Film Club, Anaheim, 3/28-31/17; VHS DECA, Irvine, 3/16-18/17; WRHS Boys Volleyball, San Diego, 3/17-18/17; WRHS ASB, San Jose, 4/1-3/17;  WRHS Robotics Team, Las Vegas, NV, 4/4-8/17; WRHS FBLA, Sacramento, 4/6-9/17; ASJHS Video Production, Anaheim, 3/28-31/17; RNJHS Music Department, Anaheim, 4/21-23/17.
Attachments:
Trip Approvals for 3-1-17 Board Meeting
X.C.3. Annual Update of School Site Safety Plans

Speaker:
Kathy Hunter, Director of Student Services
Quick Summary / Abstract:
The state of California requires an annual review of the school site safety plans.  The schools in the District have completed their updates and posted the plans online to be viewed by all stakeholders.
Rationale:
An annual review and update of the school site safety plan is conducted by each school site to comply with the requirements imposed by the state of California.  The revised plans are posted online to be reviewed by all stakeholders.
Recommended Motion:
Approve the school site safety plans.
X.D. Consent Calendar-Business Services
X.D.1. Agreement for Specialized Secondary Schools Enrollment (Los Angeles County Office of Education)

Speaker:
Erin Lillibridge, Chief Financial Officer
Quick Summary / Abstract:
Ratify the Specialized Secondary Schools Enrollment Agreement with LACOE providing for the pass-through of Local Control Funding Formula revenues, as specified.
Rationale:
LACOE operates two Specialized Secondary Schools serving grades 9-12:
-The International Polytechnic High School (IPOLY), located on the campus of California State Polytechnic University, Pomona
-The Los Angeles County High School for the Arts (LACHSA), located on the campus of California State University, Los Angeles
Secondary schools provide students with alternative, specialized learning opportunities.
Prior to the Local Control Funding Formula (LCFF) implementation, the state apportioned funds directly to LACOE for students attending these two schools.  However, due to LCFF changes, LACOE no longer receives funding for students enrolled outside the district of residence and attending specialized secondary schools at parent request.  Funds generated by these students are apportioned to the district of residence rather than LACOE.  The attached Memorandum of Understanding outlines an agreement between the District and LACOE for the pass-through of LCFF revenues generated by students attending the specialized secondary schools.For the 2016/17 school year, the District has 16 students attending LACHSA, generating approximately $8,575 per ADA in estimated LCFF pass-through dollars for Grades 9 to12 (based on the 2016/17 funded LCFF base and supplemental grants).
Financial Impact:
This agreement documents how LACOE and the District will handle the pass-through of specialized secondary school-generated LCFF funding.
Recommended Motion:
Ratify the Specialized Secondary Schools Enrollment Agreement with LACOE, providing for the pass-through of Local Control Funding Formula revenues, as specified.
Attachments:
LACOE MOU CountyCommunity Schools/Specialized High Schools Enrollment Agreement
X.D.2. Amendment No. 3 to Moving Services Agreement (Bekins Moving Solutions, Inc.)

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Approve Amendment No. 3 to extend the moving services agreement with Bekins Moving Solutions, Inc. through April 2, 2018.
Rationale:
On April 3, 2014, the District entered into a contract for moving services with Bekins Moving Solutions, Inc. The agreement provides for four one-year renewals with mutual consent by both parties. Amendment No. 3 extends the contract term to include the period of April 3, 2017, through April 2, 2018.
Recommended Motion:
Approve Amendment No. 3 to extend the moving services agreement with Bekins Moving Solutions, Inc. through April 2, 2018.
Attachments:
Amendment No. 3 Moving Services Agreement
X.D.3. Amendment No. 3 to Moving Services Agreement (Back-up Secondary Vendor – Allstate Van and Storage, Inc.)

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Approve Amendment No. 3 to extend the moving services agreement with Allstate Van and Storage, Inc. through April 2, 2018.
Rationale:
On April 3, 2014, the District entered into a secondary contract for moving services with Allstate Van and Storage, Inc., in the event the primary moving vendor is unavailable or unable to fulfill a moving request. The agreement provides for four one-year renewals with mutual consent by both parties. Amendment No. 3 extends the contract term to include the period of April 3, 2017, through April 2, 2018.
Recommended Motion:
Approve Amendment No. 3 to extend the moving services agreement with Allstate Van and Storage, Inc. through April 2, 2018.
Attachments:
Amendment No. 3 moving services agreement
X.D.4. Three Year Renewal of Software License (Electude USA – Hart High School)

Speaker:
Mariane Doyle, Ph.D., Director of Career Technical Education
Quick Summary / Abstract:
Approve purchase of Electude Site License for Hart High School for three years (2017, 2018, 2019).
Rationale:
In order for the automotive students to continue using the Electude Learning Management System (LMS) and modules, a site license must be purchased. The cost for the site license is $5,400.00 per year. The cost for the site license is discounted by $1,500.00 if three years are purchased together. The total cost for the three year site license is $14,700.00.
Financial Impact:
The cost of the three year site license is $14,700 to be paid from Career Technical Education Incentive Grant (CTEIG) funding.
Recommended Motion:
Approve purchase of three year Electude Site License for Hart High School effective January 1, 2017, through December 31, 2019.
Attachments:
Quote for Electude Site License (2017-2019)
X.E. Consent Calendar-Operations
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of II. First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
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