Cadets from the Valencia program (including cadets from Academy of the Canyons, Castaic, Saugus, Valencia, and West Ranch high schools) received the highest team score in the semi-finals of the StellarXplorers National Space Design Competition and are one of ten teams nationwide who will move on to the finals in Houston in April.

Brandon Cho (Valencia High School)
Hannah Chung (West Ranch High School)
Allison Elshoff (Valencia High School)
Andrew Hong (Valencia High School)
Denise Kim (Valencia High School)
Andrew Kuai (Valencia High School)
Jack Kuhlman (Hart High School)
Arjun Suresh Kumar (Valencia High School)
Rebecca Lee (West Ranch High School)
Mira Mehra (West Ranch High School)
Callie Phung (Valencia High School)
Ruben (Trey) Plaza III (Saugus High School)
Ernesto Rojas (West Ranch High School)
Jessica Son (West Ranch High School)
Katelyn Tao (West Ranch High School)
Mia Yen (Valencia High School)

A bid protest by First Fire Systems, Inc., for Bid Package No. LM2203A – La Mesa Junior High School Fire Alarm Replacement Project is presented for denial.

On March 22, 2022, the District received and opened bids for the La Mesa Junior High School Fire Alarm Replacement Project. Apple Valley Communications, Inc., was determined to be the lowest responsive bidder for this project. On March 25, 2022, the District received an electronic version of a bid protest letter from First Fire Systems, Inc., followed by a hardcopy which was received by staff on March 28, 2022. First Fire Systems, Inc., is the second low bidder on this project. The basis for First Fire Systems, Inc.’s, bid protest is as follows:

“Hereby, we would like to protest on the bid results of the project’s low bidder due to their incomplete bid package by missing addendum number 1 first page, ‘the low bidder failed to acknowledge and sign the first page of the addendum’.”

Please see the attached bid protest letter from First Fire Systems, Inc.

After review by the District’s legal counsel and Director of Purchasing, it was determined that the missing signature on the first page of the addendum is considered a minor irregularity. The law authorizes the waiver of minor irregularities when a bid substantially conforms to a call for bids, even though it is not strictly responsive, so long as the variance does not affect the amount of the bid or give the bidder an extra advantage or benefit (see attached response to bid protest). Since the omission in Apple Valley Communications, Inc.’s, bid does not affect the amount of their bid and does not give them an unfair advantage or benefit, staff and District legal counsel recommend denying this bid protest by First Fire Systems, Inc.

On March 22, 2022, the District received and opened bids for the La Mesa Junior High School Fire Alarm Replacement Project. The contractors submitting proposals and their respective bids are attached (Bid Summary). This is a single contractor bid for the entire scope of work.

Staff has reviewed the low bidder’s submitted bid documents and qualifications for responsiveness and responsibility. Based upon our review, verifications and discussions, it is staff’s recommendation to award the contract to the low bidder, Apple Valley Communications, Inc.

A contractor quote for the Valencia High School Americans with Disabilities Act (ADA) Signage Installation Project is presented for award.

On March 31, 2022, the District received quotes from three contractors for the Valencia High School ADA Signage Installation Project. This is an informal bid for the installation of 337 Americans with Disability Act compliant signs at Valencia High School. Valencia High School was built prior to current ADA requirements for room signage. This project adds ADA compliant signage to all rooms on the campus.

Staff recommends awarding this contract to DLF Enterprises, Inc., DBA Champion Construction, the lowest contractor quote received.

Bid Package No. WSH2203A for the Tennis Court Resurfacing and Repaving Project at Valencia High School and West Ranch High School is presented for award.

On March 29, 2022, the District received and opened bids for the Tennis Court Resurfacing and Repaving Project at Valencia and West Ranch.  The contractors submitting proposals and their respective bids are attached (Bid Summary). This is a single contractor bid for the entire scope of work.

The apparent low bidder, Richard S. Hottel DBA California Surfacing, was deemed to be non-responsive because the required documents were not submitted with their bid.  Consequently, the lowest responsive bidder for this project is the second low bidder, Trueline Construction & Surfacing, Inc.

The District has been working on the South Access Road Project for several years and the design for the  project is getting closer to completion. Staff would like to engage Robert Newman of NTI in an evaluation of the project as it stands to determine how ready the project is for bidding. Mr. Newman will also give recommendations to staff regarding any changes that may be necessary in order to complete the design of the road and to move the project into the bid process.

Robert Newman has more than 35 years of experience in transportation and development projects. Prior to his work with NTI, he served as the Public Works Director for the City of Santa Clarita.

$10,000 plus reimbursable expenses from Special Reserve Fund for Capital Outlay Projects (Fund 40.3).

Election Code Section 13307 permits a local agency to require each candidate to pay in advance of each candidate’s pro rata share of the printing, handling, and mailing costs on a Candidate’s Statement as a condition of having it included in the voter’s pamphlet.

Resolution No. 21/22-36 – Ordering a Regular Governing Board Election Under By-trustee Area Election System and Ordering Consolidation With Other Elections sets the election process in motion.

Analysis of the plans reveal necessary updates and revisions. Each school site council has approved the revisions, after consulting with each school leadership team and advisory council, and recommends them to the Board for approval.  All legal requirements remain in place for the plan that was approved in July 2021.  Annual evaluations conducted at that time meet the requirements of Board Policy 6190.

Attached are the revisions for the school plans for Bowman High School, Golden Valley High School, Hart High School and Placerita Junior High School for the 2021/22 school year.  Goals and action plans remain aligned with Local Control and Accountability Plan (LCAP) District goals and school goals for increased student achievement.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Saugus Girls Soccer Booster Club would like to donate soccer equipment to Saugus High Girls Soccer.

The value of the soccer equipment is $9,898.68.

Carolyn Hoffman, Director Career and College Readiness, Joelle Nelson, Career and College Readiness Career Development Coordinator, and Natalia Blumke, Account Technician, are requesting authorization to attend the 2022 National Association of Career Technical Education Information (NACTEi) conference in Savannah, Georgia, on 5/8-5/11/2022.

All expenses for Carolyn Hoffman, Joelle Nelson, and Natalia Blumke will be paid from College and Career Readiness Department.

The District solicited quotes from three security companies and are requesting the award of contract be given to ISL Security, the lowest bidder.

Per section 7.11 of the contract, SGS cannot assign the agreement without the express written consent of the District.  The District acknowledged receipt of the letter and is requesting approval to continue securing graduation and end of year security services with ISL Security under the existing contract with SGS.  All other contract terms remain intact.

On March 31, 2022, the District received and opened bids for the La Mesa Junior High School 2 Shade Structures and Outdoor Lighting Project. All bids received were well over the construction budget and exceeded the informal bidding maximum of $200,000 for California Uniform Public Construction Cost Accounting (CUPCCA) projects. Because of CUPCCA regulations, the District must reject all bids.

The contractors submitting proposals and their respective bids are attached (Bid Summary).

Staff recommends approving Berean Baptist Family Fellowship as a direct cost user of District facilities for the 2021/22 fiscal year.

The Governing Board is required to approve all contracts issued by the District.  The following contracts for miscellaneous facilities construction projects were issued between March 1, 2022, and April 12, 2022: