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The next regular meeting of the Governing Board of the William S. Hart Union High School District is Wednesday, February 28 at the Administrative Center, 21380 Centre Pointe Parkway, Santa Clarita 91350.

A closed session starts at 6 p.m. with agenda items including personnel issues, ratification of student expulsions, and negotiations with the Hart District Teachers Association and with the California School Employees Association.

The closed session will be followed by the regular meeting at 7 p.m. Among other agenda items, there will be a presentation of the District’s 2016/17 Performance Audit for Proposition 39 Measure SA General Obligation Bonds; and a request for additional fees for TELACU Construction Management, Inc., builders of the Saugus High School Auditorium project, now slated to be completed by June 18, 2018, four months late.

The complete agenda follows:

(Closed Session 6:00 p.m.) 

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Claim Number 16/17-22L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Information on Claim No. 16/17-22L. Documentation is confidential and maintained in District files.
II.B.2. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.B.3. Conference with Legal Counsel – Anticipated Litigation, Significant exposure to litigation (per Government Code Section 54956.9(d)(2)) – One potential case (teacher discipline)

Quick Summary / Abstract:
Conference with legal counsel.
II.B.4. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.5. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6) 

Quick Summary / Abstract:
Negotiations with California School Employees Association.
II.B.6. Student Expulsion Report No. 17/18-16 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 17/18-16.  Documentation is confidential and maintained in District files.
II.B.7. Student Expulsion Report No. 17/18-17 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 17/18-17.  Documentation is confidential and maintained in District files.
II.B.8. Conference with Legal Counsel – Anticipated Litigation (per Government Code 54956.9(d)(2)) – One potential case (17/18-C) 

Quick Summary / Abstract:
Conference with legal counsel.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes

Quick Summary / Abstract:
Minutes of the Regular Meeting of February 14, 2018, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of February 14, 2018.
Attachments:
Minutes – Regular Meeting – February 14, 2018
IV. Recognitions by Board
V. Communications
V.A. Board Member Reports
V.B. Student Board Member Report
V.C. Employee Association Leadership
V.C.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.C.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
V.D. School Site Report – Saugus High School

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Saugus High School Principal Vince Ferry will give a presentation on the school’s goals and unique programs.
Attachments:
Saugus HS Presentation
VI. Special Items
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
VIII.A. Measure SA General Obligation Bonds 2016/17 Performance Audit

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Presentation of 2016/17 Performance Audit for Proposition 39 Measure SA General Obligation Bonds.
Rationale:
Article XIIIA Section 1(b)(3)(C) of the California Constitution requires the District to conduct an annual independent performance audit to ensure Measure SA bond proceeds have been expended only for authorized bond projects.  Consistent with this requirement, California Education Code Section 15286 requires the audit be conducted in accordance with Government Audit Standards and submitted to the Citizens’ Oversight Committee by March 31st of each year.

The 2016/17 Performance Audit was conducted by the accountancy firm of CliftonLarsonAllen, LLP, formerly Vicenti, Lloyd & Stutzman LLP, and a representative from the firm will be available at the meeting to present the report to the Governing Board.

Attachments:
2016/17 Measure SA Audit
VIII.B. Career Technical and Adult Education Update

Speaker:
Mariane Doyle, Ph.D., Director of Career Technical Education
Quick Summary / Abstract:
Dr. Mariane Doyle will give an update on career technical and adult education.
IX. Action Items
IX.A. Resolution No. 17/18-28 – Reduction or Elimination of Particular Kinds of Services

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Resolution No. 17/18-28 authorizing the reduction or elimination of particular kinds of certificated services is presented for Board approval.
Rationale:
The District has determined to reduce or eliminate particular kinds of certificated services for the 2018/19 school year.  By March 15th, employees directly impacted by the reduction or elimination of the services must receive notice as set out in the Education Code.
Recommended Motion:
Adopt Resolution Number 17/18-28 to authorize the reduction or elimination of particular kinds of certificated services for the 2018/19 school year.
Attachments:
Resolution No. 17/18-28 – Reduction or Elimination of Particular Kinds of Services
IX.B. Resolution No. 17/18-29 – Establishment of Criteria for Order of Layoff and Reemployment Following Layoff for Employees With Equal Seniority

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Resolution No. 17/18-29 authorizing the establishment of criteria for order of layoff and reemployment following layoff for employees with equal seniority is presented for Board approval.
Rationale:
In order to implement the reduction in force for the 2018-19 school year, it may be necessary to use tie-breaking criteria to determine, if employees have the same seniority date, who will be impacted by the reduction in force.
Recommended Motion:
Adopt Resolution No. 17/18-29 to authorize the establishment of criteria for order of layoff and reemployment following layoff for employees with equal seniority.
Attachments:
Resolution No. 17/18-29 – Establishment of Criteria for Order of Layoff and Reemployment Following Layoff for Employees With Equal Seniority
IX.C. Fee Amendment No. 2 – Saugus High School Auditorium Project (TELACU Construction Management, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request approval of fee amendment No. 2 for TELACU Construction Management, Inc., (TELACU), for the Saugus High School Auditorium Project.
Rationale:
TELACU is the construction management firm overseeing the multiple prime contractors at the Saugus High School Auditorium Project. The project was initially scheduled to be completed in February 2018. The project is now scheduled to be completed by June 18, 2018. TELACU is requesting additional fees for extended services from March 1, 2018, through June 18, 2018.
Financial Impact:

$105,128 from Measure SA (Fund 21). Fee amendment No. 2 will be covered within project contingency and will not increase the overall project budget.

Recommended Motion:
Approve fee amendment No. 2 for TELACU for the Saugus High School Auditorium Project.
Attachments:
TELACU Fee Amendment #2
IX.D. Fee Amendment No. 1 – Division of the State Architect Inspection Services for Saugus High School Auditorium Project (Knowland Construction Services)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Request approval of fee amendment No. 1 for Division of the State Architect (DSA) inspection services from Knowland Construction Services for the Saugus High School Auditorium Project.

Rationale:

It is the responsibility of the project inspector to perform tasks required of them by the DSA and the District such as performing periodic inspections of the work, advising the contractor of nonconforming work, keeping accurate records, and certifying that the completed work has been done in accordance with the DSA approved plans and specifications. DSA requires the District to employ a DSA inspector for the duration of the project.

Knowland’s initial proposal was approved by the Governing Board on April 20, 2016. This fee amendment is needed due to the projected finish date being extended approximately four months.

Financial Impact:

$36,000 from Measure SA (Fund 21). Fee amendment No.1 will be covered within project contingency and will not increase the overall project budget.

Recommended Motion:
Approval of fee amendment No. 1 from Knowland Construction Services.
Attachments:
Knowland Fee Amendment No. 1
IX.E. Resolution No. 17/18-27 – Proposition 51 School Facilities Funds

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
A resolution is presented calling on the state legislature to process and apportion $3 billion in application backlog by December 31, 2018, and sell $3 billion in Proposition 51 state school bonds during 2018-19 to honor the will of the California voters.
Recommended Motion:
Approve Resolution No. 17/18-27-Proposition 51 School Facilities Funds.
Attachments:
Res 17-18-27 Prop 51 SFF
IX.F. Resolution No. 17/18 – 26 – Calling for Full and Fair Funding of California’s Public Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
A resolution is presented calling on the state legislature to fund California public schools at the national average or higher by the year 2020, and at a level that is equal to or above the average of the top 10 states nationally by 2025.
Attachments:
Resolution No. 17/18-26 – Full and Fair Funding
IX.G. Amend 2017/18 Governing Board Meeting Schedule

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Staff is requesting an amendment to the 2017/18 Governing Board Meeting Schedule to change the date of the June 6, 2018, Regular Board Meeting to June 13, 2018.
Recommended Motion:
Approve the amended 2017/18 Governing Board Meeting Schedule to change the date of the June 6, 2018, Regular Meeting to June 13, 2018.
Attachments:
Board Meeting Schedule 2017/18 Revised
IX.H. Governing Board Meeting Schedule, 2018/19

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
The 2018/19 Governing Board meeting schedule is presented for approval.
Recommended Motion:
Approve the 2018/19 Governing Board meeting schedule.
Attachments:
Proposed Board Meeting Schedule 2018/19
X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 17/18-12

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 17/18-12 regarding certificated, non-certificated, classified and non-classified employees.
Recommended Motion:
Approve Personnel Report No. 17/18-12.
Attachments:
17/18-12 Personnel Report
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Recommendation of Textbooks/Instructional Materials Adoption, 2017/18

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
Textbooks have been recommended for adoption for the 2017/18 school year.
Rationale:
The Norton Reader, 14 Edition – Publisher: W.W. Norton – Author: Goldthwaite – Course Area: – AP Language and Composition – Grade: 11 – Recommended by the AP Language and Composition Committee, this textbook incorporates the units and topics found throughout this course in an interesting and coherent fashion with essays, articles, short stories, nonfiction pieces, major works, and visual propaganda to connect general topics and controversial issues with real-life application.  The Norton Reader, 14th Edition offers new and updated world topics, new and updated statistical information that is essential for the students, argumentative analysis and sources, rhetorical analysis questions and discussion topics, new FAQ to address misconceptions, and adds to existing features that emphasize students’ ability to interpret visual propaganda/political cartoons and to explain concepts.  There are many resources that accompany this book.  The Norton Reader: AP Instructor’s Manual and Test Bank is one valuable resource that gives teachers access to a variety of AP Exam preparation activities, including sample tests, mastery questions, and essay prompts.  Another source includes the interactive web version of the text, AP chapter questions, AP practice questions, coaching activities, interactives, editing practice, grammar practice,  and also an adaptive program for teachers to build assignments, track individual student progress, and provide instant feedback to students.  The “eBook” contains interactive elements and can be annotated and downloaded for students to view online.  The “eBook” if formatted to look identical to the hardcopy of the textbook, so it eases the transition from the paper copy to the online version.  Students will benefit from this program because of its instant feedback and homework help features.  This textbook supports and aligns to the College Board’s AP Language and Composition framework.

Essential Literary Terms: A Brief Norton Guide with Exercises – Publisher: W.W. Norton – Author: Hamilton – Course Area: – AP Literature and Composition  – Grade: 12 – Recommended by the AP Literature Committee, this textbook provides detailed, direct instruction of literary terminology along with targeted practice exercises to help students gain the academic vocabulary necessary for successful literary analysis.  The exercises are based on canonical texts to further aid students’ skill development.  The book includes additional teacher resources, including Advanced Placement multiple choice questions, instructional handouts to support instruction, and a full e-book with the option to integrate with digital classroom management platforms.  The committee believes that this text will complement students’ study of both poetry and prose.  This textbook supports and aligns to the College Board’s AP Literature curriculum framework.

The Art of Voice – Publisher: McGraw-Hill – Author: Muller/Whiting – Course Area: – AP Language and Composition  – Grade: 12 – Recommended by the AP Literature Committee, this textbook provides detailed, direct instruction of literary terminology along with targeted practice exercises to help students gain the academic vocabulary necessary for successful literary analysis.  The exercises are based on canonical texts to further aid students’ skill development.  The book includes additional teacher resources, including Advanced Placement multiple choice questions, instructional handouts to support instruction, and a full e-book with the option to integrate with digital classroom management platforms.  The committee believes that this text will complement students’ study of both poetry and prose.  This textbook supports and aligns to the College Board’s AP Literature curriculum framework.

Middle School Math Solution Courses 2 and 3 – Publisher: Carnegie Learning – Author: Finocchi – Course Area: – Math 7 and Math 8 – Grade: 7-8 – Recommended by the Junior High Math Curriculum Advisory Team, this textbook incorporates the Common Core Math Standards and the Eight Mathematical Practices.  The instructional approach combines cognitive and learning science with practical instruction to develop conceptual math understanding, as well as deeper learning skills.  Carnegie Learning blends print and digital resources, while providing flexibility for teachers and balance for students.  The instructional approach is based on three critical components:  engage, develop, and demonstrate.  Each lesson opens with an activity that generates curiosity, activates prior knowledge, and prepares students to make connections throughout the lesson.  The “develop” section has students solve real-world problems and also includes sorting activities, worked examples, and peer analysis.  Finally, in each lesson students Talk the Talk to demonstrate their learning.  Student materials include consumable student texts designed to create mathematical thinkers who are active learners and active participants in class.  A one-to-one coaching technology, MATHia, supports students as they learn and practice the key mathematical concepts and skills.  Real-time dashboards give students specific insight into where they are and where they are heading.  Teacher materials include the Teacher’s Implementation Guide (TIG) that is the definitive resource for planning, guiding, and facilitating student learning.  The TIG includes introduction to the math in each topic, pacing support tools, suggestions for grouping students, and recommendations for how to connect group and individual learning.  The My CL portal provides a simple-to-use platform where educators and administrators access all of their Carnegie Learning products and resources.  My CL empowers teachers to access all text materials, customize curricula sequences, manage classes and students accounts, and access real-time reports with actionable insights into how well students are progressing in each MATHia workspace.  Teachers have access to assessments including a pre-test, post-test, end of topic test, standardized practice test, and performance task for each topic.  Assessment banks are available through Edulastic, a digital tool that offers technology-enhanced items that can be used as-is or modified.

Modern Carpentry – Publisher: Goodheart-Wilcox – Author: Wagner – Course Area: – Wood – Grade: 9-11 – this textbook provides detailed coverage of all aspects of light construction, including site preparation and layout, foundations, framing and sheathing, roofing, windows and doors, exterior finish, stairs, cabinetry, and finishing.  Special topics, such as chimneys, fireplaces, and decks, are also covered.  The text familiarizes students with other aspects of the building trades with chapters on plumbing, electrical, and HVACR.

Mosby’s Pharmacy Technician – Publisher: Elsevier – Author: Elsevier – Course Area: – Pharmacy A  – Grade: 9-12 – Everything you need to prepare for a successful career as a Pharmacy Technician in one easy-to-read textbook! Useful from Day 1 through graduation, Mosby’s Pharmacy Technician: Principles and Practice, 5th Edition includes all the information on pharmacy practice, anatomy and physiology, math calculation, and pharmacology to support you through your studies. Built from the ground up to map directly to the American Society for Health-System Pharmacists (ASHP) curriculum and to the accepted certification exams, this approachable text includes expanded information on drug classifications, sterile processing, insurance, and pharmacy operations management. It also features an expanded art program with equipment close-ups, clinical procedures and processes, and body system illustrations to bring the content to life and support comprehension of the material. With its clear writing, expert insight, and engaging study tools, you will be able to develop a better understanding of the complex pharmaceutical content you need to pass the board examination and launch a successful and rewarding career in pharmacy.

Financial Impact:
Funding from State Instructional Materials Funds and/or College & Career Readiness (CCR) Funds.
Recommended Motion:
Approve textbooks, as referenced above, for public review.
X.C.2. New/Revised Course Adoptions, 2018/19

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
Courses are being recommended for adoption for use beginning in the 2018/19 school year.
Rationale:
Course Name:  Advanced Automation & Robotics

Grade: 7-8

Department: Electives

In this one-quarter course, students will continue their exploration into the world of automation and robotics.  Students will take the knowledge gained in the course, applying the knowledge to more advanced projects.  They will build and code automated systems based on real-life scenarios.  Projects will include, but are not limited to, toll booths, moveable bridges, and assembly lines.

Course Name:  Oral Rhetoric

Grade: 10-12

Department: English/Electives

This one-semester course is designed to help students improve their speaking skills, their writing skills, and their understanding of literature.  Students will analyze the structure and content of effective speeches, will write and present speeches using techniques studied, and will learn to listen with critical attention.  They will study and analyze literary works, interpret them orally, and write critically about them.

Recommended Motion:
Approve courses, as referenced above, for use beginning in 2018/19.
X.C.3. Authorization of Out-of-State Travel Requests – Golden Valley High School and the Administrative Center

Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Danielle Wertz, a Golden Valley High School teacher, is requesting to travel to Cincinnati, Ohio, June 1-9, 2018, to participate as a reader in this year’s annual Advanced Placement (AP) Reading; and Alicia Ruiz, an Information Systems Analyst, is requesting to travel to Blaine, Minnesota, March 19-23, 2018, for a week-long training at Infinite Campus (IC).
Financial Impact:
All Danielle Wertz’s expenses to travel to Cincinnati, Ohio, June 1-9, 2018, to participate as a reader in this year’s annual Advanced Placement (AP) Reading will be covered by AP; and all of Alicia Ruiz’s expenses to travel to Blaine, Minnesota, March 19-23, 2018, for a week-long training at Infinite Campus (IC) will be charged to the technology department.
Recommended Motion:
Authorize Danielle Wertz’s request to travel to Cincinnati, Ohio, June 1-9, 2018, to participate as a reader in this year’s annual Advanced Placement (AP) Reading; and authorize Alicia Ruiz’s request to travel to Blaine, Minnesota, March 19-23, 2018, for a week-long training at Infinite Campus (IC).
X.C.4. Requests for Overnight/Out-of-State Trips – Canyon High, Saugus High, Valencia High and West Ranch High Schools 

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Canyon High School (Every 15 Minutes), Saugus High School (Dance, Theater, Jazz Choir), Valencia High School (Choir) and West Ranch High School (Boys Volleyball).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  Trip requests signed by Canyon High School Principal Jason d’Autremont, Saugus High School Principal Vince Ferry, Valencia High School Principal John Costanzo and West Ranch High School Principal Mark Crawford are attached.
Recommended Motion:
Approve trips:  CHS Every 15 Minutes, Valencia, 3/5-6/18; SHS Dance, Lake Buena Vista, FL, 3/1-6/18; SHS Theater, Fullerton, 3/23-24/18; SHS Jazz Choir, Anaheim, 4/20-22/18; VHS Choir, San Luis Obispo, 3/23-24/18; WRHS Boys Volleyball, La Jolla, 3/16-17/18; WRHS Boys Volleyball, Goleta, 4/20-21/18.
Attachments:
Student Trips 2/28/18
X.C.5. Annual Update of School Site Safety Plans

Speaker:
Kathy Hunter, Director of Student Services
Quick Summary / Abstract:
The state of California requires an annual review of the school site safety plans.  The schools in the District have completed their updates and posted the plans online to be viewed by all stakeholders.
Rationale:
An annual review and update of the school site safety plan is conducted by each school site to comply with the requirements imposed by the state of California.  The revised plans are posted online to be reviewed by all stakeholders.
Recommended Motion:
Approve the school site safety plans.
X.C.6. Learning Keys Partners, Inc., Trauma Based Training

Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
Sequoia School and Bowman High School would like to enter into contracts with Learning Keys Partners, Inc., for Trauma Based Training professional development for teachers on March 10, 2018, and April 14, 2018, respectively.
Financial Impact:
$4,300 from Title I funds for training at Sequoia School on March 10, 2018.

$6,800 from Title I funds for training at Bowman High School on April 14, 2018.

Recommended Motion:
Approve the contracts with Learning Keys Partners, Inc., for training on March 10, 2018, and April 14, 2018.
Attachments:
Bowman High School Contract
Bowman High School Description
Sequoia School Contract
Sequoia School Description
X.C.7. Accountability Report Cards – 2016/17 School Year 

Speaker:
Dave Caldwell, Public Relations Officer
Quick Summary / Abstract:
School Accountability Report Cards for the 2016/17 school year are being presented for Governing Board approval.
Rationale:
The State requires all California school districts to publish annual School Accountability Report Cards (SARCs), offering the public the opportunity to look at issues such as test scores, school safety, student demographics and teacher qualifications.

The documents are posted to the Hart District website at www.hartdistrict.org/apps/pages/accountability-reports . Each school report is listed. Previous reports are also available by visiting the same page and scrolling down for the link.

The posting of the SARCs is in accordance with the State deadline of February 1, 2018.

The reports require Governing Board approval.

Recommended Motion:
Approve the School Accountability Report Cards for the 2016/17 school year.
X.D. Consent Calendar-Business Services
X.D.1. Purchase Order Report

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Ratify the January 2018 Purchase Order Report.
Rationale:
Staff requests the Governing Board to ratify the attached Purchase Order Report, which covers purchases, as specified, for the period of January 1, 2018, through January 31, 2018.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Please note: The January Purchase Order Report includes purchases previously ratified but not completed and closed by June 30, 2017.  These purchase orders are included here again due to their necessary creation within the District’s new financial system.

Financial Impact:
Attached report shows amounts and funding sources for purchase orders processed in January 2018, as well as purchase orders greater than or equal to $50,000.
Recommended Motion:
Ratify the Purchase Order Report for the period of January 1, 2018, through January 31, 2018.
Attachments:
January 2018 PO Board Report
X.D.2. Warrant Register and Revolving Cash Payments

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approve and ratify Warrant Register and Revolving Cash payments.
Rationale:
01/01/18 – 01/15/18
Payroll Warrant Register   $3,066,046.30
Commercial Warrants – General Fund  $8,998,379.77
Commercial Warrants – All Other Funds    $1,186,072.75
Revolving Cash Fund $0.00
01/16/18 – 01/31/18
Payroll Warrant Register   $8,660,416.78
Commercial Warrants – General Fund  $8,870,595.77
Commercial Warrants – All Other Funds $1,376,607.81
Revolving Cash Fund  $0.00
Recommended Motion:
Approve and ratify the above listed Warrant Register and Revolving Cash payments issued between January 1, 2018, through January 31, 2018, and order the items filed for audit.
Attachments:
Commercial Warrants 01/01/18-01/15/18
Commercial Warrants 01/16/18-01/31/18
Payroll Warrants 01/01/18-01/31/18
X.D.3. Agreement for Mandate Program Services (Capitol Advisors Group, LLC)

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approve agreement with Capitol Advisors Group, LLC, for compliance advisory services related to the Mandate Block Grant program, as well as assistance in the preparation and filing of reimbursement claims for newly claimable mandate programs.
Rationale:
With the recent changes in mandated cost reimbursements at the State level and the District’s determination to annually opt into the Mandate Block Grant, staff proposes to review the need for Capitol Advisors Group’s services on an annual basis.  In light of an outstanding test claim relating to California Assessment of Student Performance and Progress testing and mandated reporter training, staff proposes to commence services with Capitol Advisors Group, LLC, for the 2018/19 fiscal year.
Financial Impact:
Annual fee of $12,900 to be paid from the General Fund (01.0) in quarterly installments of $3,225, which includes all travel and lodging expenses that may be incurred by Capitol Advisors Group, LLC, in connection with the agreement’s scope of services.
Recommended Motion:
Approve agreement for mandate program services with Capitol Advisors Group, LLC, for the period of July 1, 2018, through June 30, 2019.
Attachments:
Capitol Advisors Group, LLC Agreement
X.D.4. Acceptance of Donation from Bob’s Discount Furniture

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
The Outreach Department of Bob’s Discount Furniture would like to present Rancho Pico Junior High School with a check for $2,500.00.
Rationale:
Bob’s Discount Furniture chooses a non-profit organization at random from each new store area.  In this instance, Rancho Pico Junior High School was selected to receive a monetary donation of $2,500.00.
Financial Impact:
The total value of the donation is $2,500.00.
Recommended Motion:
Accept the donation from Bob’s Discount Furniture for Rancho Pico Junior High School and send an acknowledgement letter to the donor.
Attachments:
Bobs Discount Furniture Donation
X.D.5. Acceptance of Donation from N.S.I. Sound and Video, Inc.

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
N.S.I. Sound and Video, Inc., would like to present Hart High School with an equipment donation.
Rationale:
N.S.I. Sound and Video, Inc., would like to present Hart High School with the following equipment donation:

1 Tascam M700 40×32 mixing console

2 Operation/maintenance manuals

1 Power supply

Extensive connection cables

Financial Impact:
The value of the equipment donated is $5,000.
Recommended Motion:
Accept the donation from N.S.I. Sound and Video, Inc., for Hart High School and send an acknowledgement letter to the donor.
Attachments:
N.S.I. Sound and Video, Inc. Donation
X.E. Consent Calendar-Operations
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar 
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of II. First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.

Published: February 23, 2018, 3:52 PM

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