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The Regular Meeting of the Governing Board of William S. Hart Union High School District will take place Wednesday, March 6, at 7:00 p.m., with a closed session beginning at 5:45 p.m.

The meeting will take place at the Administrative Center, located at 21380 Centre Pointe Parkway, Santa Clarita.

Items on the agenda include recognition of the Hart High School Band as Southern California School Band & Orchestra Association Division 4A Marching Band Champions, recognition of Rancho Pico Junior High and Valencia High Schools as 2019 California Distinguished Schools and an update on Castaic High School.

Please note: This meeting will include two Public Hearings for items IX-B and IX-C regarding initial proposals for negotiations with the Hart District Teachers Association.

The full agenda can be viewed below:

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Claim No. 11/12-14L (per Government Code Section 54956.9)

Quick Summary / Abstract:
Information regarding Claim No. 11/12-14L.  Documentation is confidential and maintained in District files.
II.B.2. Settlement Agreement No. 18/19-09SE (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Settlement Agreement No. 18/19-09SE.  Documentation is confidential and maintained in District files.
II.B.3. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.B.4. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.5. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with California School Employees Association.
II.B.6. Public Employee Performance Evaluation – Superintendent (2018/19) (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee performance evaluation.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes

Quick Summary / Abstract:
Minutes of the Regular Meeting of February 20, 2019, presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of February 20, 2019.
Attachments:
Minutes – Regular Meeting – February 20, 2019
IV. Recognitions by Board
IV.A. Recognition of the Hart High School Band as Southern California School Band & Orchestra Association Division 4A Marching Band Champions

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Recognition of the Hart High School Band for winning the Southern California School Band & Orchestra Association (SCSBOA) Division 4A Marching Band Championship.
Rationale:
The District is honored to recognize the Hart High School Marching Band for winning the SCSBOA Division 4-A Marching Band Championship. This is the 14th time Hart High School has won this championship. West Ranch placed second in Division 5-A and Valencia placed second in Division 4-A. It is the second year in a row three different Hart School District bands were medalists. The SCSBOA is the highest level of competition these bands can reach and is considered the State Championships. Congratulations to Mr. Bailey and the Hart High School Marching Band for winning the Division 4-A championship.
IV.B. Recognition of Rancho Pico Junior High and Valencia High Schools as 2019 California Distinguished Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Rancho Pico Junior High and Valencia High Schools will be recognized by the Board for being named as 2019 California Distinguished Schools.
Rationale:
The California Distinguished Schools Program is designed to recognize outstanding educational programs and practices. Schools are awarded for achieving exceptional student performance for two consecutive school years or closing the achievement gap between two school years. Schools recognized as awardees hold the title for two years. Congratulations to Rancho Pico Junior High and Valencia High Schools!
V. Communications
V.A. Board Member Reports
V.B. Student Board Member Report
V.C. Employee Association Leadership
V.C.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.C.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
V.D. School Site Report – Sierra Vista Junior High School

Speaker:
Mike Kuhlman, Deputy Superintendent
Quick Summary / Abstract:
Sierra Vista Junior High School Principal Carolyn Hoffman will give a presentation on the school’s unique programs that support the safety and wellness of students, staff, and families.
VI. Special Items
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
VIII.A. Local Control and Accountability Plan (LCAP) Update

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
Staff will provide a brief update on progress toward achieving Local Control and Accountability Plan (LCAP) goals.
Attachments:
Local Control Accountability Plan Annual Update 3/6/2019
VIII.B. Castaic High School Update

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
A presentation on Castaic High School will be shared with the Board.
Attachments:
Castaic HS Construction Update
Castaic HS Presentation
VIII.C. Initial Bargaining Proposal from California School Employees Association Chapter 349 to the William S. Hart Union High School District for the 2018/19 School Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Initial bargaining proposal from California School Employees Association Chapter 349 to the William S. Hart Union High School District for the 2018/19 school year.
Rationale:
Government Code Section 3547 requires that the initial bargaining proposals of the District and its employee unions be presented in public session during a Board meeting and that they are thereafter public records.  Section 3547 also states that negotiations cannot begin on these proposals until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer.  As a result, the District will make the initial proposal available for public review at the District Administrative Center and on the District website, beginning March 7, 2019, until a public hearing is held.  A public hearing will be scheduled for the next regular Board meeting.
Attachments:
CSEA to District Sunshine Proposal 18-19
VIII.D. Initial Bargaining Proposal from the William S. Hart Union High School District to California School Employees Association Chapter 349 for the 2018/19 School Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Initial Bargaining Proposal from William S. Hart Union High School District to California School Employees Association Chapter 349 for the 2018/19 school year.
Rationale:
Government Code Section 3547 requires that the initial bargaining proposals of the District and its employee unions be presented in public session during a Board meeting and that they are thereafter public records.  Section 3547 also states that negotiations cannot begin on these proposals until a reasonable time has elapsed after the submission of the proposal to enable the public to become informed and the public has the opportunity to express itself regarding the proposal at a meeting of the public school employer.  As a result, the District will make the initial proposal available for public review at the District Administrative Center and on the District website, beginning March 7, 2019, until a public hearing is held.  A public hearing will be scheduled for the next regular Board meeting.
Attachments:
CSEA to District Sunshine Proposal 18-19
IX. Action Items
IX.A. Second Interim Financial Report

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Presentation and approval of the 2018/19 Second Interim Financial Report.
Rationale:
California Education Code Sections 42130 and 42131 require each school district to file interim financial reports twice a year.  The first report covers the financial and budgetary status of the District for the period ending October 31st. The second report covers the period ending January 31st.  Both interim reports require Governing Board approval and certification of the District’s financial condition.  The purpose of the interim reporting process is to raise early warning flags for districts that will not be able to meet financial obligations for the current or two subsequent fiscal years.

The interim report includes the following documents:

  • Certification of Interim Report (Form CI)
  • Second Period Financial Report (Fund Forms 01, 11, 13, 14, 17, 21, 25, 40, 49, 52, 67, and 73)
  • Average Attendance Summary (Form AI)
  • Multi-Year Financial Projections
  • Criteria and Standards Review

The 2018/19 Second Interim Financial Report for the period ending January 31, 2019, is before the Governing Board for approval.  Statute requires the Governing Board to certify in writing whether or not the District is able to meet its financial obligations for the remainder of the fiscal year, and based on current forecasts, for the subsequent fiscal year.  The Second Interim Financial Report reflects all changes resulting since the District presented its 2018/19 First Interim Financial Report.  Staff will make a presentation on these adjustments at the Governing Board meeting.

Based on current revenue and expenditure assumptions, staff recommends a positive certification of the 2018/19 Second Interim Financial Report.

Financial Impact:
As reflected in the attached report.
Recommended Motion:
Staff recommends the Governing Board approve the 2018/19 Second Interim Financial Report, and adopt a positive certification pursuant to California Education Code Section 42131.
Attachments:
2019 Second Interim Financial Report
IX.B. Public Hearing and Acknowledgment of the Hart District Teachers Association’s Initial Proposal for Negotiations with the William S. Hart Union High School District for the 2018/19 School Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Public hearing and acknowledgment of the Hart District Teachers Association initial proposal for negotiations with the William S. Hart Union High School District for the 2018/19 school year.
Rationale:
On February 20, 2019, the initial bargaining proposal from the Hart District Teachers Association to the William S. Hart Union High School District was presented.

The proposal is being presented this evening for public hearing and acknowledgment of receipt by the Governing Board.

Recommended Motion:
Acknowledge receipt of the Hart District Teachers Association bargaining proposal for negotiations with the William S. Hart Union High School District for the 2018/19 school year.
Attachments:
Hart District Sunshine Proposal 18-19
IX.C. Public Hearing and Adoption of the William S. Hart Union High School District’s Initial Proposal for Negotiations with the Hart District Teachers Association for the 2018/19 School Year

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Public hearing and adoption of the William S. Hart Union High School District’s initial proposal for negotiations to the Hart District Teachers Association for the 2018/19 school year.
Rationale:
On February 20, 2019, the initial bargaining proposal from the William S. Hart Union High School District to the Hart District Teachers Association was presented.

The proposal is being presented this evening for public hearing and adoption by the Governing Board.

Recommended Motion:
Adopt the bargaining proposal from the William S. Hart Union High School District to the Hart District Teachers Association for the 2018/19 school year.
Attachments:
Hart District Sunshine Proposal 18-19
IX.D. Inspection Services for HVAC Mechanical Retrofit Projects at Arroyo Seco Junior High School, La Mesa Junior High School, and Canyon High School (Premier Inspections Services)

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:

Approval of fee proposal for Division of the State Architect (DSA) inspection services for the HVAC mechanical retrofit projects at Arroyo Seco Junior High School, La Mesa Junior High School, and Canyon High School from Premier Inspection Services.

Rationale:

It is the responsibility of the project inspector to perform tasks required of them by the DSA and the District such as performing periodic inspections of the work, advising the contractor of non-conforming work, keeping accurate records, and certifying that the completed work has been done in accordance with the plans and specifications. DSA requires the District to employ a DSA inspector for these projects.

Financial Impact:
$62,010 from Special Reserve Fund for Capital Outlay Projects.
Recommended Motion:
Approve fee proposal for Division of the State Architect inspection services for the HVAC mechanical retrofit projects at Arroyo Seco Junior High School, La Mesa Junior High School, and Canyon High School from Premier Inspection Services.
Attachments:
Premier Inspec Services-HVAC
IX.E. Inspection Services for Solar Panel Installation Projects at Arroyo Seco Junior High School, Placerita Junior High School, Hart High School, and the District Office (Premier Inspection Services)

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Approval of fee proposal for Division of the State Architect (DSA) inspection services for the solar panel installation projects at Arroyo Seco Junior High School, Placerita Junior High School, Hart High School, and the District Office from Premier Inspection Services.
Rationale:

It is the responsibility of the project inspector to perform tasks required of them by the DSA and the District such as performing periodic inspections of the work, advising the contractor of non-conforming work, keeping accurate records, and certifying that the completed work has been done in accordance with the plans and specifications.  DSA requires the District to employ a DSA inspector for these projects.

Financial Impact:
$101,250 from Special Reserve Fund for Capital Outlay Projects.
Recommended Motion:
Approve fee proposal for Division of the State Architect inspection services for the solar panel installation projects at Arroyo Seco Junior High School, Placerita Junior High School, Hart High School, and the District Office from Premier Inspection Services.
Attachments:
Premier Insp Services-Solar
IX.F. Fee Amendment No. 8 – Castaic High School (Ruhnau Clarke Architects)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approval of Fee Amendment No. 8 from Ruhnau Clarke Architects (RCA) for additional design services to redesign Building 700 to contain Advanced Manufacturing and Medical programs.
Rationale:
Building 700, on the Castaic High School site, was designated to contain career technical education classrooms; however, the specific classroom/laboratory functions had not been determined until recently. Building 700 will contain the Dental program previously submitted to the Board. In addition, it will house the Advanced Manufacturing and Medical programs.

In February of this year, the District submitted a funding application to the Office of Public School Construction for an Advanced Manufacturing pathway grant. The application could result in as much as $2,067,032 in additional State funds toward building and equipping an Advanced Manufacturing teaching space at Castaic High School.

For the District to receive the funding, the District must have plans submitted and approved by the Division of the State Architect and submitted to the California Department of Education within 12 months of the Proposition 51 unfunded approval date. This fee amendment is for the design and engineering work necessary to re-engineer the current shell space into Advanced Manufacturing and Medical space.  The redesign includes medial classrooms/labs, welding booths, space for fabrication, a classroom and equipment storage.

Financial Impact:
$42,000 plus $1,500 in reimbursable expenses from Measure SA.
Recommended Motion:
Approve Fee Amendment No. 8 from Ruhnau Clarke Architects for additional design services to redesign Building 700 to contain Advanced Manufacturing and Medical programs.
Attachments:
Fee Amend 8-RCA
IX.G. Award of Bid Package No. GVCP1902A – Golden Valley High School Classroom 518 Remodel Project (R Dependable Const Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Award of Bid Package No. GVCP1902A for the Golden Valley High School Classroom 518 Remodel Project to the lowest responsive/responsible bidder, R Dependable Const Inc.

Rationale:
On February 20th, 2019, bids were received for the Golden Valley High School Room 518 Remodel Project. Six bids were received for the project. The low bidder, NEP Painting, was found to be unresponsive. However, the bid from the second lowest bidder, R Dependable Const Inc., is a responsive/responsible bid. Staff and Lundgren Management recommend awarding this bid to the lowest responsive/responsible bidder, R Dependable Const Inc.
Financial Impact:
$112,000 from Career Technical Education Incentive Grant.
Recommended Motion:
Award Bid Package No. GVCP1902A for the Golden Valley High School Classroom 518 Remodel Project to the lowest responsive/responsible bidder, R Dependable Const Inc.
Attachments:
Bid Comparison
IX.H. Change Order No. 1 – Hart High School Two-Story Modular Classroom Building Project (American Modular Systems, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Approval of Change Order No. 1 from American Modular Systems, Inc. (AMS) for the Hart High School Two-Story Modular Classroom Building Project for owner requested additions and modifications.
Rationale:

On May 3, 2017, the Governing Board approved the purchase of the two-story modular classroom building for Hart High School. Since that time, the District and school staff have added a physical therapy room, upgraded thermostats, and exterior lights to the building. Since these upgrades were not included in the initial purchase of the building, AMS is submitting a change order for the addition of these items.

Financial Impact:
$38,513 from Measure SA (Fund 21).
Recommended Motion:
Approve Change Order No. 1 from American Modular Systems, Inc., for the Hart High School Two-Story Modular Classroom Building Project for owner requested additions and modifications.
Attachments:
AMS CO#1
IX.I. Resolution No. 18/19-27 – Authorizing the Superintendent to Commence and Finalize Actions Related to the Site Development of Castaic High School

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Resolution No. 18/19-27, which authorizes the Superintendent to execute certain documents and/or commence certain actions regarding the site development of Castaic High School, is presented for approval.
Rationale:
On or about November 7, 2012, the District entered into a purchase agreement (“Purchase Agreement”) with Romero Cyn, LLC, and Romero Cyn II, LLC, to purchase the site for Castaic High School.  The Purchase Agreement requires the construction of onsite roads and utility facilities.

As the Castaic High School project approaches completion, the District may be required to offer for dedication the onsite roads to the County of Los Angeles.  The District may also be required to grant easements on the school site to utility companies.

Resolution No. 18/19-27 will authorize the Superintendent, or her designee, to sign documents, commence actions related to the offer for dedication of roads, and/or otherwise comply with the requirements of the Purchase Agreement.

Recommended Motion:
Approve and adopt Resolution No. 18/19-27.
Attachments:
Resolution No. 18/19-27
X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves all the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 18/19-12

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 18/19-12 regarding certificated, non-certificated, classified and non-classified employees.
Recommended Motion:
Approve Personnel Report No. 18/19-12.
Attachments:
18/19 – 12 Personnel Report
X.B.2. Memorandum of Understanding Regarding the Counseling Practicum/Traineeship Program Between Loyola Marymount University and the William S. Hart Union High School District

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Agreement between Loyola Marymount and the William S. Hart Union High School District regarding counseling practicum/traineeship Program.
Rationale:
The Internship Program is designed to meet the growing need for qualified counselors.
Recommended Motion:
Approve the agreement between Loyola Marymount University and William S. Hart Union High School District regarding the counseling practicum/traineeship program.
Attachments:
MOU with LMU
X.B.3. Memorandum of Understanding Between the William S. Hart Union High School District and California School Employee Association Chapter 349 Regarding Contract Term Agreement

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
A Memorandum of Understanding (MOU) between the California School Employees Association (CSEA) and the William S. Hart Union High School District regarding contract term agreement is presented for approval.
Rationale:
The parties agree to create a new collective bargaining agreement between CSEA and the District with a term of July 1, 2018 to June 30, 2021.
Recommended Motion:
Approve the MOU between CSEA and the Wm. S. Hart Union High School District regarding contract term agreement.
Attachments:
Term Agreement
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Final Adoption of Textbook/Instructional Materials, 2018/19

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
A textbook has been recommended for final adoption for the 2018/19 school year.
Rationale:
Emergency Care and Transportation of the Sick and Injured – Publisher: Jones & Bartlett – Author: AAOS – Course Area: – Honors Emergency Medicine – Grade: 11-12 –  In 1971, the American Academy of Orthopaedic Surgeons (AAOS) published the first edition of Emergency Care and Transportation of the Sick and Injured and laid the foundation of EMS training.  Today, the Eleventh Edition transforms how EMS education is delivered throughout the world and helps develop world-class EMS providers around the globe.  Based on the National EMS Education Standards and the 2015 CPR/ECC Guidelines, the Eleventh Edition offers complete coverage of every competency statement with clarity and precision in a concise format that ensures students’ comprehension and encourages critical thinking.  New cognitive and didactic material is presented, along with new skills and features, to create a robust and innovative EMT training solution.  Today, the AAOS suite of EMS educational resources, from first aid and CPR to critical care transport, is the gold standard in training programs by offering exceptional content and instructional resources that meet the diverse needs of today’s educators and students.  The Eleventh Edition aligns with current medical standards and incorporates evidence-based medical concepts to ensure students and instructors have accurate, insightful interpretation of medical science as it applies to prehospital medicine today.  Through evolving patient case studies in each chapter, the Eleventh Edition gives students real-world context to apply the knowledge gained in the chapter, clarifying how the information is used to care for patients in the field, and pushing students to engage in critical thinking and discussion.  The Eleventh Edition is built on the premise that students need a solid foundation in the basics and then appropriate reinforcement.  The Eleventh Edition provides students with a comprehensive understanding of anatomy, physiology, pathophysiology, and medical terminology.  Concepts are briefly reviewed within related subsequent chapters, solidifying the foundational knowledge and offering a context when studying specific emergencies.
Financial Impact:
Funding from College and Career (CCR) Funds.
Recommended Motion:
Approve textbook, as referenced above, for use beginning in the 2018/19 year.
X.C.2. New/Revised Course Adoptions, 2018/19

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
Courses are being recommended for adoption for use beginning in the 2018/19 school year.
Rationale:
Course Name:  EL Newcomer English A/B/C (revised)

Grade: 9-12

Department: ELD

This two-semester course is specifically designed for Newcomers (Emerging students only). Newcomer students have been enrolled in US schools less than two full consecutive semesters.  This course provides ELA/ELD standards-based content instruction to introduce and teach students English so they can transition to grade-level English as quickly as possible. Students can only take this course a total of three semesters. Students will have access to technology and will receive a broad exposure to literacy in order to bridge proficiency gaps.

Revised: ELD/ELA Framework requires Integrated English for Newcomers to United States Schools in order to transition to grade-level English courses.

Course Name:  Exploring Physics, Design, and Engineering A/B

Grade: 11-12

Department: Science

This two-semester course is for students to learn physical science in a makerspace environment utilizing the 5E instructional model.  Students will work together as engineering teams to create projects meeting pre-determined criteria.  This course will teach students using a project-based learning model and teach students to use industry compliant equipment.  Students will learn how to use a laser engraver and cutter, a 3D printer, and design software to create their designs using the engineering process to iterate a product.  Students will design windmills, a hydrogen fuel cell, and an electric motor driven by renewable energy.  Students will utilize research and design to build a carbon dioxide powered model car.

Course Name:  Preparation for Advanced Mathematics A/B

Grade: 11-12

Department: Mathematics

This two-semester course is designed for juniors and seniors who are seeking to fulfill their third year math requirement for graduation but do not have the prerequisite skills to take Algebra 2 or a similar level of coursework.  This course is not A-G compliant, but it will prepare students for the CAASPP and college entrance placement tests in mathematics.

X.C.3. Requests for Overnight/Out-of-State Trips – Academy of the Canyons, Canyon High, Hart High, Valencia High, and West Ranch High Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Academy of the Canyons (Associated Student Body (ASB)), Canyon High School (Theatre), Hart High School (Every 15 Minutes, Track), Valencia High School (Soundwaves, Two N’ Four, Future Business Leader of America (FBLA), Choir), and West Ranch High School (FBLA).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  The trip requests signed by Academy of the Canyons Principal Pete Getz, Canyon High School Principal Shellie Holcombe, Hart High School Principal Jason d’Autremont, Valencia High School Principal Steve Ford, and West Ranch High School Principal Mark Crawford are attached.
Recommended Motion:
Approve trips:  AOC ASB, Santa Barbara, 7/7-10/19; CHS Theatre, Fullerton, 3/22-23/19; HHS Every 15 Minutes, Valencia, 3/12-13/19; HHS Track, Pleasanton, 3/15-16/19; VHS Soundwaves, Monterey, 4/5-7/19; VHS Two N’ Four, Monterey, 4/5-7/19; VHS FBLA, Sacramento, 4/25-26/19; VHS Choir, Greece/Italy, 6/11-20/19; WRHS FBLA, Sacramento, 3/14-15/19.
Attachments:
Trip Approvals for 3-6-19 Board Meeting
X.C.4. Request for Overnight/Out-of-State Trip (Ratification) – Hart High School

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve ratification of overnight/out-of-state student trip request from Hart High School (Cheer).
Rationale:
The submitted trip request has been reviewed and meets all requirements established by Board Policy and Administrative Regulation 3541.1.  The trip request signed by Hart High School Principal Jason d’Autremont is attached.
Recommended Motion:
Approve trip:  HHS Cheer, Anaheim, 2/22-23/19.
Attachments:
Ratification of Trip Request for 3-6-19 Board
X.C.5. Document Tracking Services (DTS)

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
This contract provides a license to use Document Tracking Services (DTS) web-based application to manage District schools’ Safe School Plans, School Accountability Report Cards, Western Association of Schools and Colleges self-study, and the Local Control and Accountability Plan (LCAP).
Rationale:
Document Tracking Services (DTS) is a web-based application that allows staff to streamline completion and updating of Safe School Plans, School Accountability Report Cards, Western Association of Schools and Colleges (WASC) self-study, and the Local Control and Accountability Plan (LCAP).  DTS pre-populates all of the data needed in any of these reports, creating consistency among District schools, and saves valuable administrator time in pulling data.  This allows leaders to focus on the process and content rather than the format.  Access to the documents at the District level allows for ongoing feedback and assistance in creating these plans.  All templates are fully customizable to the District’s specific needs.
Financial Impact:
$5325.00 from the General Fund per year for 3 years.
Recommended Motion:
Approve the three-year contract with Document Tracking Services (DTS) in the amount of $5325.00 (consistent with past agreements) to use web-based application to manage Safe School Plans, School Accountability Report Cards,  Western Association of Schools and Colleges self-study, and the Local Control and Accountability Plan (LCAP).
Attachments:
Document Tracking Services three-year Licensing Agreement
X.C.6. Revisions to Single Plan for Student Achievement: 2018/19

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
State and federal laws require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.
Rationale:
State and federal laws require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.  As required by Senate Bill 374, the school leadership, site council, and advisory committees conducted comprehensive needs assessments as well as an analysis of student achievement data based on the California Dashboard in the fall of 2017 to develop objectives for their action plan.

Analysis of each plan reveals necessary updates and revisions.  Each school site council has approved its respective revisions, after consulting with school leadership teams and advisory councils, and recommends them to the Board for approval.  All legal requirements remain in place for each plan that was approved in May 2018.  Annual evaluations conducted at that time meet the requirements of Board Policy 6190.

Attached are the revisions for the school plans of Sierra Vista Junior High School and Hart High School for the 2018/19 school year.  Goals and action plans remain aligned with LCAP District goals and school goals for increased student achievement.

Financial Impact:
School Plans account for the spending of Title I federal grant money allocated to school sites specifically for increasing student achievement at schools with 40 percent socioeconomically disadvantaged families.  Allocated costs have not changed.  The revisions simply modify the plans guiding how the funds will be spent on each school site.
Recommended Motion:
Approve 2018/19 revisions to the Single Plan for School Achievement for Sierra Vista Junior High School and Hart High School.
Attachments:
Hart 2018/19 SPSA Addendum 2/20/2019
Sierra Vista 2018/19 SPSA Addendum
X.D. Consent Calendar-Business Services
X.D.1. Budget Revisions (Second Interim Financial Report)

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Budget revisions reflecting 2018/19 Second Interim Financial Report adjustments.
Rationale:
The attached Budget Adjustment Summary forms reflect the expenditure and revenue adjustments projected in the District’s 2018/19 Second Interim Financial Report.
Recommended Motion:
Approve budget revisions to adjust the District’s current budget to the projected totals reflected in the 2018/19 Second Interim Financial Report.
Attachments:
BA400
BA401
BA402
BA403
BA404
BA405
BA406
BA407
BA408
BA409
BA410
BA411
BA412
BA413
BA414
BA415
BA416
BA417
BA418
BA419
BA420
BA421
BA422
BA423
BA424
X.D.2. Acceptance of Donation

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Accept equipment donation for Saugus High School as specified.
Rationale:
The Dubrasky family has donated the following equipment to Saugus High School:

2005 George Steck baby grand piano

Financial Impact:
The estimated value for the piano is $5000.
Recommended Motion:
Accept the donation of a baby grand piano from the Dubrasky family for Saugus High School and direct staff to send an acknowledgment letter to the donor.
X.D.3. Purchasing through California-Approved Piggyback Contract (CMAS 4-17-72-0057B)

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Board Policy 3311(a) provides that the District may piggyback with a contract of another public agency or corporation when the Board has determined it in the District’s best interest. The term “piggyback” is associated with the Public Contract Code Section 20118, which allows public entities to acquire property by participating in an existing contract of another public entity.
Rationale:
Piggybacking with another public entity contract allows the District to take advantage of lower costs realized through economies-of-scale and also avoids the time and expense of a public bid process.  Each piggyback contract is evaluated for participation and usage. When the District’s need is greater than the piggyback contract participation or usage, the District will author and publish its own bid to obtain the best cost. Administrative Regulation 3311(a) further defines that when bids are not required, District staff shall make good faith effort to secure quotes.

Staff requests the use of the following California-approved piggyback contracts during the 2018/2019 school year:

State of California Multiple Award Schedule, CMAS number 4-17-72-0057B for the purchase, warranty and installation of floor covering and related products.

Hawthorne SD piggyback BID#13-14-1 for student desks.

Recommended Motion:
Approve the procurement of products and services via a California-approved piggyback contract pursuant to Public Contract Code 20118 and Board policy 3311(a).
X.D.4. Disposition of Surplus/Obsolete Equipment

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Disposition of Surplus/Obsolete Equipment.
Rationale:
Pursuant to California Education Code Section 17545(b), the value of the following equipment will be sold through public auction, and if not sold, disposed of as surplus/obsolete equipment pursuant to Education Code Section 17545 (b).

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1. Oven, broken (QTY 6, West Ranch High School)

Recommended Motion:
Authorize staff to dispose of specified equipment pursuant to California Education Code Sections 17545(b) and 17546(c).
X.D.5. Board Member Travel Authorization

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Education Code 35044 authorizes a school district to provide payment of the traveling expenses of a representative of the board when performing services directed by the board. Board members Moore and Storli are requesting travel authorization.
Rationale:
Dr. Moore is requesting authorization to travel to Sacramento on March 12, 2019, to participate in the California School Boards Association Legislative Action Day.

Mrs. Storli and Dr. Moore are requesting authorization to travel to Sacramento on March 18-19, 2019, to participate in the KHTS Sacramento Road Trip.

Financial Impact:
Reimbursement for actual expenses from the General Fund (01.0).
Recommended Motion:
Authorize Dr. Moore’s travel to Sacramento on March 12, 2019, and Mrs. Storli and Dr. Moore’s travel to Sacramento March 18-19, 2019.
X.E. Consent Calendar-Operations
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of item II – First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
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