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The regular meeting of the William S. Hart Union High School District Governing Board will be held Wednesday, Oct. 2, at 7:00 p.m., with a closed session beginning at 6:00 p.m.

Items on the agenda include updates on the Next Generation Science Standards (NGSS) Rollout and Surplus Property, as well as a request for a revision of the Memorandum of Understanding with the Santa Clarita Valley Youth Project for the 2019/20 school year.

Note: The meeting will also include a Public Hearing for item IX-B – Resolution No. 19/20-9 – Pupil Textbook and Instructional Materials Incentive Act.

The meeting will take place at the Administrative Center, located at 21380 Centre Pointe Parkway, Santa Clarita.

The full agenda can be viewed below.

Regular Meeting of the Governing Board
William S. Hart Union HSD
October 02, 2019 7:00PM
(Closed Session 6:00 p.m.) Administrative Center 21380 Centre Pointe Parkway Santa Clarita, California PLEASE NOTE: This meeting will include a Public Hearing for item IX-B – Resolution No. 19/20-9 – Pupil Textbook and Instructional Materials Incentive Act

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items

Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).
II.B. First Closed Session Items
II.B.1. Settlement Agreement No. 19/20-05SE (per Government Code Section 54956.9)

Quick Summary / Abstract:
Action to be taken on Settlement Agreement No. 19/20-05SE.  Documentation is confidential and maintained in District files.
II.B.2. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)

Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.
II.B.3. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.
II.B.4. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6)

Quick Summary / Abstract:
Negotiations with California School Employees Association.
II.B.5. Conference with Legal Counsel — Anticipated Litigation (per Government Code Section 54956.9(d)(2)) – one case

Quick Summary / Abstract:
Conference with legal counsel.
II.B.6. Student Expulsion Report No. 19/20-04 (Ratification) (per Education Code Section 48918(c))

Quick Summary / Abstract:
Ratification requested for Student Expulsion Report No. 19/20-04.  Documentation is confidential and maintained in District files.
II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes

Quick Summary / Abstract:
Minutes of the Regular Meeting of September 18, 2019,  presented for approval.
Recommended Motion:
Approve the minutes of the Regular Meeting of September 18, 2019.
Attachments:
Minutes – Regular Meeting – September 18, 2019
IV. Recognitions by Board
IV.A. Recognition of the Classified Employees of the Year 2019/20

Speaker:
John-Anthony Muraki, Director of Classified Personnel
Quick Summary / Abstract:
Recognition of the Classified Employees of the Year 2019/20.
Rationale:
The District is honored to recognize outstanding classified employees for their commitment and hard work.  Staff at each site selected honorees based on their exemplary service in promoting learning, respect, positive relationships, fairness, and a safe environment.  The District recognizes the 2019/20 Classified Employees of the Year as presented on the attached list.
Attachments:
Classified Employee of the Year Honorees 2019/2020
V. Communications
V.A. Introduction of Student Board Member

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Introduction of Valencia High School senior Brooke Friedman as the 2019/20 Student Board Member.
Rationale:
High school representatives serving on the Student Communications Council elect one high school member of the Council each year to serve as a member of the Board. Brooke Friedman, a senior at Valencia High School, has been elected as the 2019/20 Student Board Member.

Brooke is the type of student that goes above and beyond and always thinks of others. These qualities led her to be the president of the National Honor Society, the California Scholarship Federation, and the Associated Student Body (ASB). Brooke bleeds Valencia spirit and always tries to find ways to make the school a better and happier place for Viking students.

Congratulations and a warm welcome are extended to Brooke as she takes her seat at the Board dais this evening.

V.B. Board Member Reports
V.C. Employee Association Leadership
V.C.1. Hart District Teachers Association (HDTA) President John Minkus
V.C.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
V.D. School Site Report – Rancho Pico Junior High School

Speaker:
Mike Kuhlman, Deputy Superintendent
Quick Summary / Abstract:
Rancho Pico Junior High School Principal Erum Velek will give a presentation on the unique ways the school is working to increase family engagement.
Attachments:
Rancho Pico Presentation added 10/2/19 dd
VI. Special Items
VII. Public Comments

Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak.  If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.
VIII. Discussion Items
VIII.A. Next Generation Science Standards (NGSS) Rollout – Update

Speaker:
David N. LeBarron, Director of Curriculum & Assessment
Quick Summary / Abstract:
An update will be given on the NGSS science courses being taught to all 7th, 8th, 9th, and 10th grade students, along with information on this year’s NGSS Physics pilots.
Attachments:
NGSS Presentation
VIII.B. Surplus Property Update

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Dr. Nielsen will provide historical information about the District’s current surplus properties and review potential sale or lease procedural requirements.
Rationale:
The District has surplus property in the form of vacant land, which could be retained for future school sites or sold or leased to generate funds for capital projects.
Attachments:
Surplus Property
IX. Action Items
IX.A. Resolution No. 19/20-8 – Agreement for the Purchase and Sale of Solar Power Generating Facilities

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Resolution No. 19/20-8 authorizing the William S. Hart Union High School District to enter into a agreement for the purchase and sale of Solar Power Generating Facilities with HSD Solar Holdings, LLC., is presented for approval.
Rationale:
On February 16, 2011, the William S. Hart Union High School District (“District”) entered into a Solar Energy Power Purchase Agreement (“PPA”) with HSD Solar Holdings, LLC (“HSD”) for the construction, installation, operation, and maintenance of the nine Solar Facilities.  Article XIII, Section 13, of the PPA, provides the District a purchase option for buyout of the Solar Facilities, which may be exercised by the District on or before October 8, 2019.

In order to delineate the terms of this buyout, the District and HSD wish to enter into the purchase and sale agreement pursuant to which HSD agrees to transfer all of the Solar Facilities at all school sites to the District in exchange for twenty million dollars.  HSD shall prepare and provide the District with a bill of sale, and HSD agrees to abandon easements previously held on District property related to the Solar Facilities.  Additionally, the Operation and Maintenance Agreement and Asset Management Agreement associated with the Solar Facilities and the PPA, will terminate upon the District’s exercise of the purchase option.

The District has secured financing for the purchase price of the buyout under that certain lease-purchase agreement with Holman Capital Corporation approved by the Board through Resolution No. 19/20-1, on August 21, 2019.

Recommended Motion:
Adopt Resolution No. 19/20-8 approving the purchase and sale agreement with HSD and authorizing the Superintendent or designee to effectuate the buyout of the solar facilities and execute said purchase and sale agreement between the District and HSD.
Attachments:
2019 Solar Buyout Agreement
Resolution No. 19/20-8 Solar
IX.B. Public Hearing for Resolution No. 19/20-9 – Pupil Textbook and Instructional Materials Incentive Act

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
A public hearing will be held regarding the Pupil Textbook and Instructional Materials Incentive Act.
Rationale:
School districts are subject to the requirements of Education Code Section 60119 in order to receive funding for the Pupil Textbook and Instructional Materials Incentive program and/or funding for instructional materials from any state source. One of the requirements is that a public hearing be held once a year, before the end of the eighth week of school, to determine whether each pupil in the school district will have sufficient textbooks or instructional materials. The intent of the public hearing is to encourage participation on this issue by parents, teachers, and members of the community.

SB 550 defines “sufficient instructional materials or textbooks” as each student, including English Language Learners, having a textbook or instructional materials to use in class and to take home to complete required homework assignments. SB 550 specifies that this language does not require two sets of textbooks for each pupil.

Recommended Motion:
Direct the Superintendent to assure the State Superintendent of Public Instruction that the Governing Board has complied with provisions of Education Code Section 60119 through Resolution No. 19/20-9 – Pupil Textbook and Instructional Materials Incentive Act.
Attachments:
PUPIL TEXTBOOK AND INSTRUCTIONAL MATERIALS INCENTIVE ACT
IX.C. English Learner Reclassification Criteria

Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
Reclassification is the process whereby an English Learner (EL) student is Reclassified Fluent English Proficient (RFEP) after meeting various linguistic and academic criteria set by the State and District.  It is District policy to reclassify English Learners (EL) annually upon meeting the criteria established and approved by EL teachers, administrators, staff, and parents through District English Learner Advisory Committee (DELAC) meetings.
Rationale:
California Education Code section 313(f) identifies four required criteria for English Learners to be reclassified as proficient in English.  Reclassification procedures shall utilize multiple criteria in determining whether to reclassify a student as proficient in English, including, but not limited to, all of the following:

  1. Assessment of language proficiency using an objective assessment instrument, including, but not limited to, the English Language Proficiency Assessment for California (ELPAC).
  2. Teacher evaluation, including, but not limited to, a review of the students curriculum mastery.
  3. Parental opinion and consultation.
  4. Comparison of the performance of the student in basic skills against an empirically established range of performance in basic skills based upon the performance of English proficient students of the same age, that demonstrates whether the student is sufficiently proficient in English to participate effectively in a curriculum designed for students of the same age whose native language is English.

Students in the William S. Hart Union High School District identified as English Learners (ELs) are Reclassified as Fluent English Proficient (RFEP) when they meet the following reclassification criteria:

  1. ELPAC summative overall score 4
  2. English course grade of C or higher, plus at least a course grade of C or higher in social studies or science.
  3. Parent input as documented on reclassification letter
  4. District English performance task results scores of 3/3/2 or higher, or “Met” or “Exceeded” Standards on the California Assessment of Student Performance and Progress in English Language Arts (CAASPP ELA).
Recommended Motion:
Approve the 2019/20 reclassification criteria.
Attachments:
2019/20 Reclassification Form
IX.D. Revised Memorandum of Understanding with the Santa Clarita Valley Youth Project for the 2019/20 School Year

Speaker:
Mike Kuhlman, Deputy Superintendent
Quick Summary / Abstract:
A revision of the Memorandum of Understanding with the Santa Clarita Valley Youth Project for the 2019/20 school year is being requested.
Financial Impact:
A total of fifty thousand dollars ($50,000) from the General Fund will be paid out quarterly over the school year to the Santa Clarita Valley Youth Project for counseling services for the 2019/20 school year.
Recommended Motion:
Approve a revised Memorandum of Understanding with the Santa Clarita Valley Youth Project for the 2019/20 school year.
Attachments:
SCV Youth Project Memo of Understanding 2019.20 SY
IX.E. Resolution No. 19/20-7 – Certifying Compliance with Section 17289 of the Education Code and Authorizing the Execution of Exemption Request with State Allocation Board Under Form 406

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Resolution No. 19/20-7 – Certifying Compliance with Section 17289 of the Education Code and Authorizing the Execution of Exemption Request with State Allocation Board (SAB) under Form 406, to house at least one independent study program, Hart at Home, in the District Annex Building is presented for approval.

Rationale:
Staff is requesting an exemption from the State of California, SAB to house at least one independent study program, Hart at Home, in the District Annex Building. Since the building is not currently approved by the Division of the State Architect, the District must seek the two year exemption with renewals every two years. The form needed to apply for the exemption, SAB Form 406, is attached. Education Code Sections 17283 and 17289, referenced in Form SAB 406, are shown below. Staff believes that the District meets all of the criteria necessary (listed in Education Code, Section 17289) for this exemption to be approved.

Education Code, Section 17283:

“School building” as used in this article means and includes any building used, or designed to be used, for elementary or secondary school purposes and constructed, reconstructed, altered, or added to, by the state or by any city or city and county, or by any political subdivision, or by any school district of any kind within the state, or by any regional occupational center or program created by or authorized to act by an agreement under joint exercise of power, or by the United States government, or any agency thereof.”

Education Code, Section 17289:

“In order to provide alternative, community-based educational opportunities through independent study, any school district or county office of education may request an exemption from the State Allocation Board for a building or structure, or portion of a building or structure, from the definition of “school buildings” within the meaning of Section 17283. The exemptions may be granted for no longer than two years and exemptions are renewable. An exemption may only be granted if the school district or county office of education demonstrates to the satisfaction of the State Allocation Board all of the following:

A. The building or structure, or portion of building or structure, satisfies all of the following:

  1. It is not located on a regular school site.
  2. It complies with all applicable local building standards and all relevant local health and safety standards in the community in which it is located.
  3. It is used for independent study.
  4. It serves fewer than 25 pupils enrolled in kindergarten or any of the grades 1 to 12, inclusive, at any one time in the building or structure, or in a portion of a building or structure where the remainder of the building or structure is not used for instructional purposes.

B.  The use of the building or structure is critical to providing an effective alternative, community-based program.

C.  The use of other buildings or structures that would meet seismic safety standards for school facilities is not practical.”

If the Governing Board approves Resolution No. 19/20-7, staff will forward the signed form to the Office of Public School Construction, which will include this action on the SAB’s next meeting agenda for approval.

Recommended Motion:
Adopt Resolution No. 19/20-7 – Certifying Compliance with Section 17289 of the Education Code and Authorizing the Execution of Exemption Request with State Allocation Board under Form 406, to house at least one independent study program, Hart at Home, in the District Annex Building.
Attachments:
Res 19-20-7
Res Exem Req
IX.F. Fee Amendment No. 3 – Castaic High School Project – Agreement for Construction Project Consulting Services (Lundgren Management Corporation)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Fee Amendment No. 3 from Lundgren Management Corporation for the Castaic High School Project – Agreement for Construction Project Consulting Services is presented for approval.

Rationale:

Due to delays in the completion of the Castaic High School Project (weather, Building 700, and Building 900), Lundgren’s services need to be extended. The attached fee amendment allows Lundgren to continue their services through the anticipated January 2020 completion (construction phase).

Financial Impact:

$218,100 from Measure SA (Fund 21).

Recommended Motion:
Approve Fee Amendment No. 3 from Lundgren Management Corporation for the Castaic High School Project – Agreement for Construction Project Consulting Services.
Attachments:
FA 3 CHS Lund
IX.G. Approval of Contract for the Removal of Transite Pipe and Replacement with New Pipe for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project (Santa Clarita Valley Water Agency)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
A contract for the removal of transite pipe and replacement with new pipe for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project (Santa Clarita Valley Water Agency (SCVWA)) is presented for approval.
Rationale:

There is a Santa Clarita water line easement that runs on a slope on the Hart High School campus that is being modified with the Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project. The water line easement was pointed out to staff during construction by SCVWA and does not appear in the District’s title archives. The existing pipe is made of transite, which is an asbestos containing material, and is being exposed with the construction work on the site.

Due to the work involved in lowering the pipe, the existing transite pipe must be removed by a certified asbestos removal company, then new pipe must be installed at a lower depth. This work is being done by SCVWA. Once completed, the District will reimburse SCVWA for the cost to remove and install new pipe. Staff has proceeded with this work and is requesting a ratification of the contract with SCVWA as to not delay the two-story and tennis court work.

Financial Impact:

$18,000 from Measure SA (Fund 21).

Recommended Motion:
Approve the contract for the removal of transite pipe and replacement with new pipe for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project to the lowest responsive/responsible bidder, Santa Clarita Valley Water Agency.
Attachments:
SCVWA Agree
IX.H. Fee Amendment No. 2 – Sierra Vista Junior High School Classroom Addition Project (TELACU Construction Management, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Fee Amendment No. 2 from TELACU Construction Management, Inc., (TELACU) for the Sierra Vista Junior High School Classroom Addition Project is presented for approval.

Rationale:

On May 1, 2019, TELACU and District staff discussed a contract extension for construction management services due to outstanding change order items and punch list work required to complete the Sierra Vista Junior High School Classroom Addition Project.  Subsequent to that meeting, TELACU proposed a not to exceed cost of $20,880 for the anticipated 144 additional project management hours necessary to complete the project.

TELACU has taken an actual accounting of the additional hours required to complete the Sierra Vista Junior High School Classroom Addition Project which constituted 120 project manager hours and 10 project director hours.  The actual fee for said hours is less than the original agreed upon amount, and TELACU, therefore requests a contract amendment for $19,250. Please refer to the attached staff time-sheet and proposed invoice for supporting information.

Financial Impact:
$19,250 from Measure SA (Fund 21).
Recommended Motion:
Approve Fee Amendment No. 2 from TELACU Construction Management, Inc., for the Sierra Vista Junior High School Classroom Addition Project.
Attachments:
FA 2 SV Tel
IX.I. Revised Board Policies and Administrative Regulations – Second Reading

Speaker:
Mike Kuhlman, Deputy Superintendent
Quick Summary / Abstract:
Revised Board policies (BP) and administrative regulations (AR) are being brought to the Board for a second reading and for approval of the revised policies.
Rationale:
The following revised Board policies and administrative regulations were brought to the Governing Board on September 18, 2019, for a first reading. Suggested changes were incorporated into the material, and they are now being presented to the Board for a second reading and for approval of revisions to the Board policies.

BP 0410 – Nondiscrimination in District Programs and Activities

BP and AR 5116.1 – Intradistrict Open Enrollment

BP and AR 6145 – Extracurricular and Cocurricular Activities

BP and AR 6173.1 Education For Foster Youth

Recommended Motion:
Approve the following revised policies:

BP 0410 – Nondiscrimination in District Programs and Activities

BP 5116.1 – Intradistrict Open Enrollment

BP 6145 Extracurricular and Cocurricular Activities

BP 6173.1 Education For Foster Youth

Attachments:
AR 5116.1 Intradistrict Open Enrollment
AR 6145 Extracurricular and Cocurricular Activities
AR 6173.1 Education for Foster Youth
BP 0410 Non Discrimination in District Programs and Activities
BP 5116.1 Intradistrict Open Enrollment
BP 6145 Extracurricular and Cocurricular Activities
BP 6173.1 Education for Foster Youth
X. Consent Calendar

Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves all the items at one time.
X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 19/20-6

Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 19/20-6 regarding certificated, non-certificated, classified and non-classified employees is presented for approval.
Recommended Motion:
Approve Personnel Report No. 19/20-6.
Attachments:
Personnel Report No. 19/20-6
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Recommendation of Textbook/Instructional Materials Adoption, 2019/20

Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
A textbook has been recommended for adoption for the 2019/20 school year.
Rationale:
Restart – Publisher: Scholastic – Author: Korman – Course Area: – English  – Grade: 7-8 –  When a middle school bully suffers amnesia after a bad fall, it gives him the chance to start fresh, but rebuilding his life is an uphill battle when everyone else still remembers the sins of his past. Eighth-grader, Chase Ambrose, attempts to reconstruct himself based on what his friends and family tell him, but the more he learns about how he mistreated others, the less he likes the old Chase. Unable to play football while he’s healing, Chase joins the video club, whose members have good reason to distrust him. And, while his former self did community service at a local retirement home, the new Chase comes to enjoy spending time with the residents – especially a grumpy veteran whose stories he values. In this compelling and sometimes humorous tale of nature and identity, Korman (Slacker) offers an intriguing exploration of the potential for redemption. By telling the story from multiple perspectives (Chase’s, as well as those of several classmates), he conveys a complex, thorough picture of Chase’s influence and impact on those around him.
Financial Impact:
Funding from School Formula Account Funds.
Recommended Motion:
Approve textbook, as referenced above, for public review.
X.C.2. Requests to Attend Events Out-of-State – Bowman High, Golden Valley High, and Saugus High Schools and the Administrative Center

Speaker:
Mike Kuhlman, Deputy Superintendent
Quick Summary / Abstract:
Educators from Bowman High, Golden Valley High, and Saugus High Schools, and the Administrative Center are requesting to attend events out-of-state.
Rationale:
Rocio Benavides and Lori Wilson, counselors at Bowman High School, are requesting authorization to attend the National Youth-At-Risk conference in Savannah, Georgia, March 8-11, 2020.

Ann McCann, the librarian at Golden Valley High School, is requesting to attend the American Association of School Librarians (AASL) national conference in Lexington, Kentucky, November 13-16, 2019.

Vijay Maraj, an automotive technology teacher at Saugus High School, is requesting to attend an Atech Electrical Training in Walton, Kentucky, October 21-24, 2019.

Jeff and Ria Sherwood, speech language pathologists, are requesting to attend the 2019 American Speech- Language-Hearing Association (ASHA) Convention in Orlando, Florida, November 19-22, 2019.

Financial Impact:
Rocio Benavides and Lori Wilson’s expenses to attend the National Youth-At-Risk conference in Savannah, Georgia, March 8-11, 2020, will be paid from Comprehensive Support and Improvement funds; Ann McCann’s expenses to attend the AASL national conference in Lexington, Kentucky, November 13-16, 2019, will be paid from Title I funds; Vijay Maraj’s expenses to attend an Atech Electrical Training in Walton, Kentucky, October 21-24, 2019, will be paid from the California Technical Education Incentive Grant; and Jeff and Ria Sherwood’s registration fee to attend the ASHA Convention, November 19-22, 2019, will be paid from the Special Education budget, and all other expenses, including transportation, lodging, meals, and incidentals, will be paid by the attendees themselves.
Recommended Motion:
Approve Rocio Benavides and Lori Wilson’s request to attend the National Youth-At-Risk conference in Savannah, Georgia; approve Ann McCann’s request to attend the American Association of School Librarians (AASL) national conference in Lexington, Kentucky; approve Vijay Maraj’s request to attend an Atech Electrical Training in Walton, Kentucky; and approve Jeff and Ria Sherwood’s request to attend the 2019 American Speech-Language-Hearing Association Convention in Orlando, Florida.
X.C.3. Requests for Overnight/Out-of-State Trips – Hart, Valencia and West Ranch High Schools

Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Hart High School (Boys and Girls Cross Country), Valencia High School (Cross Country, Two N’ Four Vocal Jazz, Choir) and West Ranch High School (Cross Country).
Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1.  The trip requests signed by Hart High School Principal Jason d’Autremont, Valencia High School Principal Steve Ford, and West Ranch High School Principal Mark Crawford are attached.
Recommended Motion:
Approve trips:  HHS Boys Cross Country, Clovis, 10/11-12/19; HHS Girls Cross Country, Clovis, 10/11-12/19; VHS Cross Country, Oceanside, 10/11-12/19; VHS Two N’ Four Vocal Jazz, Salt Lake City, UT, 3/4-8/20; VHS Choir, Boston, MA, 4/29-5/3/20; WRHS Cross Country, Clovis, 10/11-12/19.
Attachments:
Trip Approvals for 10-2-19 Board Meeting
X.C.4. Ratification of Agreement for On-Campus Events on Behalf of Associated Student Body (Hayashi Events & Inspirations, Inc.)

Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
Hayashi Events & Inspirations, Inc. provided four hours of a leadership development program at Bowman High School on 9/20/2019.
Rationale:
Leadership Inspirations presented a four-hour leadership development workshop at Bowman High School titled “We’re Better Together”.  Students and staff examined dimensions of diversity and how to work together to better include, involve, and engage all students, staff, and families that they serve.  Activities addressed group dynamics and challenged their team to action and accountability.
Financial Impact:
$1,650.00 to be paid from Bowman’s comprehensive school improvement (CSI) funds.
Recommended Motion:
Ratify the agreement for this leadership development event on behalf of Bowman High School’s associated student body with Hayashi Events & Inspirations, Inc.
Attachments:
Agreement for On-Campus Events on Behalf of Associated Student Body
X.C.5. Revisions to Single Plan for Student Achievement

Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
State and federal laws require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.
Rationale:
State and federal laws require schools to annually review and update their Single Plan for Student Achievement.  These site-specific plans describe school improvement activities that are supported with categorical funds.  As required by Senate Bill 374, the school leadership, site councils, and advisory committees conducted comprehensive needs assessments as well as an analysis of student achievement data based on the California Dashboard in the fall of 2018 to develop objectives for their action plan.

Analysis of each plan reveals necessary updates and revisions. Each school site council has approved its revisions, after consulting with school leadership teams and advisory councils, and recommends them to the Board for approval.  All legal requirements remain in place for each plan that was approved in June 2019.  Annual evaluations conducted at that time meet the requirements of Board Policy 6190.

Attached are the revisions for the school plans of Golden Valley High School and Sequoia School for the 2019/20 school year.  Goals and action plans remain aligned with LCAP District goals and school goals for increased student achievement.

Financial Impact:
School Plans account for the spending of Title I federal grant money allocated to school sites specifically for increasing student achievement at schools with 40 percent socioeconomically disadvantaged families.  Allocated costs have not changed.  The revisions simply modify the plans guiding how the funds will be spent on the school site.
Recommended Motion:
Approve the revisions to the Single Plan for School Achievement for Golden Valley High School and Sequoia School.
Attachments:
Golden Valley SPSA Revisions September 2019
Sequoia School SPSA Revisions September 2019
X.C.6. District English Learner Advisory Committee (DELAC) Meeting Minutes

Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
The District is required to have District English Learner Advisory Committee (DELAC) meetings during the school year consisting of parents and English Language Development administrators and coordinators. Minutes of the April 30, 2019 DELAC meeting are submitted for review.
Recommended Motion:
Review minutes of the April 30, 2019 DELAC meeting.
Attachments:
DELAC Minutes April 30, 2019
X.C.7. Memorandum of Understanding between Educational Testing Service and Golden Oak Adult School

Speaker:
Mariane Doyle, PhD, Director of Career Technical Education
Quick Summary / Abstract:
A memorandum of understanding (MOU) between Educational Testing Service and Golden Oak Adult School, effective October 3, 2019, through June 30, 2021, regarding high school equivalency testing is presented for approval.
Rationale:
Golden Oak Adult School is planning to become a HiSET High School Equivalency Test Center.  This agreement benefits Golden Oak Adult School students as well as the community by providing a HiSET testing center locally.  Students’ fees cover all costs.   A memorandum of understanding effective October 3, 2019, through June 30, 2021, to continue the use of Golden Oak Adult School as a high school equivalency testing center is being presented for approval.
Financial Impact:
Possible income of up to $2,000.00 a year.
Recommended Motion:
Approve a memorandum of understanding (MOU) between Educational Testing Service and Golden Oak Adult School, effective October 3, 2019, through June 30, 2021, regarding high school equivalency testing.
Attachments:
MOU between Educational Testing Service and Golden Oak Adult School
X.D. Consent Calendar-Business Services
X.D.1. Agreement for Card Services (Pace Payment Systems, Inc.)

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
A card service agreement with Pace Payment Systems, Inc., for Castaic High School Associated Student Body to accept credit and debit card payments is presented for approval.
Recommended Motion:
Approve the card service agreement with Pace Payment Systems, Inc., for Castaic High School.
Attachments:
PACE Payment Systems
X.D.2. Acceptance of Donations

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Donations for the 2018/2019 school year are presented for Governing Board approval.
Recommended Motion:
Accept the donations listed in the amount indicated for each recipient.
Attachments:
Donations 2018-2019
X.D.3. Award of Scholarships

Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Authorization is requested for scholarship awards for the 2018/2019 school year.
Recommended Motion:
Following verification of registration/receipt of grades, authorize payment of awards to the students listed in the amount indicated for each student.
Attachments:
Award of Scholarships
X.D.4. Disposition of Surplus/Obsolete Equipment

Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Disposition of surplus/obsolete equipment.
Rationale:
Pursuant to California Education Code Section 17545(b), the value of the following equipment will be sold through public auction, and if not sold, disposed of as surplus/obsolete equipment pursuant to Education Code Section 17545 (b).

1. Utility tilt truck (QTY 1, Maintenance and Operations)

2. Backflow valve (QTY 1, Maintenance and Operations)

3. Large mower (QTY 1, Maintenance and Operations)

4. Generator cart (QTY 1, Maintenance and Operations)

5. Auger (QTY 1, Maintenance and Operations)

6. Gum removal machine (QTY 1, Maintenance and Operations)

7. Turf buddy spreader (QTY 1, Maintenance and Operations)

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1. Vacuums (QTY 24, Maintenance and Operations)

2. Ovens (QTY 2, Canyon High School)

3. Projector cart (QTY 2, Bowman High School)

4. Student desk (QTY 30, Sequoia School)

Recommended Motion:
Authorize staff to dispose of specified equipment pursuant to California Education Code Sections 17545(b) and 17546(c).
X.E. Consent Calendar-Operations
X.E.1. Contract Revision – Preconstruction Project Management Services for Castaic High School Southern Access Road (Lundgren Management Corporation)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
A contract revision for Preconstruction Project Management Services for Castaic High School Southern Access Road for Lundgren Management Corporation (Lundgren) is presented for approval.
Rationale:

Lundgren is proposing a revision to Exhibit D of their Agreement for Consultant Services with the District for the Preconstruction Project Management Services for Castaic High School Southern Access Road.

The revised “management services breakdown,” replaces the existing breakdown contained as an attachment to Exhibit ‘D’ (Consultant Compensation) and included in the current executed agreement dated February 2, 2017. This proposed adjustment does not change the cost of the management services that Lundgren is providing, but rather, is realigning and defining the reimbursables contained within their agreement with the District going forward.

Recommended Motion:

Approve the contract revision for Preconstruction Project Management Services for Castaic High School Southern Access Road for Lundgren Management Corporation.

Attachments:
CR CHS Lund
X.E.2. Proposal for Soil Preparation for the Saugus High School Field Restoration Project (Pavement Recycling Systems, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction.
Quick Summary / Abstract:

A fee proposal for soil preparation for the Saugus High School Field Restoration Project from Pavement Recycling Systems, Inc., is presented for approval.

Rationale:

The playing field adjacent to the tennis courts and varsity baseball field is in need of restoration.  Prior to getting this playing field prepared for re-grading and re-planting, the soil must be prepared for new turf  by rototilling it to a depth of 10” below grade. Pavement Recycling Systems, Inc., has the proper machinery and staff to do this correctly.

Financial Impact:
$4,760 from Insurance Settlement (Fund 40.3).
Recommended Motion:
Approve the fee proposal for soil preparation for the Saugus High School Field Restoration Project from Pavement Recycling Systems, Inc.
Attachments:
FP Saugus Pav
X.E.3. Change Order No. 1 – Sierra Vista Junior High School Classroom Addition Project (Bid Package No. SV1810A – Pathway Communications Ltd.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Change Order No. 1 for the Sierra Vista Junior High School Classroom Addition Project (Bid Package No. SV1810A – Pathway Communications Ltd.) is presented for approval.
Rationale:

Contractor is returning $7,500 of unused allowance back to District.

Financial Impact:

$7,500 credit to Measure SA (Fund 21).

Recommended Motion:
Approve Change Order No. 1 for the Sierra Vista Junior High School Classroom Addition Project (Pathway Communications Ltd.).
Attachments:
CO 1 SV PC
X.E.4. Change Order No. 2 – Sierra Vista Junior High School Classroom Addition Project (Bid Package No. SV1801A-7 – American Landscape Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Change Order No. 2 for the Sierra Vista Junior High School Classroom Addition Project (Bid Package No.  SV1810A-7 – American Landscape Inc.) is presented for approval.
Rationale:

When Change Order No. 1 for American Landscape Inc. was presented to the Board on July 17, 2019, the amount of the used and unused allowances were reversed, resulting in too large of a credit being approved ($8,123.37). This change order will correct the error made on Change Order No. 1. The overall net credit to the District should have been $1,876.63, which results in Change Order No. 2 being $6,246.74.

Financial Impact:

$6,246.74 from Measure SA (Fund 21).

Recommended Motion:
Approve Change Order No. 2 for the Sierra Vista Junior High School Classroom Addition Project (American Landscape Inc.).
Attachments:
CO 2 SV AL
X.E.5. Change Order No. 6 – Sierra Vista Junior High School Classroom Addition Project (Bid Package No. SV1801A-2 – K.A.R. Construction, Inc.)

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Change Order No. 6 for the Sierra Vista Junior High School Classroom Addition Project (Bid Package No. SV1801A-2 – K.A.R. Construction, Inc.) is presented for approval.
Rationale:

Contractor is returning $1,185.01 for work not completed within the scope of their contract.

Financial Impact:
$1,185.01 credit to Measure SA  (Fund 21).
Recommended Motion:
Approve Change Order No. 6 for the Sierra Vista Junior High School Classroom Addition Project (K.A.R. Construction, Inc.).
Attachments:
CO 6 SV KAR
X.E.6. Refund of Developer Fees

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Approval of a developer fee refund for $5,543 is requested.
Rationale:
On May 25, 2018, Certificate of Compliance 1800202 was issued for fees collected from Zhou Hai Jiao for a 3,200 square foot addition.  The original Certificate has been returned and the project had been cancelled. The owner is requesting a refund of the total fees paid less the $25 administrative fee or $5,543.
Financial Impact:
$5,543 from Capital Facilities Fund (25.0).
Recommended Motion:
Approve developer fee refund, as specified, totaling $5,543.
X.E.7. Refund of Developer Fees

Speaker:
Collyn Nielsen, Chief Administrative Officer
Quick Summary / Abstract:
Approval of a developer fee refund for $2,119.03 is requested.
Rationale:
On August 26, 2019, Certificate of Compliance 1900405 was issued for fees collected from Trig Builders for Ligia Hernandez for a 763 square foot addition.  The original Certificate has been returned and the project had been cancelled. A refund has been requested of the total fees paid less the $25 administrative fee or $2,119.03.
Financial Impact:
$2,119.03 from Capital Facilities Fund (25.0).
Recommended Motion:
Approve developer fee refund, as specified, totaling $2,119.03.
X.E.8. Notices of Completion – Bid Package Nos. SV1801A-01, SV1801A-05, SV1801A-06, SV1801A-07, and SV1810A – Sierra Vista Junior High School Classroom Addition Project

Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:

Accept Notices of Completion for Bid Package Nos. SV1801A-01, SV1801A-05, SV1801A-06, SV1801A-07, and SV1810A for the Sierra Vista Junior High School Classroom Addition Project.

Rationale:

Notices of Completion have been prepared for the Governing Board’s consideration for the following construction contracts:

Triangle Enterprises Inc.

Bid Package No. SV1801A-01 – Earthwork, Demolition and Erosion Control

Fischer, Inc.

Bid Package No. SV1801A-05 – Plumbing and Site Utilities

RDM Electric Co., Inc.

Bid Package No. SV1801A-06 – Electrical, Low Voltage, Fire

American Landscape Inc.

Bid Package No. SV1801A-07 – Landscape and Irrigation

Pathway Communications Ltd.

Bid Package No. SV1810A – Audio and Video

Recommended Motion:
Accept Notices of Completion for the Sierra Vista Junior High School Classroom Addition Project.
Attachments:
NOC American
NOC Fischer
NOC Pathway
NOC RDM
NOC Triangle
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session

Quick Summary / Abstract:
This Closed Session will be used as an extension of item II – First Closed Session, if needed.
XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.
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Friday, Dec 13, 2019
During their organizational meeting held Wednesday, Newhall School District Board members re-elected Sue Solomon as their board president for 2020.
Friday, Dec 13, 2019
Castaic School Board members held their annual organizational meeting on December 12 and elected officers and representatives for 2020.
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Dozens of carolers’ voices filled the streets neighboring Duane R. Harte Park in honor of Gracie Muehlberger, a victim of the Saugus High School shooting, during the “Caroling with Gracie” event that spread holiday cheer while also giving back to students in need.
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