The District worked with Aliiance to develop a second phase of energy savings projects.  Based on a review of the proposed projects, the District has determined that the anticipated cost of the contract will be less than the anticipated cost of the energy the District would have consumed in the agreement’s absence.

California Government Code Sections 4217.10 through 4217.18 authorize the District’s Governing Board, without advertising for bids, to enter into one or more energy service contracts with any person or entity to provide energy or conservation services, provided the anticipated cost to the District for the energy conservation facilities and services will be less than the anticipated marginal cost of energy the District would have consumed in the agreement’s absence.

Resolution No. 17/18-33 authorizes the District’s Superintendent to negotiate an energy service contract with Alliance for Phase 2, pursuant to the Board’s determination that the anticipated cost of the contract will be less than the anticipated cost of the energy the District would have consumed in the agreement’s absence.

Prior to acting on this agreement, and pursuant to California Government Code Sections 4217.10 through 4217.18, the Governing Board will hold a public hearing to receive comments from the public and any other interested parties regarding the District entering into this energy service contract.

The agreement provides for the project’s substantial completion on or before September 30, 2019, and final completion by January 01, 2020, as specified.  The agreement may be terminated by the District, at any time, with or without reason, with written notice.  A summary of the scope of work is reflected in Exhibit A, Schedules 1 through 5.  This agreement is subject to the District’s securing of adequate outside financing to fund the project (see financing plan below).

Proposition 39 – $767,923 (estimate as of 2017/18 Proposition 39 allocation)

Lease Financing – $32,659,907 (Holman Capitol planned for Board approval on May 2, 2018)

Lease Revenue Bonds – $21,674,974 (planned for Governing Board approval on May 2, 2018)

On November 16, 2016, the District entered into a Lease Leaseback agreement with Balfour Beatty Construction, LLC, for the Placerita Junior High School Modular Building Project. The work contained in that agreement has been completed, and staff is prepared to issue a Notice of Completion. In accordance with the agreement, Balfour Beatty Construction, LLC, is returning the unused project contingency to the District in the amount of $103,336 with a deductive change order (attached). Staff recommends approval of this deductive change order.

In addition, a Notice of Completion has been prepared for the Governing Board’s consideration. It is appropriate for the Governing Board to accept this project as complete so that the five percent fund retention may be released.

On April 3, 2018, bids were opened for the Sierra Vista Junior High School Classroom Addition Project Bid Package No. SV18-01A-03. The project delivery method is construction management multiple-prime with TELACU as the construction manager. This type of construction delivery method is structured with several “prime” contractors managed by a District-hired construction manager. This bid package relates to the general construction portion of the work and was originally advertised for bid in February, but had no bidders.

Bids have been reviewed and analyzed by TELACU and the District for responsiveness and completeness. The initial low bidder (Moreno Valley Construction) has withdrawn their bid due to a clerical error, so staff and TELACU recommend awarding to the second low bidder, AMG & Associates, Inc.

Award Bid No. SV18-01A-03 to AMG & Associates, Inc., the  lowest responsible/responsive bidder.

DSA requires the District to hire an independent DSA materials testing lab to work with the inspector of record/project inspector to perform any DSA-mandated materials testing either required by the DSA or the inspector of record/project inspector. TELACU, WLC Architects and staff recommend hiring Ninyo & Moore to be the project’s DSA materials testing lab of record for the Sierra Vista Junior High School Classroom Addition Project.

The State Water Resources Control Board (SWRCB) requires that all construction projects in California involving grading or other ground-disturbing activities greater than one acre in size prepare and maintain a storm water pollution and prevention plan (SWPPP). On January 18, 2018, the Governing Board approved a proposal from Earth Resources, Inc., to develop a SWPPP for the Sierra Vista Junior High School Classroom Addition Project.

This proposal is to provide weekly SWPPP monitoring and qualified storm water prevention plan practitioner services during the course of construction as mandated by State law, and to keep the District in compliance with SWRCB.

Request approval of fee proposal from McCarthy Inspection Services, Inc., for Division of the State Architect (DSA) inspection services for the Hart High School Infrastructure Phase 2A Project.

All construction that the District is engaged in must comply with DSA guidelines. DSA guidelines cover three basic areas of building design and construction: (1) accessibility, (2) life safety, and (3) structural. The District is required to hire an independent DSA inspector to certify that any construction being done at a school site is consistent with the approved DSA plans and specifications.  While hired by the District, the project inspector is DSA’s representative on the jobsite during the construction of District facilities. It is the responsibility of the project inspector to perform tasks required by DSA and the District such as performing periodic inspection of the work, advising the contractor of non-conforming work, keeping accurate records, and certifying that the completed work has been done in accordance with the plans and specifications.

McCarthy Inspection Services, Inc., is a certified DSA inspection company. Staff recommends hiring McCarthy for DSA inspection services for the Hart High School Infrastructure Phase 2A Project.

Division of the State Architect (DSA) requires the District to hire an independent DSA materials testing lab to work with the inspector of record/project inspector to perform any DSA-mandated materials tests either required by DSA or the inspector of record/project inspector.  Materials inspection fees are billed to the District at time and material costs. The District is only billed for the time and material used by the testing company on the project.

On December 14, 2016, Twining, Inc., was approved by the Board as the materials testing lab for Castaic High School Increment 2. Since that time, Twining has been on site doing the materials testing under the direction of the DSA inspector of record as required by the DSA. The scope and range of services provided by the materials testing lab for a project the size of Castaic High School is large in size and breadth. The materials testing lab is responsible for testing virtually all of the materials used in the construction of the buildings and site. The attached document shows the areas of responsibility for Twining at Castaic High School Increment 2.

Twining is projecting additional fees of $773,788 to complete the project. There are sufficient funds to cover this fee amendment in the project’s contingency.

Approve fee amendment No. 1 for Twining, Inc., for Castaic High School Increment 2.

Election Code Section 13307 permits a local agency to require each candidate to pay in advance of each candidate’s pro rata share of the printing, handling, and mailing costs on a Candidate’s Statement as a condition of having it included in the voter’s pamphlet.

Resolution No. 17/18-31 – Ordering a Regular Governing Board Election Under By-trustee Area Election System and Ordering Consolidation With Other Elections sets the election process in motion.

In an effort to assist K12HSN/ICOE in delivering regional technical assistance and professional development, and in response to a needs survey of other districts in the Antelope and Santa Clarita Valleys, the District proposes to host a one day Google Admin Console training, open to any educational participants who wish to attend.  The training would be no-cost to the participants.  As stated in this agreement, K12HSN/ICOE agrees to reimburse the District the actual costs of conducting this training, not to exceed $6,000.  The actual cost of facilitating the training is estimated to be well under this limit, resulting in a net zero cost to the District.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Please note: The March Purchase Order Report includes purchases previously ratified but not completed and closed by June 30, 2018.  These purchase orders are included here again due to their necessary creation within the District’s new financial system.

Staff requests the use of the following California-approved piggyback contract during the 2017/18 school year:

Simi-Valley School District Microsoft Products Agreement Number 034-14M.1. This contract serves as a master purchasing vehicle for K-12 educational institutions in the State of California for EES Microsoft licensing.

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump.  All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1. Task chair (QTY 2, Warehouse)

Recreational Therapist, Colleen Rosales

The current agreement for construction management services has no reimbursable costs budget. The intent of this fee amendment is to establish a not-to-exceed budget for reimbursable costs. All reimbursable costs are to be approved by the District in advance of such costs being incurred by the construction manager.

Staff recommends approval of fee amendment No. 1 establishing a budget for reimbursable costs for Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Sitework.

Request approval of fee amendment No. 3 for Division of the State Architect (DSA) inspection services from Ninyo & Moore for the Saugus High School Auditorium Project.

Ninyo & Moore is submitting a third fee amendment request for the final tests needed on the project. The total fee in the attached proposal is intended to cover materials testing and special inspections through project completion. Ninyo & Moore will only charge the District for time spent on the project. If any funds remain after Ninyo & Moore’s work is complete, those funds remain with the District.

$ 9,984 from Measure SA (Fund 21). This increase is covered in the project contingency. The project budget will not increase with this fee amendment.

Approve fee amendment No. 3 from Ninyo & Moore for the Saugus High School Auditorium Project.