Representatives from Keenan will present a safety award to the District and to TELACU Construction Management, Inc., for the Saugus High School Performing Arts Center.

The Santa Clarita Valley Scholarship Foundation (SCVSF) is responsible for selecting the scholarship winners. Foundation President Elaine Foderaro will be present this evening to speak.  As determined by the SCVSF, the $149,000 scholarship grant and $13,000 in accumulated interest will be distributed as follows:

Comprehensive high schools: the distribution per site will be one scholarship at $5,000, two scholarships at $4,000, two scholarships at $3,000, two scholarships at $2,500, and one scholarship at $1,500 totaling $25,500 per comprehensive high school ($153,000 total for the six comprehensive high schools).

Alternative high schools: Academy of the Canyons, Bowman High School, Learning Post/Hart @ Home, and Sequoia School will each have one $1,250 scholarship and one $1,000 scholarship ($9,000 total for alternative high schools).

The names of the recipients will be presented to the Board in June 2019, and the required report to the HMN Foundation will be forwarded before September 15, 2019.

The District’s audit report has been filed with the appropriate state and local agencies, and is available to the public on the District’s website.

The audit was conducted by the accountancy firm of Vavrinek, Trine, Day & Co., LLP, and a representative from the firm will be available to present the report to the Governing Board at the meeting.

The attached Los County Office of Education (LACOE)-required public disclosure documents were submitted to LACOE for review.

A one (1) percent one time off schedule payment based on July 1, 2017.

Board approval of this resolution will provide authority for District staff to access this five hundred dollar carryover option.

Government Code Section 66006(b) requires the District make a report available within one hundred eighty (180) days after the last day of each fiscal year detailing certain information on the collection and expenditure of reportable fees.  The District made this report, “The William S. Hart Union High School District Annual and Five-Year Reportable Fees Report for Fiscal Year 2017/18, in Compliance with Government Code Sections 66006 and 66001,” available to the public on December 20, 2018.

The attached report contains the requisite information and proposed findings concerning reportable fees pursuant to Government Code Sections 66006 and 66001.  Further, the District has provided notice of the time and place for this meeting, where the report will be considered for adoption, by mail at least fifteen (15) days prior to the Governing Board meeting, to any interested party who filed a written notice request.  The meeting notice has also been posted in the District’s regular public notice posting locations.

Lundgren Management and District staff have reviewed the low bidder’s submitted bid documents and qualifications for responsiveness and responsibility. Based upon our review, verifications, and discussions, it is our recommendation to award a contract to the low bidder for each bid package with the exception of Bid Package 01. The apparent low bid for WSH1812A-01 Golden Phoenix Construction Co., Inc., dba Golden Phoenix Electric withdrew due to clerical error. We recommend award to the second lowest bidder, Taft Electric Company.

Below is a list of the recommended multiple prime bids by bid package:

Staff and Lundgren Management recommend acceptance of the lowest responsive/responsible base bid contractors for bid packages WSH1812A-01 through WSH1812A-05.

It is the responsibility of the project inspector to perform tasks required of them by the DSA and the District such as performing periodic inspections of the work, advising the contractor of non-conforming work, keeping accurate records, and certifying that the completed work has been done in accordance with the plans and specifications. DSA requires the District to employ a DSA inspector for this project.

RS Martin Construction Services provided inspection services for Phase 2A of the project. Staff and the architect recommends using the same inspector for Phase 2B since Phase 2B is a continuation of Phase 2A. Ron Martin of RS Martin Construction Services is familiar with the project and is providing the District with the most cost effective rate (same rate as he charged for Phase 2A) as compared to other inspectors that were asked to provide cost proposals for the Phase 2A work in October of 2018.

District construction projects such as this one must comply with DSA guidelines because structural work is involved. DSA requires the District to hire an independent DSA materials testing lab to work with the inspector of record/project inspector to perform any DSA mandated materials tests either required by the DSA or the inspector of record/project inspector.

Ninyo & Moore provided DSA materials testing and inspection services for the District during Phase 2A of the Infrastructure Project. Ninyo & Moore is familiar with the project and will be working on the two-story classroom building as well. For consistency in testing and record keeping with the DSA, staff and the architect recommend using the same inspector for Phase 2B since Phase 2B is a continuation of Phase 2A.

Change Order No. 1 Bid Package No. WSH18-02A (HPS Mechanical)

Contractor is requesting a change order to their contract in the amount of $43,173. This includes work that was supposed to be done in the Infrastructure Phase 2B project, but instead, moved up to the current Phase 2A project. Also, a portion of the utility work that was going to be done by the water company, Newhall County Water District (NCWD), was instead done by HPS Mechanical due to policy changes with NCWD.

Staff has been looking at solutions for resolving an acoustic issue in the recently completed Growthpint classrooms at Placerita Junior High School. As a pilot project, Room 11 was outfitted with tectum ceiling panels which resolved the acoustic issues; however, staff wanted to try other options that addressed the appearance and cost of the ceiling panels.

In December of 2018, the District purchased ceiling tiles from Sound Management Group and had them installed in Room 12. The installation in that room was evaluated and found to be effective at reducing the reverberation to an acceptable level.  Two other ceiling tile options were explored and the Sound Management Group panel was found to have the best appearance and the lowest cost of the three options explored. Sound Management Group is providing the acoustic ceiling panels and Coustic-Glo will do the installation. This installation will complete the remaining 21 Growthpoint classrooms.

On August 15, 2018, the District adopted California Uniform Public Construction Cost Accounting (CUPCCA). Starting January 1, 2019, CUPCCA allows districts to solicit quotes from contractors for projects under $60,000 without going through a formal public works bidding process. Staff used the CUPCCA process to solicit quotes from multiple contractors on this project. Staff recommends awarding this project to Coustic-Glo, the lowest responsive/responsible quote for $46,562.

Coustic-Glo installed acoustic ceiling tiles in one of the Growthpoint classrooms (Room 12) as a pilot project to see how effective the ceiling tiles were at reducing reverberation in the room. The installation in that room was evaluated and found to be effective at reducing the reverberation to an acceptable level.  Two other ceiling tile options were explored and the Sound Management Group panel was found to have the best appearance and the lowest cost of the three options explored. Sound Management Group is providing the acoustic ceiling panels and Coustic-Glo will do the installation. This installation will complete the remaining 21 Growthpoint classrooms.

Approval of change order requests for Saugus High School Auditorium Project – Bid Package Nos. 01 (Triangle Enterprises, Inc.), 02 and 04 (Santa Clarita Concrete), 08 (Caston Inc.), 09 (AP Construction, Inc.), and 15 (Kreuger International, Inc.).

Change Order No. 2 Bid Package No. 01 (Triangle Enterprises, Inc.)

Contractor is requesting a change order to their contract in the amount of $2,643.82 for additional work not shown in the bid documents (see attached descriptions).

Change Order No. 1 Bid Package No. 02 (Santa Clarita Concrete)

Contractor is returning unused allowance in the amount of $29.00 to the District (see attached description).

Change Order No. 2 Bid Package No. 04 (Santa Clarita Concrete)

Contractor is requesting a change order to their contract in the amount of $79,662.39 for work that was not shown in the bid documents and repair work for damage done by other prime contractors (see attached descriptions). TELACU is currently working to recover these repair costs from the prime contractors responsible for the damage.

Change Order No. 1 Bid Package No. 08 (Caston Inc.)

Contractor is requesting a change order to their contract in the amount of $937.67 for work that was not shown in the bid documents and repair work for damage done by other prime contractors (see attached descriptions). TELACU is currently working to recover these repair costs from the prime contractors responsible for the damage.

Change Order No. 1 Bid Package No. 09 (AP Construction, Inc.)

Contractor is returning unused allowance in the amount of $50,000 to the District (see attached description).

Change Order No. 1 Bid Package No. 15 (Kreuger International, Inc.)

Contractor is returning unused allowance in the amount of $8,459.84 to the District (see attached description).

NAC Architects and TELACU have thoroughly reviewed these change order requests and were successful (in many cases) in negotiating lower costs than originally requested by the contractors.

When TELACU’s initial proposal was approved by the Governing Board on July 19, 2017, the commitment from Growthpoint Structures, the modular classroom building manufacturer, was that the classrooms would be manufactured and delivered in time for move-in by August 2018. All of the modular classroom buildings have been delivered and approximately half of the classrooms will be occupied by the start of the spring semester (January 2019); however, the schedule has slipped by several months and the District has been accumulating costs directly related to this delay in the delivery of the modular classroom buildings.

Due to the delayed delivery of the modular classrooms from Growthpoint Structures, TELACU is requesting a five month extension on their contract. TELACU’s initial contract was based on a six month project; however, the delayed delivery of the modular classroom buildings has extended the project and delayed the move into those classrooms.

Change Order No. 2 Bid Package SV1801A-01 (Triangle Enterprises, Inc.) Contractor is requesting a change order to their contract in the amount of $22,476.81 for work that was not shown in the bid documents and additional work required to work around unforeseen subsurface concrete encasements (see attached descriptions).

Change Order No. 1 Bid Package SV1801A-03 (AMG & Associates, Inc.) Contractor is requesting a change order to their contract in the amount of $108,638.04 for work that was not shown in the bid documents, Growthpoint delays and incomplete items, and a construction change directive to replace the epoxy floors in the restrooms to porcelain tile.

Change Order No. 2 Bid Package SV1801A-05 (Fischer, Inc.) Contractor is requesting a change order to their contract in the amount of $64,279.11 for work that was not shown in the bid documents and additional work required to work around unforeseen subsurface concrete encasements (see attached descriptions)

WLC Architects and TELACU have thoroughly reviewed these change order requests and were successful in negotiating lower costs than originally requested by the contractors.

All agencies are required to submit to the Board of Supervisors the 2018 Biennial Review Certification form, and, if needed, a revised Conflict of Interest Code with supporting documentation. Attached is the Conflict of Interest Code of the William S. Hart Union High School District including the following proposed amendments: Exhibit B – the title of Chief Operations Officer was changed to Chief Administrative Officer; Exhibit B – Assistant Superintendent, Business Services, has been deleted.

This two-semester course serves as the concentrator to the Digital Animation pathway and prepares students for jobs in the video game and animation industries by exploring 2D animation, 3D animation, and game development.  Students will create, manipulate, and analyze artistic elements and media used to express feelings and communicate ideas.  Students will study the historical and cultural development of two-dimensional and three-dimensional multimedia and its impact as a communications tool.  Students will become familiar with current practices and applications including computer design and career-focused traditional arts disciplines.

Course Name:  MFGT 090: Measurements and Computations
Grade: 9-12
Department: Math Electives

This one-semester course focuses on measurements and calculations used in career technical fields and reviewing basic computations and measurement systems.

Course Name:  MSA Clinical Etiquette Practicum AB
Grade: 10
Department: Career and College Readiness/Practical Art

This two-semester course is designed to provide students with advanced instruction and professional experience in the Medical Science Academy.  Students will learn basic skills related to medical science careers and will apply the knowledge and skills they have learned in on-campus internships.

Course Name:  MSA Clinical Skills Practicum AB
Grade: 11
Department: Career and College Readiness/Practical Art

This two-semester course is designed to provide students with advanced instruction and professional experience in the Medical Science Academy.  Students will learn advanced skills related to medical science careers and will apply the knowledge and skills they have learned in on-campus internships.

Course Name:  MSA Internship Practicum AB
Grade: 12
Department: Career and College Readiness/Practical Art

This two-semester course is designed to provide students with advanced instruction and professional experience in the Medical Science Academy.  Students will learn advanced skills related to medical science careers and will apply the knowledge and skills they have learned in on and off campus internships.

Course Name:  Sports Medicine Practicum AB CCR (revised)
Grade: 11-12
Department: Career and College Readiness/Electives

This two-semester course is designed to provide students with supplementary instruction and skills development in the area of Sports Medicine.  Students will be placed in internships with high school athletic trainers and work on the sidelines at District sporting events, where they will apply the knowledge and skills they have learned in their previous coursework.

Reason for revision:  Update credits and grading policy

Course Name:  Biology NGSS (Next Generation Science Standards) AB (revised)
Grade: 9
Department: Science

This two-semester course is a lab science class aligned with the Next Generation Science Standards.  In this class, students deepen their understanding of biological core ideas, building off of their experiences and prior knowledge.  NGSS performance expectations are used to blend Core Ideas with Scientific and Engineering Practices and Crosscutting Concepts, which are usable knowledge that can be applied across the science disciplines.  Inquiry-driven laboratory exercises are an integral part of the curriculum.  A “C” or better in both semesters earns the student one unit for the “D” requirement on the UC/CSU A-G list.

Reason for revision:  Updated the course name to reflect changes made to this course previously.

Kristi Schertz, a Saugus High School teacher, is requesting authorization to attend the Advanced Placement New Presenter Training in Dallas, Texas, March 8-10, 2019.

All expenses for Kristi Schertz to attend the Advanced Placement New Presenter Training, in Dallas, Texas, March 8-10, 2019, will be covered by the College Board.

Analysis of the plan reveals necessary updates and revisions.  The school site council has approved its revisions, after consulting with school leadership teams and advisory councils, and recommends them to the Board for approval.  All legal requirements remain in place for each plan that was approved in May 2018.  Annual evaluations conducted at that time meet the requirements of Board Policy 6190.

Attached are the revisions for the school plan for the 2018/19 school year.  Goals and action plans remain aligned with LCAP District goals and school goals for increased student achievement.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Staff requests the use of the following California-approved piggyback contract:

E&I, contract number CNR01262 (health care products and services)

A-Z Bus Sales, Inc. (Waterford School District)

Creative Bus Sales (South County Support Services Agency)

Pursuant to Board Policy 3270 and California Education Code Sections 17545-17555 and 60510-60530, staff requests the Governing Board, by unanimous vote of those members present, declare that the property is no longer suitable for school purposes and is of insufficient value to defray the costs of arranging a sale, and thereby authorize the property to be disposed of by donation or disposal. All applicable e-waste will be collected and certified to its proper disposal by a state approved e-waste recycler.

One thousand of the items in the attached list will be donated to the Butte County Office of Education, to assist in the recovery efforts of the schools devastated by the Camp Fire in November of 2018. This donation will allow affected schools to restore technology based instruction and facilitate state testing.

Some, or all, of the remaining items in the attached list will be donated to the WiSH Education Foundation, who has agreed to assist with the process of collecting and preparing them for distribution to students through a mutually agreed upon process by which the items will go to our neediest students.

Change Order No. 1:

Contractor is requesting a change order to their contract in the amount of $1,613.98 for additional work that was not included in the bid documents (see attached descriptions).

Change Order No. 2:

Contractor is requesting a change order to their contract in the amount of $2,807.12 for additional work that was not included in the bid documents (see attached descriptions).

Lundgren Management and District staff have thoroughly reviewed these change order requests and were successful in negotiating lower costs than originally requested by the contractor.