A check in the amount of $149,000 was accepted from The Henry Mayo Newhall Foundation at the January 15, 2020, Board meeting to be used for scholarship purposes. These funds, plus $13,000 in accumulated interest and $26,600 from unclaimed awards accumulated between 2009-2012 make possible the following scholarships for the Class of 2020: at each of the six comprehensive high schools – one (1) at $5,000, two (2) at $4,000, two (2) at $3,700, two (2) at $3,200, and one (1) at $2,200 [totaling $174,000]; and, at each of the four alternative high schools (Academy of the Canyons, Bowman High School, Learning Post/Hart at Home, and Sequoia School) – one (1) at $1,950 and one (1) at $1,700 [totaling $14,600].

The 2019/20 Santa Clarita Valley Scholarship Senior Sponsor Administrator Elaine Foderaro will be in attendance this evening.

1. Salary, Statutory and Health Benefits (Object 2000/3000)

Salaries reflect all applicable salary step and longevity increments for Personnel Commission staff.  The District Director of Fiscal Services provided the salary, statutory benefit, and health benefit costs.

2. Supplies and Equipment Replacement (Object 4000)

Amounts to cover general supplies, equipment, and expenses are budgeted as is essential in supporting the services provided.

3. Operating Expenses (Object 5000)

The budget includes funds to cover the cost of standard operating expenses, such as the online application system, test scanner, recruitment ads, commission memberships, and expenses incurred when using exam raters from other districts.

Board Policy 1330 – Use of School Facilities

Exhibit 1330 – Use of School Facilities Rates

Administrative Regulation 1330.1 – Conditions of Use for Hart District Auditoriums

Administrative Regulation 1330.31 – Priority of Users of Unique District Facilities

Board Policy 5141.52 – Suicide Prevention

Resolution No. 19/20-39 will allow the Business Office staff, with the Superintendent’s approval, to prepare and submit routine budget revisions (technical adjustments within or between expenditure accounts and within or between resources necessary for the payment of District obligations) to LACOE for processing prior to Governing Board approval.  All routine budget revisions will be submitted to the Governing Board for adoption and ratification with the District’s interim reports and in conjunction with the annual year-end closing of the District’s financial records.

Routine budget revisions will not include any revisions, adjustments, or transfers impacting fund balance (i.e. increasing or decreasing revenues, reducing or increasing fund balance, or transfers between funds).  Such non-routine budget adjustments will continue to be presented to the Governing Board for approval prior to processing and submission to LACOE for review and approval.

This resolution is only effective for the 2020/21 fiscal year.

The revenues generated from the Proposition are deposited into a state account called the Education Protection Account (EPA).  School districts receive funds from the EPA based on their proportionate share of the statewide revenue limit.  A corresponding reduction is made to the school district’s revenue limit equal to the amount of their EPA entitlement.

Both Proposition 30 and Proposition 55 provided constitutional protection that the funds placed in the EPA are exclusively dedicated for classroom expenses, not administrative expenses.  Before June 30 of each year, the State Director of Finance is required to estimate the total amount of additional revenues that will be available for transfer into the Education Protection Account during the next fiscal year.

ESTIMATED FUNDS                         $30,747,862

ESTIMATED EXPENDITURES*        $30,747,862

*Consistent with prior years, the District will expend the funds on classroom teacher salaries and benefits.

An accounting of the actual amount received from the EPA and the related expenditures will be posted on the District’s website.

To qualify for an emergency authorization, a person must be a college graduate, pass the California Basic Educational Skills Test (CBEST), be cleared through a fingerprint check, submit a complete application packet, pay necessary fees, complete additional specific requirements for the issuance of a particular authorization, and be covered by the Declaration of Need.

The District generally has a need to obtain temporary waivers and emergency permits for a small percentage of teachers.

The District solicited request for quotes.  Four quotes were received, one was non-responsive.

The contracts’s term will be for three years covering 2020, 2021, and 2022, graduation ceremonies.  The District may terminate the contract without need for cause by providing thirty (30) days written notice.

The sound needs are subject to change based on District’s needs.

A contract with The Nazarian Group for the construction improvements for the Shade Structure Projects is presented for award.

Three contractors submitted bids for the construction improvements for the Shade Structure Projects. The lowest responsive/responsible quote is from The Nazarian Group.

$64,123 from Special Reserve Fund for Capital Projects (Fund 40.3).

Staff is requesting the approval of two proposals.  Quotes were solicited from three vendors for each scope of work using California Uniform Construction Cost Accounting Commission guidelines.  The first proposal is from Topline Services for $41,976 and it includes the purchase and installation of synthetic turf.  The three quotes for this service ranged from $41,976 to $91,008.  The second proposal is from The Nazerian Group for $29,500 and it includes the installation of owner furnished pavers and benches.  The three quotes for this service ranged from $29,500 to $98,015.  Staff is requesting approval of the two lowest proposals for each scope of work.

Change Order No. 6 from Castaic HS Construction, Inc., for Castaic High School is presented for approval.

Since construction began over two years ago, staff and Lundgren Management have been using contingency to cover change orders on the project. These change orders are not necessarily for District requested changes, but for work not included in the bid documents. That initial contingency has been spent, so staff is now taking additional contingency related change orders to the Governing Board for approval.

Attached to this Board item is a summary of items that comprise the change order. All of these items have been reviewed by Lundgren Management and the architect. Lundgren Management was successful in negotiating lower costs for many of these items than originally requested by the contractor.

$308,223 from Lease Revenue Bonds (Fund 40.5).

Fee Amendment No. 2 from Knowland Inc., DBA Knowland Construction Services (Knowland), for Division of the State Architect (DSA) inspector of record/project inspector services for Castaic High School Project Increment 2 is submitted for approval.

It is the responsibility of the project inspector to perform tasks required of them by the DSA and the District such as performing periodic inspections of the work, advising the contractor of nonconforming work, keeping accurate records, and certifying that the completed work has been done in accordance with the DSA approved plans and specifications. DSA requires the District to employ a DSA inspector for this project through the duration of construction.

Fee Amendment No. 2 will cover final inspection of remaining buildings to be completed (Building 700, 800, 900, and 1000), all path of travel walkways and ramps, fire alarm devices, Americans With Disabilities Act signage, completion of punch-list items and DSA Box administration as required by DSA administrative code. Closeout activities are expected to continue through September 2020.

$72,080 from Lease Revenue Bonds.

Due to the complexity of the geology of the soil/slope conditions at Hart High School and the additional excavation in the slope to lower a water main, the geotechnical engineering staff at Koury have been dispatched to the site for site observation many more times than expected. Because of this, Koury’s fees are higher than expected. However, it is necessary to involve the geotechnical engineer whenever there is an issue with the soils or geology on the site. This fee amendment will complete the geotechnical testing work on the site.

In accordance with Education Code 44258.7 (c) and (d), the District may properly assign these teachers to elective classes for which they are capable but not specifically credentialed to teach.  (Elective class is defined as any class other than mathematics, English, science, or social science.)  A committee of teachers and administrators may be authorized to meet and approve the assignments for the semester.  The Governing Board must approve the establishment of the committee.

Committee members serve for one year.  The Hart District Teachers Association has routinely submitted the names of three qualified teachers to serve on this committee should there be a need to meet.  The Assistant Superintendent has also routinely been on the committee.

When reviewing teachers’ assignments, the committee looks for evidence that the person can effectively teach the course that is assigned.  They look at years of experience in teaching this or a similar course, college units in the discipline, special training or expertise in the subject area, the desire to teach the course, and other factors that seem appropriate.

Again this year, in keeping with the District Local Control Accountability Plan (LCAP), all schools have aligned their School Plan for Student Achievement goals with the four current goals of the LCAP.

Each school site council has approved its respective School Plan for Student Achievement after consulting with required advisory groups and recommends it to the Board for approval.  All legal requirements have been met for each plan.  The annual evaluations will be conducted to meet the requirements of Board Policy 6190.

Because of the similarities in funding and the alignment with LCAP, each school plan is similar in design and format.  Attached are the plans for five school receiving Title I funds for the 2020/21 school year.  The remaining two school plans will be submitted for approval next month when complete.  Actual allocations will be determined in August when funding is provided to the District by the federal Title I grant.

Analysis of school plans reveals necessary updates and revisions.  The school site council has approved the revisions, after consulting with the school leadership team and advisory councils, and recommends them to the Board for approval.  All legal requirements remain in place for each plan that was approved in June 2019.  Annual evaluations conducted at that time meet the requirements of Board Policy 6190.

Attached are the revisions for the school plans of Hart High School and Sierra Vista Junior High School for the 2019/20 school year.  Goals and action plans remain aligned with LCAP District goals and school goals for increased student achievement.

Student data shared between WSHUHSD and SCCCD shall only be used for the purpose of college admissions through the College Access (dual-enrollment) and College Now (concurrent enrollment) programs, as well as to generate reports to analyze program effectiveness and long-term student outcomes.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Purchase subject to Master Agreement Reference #18221 dated March 18, 2019. This agreement is effective June 15, 2020, through June 14, 2021.

Data will not be shared without the prior approval of parent/guardian.  Parents wishing to provide the District approval to share data will complete an additional form provided with meal benefit applications or by indicating YES when asked in the online meal benefit application.

Titan Software was selected by the food service team and evaluation panel as the best fit for the District.

Paid from Fund 13 (Food Services).

The District issued the following contracts for ASB activities or field trips between March 1, 2020, and May 31, 2020, at multiple school sites for activities including, but not limited to, field trips, back-to-school events, school dances, and portrait/yearbook agreements.

1. Portable building, 24 x 40 (QTY 2, Hart High School)

The software currently used only has the ability to enter and record trips.  The software is server based and cannot be accessed remotely.

Behavior Intervention Implantation & development, Behavioral Learning Center Inc.

Dr. Sandy Keaton
Albert J. Melargno, M.D.
John Lucas

Fee Amendment No. 3 from Lundgren Management Corporation (Lundgren) for the Hart High School Two-Story Classroom Building, Tennis Court Expansion and Utility Infrastructure Project is presented for approval.

Additional funds are needed to cover these costs through the completion of the project.  Lundgren Management is requesting an additional $10,000 to cover these costs.  Any unused funds will remain with the District.

Not to exceed $10,000 from Lease Revenue Bonds (Fund 40.5).

The District issued a request for quote to several contractors.  Only one responded.  The contract is effective July 1, 2020 through June 30, 2021.

Staff recommends approving the following religious organizations for weekly use during the fiscal year 2020/21:

Heart of the Canyons Church – La Mesa Junior High School

Los Angeles International Church of Christ – Rancho Pico Junior High School

Higher Vision Church – Canyon High School

Approval of this proposal would allow staff to contract with Architecture Plus Inc. on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2020/21, without further Board approval until June 30, 2021. If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address issues and concerns as they arise on projects.

Approval of this proposal would allow staff to contract with Citadel Environmental Services, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2020/21, without further Board approval until June 30, 2021.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address environmental issues and concerns as they arise on projects.

Citadel Environmental Services, Inc., is a local firm with an office in Valencia.

Approval of this proposal would allow staff to contract with CF Environmental, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2020/21, without further Board approval until June 30, 2021.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address hazardous materials issues and concerns as they arise on projects.

Approval of this proposal would allow staff to contract with Gausman & Moore Associates, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2020/21, without further Board approval until June 30, 2021.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address mechanical, electrical and plumbing issues and concerns as they arise on projects.

Gausman & Moore Associates, Inc., have a local office in Santa Clarita in the Centre Pointe Business Park.

A proposal from KPFF, Inc., for structural engineering services for various District projects for fiscal year 2020/21 is presented for approval.

Approval of this proposal would allow staff to contract with KPFF, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2020/21, without further Board approval until June 30, 2021.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address structural issues and concerns as they arise on projects.

KPFF, Inc., is a structural engineering firm. They have completed many structural evaluations for the District.

$100,000 total for fiscal year 2020/21. Project funding and amounts (not to exceed $15,000 per project) to be determined on a project by project basis.

Approve the proposal from KPFF, Inc., for structural engineering services for various District projects for fiscal year 2020/21.  Project funding and amounts not to exceed $15,000 per project, with a cumulative maximum of $100,000, unless increased by Board authorization.

Approval of this proposal would allow staff to contract with Vertex Survey Inc. on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2020/21, without further Board approval until June 30, 2021.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address surveying issues and concerns as they arise on projects.

Vertex Survey Inc. is a local firm with an office in Santa Clarita.

Approval of this proposal would allow staff to contract with C Below, Inc., on multiple projects, not to exceed $15,000 per project and not to exceed $100,000 total for fiscal year 2020/21, without further Board approval until June 30, 2021.  If the cost for a project exceeds $15,000 and/or the total for all projects under this agreement are expected to exceed $100,000, staff will return to the Board to increase the allowable total for the fiscal year.

Having a master task agreement in place would allow staff to quickly address utility investigation and mapping issues and concerns as they arise on projects.

C Below, Inc., has worked on several projects for the District in the past several years.

The term for these agreements is for the period of July 1, 2020, to June 30, 2021, and may be terminated by either party by giving written notice to the other party at least 90 days, but no more than 120 days, prior to the end of the then current one year term.  The District will be issuing our Maintenance contract for services.

The agreement’s term is for the period of July 1, 2020, to June 30, 2021, and may be terminated at any time by either party upon ten (10) days written notice.

Notice of Completion has been prepared for the Governing Board’s consideration for the following construction contract:

Taft Electric Company

Bid Package No. HA1811A-05, Electrical and Low Voltage

Date of Completion: January 10, 2020

Accept Notice of Completion for Bid Package No. HA1811A-04 (HPS Mechanical, Inc.) for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project.

Notice of Completion has been prepared for the Governing Board’s consideration for the following construction contract:

HPS Mechanical, Inc.

Bid Package No. HA1811A-04

Date of Completion: May 15, 2020

Accept Notice of Completion for Bid Package No. SA1909A, (California Surfacing) for the Saugus High School Tennis Court Resurfacing Project.

Notice of Completion has been prepared for the Governing Board’s consideration for the following construction contract:

California Surfacing

Bid Package No. SA1909A

Date of Completion: May 15, 2020

Accept Notice of Completion for Bid Package No. SA1910A (Clean Cut Landscape Incorporated) for the Saugus High School Field Restoration Project.

Notice of Completion has been prepared for the Governing Board’s consideration for the following construction contract:

Clean Cut Landscape Incorporated

Bid Package No. SA1910A

Date of Completion: May 15, 2020