• Development mitigation services
• Financial advisory services
• Specialized continuing disclosure compliance services
• Financial and municipal advisory services

The agreement shall be in effect March 19, 2020, through March 19, 2023.  Either party may terminate this Agreement (and the Statement of Work) for convenience upon thirty (30) prior written days’ notice to the other party.

• Professional services for Mello-Roos Community Facilities District
• Special tax consulting services
• Community Facilities District annual administration services

The agreement shall be in effect March 19, 2020, through March 19, 2023.  Either party may terminate this agreement for convenience upon thirty (30) prior written days’ notice to the other party.

Flat fees to be paid from the appropriate Community Facilities District (CFD) administrative fund.

A contract for the Canyon High School Video Studio Set Construction Project to the lowest responsive/responsible bid, Proptology FX Inc. DBA Set Masters (Set Masters), is presented for award.

Three contractors submitted quotes based on bid documents for the fabrication and installation of new set work for the Canyon High School video studio.  Staff recommends award to the lowest quote submitted by Set Masters.

This project will enable Canyon High School to bring its video production studio up to industry standard.  The new studio space will enable students to successfully film a daily news program and learn with equipment similar to that found in television production studios.  It will support all video production pathway classes from the introductory class to the capstone class. The investment in this project will help prepare students to enter the next phase of their education or work life with skills they learned while working with industry standard video production equipment and studio space.

Last summer, the contractor building the new electrical equipment enclosure was forced to make the footings for the enclosure several feet deeper than planned due to the locations of existing utilities. While the utility locations were known, the exact depth of the existing utilities could not be verified until after the area under the new electrical enclosure could be excavated. Once exposed, it was discovered that the utilities interfered with the enclosure’s footings. The structural engineer had to redesign the footings to be deeper, which resulted in the contractor, Golden Phoenix Electric, having to do more excavation and build more retaining walls.

Since the timing of this work was critical to having the new electrical enclosure completed by the time the new electrical equipment arrived on site, staff and Lundgren Management directed the contractor to proceed with the work. While the cost for this work is more than ten percent of the contractor’s overall contract, it is under the California Uniform Public Construction Cost Accounting Act bid limit.  It was impractical and would have delayed the electrical start up of the campus had this contract not been issued.

Ratification is requested for the construction contract for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project with Golden Phoenix Electric.

During the finish work activities that were being done by the contractor on the slope between the new two-story classroom building and the upper fields, an underground water pipe (owned by SCV Water) was exposed by the contractor. The water company was contacted and several weeks elapsed before the exposed water pipe was removed and relocated deeper into the slope. The work done by SCV Water to relocate the water pipe damaged the slope which needed to be re-compacted and regraded.

Lundgren Management solicited quotes for the slope repair work from three contractors. Two contractors submitted quotes and one was non-responsive. Golden Phoenix Electric submitted the lowest quote. Staff and Lundgren Management instructed Golden Phoenix Electric to begin work on the slope reconstruction immediately so the project would not be delayed further.

$44,368.24 from Lease Revenue Bonds (Fund 40.5).

In December 2019 an outbreak of respiratory illness due to a novel coronavirus (a disease now known as COVID-19) was identified and has impacted more than 75 countries including the United States. On March 4, 2020, Governor Newsom declared a State of Emergency to enable State and Local agencies to more effectively respond to the threat of spread of COVID-19. Resolution No. 19/20-28 would allow the superintendent to take any and all actions necessary to ensure the health and safety of students and staff and to ensure public education continues to be provided to the students

Analysis of the plans reveal necessary updates and revisions. School site councils have approved the revisions after consulting with the school leadership team and advisory council and recommends them to the Board for approval.  All legal requirements remain in place for each plan that was approved in June 2019.  Annual evaluations conducted at that time meet the requirements of Board Policy 6190.

Attached are the revisions for the school plans of Canyon High School, Sequoia School, Hart High School, and Bowman High School for the 2019/20 school year.  Goals and action plans remain aligned with LCAP District goals and school goals for increased student achievement.

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

The District issued the attached list of contracts for ASB activities or field trips between February 1, 2020, and February 29, 2020, at multiple school sites for activities including, but not limited to, field trips, back-to-school events, school dances, and portrait/yearbook agreements.

Staff requests the use of the following California-approved piggyback contract during the 2019/20 school year:

Cal-Save 530067 for the purchase of technology and instructional resources at low cost from a statewide project designed to help California K-12 schools.

School Based Therapist, Richard Posalski

School Based Therapist, Erin Hickman

Staff requests approval to revise Bid Package No. HA1811A-07 to WSH82A-04 for Change Order No. 1 – Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts, and Related Site-Work Project (Golden Phoenix Construction Company Inc. DBA Golden Phoenix Electric).

At the August 21, 2019, Board Meeting, Change Order Request No. 1 – Hart High School Two-Story Classroom Building Project (Golden Phoenix, Bid Package HA1811A-07) was ratified by the Governing Board. Later, it was determined that the change order should have been charged against Bid Package No. WSH1812A-04 (Golden Phoenix Electric).

Authorization is requested to release retention to Osborn Architects for the Saugus High School Auditorium Project.

Section 6.6 of the Architectural Agreement between the District and Osborn Architects (for the design of the Saugus High School Auditorium Project) allows the District to hold four percent of each payment made to the architect to ensure the satisfactory completion of the architect’s obligations. The District has been withholding this percentage from each payment, referred to as retention, made to Osborn Architects. Since Osborn Architects has successfully completed all phases of the project and the project has been certified and closed out by the Division of the State Architect, staff is requesting authorization to release the retention to Osborn Architects.

No further impact to the project budget. Retention is budgeted in the overall fee to Osborn Architects.

Section 7.7 of the Construction Management Services Agreement between the District and TELACU allows the District to hold two-and-one-half percent of each payment made to the construction manager to ensure the satisfactory completion of the construction manager’s obligations. The District has been withholding this percentage from each payment, referred to as retention, made to TELACU. Since TELACU has successfully completed all phases of the project and the project has been certified and closed out by the Division of the State Architect, staff is requesting authorization to release the retention to TELACU.

Section 7.7 of the Construction Management Services Agreement between the District and TELACU  allows the District to hold two-and-one-half percent of each payment made to the construction manager to ensure the satisfactory completion of the construction manager’s obligations. The District has been withholding this percentage from each payment, referred to as retention, made to TELACU. Since TELACU has successfully completed all phases of the project and the project has been certified and closed out by the Division of the State Architect, staff is requesting authorization to release the retention to TELACU.