Based on a review of the District’s financial records and the Performance Audit of the Measure SA bond proceeds, the Committee finds that the District has complied with the requirements of California Constitution Article XIIIA, Section 1(b)(3), and that District expenditures for the twelve-month period ending June 30, 2019, were consistent with Measure SA’s voter-approved provisions.

A committee member will be available to present the Committee’s report to the Governing Board.

Resolution No. 19/20-37 authorizes the sale of delinquent tax receivables for the fiscal years ending June 30, 2020, 2021, and 2022, and allows the Chief Business Officer to execute a Purchase and Sale Agreement and to take the actions necessary for the sale.

The total Level 1 Fee is split between the Hart District and the respective elementary feeder districts pursuant to fee sharing agreements.  Specifically, the District’s percentage share of the SAB-approved Level 1 Fee is a follows: Castaic Union – 35%, Newhall – 55%, Saugus Union – 55%, and Sulphur Springs Union – 50%.

To impose the maximum authorized Level 1 Fee, the District is required to prepare a Fee Justification Study that does the following: (1) identify the purpose of the statutory school facility fees, (2) identify the planned uses for the fees, (3) determine the reasonable relationship between the fee uses and the type of development on which the fee will be imposed, (4) determine the reasonable relationship between the school facility needs and the type of development on which the fee will be imposed, (5) determine the reasonable relationship between the fee amount and the cost of the school facility needs or the portion of the school facility needs attributable to the type of development on which the fee will be imposed.

Cooperative Strategies has prepared the attached Residential and Commercial/Industrial Development School Fee Justification Study (Fee Justification Study), which has been on file and available for public review at the District’s Administrative Center for ten (10) days prior to the public hearing.  The notice of the public hearing time and place, including a general explanation of the matter, has been published twice in a regularly published newspaper within the District’s jurisdiction, with the first publication at least ten (10) days prior to the public hearing and the second not less than five (5) days from the first publication.  If requested, the notice of the public hearing time and place has been provided to any person filing a written request with the District at least fourteen (14) days before the public hearing.

After the public hearing, the Governing Board shall consider whether to adopt Resolution No. 19/20-35 approving the Fee Justification Study and adopting a change in the statutory school facility fees.  Subsequent to an adoption, the Governing Board is required to notice all local agencies, as well as the Office of Statewide Health Planning and Development.

Staff believes the facts set forth in the Fee Justification Study reflect the average student generation rates, amount of future development, and cost of school facilities to accommodate the students generated from such construction.  Based on the facility cost impacts to the District for residential and commercial/industrial construction, the District may collect the SAB-approved maximum statutory school fees for new construction at the proportionate shares set forth below.

Pursuant to the SAB action, Fee Justification Study, and fee sharing agreements with surrounding elementary feeder districts, the District is authorized to impose the following maximum Level 1 New Residential Construction Fees:

Pursuant to the SAB action, Fee Justification Study, and fee sharing agreements with surrounding elementary feeder districts, the District is authorized to impose the following maximum Level 1 Fees for commercial/industrial construction and new residential construction used exclusively for senior housing:

Fair Share amounts are reviewed and updated periodically or on an annual basis based upon the attached agreed upon methodology.  Resolution No. 19/20-36 approves the current Fair Share School Impact Mitigation Payment Adjustment Analysis prepared by the District’s financial services consultant, Cooperative Strategies, for calendar year 2020.  The District last updated the Fair Share amounts in May 2019.

The District has notified developers participating in Fair Share Mitigation Agreements of this proposed adjustment to the Fair Share amounts, and the public has been provided an opportunity to comment.

At the March 4, 2020, board meeting, HMC was approved for the Sierra Vista Junior High School Multi-Purpose Room and Kitchen Modernization Project. A broad scope of work and a budget have been set for this project. Staff and HMC agree that initial work needs to be done to determine a more accurate scope of work and a schematic level project budget prior to bringing HMC under contract for the main project.

To that end, HMC has submitted a proposal for programming and pre-design services (attached). This work would include interviews with District and school staff to determine the school’s needs and review of existing as-built plans. It would also include HMC working with their architectural and engineering staff to develop schematic diagrams based on interviews with school staff. Finally, this programming and pre-design phase would result in the cost estimator developing a pre-design cost estimate for the project. Staff and HMC believe that this initial work will help staff to better establish a baseline (scope of work and budget) to begin work on the project.

All of the interview work between the architect and staff could be done remotely (through video conferencing), so work could start immediately.

$86,800 plus reimbursable expenses from Community Facilities District (Fund 49).

Change Order No. 1 for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work Project (Bid Package No. HA1811A-01 – Golden Phoenix Electric) is presented for approval.

Golden Phoenix Electric submitted a change order in the amount of $60,676.80 for the time and materials cost for replacing geogrid material under the new two-story classroom building. Lundgren Management believed that the cost submitted by Golden Phoenix Electric was excessive and developed an alternate cost for this work ($30,552.24). However, Golden Phoenix Electric did not accept the counter-offer.

Recently, Golden Phoenix Electric filed a claim with the District for this and other change orders that have been rejected by the District.  On April 24, 2020, the District, through legal counsel, responded to the claim in writing.  Regarding replacement of the geogrid material, the District acknowledged that Golden Phoenix Electric was entitled to receive additional compensation, but again informed Golden Phoenix Electric that $30,552.24 was appropriate amount of compensation.  Under Public Contract Code section 9204, the District is required to pay Golden Phoenix Electric any undisputed portion of a claim.  This change order will satisfy the District’s responsibility under the Public Contract Code.

$30,552.24 from Lease Revenue Bonds (Fund 40.5).

Change Order No. 4 for the Hart High School Infrastructure Phase 2B Project (Bid Package: WSH1812A-01 – Taft Electric Company) is presented for approval.

$5,737.94 credit to Lease Revenue Bonds (Fund 40.5).

This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor.  In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Interface charges will continue through 2021/22, when LACOE expects to have fully implemented its BEST Project.  The BEST Project is LACOE’s effort to procure a new, integrated financial and human capital management system to replace the current HRS and PeopleSoft Systems.  In November 2016, the Governing Board authorized the District to enter into an agreement to return to full-use of the County’s systems upon completion of the BEST Project.

This agreement reflects the District’s continuing status as an interface district for the 2020/21 fiscal year (effective July 1, 2020, through June 30, 2021), and may be amended by mutual written consent or terminated by either party with thirty (30) days advance written notice.

Specifically, CSM will advise and coordinate, on the District’s behalf, the preparation and filing of all FCC forms, respond to Universal Service Administrative Company (USAC) requests, reconcile previous funding year disbursements, and monitor E-Rate compliance and updates.  CSM has consulted with the District on E-rate-eligible telecommunications and internal connection services for several years.

The agreement term is for one (1) year commencing July 1, 2020, through June 30, 2021, and automatically renews for four (4) successive one (1) year terms unless written notice is provided at least ninety (90) days in advance of new term.  The District may also terminate the agreement for convenience at any time with five (5) days written notice.

Additional services may be requested, as needed, based on a specified hourly rate schedule.

The term of the agreement is for the 2020/21 school year.  The following schools will be included in the agreement: Canyon High School, Castaic High School, Golden Valley High School, Hart High School, Saugus High School, Valencia High School, and West Ranch High School.

4 – rolling STEM cabinets

5 – adjustable height chair on casters

1 – rolling magnet whiteboard

John and Rhonda Pieracci would like to donate 5 pallets of yellow paper to the District.  The value of the paper is $10,500.

The District also periodically utilizes TCM for repairs to various items, including the diesel/gas system pumps, nozzles, tanks, and monitoring system.

School Based Therapist, Angela Douma

Social Skills Training, Dynamic Intervention

Escort of Students Attending Nonpublic Schools, Family Crisis Intl Youth Assist Inc, DBA West Shield

School Based Therapist, Erin Hickman

Speech Therapy, Inspire Communication Inc.

Verbal Foreign Language Interpreting Services, LRA Interpreters

Group Counselor Therapist, Angela McCorkle

Deaf and Hard of Hearing Counseling, Hunter Michael

Group Counselor Therapist, Kimberly Nunley

Group Counselor Therapist, Nok Paljusha

School Psychologist, Alina Poberezhskiy

School Based Therapist, Richard Posalski

Recreational Therapist, Colleen Rosales

Sign Language Interpreters, The Sign Language Company

Behavior Intervention Implentation & Development , Star of CA

Group Counselor Therapist, Straightening Reins

Health Care Services, Sunbelt Staffing, LLC

Physical Therapy, Therapy In Action Inc.

Health Care Services, Therapy Travelers

Health Care Services, McRory Pediatric Services, Inc.

Clinical Neuropsychologist, Simun Psychological Assessment Group

Health Care Services, Maxim Healthcare Services Holdings, Inc.

Health Care Services, 360 Degree

Health Care Services, Ardor health Solutions

Health Care Services, EdTheory LLC

Health Care Services, CoreMedical Group

Staff recommends renewal of the agreement for the period of July 1, 2020, to June 30, 2021.  Either party may terminate the agreement with thirty (30) days prior written notice.

Accept Notice of Completion for Bid Package No. WSH1812A-01 (Taft Electric Company) for the Hart High School Infrastructure Phase 2B Project.

Notice of Completion has been prepared for the Governing Board’s consideration for the following construction contract:

Taft Electric Company

Bid Package No. WSH1812A-01, Demolition, Earthwork & Underground Utilities

Date of Completion: March 24, 2020