The next regular meeting of the Governing Board of the William S. Hart Union High School District is set for Wednesday, Oct. 24, at 7:00 p.m., at the Administrative Center, 21380 Centre Pointe Parkway, Santa Clarita 91350.

There will be a closed session, which starts at 5:30 p.m.
Please note: This meeting will include a Public Hearing for item IX-A – Resolution No. 18/19-12 – Supporting Student Fundraising and Donations to Nonprofits.

The complete agenda follows:

I. Call to Order
I.A. Roll Call and Establishment of Quorum
II. First Closed Session
II.A. Public Comments for Closed Session Items
Quick Summary / Abstract:
A member of the audience may address the Board on items listed in Closed Session by completing a Speaker Card. Please use the microphone and state your name and location of residence. No action will be taken at this time, and the Board President will limit comment time to 2 (two) minutes. If you wish to speak regarding an item not appearing on the Closed Session agenda, please make your comments during the Public Session (see below).

II.B. First Closed Session Items
II.B.1. Public Employee Appointment/Discipline/Dismissal/Release/Reassignment/Non-reelection (per Government Code Section 54957)
Quick Summary / Abstract:
Public employee appointment/discipline/dismissal/release/reassignment/non-reelection.

II.B.2. Conference with Labor Negotiator: Michael Vierra – Negotiations with Hart District Teachers Association (per Government Code Section 54957.6)
Quick Summary / Abstract:
Negotiations with Hart District Teachers Association.

II.B.3. Conference with Labor Negotiator: Michael Vierra – Negotiations with California School Employees Association Chapter 349 (per Government Code Section 54957.6)
Quick Summary / Abstract:
Negotiations with California School Employees Association.

II.B.4. Conference with Labor Negotiator (per Government Code Section 54957.6). Agency Designated Representative: Board President. Unrepresented Employee: Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Conference with labor negotiator.

II.B.5. Conference with Labor Negotiator (per Government Code Section 54957.6). Agency Designated Representative: Board President. Unrepresented Employee: Superintendent
Quick Summary / Abstract:
Conference with labor negotiator.

II.C. Reconvene to Public Session
III. Organization
III.A. Report of First Closed Session Action
III.B. Re-Establishment of Quorum
III.C. Pledge of Allegiance
III.D. Approval of Agenda
III.E. Approval of Minutes
Quick Summary / Abstract:
Minutes of the Regular Meeting of October 10, 2018, presented for approval.

Recommended Motion:
Approve the minutes of the Regular Meeting of October 10, 2018.

Attachments:
Minutes – Regular Meeting – October 10, 2018
IV. Recognitions by Board
IV.A. Recognition of the District Classified Employees of the Year 2018/19
Speaker:
John-Anthony Muraki, Director of Classified Personnel
Quick Summary / Abstract:
Recognition of the District Classified Employees of the Year 2018/19.

Rationale:
The District is honored to recognize outstanding classified employees for their commitment and hard work. Staff at each site selected honorees based on their exemplary service in promoting learning, respect, positive relationships, fairness, and a safe environment. The District recognizes the 2018/19 Classified Employees of the Year as presented on the attached list.

Attachments:
2018/19 Classified Employees of the Year
V. Communications
V.A. Board Member Reports
V.B. Student Board Member Report
V.C. Employee Association Leadership
V.C.1. Hart District Teachers Association (HDTA) President Jayme Allsman
V.C.2. California School Employees Association (CSEA) Chapter 349 President Kathy Hefferon
V.D. School Site Report – La Mesa Junior High School
Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
La Mesa Junior High School Principal Michele Krantz will give a presentation on the school’s unique programs that support the safety and wellness of students, staff, and families.

Attachments:
La Mesa Presentation
VI. Special Items
VII. Public Comments
Quick Summary / Abstract:
If you wish to address the Governing Board on a topic within the subject matter of its jurisdiction, please complete the Request to Address the Board form and return it to the Secretary to the Board prior to the beginning of the item. Comments regarding the Consent Calendar will be taken during Public Comments. Please use the microphone and state your name and location of residence. No action will be taken on any item not appearing on the agenda, and the Board President will limit your comments to 2 (two) minutes. The President may limit public comment time based on the number of persons who wish to speak. If you wish to speak regarding an item that appears on the agenda, you will be called upon to make your comments at the time the item is discussed by the Board.

VIII. Discussion Items
VIII.A. Transportation Update
Speaker:
Brad Renison, Director of Transportation
Quick Summary / Abstract:
An update on transportation will be given by Brad Renison, Director of Transportation.

Attachments:
Transportation Department Update
VIII.B. California School Dashboard Local Indicators
Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
Information regarding the local indicators of California’s accountability and continuous improvement system, the Dashboard, will be shared.

Rationale:
California’s accountability and continuous improvement system, the Dashboard, contains reports that display the performance of local educational agencies (LEAs), schools, and student groups on a set of state and local measures to assist in identifying strengths, weaknesses, and areas in need of improvement. The reports are broken into two groups, state indicators and local indicators. This report will focus on the four local indicators, define each, and share how the Hart District performed on each.

IX. Action Items
IX.A. Public Hearing for Resolution 18/19-12 Supporting Student Fundraising and Donations to Non-Profits
Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Providing students an opportunity to engage in fundraising activities in support of non-profit agencies is generally recognized as facilitating social and civic community engagement. Engagement in these activities requires Board support and approval.

Rationale:
Associated Student Body funds are legally considered public funds because they are raised through the District’s tax identification number and under its nontaxable status. Without Board authorization, donations to non-profit organizations and students or families in need usually are not allowable because they are considered a gift of public funds, no matter how worthy the cause.

In general, fund-raising that occurs on campus should be for the benefit of the ASB and not for other organizations.

The Financial Crisis & Management Assistance Team (FCMAT) recognizes a student group may organize a fundraiser to support a non-profit charity as long as the event is clearly identified as raising funds to donate to that charity if the Board authorizes those fundraising activities through board action.

Recommended Motion:
Authorize Associated Student Body (ASB) approved and recognized clubs, teams, and organizations to conduct fundraisers with a defined goal of donating proceeds of the fundraising activity to a non-profit organization recognized by the State of California or United States Internal Revenue Service.

Attachments:
Fundraising Resolution
IX.B. Proposal for Division of the State Architect (DSA) Materials Testing and Inspection Services for Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work (Ninyo & Moore)
Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request for approval of Ninyo & Moore as the DSA materials testing and inspection services company for the Hart High School Two-Story Modular Classroom Building, Addition of two Tennis Courts and Related Site work.

Rationale:
District construction projects must comply with DSA guidelines. DSA requires the District to hire an independent materials testing lab to work with the inspector of record/project inspector to perform any mandated materials tests either required by the DSA or the inspector of record/project inspector. Staff, Lundgren Management and Flewelling & Moody recommend hiring Ninyo & Moore as the project’s DSA materials testing lab of record for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work.

Financial Impact:
$126,076 from Measure SA (Fund 21).

Recommended Motion:
Approve Ninyo & Moore as the Division of the State Architect materials testing and inspection services company of record for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work.

Attachments:
Ninyo & Moore Proposal
IX.C. Proposal for Division of the State Architect (DSA) Geotechnical Monitoring and Testing Services for Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work (Koury Engineering & Testing, Inc.)
Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request for approval of Koury Engineering & Testing, Inc., as the DSA geotechnical monitoring and testing company for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work.

Rationale:
District construction projects must comply with DSA guidelines. DSA requires the District to hire an independent DSA approved geotechnical engineer to provide geotechnical testing and monitoring of grading operations at the site. These guidelines are in place to assure that construction being done at a school site is consistent with the approved DSA plans and specifications.

Especially important is the monitoring of the engineered fill under the new two-story modular classroom building. Koury Geotechnical authored the soils report for the project and is the most knowledgeable company regarding the soils and compaction requirement for this project.

Financial Impact:
$65,935 from Measure SA (Fund 21).

Recommended Motion:
Approve Koury Engineering & Testing, Inc., as the DSA geotechnical monitoring and testing company for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work.

Attachments:
Koury Proposal
IX.D. Proposal for Storm Water Pollution and Prevention Plan and Permit Registration Documents for Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work (Earth Resources, Inc.)
Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Proposal from Earth Resources, Inc., for Storm Water Pollution and Prevention Plan (SWPPP) and registration documents for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work.

Rationale:
The State Water Resources Control Board (SWRCB) requires that owners of all construction projects in California involving grading or other ground-disturbing activities greater than one acre in size prepare and maintain a SWPPP. Since the construction and laydown area for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work will exceed one acre, a permit must be obtained, and a SWPPP developed and maintained for the duration of the project. This proposal from Earth Resources, Inc., covers the development of the SWPPP and the application for the permit only. This initial work needs to be done and the application made prior to construction work starting on the site.

Financial Impact:
$6,250 from Measure SA (Fund 21).

Recommended Motion:
Approve attached proposal from Earth Resources, Inc., for the Storm Water Pollution and Prevention Plan and permit registration documents for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work.

Attachments:
ERI SWPPP Plan Proposal
IX.E. Proposal for Division of the State Architect (DSA) Inspection Services for Hart High School Two-Story Classroom Modular Building, Addition of Two Tennis Courts and Related Site Work (RS Martin Construction Services)
Speaker:
Michael Otavka, Director of Facilities, Planning and Construction
Quick Summary / Abstract:
Request for approval of proposal for DSA inspection services from RS Martin Construction Services for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work.

Rationale:
It is the responsibility of the project inspector (PI) to perform tasks required of them by the DSA and the District such as performing periodic inspections of the work, advising the contractor of non-conforming work, keeping accurate records, and certifying that the completed work has been done in accordance with the plans and specifications. DSA requires the District to employ a DSA inspector for this project.

Staff solicited proposals from several DSA inspection companies and, along with Lundgren Management and Flewelling & Moody, recommends using RS Martin Construction Services for this project.

Financial Impact:
$124,500 from Measure SA (Fund 21).

Recommended Motion:
Approve fee proposal from RS Martin Construction Services for DSA inspection services for the Hart High School Two-Story Modular Classroom Building, Addition of Two Tennis Courts and Related Site Work.

Attachments:
RS Martin Proposal
IX.F. Extension of Superintendent Contract
Speaker:
Steven Sturgeon, President of the Governing Board
Quick Summary / Abstract:
The Board will consider Amendment No. 3 to the Contract of Employment Between the Governing Board of the William S. Hart Union High School District and Vicki Engbrecht, Superintendent, to extend the contract to June 30, 2020.

Rationale:
Amendment No. 3 to the Contract of Employment Between the Governing Board of the William S. Hart Union High School District and Vicki Engbrecht, Superintendent, will extend the contract to June 30, 2020. No changes are being made to salary, benefits or work year.

Recommended Motion:
Approve Amendment No. 3 to the Contract of Employment Between the Governing Board of the William S. Hart Union High School District and Vicki Engbrecht, Superintendent.

X. Consent Calendar
Quick Summary / Abstract:
Unless a Board Member has a question concerning a particular item and asks that it be withdrawn from the Consent Calendar, the Governing Board approves all the items at one time.

X.A. Consent Calendar-Removal of Items
X.B. Consent Calendar-Personnel
X.B.1. Personnel Report No. 18/19-6
Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
Personnel Report No. 18/19-6 regarding certificated, non-certificated, classified and non-classified employees.

Recommended Motion:
Approve Personnel Report No. 18/19-6.

Attachments:
18/19 – 6 Personnel Report
X.B.2. Salary Study Recommendation
Speaker:
John-Anthony Muraki, Director of Classified Personnel
Quick Summary / Abstract:
A salary study was conducted for the position of Director of Maintenance & Operations and brought before the Personnel Commission at its December 14, 2017 meeting. The Personnel Commission approved the recommendation.

Recommended Motion:
Approve change to salary schedule placement for the position of Director of Maintenance & Operations.

Attachments:
Salary Study Recommendation
X.B.3. Letter of Agreement for Shared Services of District Employees with the Newhall School District and the William S. Hart Union High School District
Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
The Newhall School District (NSD) requests the shared services of William S. Hart Union High School District employees to perform library services between October 24, 2018, and June 30, 2019.

Rationale:
NSD has requested shared services of Hart District employees to perform credentialed library services for specified hours within a specified period of time. The scheduling of such services by Hart District employees shall be determined in consultation between NSD and Hart District. The services provided are not to exceed 25 extra duty hours for the duration of the agreement.

Financial Impact:
There is no financial impact to the Hart District.
Recommended Motion:
Approve the letter of agreement between the NSD and the Hart District for shared services of District employees.

Attachments:
Shared Services Agreement with Newhall School District
X.B.4. Affiliation Agreement Between William S. Hart Union High School District and New York University Steinhardt School of Culture, Education, and Human Development
Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
An Affiliation Agreement between William S. Hart Union High School District and New York University Steinhardt School of Culture, Education, and Human Development is presented for approval.

Recommended Motion:
Approve the Affiliation Agreement between William S. Hart Union High School District and New York University Steinhardt School of Culture, Education, and Human Development.

Attachments:
NYU Affiliation Agreement
X.B.5. Affiliation Agreement Between William S. Hart Union High School District and Purdue University
Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
An Affiliation Agreement between William S. Hart Union High School District and Purdue University is presented for approval.

Recommended Motion:
Approve the Affiliation Agreement between William S. Hart Union High School District and Purdue University.

Attachments:
Affiliation Agreement with Purdue
X.B.6. Student Affiliation Agreement Between William S. Hart Union High School District and University of Southern California
Speaker:
Michael Vierra, Assistant Superintendent, Human Resources
Quick Summary / Abstract:
A Student Affiliation Agreement between William S. Hart Union High School District and University of Southern California is presented for approval.

Recommended Motion:
Approve the Student Affiliation Agreement between William S. Hart Union High School District and University of Southern California.

Attachments:
Student Affiliation Agreement with USC
X.C. Consent Calendar-Curriculum/Instruction
X.C.1. Recommendation of Textbook/Instructional Materials Adoption, 2018/19
Speaker:
David N. LeBarron, Director of Curriculum and Assessment
Quick Summary / Abstract:
A textbook has been recommended for adoption for the 2018/19 school year.

Rationale:
Emergency Medical Responder: Your First Response in Emergency Care, Sixth Edition – Publisher: Jones & Bartlett – Author: Pollak – Course Area: – Emergency Medical Response – Grade: 9-12 – Based on the National EMS Education Standards and endorsed by the American Academy of Orthopedic Surgeons, Emergency Medical Responder: Your First Response in Emergency Care, Sixth Edition offers complete coverage of every competency statement with clarity and precision in a concise format that ensures student comprehension and encourages critical thinking. The experienced author team and the AAOS medical editors have transformed the education standards into a training program that reflects best practices. Using clear, accessible language and proven pedagogical features, the Sixth Edition is the only way to prepare law enforcement personnel, fire fighters, rescue squad personnel, athletic trainers, college students, and laypersons for the challenges they will face in the field.

Financial Impact:
Funding from College & Career Readiness (CCR) Funds.

Recommended Motion:
Approve textbook, as referenced above, for public review.

X.C.2. Authorization to Attend Out-of-State Events – Saugus High and Valencia High Schools
Speaker:
Mike Kuhlman, Assistant Superintendent, Educational Services
Quick Summary / Abstract:
Authorization to travel to out-of-state events is being requested by Saugus High and Valencia High School employees.

Rationale:
Jackie Riedeman and Ashley Rubay, Saugus High School foreign language teachers, are requesting authorization to attend the American Conference for Teachers of Foreign Language, in New Orleans, Louisiana, November 14-18, 2018.

Stephen Ford, Valencia High School Principal, is requesting authorization to attend the 2018 National Alliance of Concurrent Enrollment Partners (NACEP) Conference, in San Antonio, Texas, November 4-6, 2018.

Jerry Ostrove, a Valencia High School practical arts teacher, is requesting authorization to attend the National Initiative for CyberSecurity Education (NICE) Conference, in San Antonio, Texas, December 2-4, 2018.

Dennis Mifflin, a Valencia High School practical arts teacher, is requesting authorization to attend the South by Southwest (SXSW) Entrepreneurship and Startups Conference, in Austin, Texas, March 8-12, 2019.

National Initiative for Cyberspace Education
National Initiative f

Financial Impact:
The Hart District Teachers Association will pay all expenses for Jackie Riedeman and Ashley Rubay to attend the American Conference for Teachers of Foreign Language, in New Orleans, Louisiana, November 14-18, 2018.

The Perkins grant will cover all expenses for Stephen Ford to attend the 2018 National Alliance of Concurrent Enrollment Partners (NACEP) National Conference, in San Antonio, Texas, November 4-6, 2018.

The California Technical Education Incentive Grant (CTEIG) will cover all expenses for Jerry Ostrove to attend the National Initiative for CyberSecurity Education (NICE) Conference, in San Antonio, Texas, December 2-4, 2018.

The Perkins grant will cover all expenses for Dennis Mifflin to attend the South by Southwest (SXSW) Entrepreneurship and Startups Conference, in Austin, Texas, March 8-12, 2019.

Recommended Motion:
Authorize Jackie Riedeman and Ashley Rubay to attend the American Conference for Teachers of Foreign Language, in New Orleans, Louisiana, November 14-18, 2018; authorize Stephen Ford to attend the 2018 National Alliance of Concurrent Enrollment Partners (NACEP) National Conference, in San Antonio, Texas, November 4-6, 2018; authorize Jerry Ostrove to attend the National Initiative for CyberSecurity Education (NICE) Conference, in San Antonio, Texas, December 2-4, 2018; and authorize Dennis Mifflin to attend the South by Southwest (SXSW) Entrepreneurship and Startups Conference, in Austin, Texas, March 8-12, 2019.

X.C.3. Requests for Overnight/Out-of-State Trips – Canyon, Golden Valley, Hart, Saugus, Valencia, and West Ranch High Schools
Speaker:
Vicki Engbrecht, Superintendent
Quick Summary / Abstract:
Approve overnight/out-of-state student trip requests from Canyon High School (Girls Basketball, TV Production), Golden Valley High School (Girls Basketball, Golden Valley TV (GVTV)), Hart High School (Dance), Saugus High School (Softball), Valencia High School (Softball), and West Ranch High School (Junior State of America (JSA), Jazz Band, Boys Lacrosse).

Rationale:
The submitted trip requests have been reviewed and meet all requirements established by Board Policy and Administrative Regulation 3541.1. Trip requests signed by Canyon High School Principal Shellie Holcombe, Golden Valley High School Principal Sal Frias, Hart High School Principal Jason d’Autremont, Saugus High School Principal Vince Ferry, Valencia High School Principal Stephen Ford, and West Ranch High School Principal Mark Crawford are attached.

Recommended Motion:
Approve trips: CHS Girls Basketball, Palo Alto, 12/26-30/18; CHS TV Production, Seattle, WA, 3/27-31/19; GVHS Girls Basketball, San Diego, 12/26-30/18; GVHS GVTV, Seattle, WA, 3/27-31/19; HHS Dance, Orlando, FL, 2/28-3/4/19; HHS Dance, Long Beach, 3/15-16/19; SHS Softball, Laughlin, NV, 3/6-9/19; VHS Softball, Laughlin, NV, 3/6-10/19; WRHS JSA, Woodland Hills, 11/10-11/18; WRHS Jazz Band, 1/9-13/19; WRHS Boys Lacrosse, Seaside, 4/4-6/19.

Attachments:
Trip Approvals for 10-24-18 Board Meeting
X.C.4. Ratification of Service Agreement with KA Productions
Speaker:
Jan Daisher, Director of Special Programs and Staff Development
Quick Summary / Abstract:
Author Kwame Alexander, dba KA Productions, was been contracted to provide a presentation and book signing at Golden Valley School.

Rationale:
KA Productions provides presentations designed to educate students on the joy and power of literature by getting kids excited about reading. Kwame Alexander, best-selling author of “Swing”, shares his message about hope, courage and love through poetry and the language of appreciation, speaking to anyone who has ever struggled to find their voice. Students learn to not let their “no’s” define their lives, as saying “yes” opens doors, and words can transform lives.

Financial Impact:
Assembly and presentation costs of $3,000.00 plus the purchase of 200 books are to be paid from the 2017-18 Title 1 Goal 4.4 allocation for Golden Valley School.

Recommended Motion:
Ratify the Service Agreement between KA Productions and Golden Valley High School.

Attachments:
Service Agreement with KA Productions
X.C.5. Flippen Group Training Confirmation Agreement, November 29-30, 2018
Speaker:
Jan Daisher, Director of Special Programs and Professional Development
Quick Summary / Abstract:
The Flippen Group is being contracted to provide Capturing Kids Hearts 1 training at Canyon High School on November 29-30, 2018.

Rationale:
Capturing Kids Hearts, developed by the Flippen Group, is implemented at numerous schools throughout the District and focuses on school climate and school culture. Canyon High School would like to implement the program throughout their campus.

Financial Impact:
Training cost is $23,000.00 to be paid from the 2018-19 Title 1 Goal 1.1A allocation for Canyon High School.

Recommended Motion:
Approve the training confirmation agreement with the Flippen Group at Canyon High School.

Attachments:
Training Confirmation Agreement
X.D. Consent Calendar-Business Services
X.D.1. Purchase Order Report
Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Staff requests the Governing Board ratify the attached Purchase Order Report, which covers purchases, as specified, for the period September 1, 2018, through September 30, 2018.

Rationale:
This report may contain open purchase orders with not-to-exceed amounts facilitating regular small purchases from single vendors. Open purchase orders with not-to-exceed amounts facilitating larger purchases from single vendors may indicate a publicly bid contract number and/or the date the Governing Board approved the vendor. In an effort to efficiently process payments, the accumulated total of these purchases may be processed and paid as a single transaction.

Please note: The September Purchase Order Report includes purchases previously ratified but not completed and closed by June 30, 2018. These purchase orders are included here again due to their necessary creation within the District’s new financial system.

Financial Impact:
Attached report shows amounts and funding sources for purchase orders processed in September 2018, as well as purchase orders greater than or equal to $50,000.

Recommended Motion:
Ratify Purchase Order Report for the period of September 1, 2018, through September 30, 2018.

Attachments:
PO Board Report September 2018
X.D.2. Warrant Register and Revolving Cash Payments
Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Approve and ratify Warrant Register and Revolving Cash payments.

Rationale:
9/1/18 – 9/15/18

Payroll Warrant Register $3,522,860.77
Commercial Warrants – General Fund $9,663,418.34
Commercial Warrants – All Other Funds $407,546.15
Revolving Cash Fund $0.00

9/16/18 – 9/30/18

Payroll Warrant Register $8,944,402.84
Commercial Warrants – General Fund $1,914,213.82
Commercial Warrants – All Other Funds $6,470,326.34
Revolving Cash Fund $0.00

Recommended Motion:
Approve and ratify the above listed Warrant Register and Revolving Cash payments issued between September 1, 2018, through September 30, 2018, and order the items filed for audit.

Attachments:
Commercial Warrants 09/01/18-09/15/18
Commercial Warrants 09/16/18-09/30/18
Payroll Warrants 09/01/18-09/30/18
X.D.3. Agreement for Subscription Extension “Read Only” (Digital Schools, LLC)
Speaker:
Ralph Peschek, Chief Financial Officer
Quick Summary / Abstract:
Agreement with Digital Schools, LLC, for Subscription Extension Agreement.

Rationale:
The read-only service agreement for human resources management system with Digital Schools, LLC, will expire on November 30, 2018. The Human Resources department has requested continued access be granted for an additional five years. The term of the attached read-only subscription extension agreement is for a five-year period beginning December 1, 2018, through November 30, 2023. The base annual payment amount is $7,200.

Financial Impact:
Total annual cost of $7,200 for five years (12/01/2018 – 11/30/2023) to be paid from the General Fund.

Recommended Motion:
Approve read-only subscription extension agreement with Digital Schools, LLC, for a five-year period beginning December 1, 2018, through November 30, 2023.

Attachments:
Digital School Agreement
X.D.4. Disposition of Surplus/Obsolete Equipment
Speaker:
Leigh Hansen, Director of Purchasing and Warehouse
Quick Summary / Abstract:
Disposition of surplus/obsolete equipment.

Rationale:
Pursuant to California Education Code Section 17545(b), the value of the following equipment will be sold through public auction, and if not sold, disposed of as surplus/obsolete equipment pursuant to Education Code Section 17545 (b).

Pursuant to California Education Code Section 17546(c), staff requests the Governing Board, by unanimous vote of those members present, find that the property listed below is of insufficient value to defray the costs of arranging a sale and thereby authorize the property to be donated to a charitable organization deemed appropriate by the Board, or disposed of in the local dump. All e-waste will be collected and certified to its proper disposal by an e-waste recycler.

1. Copier (QTY 1, Saugus High School)

2. Task chair (QTY 2, Warehouse)

3. Table (QTY 2, Sequoia School)

4. TV (QTY 7, Hart High School)

5. VCR (QTY 3, Hart High School)

6. Overhead projector (QTY 1, Hart High School)

Recommended Motion:
Authorize staff to dispose of specified equipment pursuant to California Education Code Sections 17545(b) and 17546(c).

X.D.5. Renewal of Agreement for Propane Services (Expo Propane of Los Angeles)
Speaker:
Brad Renison, Director of Transportation
Quick Summary / Abstract:
Renew agreement with Expo Propane of Los Angeles for propane services for the one-year period from November 7, 2018, through November 6, 2019.

Rationale:
On November 18, 2015, the Governing Board approved the award of Project No. TR15-10A for Propane Storage Tank and Service to dba Delta Liquid Energy, now known as Expo Propane of Los Angeles.

The initial agreement term was for one year, from November 18, 2015, through November 17, 2016, with the option to extend by mutual, written agreement for four additional one-year periods. Attached is Agreement Renewal No. 3 to extend this agreement through November 6, 2019. In the event the contractor fails to perform its contracted obligations, the District may terminate the contract effective after fifteen (15) days written notice.

Financial Impact:
Based on the estimated quantities needed for the year, an annual cost of $180,000 to be paid from the General Fund (01.0) Transportation budget.

Recommended Motion:
Approve Agreement Renewal No. 3 to extend the agreement for propane services with Expo Propane of Los Angeles through November 6, 2019.

Attachments:
Contract Propane Fuel
X.E. Consent Calendar-Operations
X.F. Consent Calendar-Requests for Information
X.G. Approval of Consent Calendar
X.H. Items Removed from Consent Calendar
XI. Items for Future Consideration by the Board
XII. Second Closed Session
Quick Summary / Abstract:
This Closed Session will be used as an extension of item II – First Closed Session, if needed.

XII.A. Public Comments for Second Closed Session Items
XII.B. Second Closed Session Items
XII.C. Return to Public Session
XII.D. Report of Second Closed Session Action
XIII. Adjournment
Disability Information:
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Superintendent’s Office (661.259.0033.x201). Notification 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to this meeting.